HRMantra In a Snap Shot

HRMantra with its world-class technology and expertise in HRD Automation ,is positioned to provide end-to-end integrated business solutions that address the biggest business challenges companies face. HRMantra helps to manages staffing, induction, HRIS, attendance, leave, payroll, training, appraisals a complete HRD (Human resource automation suite) to empower HR's Of various organizations People make all the difference in an organization. When your people perform at their best, your company can increase growth, lower operating costs, and expand profit margins. We develop , markets and support Indias most comprehensive and the only fully web-based HR & payroll software called HRMantra , HRMantra is not only the 1st fully web-based HR & payroll software to have hosted it as a service, but is also now the 1st such software to be offered on mobile phones. Key benefits All HR processes from candidate entry till employee exit are fully automated HR business intelligence using customizable personalized dashboards with 3D charts ESS using cell phones for phenomenal cost savings and great reduction in your firms carbon footprint SMS based work flows for faster business decision capability HR portal with ESS, work-flows via email, dates reminders & pop-ups, schedulers & skins So user friendly that 97 percent of your employees can start using the software without any training With minimal HR & IT staff, get more output from all, worry less about attrition and sourcing costs Get integrated reports of all locations and intra group firms easily giving 10 times cost benefits Bell curve, Balance Score card Based Performance Analysis and Appraisal Key differentiators HRMantra Mobile Application for enabling self-service on the go SMS based workflows Not a version based system Workflow based parameterization Flexible escalation matrix 27001-2005 certified Configurable MIS reports with In-built report designer Formula builders Integration details HRMantra has been developed using ASP. NET technologies The backend is SQL server or Oracle. We have incorporated multi threading technologies to speed up the responses It has a detailed help module and in addition, we offer full training and support

 HRMantra is a solution that has been developed for all types of companies It can be easily upgraded for all types of companies as per requirements

Finding the prospective leader Staffing The Staffing module shortens the selection process and cuts costs incurred on releasing ads in newspapers and taking help of placement firms. If you subscribe to any job site, which allows you to download its candidate data in excel then such candidates details can be directly imported into HRMantra. It stores the CVs in a centralized database that can be queried on various parameters to shortlist the best. E.g. the complex search of a candidate who is an MBA aged 28 and is into marketing can be done in a moment in very simple English AND / OR queries by the HRD itself. Manpower budgeting can be done. Employees can also apply to open positions. The skills sets on which you want to interview a candidates can be set for each answer so that you can select the best candidate in unbiased multi round interviews. you can c o n v e r t t h e s e l e c t e d candidates in to employee's data when he joins the firm doing away the work of data entry.

Testing the worthy leader Online Test In HRMantra you can create any number of online tests c u s t o m i z e d t o your requirements be it objective type or subjective using pictures with provision of negative markings and cutoffs also. The questions could be randomized and the answers could be multiple choice. These tests can be rendered worldwide through your company's website and it will not be necessary for the c a n d i t a t e a n d t h e H R manager to be present at the time saving huge costs. Results will be automatically generated and only those candidates who clear the test could be called for an interview by directly sending an email from HRMantra. It will help you in mailing response letters and tracking the entire hiring cycle. The same system could be used for promotion / career shifts and identifying training needs to improve their productivity and agility. It reduces the time and effort required to meet suitable candidates so as not to miss the good ones to competitors.

Enabling the leader Induction

HRMantra's Induction module reduces the time, cost and efforts you take to induct new employees into your firm. The software is packed with details about the company, its branches, its culture, its vision, CEO's message, objective, history, milestones achieved, products, services, financial growth, electronic newsletter, facilities, social a n d w e l f a r e a c t i v i t i e s performed. A list of employees can be automatically assigned to a user e.g. a head of a dept can see only his subordinates' data. You can take an induction feedback from new employees to check whether they have read the employee handbook well. You can create b i r t h d a y s , h o l i d a y s & e m p l o y e e s e x t e n s i o n numbers page online doing away with huge printouts normally stuck on soft boards. This ensures transparency, f r a n k n e s s , t r u s t a n d confidence thereby increasing the bonding and performance of the employees. It will also i m p r o v e t h e m a r k e t i n g delivery of all the employees.

