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Meeting minutes from the U.S. government relocation site Mount Weather (aka Special Facility, High Point, Classified Location) for the year 1964. For more information see: http://conelrad.blogspot.com/2013/11/mount-weather-memos-part-1.html
Source:
Lyndon Baines Johnson Presidential Library
Federal Records: Office of Emergency Planning
Box 10
Folder: Minutes of Special Facilities Meetings, 01/10/64-12/16/65
Meeting minutes from the U.S. government relocation site Mount Weather (aka Special Facility, High Point, Classified Location) for the year 1964. For more information see: http://conelrad.blogspot.com/2013/11/mount-weather-memos-part-1.html
Source:
Lyndon Baines Johnson Presidential Library
Federal Records: Office of Emergency Planning
Box 10
Folder: Minutes of Special Facilities Meetings, 01/10/64-12/16/65
Copyright:
Attribution Non-Commercial (BY-NC)
Verfügbare Formate
Als PDF, TXT herunterladen oder online auf Scribd lesen
Meeting minutes from the U.S. government relocation site Mount Weather (aka Special Facility, High Point, Classified Location) for the year 1964. For more information see: http://conelrad.blogspot.com/2013/11/mount-weather-memos-part-1.html
Source:
Lyndon Baines Johnson Presidential Library
Federal Records: Office of Emergency Planning
Box 10
Folder: Minutes of Special Facilities Meetings, 01/10/64-12/16/65
Copyright:
Attribution Non-Commercial (BY-NC)
Verfügbare Formate
Als PDF, TXT herunterladen oder online auf Scribd lesen
Special Faci lities Branch Minutes, January 10, 1964 Attending: Mr. Leo Bourassa, Chairman .LT.Col. Charles Moore Mr. John F. DeBardeleben Mr. Gordon Grimwood Mr . Peter Haley Mr. C. W. Miller Mr. John Davis Dr. Roy Butler Mr. Wing Agnew Mr. Curtis Anderson Mr. Walter Handy Mr. John Larson Mr. Sylvester Coe Mr. Terence McCracken Mr . Edgar Smith Mr. Joseph Sahm Mr. William Stauss Scheduled Visits: The following visits were announced: 1. The Special Information Tour, scheduled originally for December 8, 1963- now scheduled for Saturday, January ll. (This also was later canceled. ) 2. A two-day conference of agency communications representatives - scheduled for January 15-16, 1964. Conferees will meet to identify ERS c ommunic at ions requirements . 3. Lt. General William Senter, Installations and Logistics Office, Department of Defense, and a party of seven - scheduled for Thursday, J anuary 16, 1964. COPY LBJ LIBRARY - 2 - 4. Mr. Robert Y. Phillips, Director, Government Readiness Office (OEP), to visit shortly after the official reorganization of OEP is announced. He will also discuss, with the representatives, the current OEP plans and programs. Exercises: The Chairman announced that an ABLE exercise is being planned for sometime in February or March. It was explained further that ABLEs will be conducted three times a year and specific area exercises more frequently. The Chairman apologized for delaying the Houston Exercise and offered OEP's participation once again. Space Allocation: The Chairman announced that his staff was conducting a review of current space assignments and projected future requirements, in an attempt to achieve maximum utility within the limits involved. Emergency responsibilities will be considred. Comments were expressed that more realistic assignments were needed. Discussion evolve d into the plans and problems of staffing: Concern was expressed about degree of capability if relocation was not effected. Question was raised on NREC's policy - i.e., why staff of did not live within the 25 road miles as required by the Plan for Operations. Dr. Pettee, in discussion with Representatives, pointed out that NREC had representation at facility daily. He further described the present arrangement as "a perfectly tenable philosophical arrangement for the location and functions involved. 11 It was pointed out that restrictipn {25 miles) referred to staff "permanently' assigned ;. .. - a nd. having emergency operational functions . .. " COPY LBJ LIBRARY Point was also raised as to the practicality of discus sing this whole question within IEPC. Regrade. -,.. -----...... "' ' ' frcm ... S0 . ...: A , _ _, - - 3 - Miscellaneous 1. Questions were asked by Representatives as to the s tatus of pla ns designed to change pass system for alternate assignees. Ans wer wa s made that plan was still under consideration, but Cha irman was hopeful for an early solution. Present system was a cknowledged to be unwieldy. 2. WVAO m a de brief announcement on progress of certain projects, including the new parking lot. 3. USAICA announced that installation of new alert receivers would begin within approximately one week.