Empowering the leader Human Capital Using the HRIS module you can query on employees telephone details like the name, address, numbers, email address, branch, department, designation, qualifications, blood group, experience, h o b b i e s , s i c k n e s s e s , languages known, marital s t a t u s , f a m i l y d o c t o r, emergency numbers and many more details. HRMantra is the most comprehensive HR software of India having over 350 fields per employee spread across more than 26 pages. You can create dynamic org charts based on direct or indirect reporting structures. Exit employees interview can be done after triggering the exit process. Employees can online edit their profile to keep it updated and it is forwarded to the HRD for checking before allowing it to be added in to the database. The effective and timely use of this information will help you to keep the morale and spirits of the employees on a higher ground. In addition, when you want to get work done, you know exactly whom to get in touch with, in a few seconds.

Creating the invisible leader Knowledge Warehouse W i t h k n o w l e d g e b e i n g perceived as an asset, the need for its use has become o b v i o us. T h i s m o d u l e e n h a n c e s y o u r f i r m ' s knowledge value chain as it e n c o m p a s s e s c r e a t i n g , s y s t e m a t i z i n g , s t o r i n g , retrieving, applying and reassessing knowledge. It captures rich experiences and encourages reusability rather than reinventing the wheel every time. It is equipped with t i p s , s u g g e s t i o n s a n d discussions boards that will improve and sustain business competitiveness. You can r e t r i e v e o l d v a l u a b l e information to make inter year analysis. You can create opinion polls and employee s u r v e y s w i t h d e t a i l e d graphical analysis. Employees can air their grievances to the m a n a g e m e n t w i t h o u t disclosing their identities to stop their fear of being penalized especially relevant in case of someone harassing a female or a superior found committing a financial fraud. This way the management c a n c o n n e c t t o e v e r y employee directly and prevent damaging events.

The system as a true leader Statutory Requirements Tr u s t , t e a m w o r k a n d t r a n s p a r e n c y a r e t h e watchwords for value based HRM interventions. Using HRMantra, employees can procure any information from the software that can be a c c e s s e d f r o m a n y P C connected to the internet by giving their user names and passwords. It helps reduce phone calls and trips your employees make to the HR department every time they need information. HRMantra contains forms related to j o i n i n g f o r m a l i t i e s , nomination forms, PF & ESIC membership forms, travel forms & rules, leave balances, pay slips, reimbursement & claim slips, income tax estimations, labour laws, appraisal forms etc. This will eliminate all cumbersome paper work and save a lot of time, effort and money by cutting down your travel, courier, phone and fax bills. Profession Tax table has been already created for states wherever applicable and when ever the finance minister changes the income tax rates, we do such changes in seconds.

Generating leaders all the way Psychometric Test This function of HRMantra helps the organization to have leaders in every functional specialization and at every managerial level. A good leader must first of all be a good follower. He must also be able to delegate and empower his subordinates while making t h e m a c c o u n t a b l e f o r deliverables. This implies that morale levels are boosted and persons are keen to grab the buck than pass it on. The role efficacy test will enable the l e a d e r t o a p p ra i s e t h e effectiveness of each team member who will evaluate himself. This test when taken periodically helps to check the role effectiveness of the leader. The ego state scale is relevant for senior and middle management personnel. It helps the incumbent to introspect and evaluate his own status in the group. Less score means a person is submissive and very high score means he is aggressive. Climate survey test checks w h e t h e r t h e f i r m ' s environment is conducive for growth or it has become bureaucratic and political.

Maturing the leader

Training A rolling stone gathers no moss. The leader can ill afford to stay put and gather moss. In his quest for stability, he should not end up with disequilibria. Hence he must constantly have his eyes on the ball, learn new skills all the time and remain in a state of constant self development. The training module is equipped to facilitate this activity. The appropriate t r a i n i n g n e e d s o f a subordinate can be easily and effectively identified and the faculty can also do the training feedback effectively. The employee can also rate how was the faculty. 3 or 6 months after the training has been given, training effectiveness evaluation can be done by the superiors to check whether the training has increased the p r o d u c t i v i t y o f t h e subordinate. Training budget can be set and cost analysis can also be done. List of internal and external faculties can be kept and lots of ISO standard reports can be generated.

Galvanizing the effective leader Communication The modern manager must set his eyes on long run opportunity costs without jeopardizing short run actual costs. He needs to cut down on bureaucracy and paper work. Not only does paper clutter your office and create chaos but it also makes your e n t i re s y s t e m s l u g g i s h , uncompetitive and bureaucratic. HRMantra takes the firm through its system of online communication in this direction. Any request can be escalated at prescheduled time to superiors and in case the immediate superior is absent then there is also the o p t i o n t o b y p a s s t h e escalation levels. This way, by eliminating the paper not only reduces inefficiency by create ing a neat, clean and orderly atmosphere but also saves the Earth. HRMantra will help you i n o b t a i n i n g q u a l

i t y certifications like ISO, QS, SOX and P-CMM that requires system driven firms and audit your intellectual assets at the same time. Holding the mirror for the leader

360 degree

HRMantra helps in keeping an a l l r o u n d t a b o n t h e p e r f o r m a n c e o f y o u r employees by getting them appraised in an unbiased manner either by their bosses, their subordinates, their clients, their peer group, the HRD and the employee himself. These appraisals are online, can be customized to each position and done whenever required. Each appraisal level can be given different weightages with rights to see other levels filled up forms. Competencies can be mapped to a role and separate weightages can be a s s i g n e d t o e a c h . A n employee can set his own KRAs and evaluate his KPIs on ratings. You can also check out previous years appraisals in seconds to see whether a person's career is growing or not. It can help identifying training needs and organize it with the help of a training scheduler. You can also get bell curve analysis. The 360* appraisal will be free, fair and above board.

Succeeding the leader Succession Planning Using HRMantra You easily identify and groom who should be promoted and when; so as not to lose a hot sh o t p r o f e s s i o n a l . T h e succession-planning process with the help of simple clours lucidly presents a status of each employee with respect to his potential and readiness, to be promoted in a given time frame. Red colour denotes an employee is still far away from being promoted, orange colour denotes ready to get promoted in the near future and green color shows he is due for promotion now. Colour coding analysis can be done for a group of employees belonging to a particular grade or designation easily using a filter utility helping the senior management rapidly identify the successor. In case a senior leaves, it will help to identify the right successor in an unbiased manner. It will also thus enable the leader to rise in the hierarchy by creating his successor thereby eliminating the time gap for the period he is elevated.

Planning the leaders career Career planning The HR specialist can use HRMantra to plan and help the leader to grow within the organization. This could be thro u g h a p la n n e d j o b rotation program, career planning and specific human r e s o u r c e s d e v e l o p m e n t activities.

A page shows all his previous employers name & b u s i n e s s , w h e t h e r t h a t experience was valuable to your firm, designation at the time of joining and leaving that firm, salary when he quit, detailed job descriptions, revenue of that firm, how m a n y e m p l o y e e s w e r e reporting to him and to whom he was reporting to. A separate page shows when an e m p l o y e e w a s g i v e n i n c r e m e n t , t r a n s f e r o r promotion in your group since his joining date. The leader could be sent on training to institutes of higher learning or senior executive programs could be organized in house. This will keep your employees mentally charged up, improve their productivity and reduce the redundancy in today's rapidly changing business environment.

Attendance Recording System Any kind of swipe card or finger scan reader can be integrated with HRMantra. It can pick up attendance data f r o m a n y v e n d o r automatically on a realtime basis from all locations giving you instant analysis at the head office as to who has come at what time without calling anyone in any location. Employees can regularize their attendance online thru ESS in case they forget to bring their swipe card. Attendance can be thru daily or monthly muster or by login into HRMantra. Auto shift rotation could be based on number of shifts & weekly offs.