Attending: Mr. Leo Bourassa , Chairman Mr. George Grace Mr. Thomas Hagan Mr . E. R. McKay Lt. Col. Charles Moore Mr. John F. DeBardeleben Mr. Gordon Grimwood Mr. Peter Haley Mr. c. w. Miller Mr. John Davis Dr. Roy E. Butler Walter Handy Mr. Sylvester Coe Mr. Terrence McCracken Mr. Edgar Smith Mr . Douglas Stone Mr. Lehman P . Nickell Mr. Frank Goldsmith Mr. Walter McEldowney Mr. William Carey Scheduled Visi t s: The Chairman made the following announcements concerning visits: 1. The Special Information Tour, previously rescheduled for Saturday , January 11 and canceled , will be rescheduled again in the near future. The new schedule may call for an evening tour. 2. Mr . Phillips has reaffirmed his intention to make a visit after the OEP reorganization has shape, probably in early February. Federal Agency Representatives stated their interest in mee ting with Mr. Phillips. Mr. Bourassa said that FAR's would be notified and encouraged to attend a joint me eting . 3. The Federal Aviation Agency will have a group visit on February 5 . COPY LBJ LIBRARY Parl<ing: The Chairman announced that, as soon as weather permi t s , we will regrade and improve parking areas. Mr. Carey will insure that reserved parking spaces are properly marked and that reservations are honored by other vehicle operators . Barber Shop: The Chairman sought a show of interest in the estab l ishing of a barber shop at this installation. Barbering would be done by a present employee, on an off-time basis , at a reasonable p rice. Barber shop time would be on a prearranged basis. Those in attendance heartily endorsed the idea. There was no dissent. Mr. Bourassa promised a further exploration of the plan , possibly in coordination with the Midway Welfare Coun cil. Messenger-Mail Service : Criticisms of Messenger-Mail Service were voiced. centered on these considerations: . Discussion 1. Uncertainty as to number and times of ma il pick-ups and courier runs. 2 . Failure to corr1late mail pick- up and courier departure . 3. Difficulty in placing mail in the system when messengers are not in Building 2. 4 . Unnecessary delay in delivery to other agencies, after mail is delivered to EOB . Mr . Carey agreed to present a schedule items 1, 2, and 3. Special Facilities personnel will explore item 4. Federal Register : Mr . Haley reported that the Federal Register of January 8, included an OEP Regulation entitled, Interim Emergency Management of Resources (32-CFR Part 1714). Federal Agency Represen tatives will look at avai labl e copies and Haley will secure additional copies as requested. OEP- OCD Agreement: The Special Facilities Branch will secure copies of the OEP- OCD Agreement on Management of Resources at State Level. COPY LBJ LIBRARY , I -3- Alertina Devices: New Alert receivers are being issued to certain officials sel ected on a geographic area basis . As yet they are not plugged in. All selected personnel will be notified when testing of the equipment will be init i ated. COPY LBJ LIBRARY I I FEDERAL AGENCY REPRESENTATIVES MEETING Special Facilities Branch Minutes, January 24, 1964 Attending : Mr. Leo Bourassa , Chairman Mr. George Grace Mr . Eo Ro Mr. Thomas Hagan Lt . Co l . Charles Moor e Mr. Joseph Sahm Mr. William Carey Hr. Peter Haley Mr. John Larson Mr . John Davis Mr. L. P . Nickell Mr . John DeBardeleben Mr. Douglas Stone Edgar Smith Mr. c. w. Miller Mr . Gordon Grimwood 14 r W in g A gJl e w Mr o Terence McCracken Dr. Roy E. Butler Dr . William J. McAnally Mr. F . J . Goldsmith Visits-: . The Chairman announced that the Special Information Tour was still scheduled for the evening of this date. The gen eral plan of handling the visit was discussed and Federal Agency Representa- tive questions . were entertained . The Chairman asked which FARs would be in attendance and a list was made of those persons requiring notification, if the visit should be called off. The Chairman promised to record as of the visit as possible, for later policy study. COPY LBJ LIBRARY I i I . -2- federal Register: Copies of federal Register, Volume 29, No. were circulated. This document includes Rules and Regulations: Interim Emergency Management of Resources. Assurance was made that all FARs would have access to the document. !!served Parking: Federal Agency Representatives again complained of use of their reserved parking space by other personnel, probably shift workers. Mr . Carey reported that new signs are now avai l ab l e and that further checks would be made of unauthorized space use. OEP Mailing Address: A question was posed as to the new mailing address of OEP , since offices have been shifted from the Executive Office Building. The Chairman promised to have a further check made. Teleohone Test: Lt . Col. Moore reported a successful Telephone Test on the previous. evening. All calls, initiating the alerting pyramids were made within 22 minutes. Thirteen new receivers have been placed in homes of selected officials. Officials were again asked to keep the Technical Control Section correctly