Leave Management HRMantra has a global leave module - we can set leave system for any firm worldwide however complicated in less than 1 hour. If an employee comes late or goes early then his leave, salary or leave & then salary can be cut. Overtime can be added to his salary or leave balance. Total leaves in a year can be set with provision for maximum or minimum leaves at a time. Leaves could be carried forward or encashed after a certain period. Leave rules can be credited either on a d v a n c e / p r o r a t a / accumulated or on accrued basis. Leave balances and rules can be seen, applied and approved online. Prefix, suffix and sandwiching rules can be e a s i l y s e t . D i f f e r e n t employees can be given different leave accounting year so that in the month of December you do not have lots of employees applying for leaves which are getting lapsed. You can also check how many employees are going to be on leave in a certain period for advanced leave planning.

Helpdesk, Project & Funds Any kind of workflow can be created (like IT help desk) and request tickets can be issued and progress tracked by all to see whether that issue is still open, closed or forwarded. Requests can be sent employees' inbox and clicking on a link in employees can login into HRMantra and will be directly taken to that request for approval.

Employees can be assigned to projects, time sheets can be filled up and project profitability can be found. Project start and end dates, costs based on planned and actual rates can be entered and whether the billing was on fixed or hourly rates. Employees can be assigned to different projects in a day and you can decide whether the time spent was billable or not. It has an elabo rate PF loan and trust management module with gratuity calculation and superannuation settlement. Employees can easily in one click check their PF loan summary y e a r ' s entitlement, loan a n d c u r r e n t accumulations.

Claims, Admn and Travel HRMantra has a fantastic o n l i n e c l a i m m o d u l e connected on real time to the p a y r o l l m o d u l e . V e r y c o m p l i c a t e d i s s u e s o f exempted and carry forward able claim heads based on monthly & yearly calculations can be easily done. You can c r e a t e a b a s k e t o f reimbursement heads and can pay off in any of the pay head in any month with bill entry provision to be split across multiple months. Details of assets allotted to an employee can be kept and revoked when he leaves the firm. Travel expense statements can be automatically checked at he time of submission. There can be 2 types of travel requisition forms either for domestic travel or for overseas travel. In the travel expenses form, one can enter the dates of his visit and expenses related to lodging, boarding bills etc. The boss may or may not approve all the expenses. You can get the provision to enter the advance given to the employee, claim passed and

Payroll Management You will get accurate TDS based on declared & actual investments. It has user defined pay slips formats with facility to email to all in one click. you can define unlimited of heads of pays apart from any combination of earnings, deductions and perks. Any kind of pay reports, bank, loan & insurance statements can be created with facility of f o r m a t t i n g , f i l t e r i n g & summarizing. It has very powerful loan calculations. It handles slab wise increments performance related variable pay. Multi currency salary computation is available. There are over 20 options per pay head e.g. whether HRA is to be included in claims, FBP, CTC etc. J V can be designed as per client needs. Indian p a y r o l l i s t h e m o s t complicated in the world and HRMantra is India's most comprehensive such software so probably it is the world's

Arrears, FFS and Govt Forms

Proposed increment report, hierarchy wise percentage report, increment bifurcation report i increment summary report etc . Inter company transfers can be handled with provision to change employee codes. Arrears on arrears calculations can be done. Full and final settlements with employees exit formalities like exit interview, clearances f r o m a l l c o n c e r n e d departments, claim and leave a d j u s t m e n t s ,l o a n o u t s t a n d i n g a n d recoveries. a s s e t IT PT Form and 271 TDS challan. ESIC form 6, 7 & c hallan. PF challan and forms 3A, 5, 5A, 6A, 9, 10 and 12 A, etc. Employees can fill their investment declaration form online and even do income tax planning. Any bank statement format can be created with header and footer and exported in excel, dbf or txt formats.

HRMantra Mobile HRMantra has always been ahead of the market in terms o f a d o p t i n g t h e l a t e s t technologies and now that 3G technology has arrived and cell phone browsers have become better, we have launched the mobile version of HRMantra. In a very few clicks, employees can do their self service functions like Leave, Claims, OT, Attendance Regularization, OD etc. using their cell phones. So 100% of your employees will be online even if they do not have an access to the computers or are on the field. We are furiously innovating day by day to make more and more of our features mobile driven.