notified of periods when they would not be at their regularly designated home telephone number. COPY LBJ LIBRARY . I J ( FEDERAL AGENCY REPRESENTATIVES MEET ING SPECIAL FACILITIES BRANCH Minutes, January 31, 1964 Attending: Mr. Leo Bourassa, Chief Mr. Lee Collins Mr. Wing Agnew Dr. Roy Butler Col. Bruce Caron Hr. John Davis Mr . John DeBardeleben Mr . Frank Goldsmith Mr. Gordon Grimwood Mr . Thomas Hagan Mr . John Larson Dr . Walter McAnally Mr . Terence McCrackPn Mr. Walter McEldowney Mr. c. w. Miller Lt . Col . Charles Moore Mr. Lehman Nickell Dr. James Pettee Mr . Joseph Sahm Mr . Edgar smith Mr. William Stauss Mr . Leonard Trager Scheduled Visits: The Chairman made the following announcements concerning visits : 1 . Tm Special Information Tour rescheduled for Friday. January 24 came off as planned with the exception of a n adv anceme nt of t he departure time due to bad weather . A continuation of the p r ogr a m is expected to be schedul e d within the next week or ten days . This will probably take place in Washington. 2 . Mr . Phillips has again reaffirmed his intention to make a visi t to discuss. the new OEP Org . Chart. It is expected to go int o effe ct 9 Februa ry l st. 3. ThP Federal Aviation Agenc y will have a g roup visit on February S. COPY LBJ LIBRARY ' I I -2- Parking: Mr. Stauss, WVAO, announced that grading will be completed today and a more permanent double treatment will be done when good weather arrives. He also announced the new reserved parking signs have been issued. These are bordered in red and will replace the old ones bordered in black. Barber Shop: Chairman reported that further study is being made. Messenger-Mail Service: Chairman reported that mail should be in mail room by 8:10 a.m. in order to catch courier morning run. For the afternoon run, by 12:30 p.m. It was also announced that a mail slot for unclassified -mail has been installed in the mail room. The EOB mail room is to be mov!d the Winder Building. Alerting Devices: 36 of the 45 receivers have been installed. The remainder are scheduled to be installed this weekend. An initial test will be conducted some- time next week Representatives issued receivers will also be placed on the bottom of a cascade list, as a backup to radio notification. When radio alerting is finally accepted,representatives will be relieved of . the responsibility of making other cascade calls. Telephone Test: On the last telephone test, a new cascade list reduced end to end calling time from 45 minutes to 25 minutes. With the new alerting receivers, it is hoped this will be reduced to 20 minutes or less. Houston Study: In response to the status of the Houston study, the Chairman reported that it will be continued after being delayed by OEP reorganization. Transportation Study : A transportation study is being conducted by WVAO to determine any changes in scheduling and routing which might result in more effective operations. Any suggestions or comments should be sent to WVAO, Area Engineer. COPY LBJ LIBRARY I -3- Power Chamber: The access list to the powe r chamber is restricted. Anyone desiring access should go through WVAO, Area Engineer. Reduction of Assignees: Chairman reported that the study to reduce assignees is continuing. Estimation of proposed reduction (in totals) was given in the meeting. Washington Office Visit: The Chairman reported that he and Hr. George Grace had spent Thursday in the Washington Office reviewing the new Plan for Operations . Hope was expressed that it would be available for review next week. Also discussed at the Washington meeting was t he possibility of programming studies and discussions by FAR's prior to more formal IEPC review. Succession of Command: The Special Facilities Branch is being reassigned from 19th to a position i mmediately preceding the Regions . COPY LBJ LIBRARY FEDERAL AGENCY REPRESENTATI VES MEETING SPECIAL FACILITIES DIVISION Minutes, February 7, 9 6 ~ Attending: Mr. George Grace, Chairman Mr . E. R. McKay Mr.. Thomas Hagan Mr. lHng Agnew Dr. Roy Butler Mr. Sylvester Coe Mr. John DeBardeleben Mr. frank Goldsmith Mr. Gordon Grimwood Mr. Peter Haley Mr. Walter Handy Mr. John Larson Dr. Walter McAnally Mr. Terence McCracken Mr. Walter McEldowney Mr. c. W. Miller Lt. Col. Charles Moore Mr. Lehman Nickell Mr. Joseph Sahm Mr . Edgar Smith Mr. William Stauss Mr. Douglas Stone Mr. Leonard Trager Scheduled Visits: The Chairman announced five future visits: COPY LBJ LIBRARY 1. Morday, February 10: Two groups, one f ~ o m the Central Intelligence Agency and the other from the American Telephone and Telegraph Company. 2. Wednesday, February 12: Dr. C. Dudley Miller and members of his staff to consult with our people concerning problems of our Public Health Unit. ' I -2- 3. Thursday, February 13: Major Gen. Robert P. Taylor, Chief of Chaplains, USAF, and probably two other chaolains, to discuss the arrangement for religious support during emergency periods. - Friday, February 1-: Honorable Franklin D. Jr., Under Secretary, Commerce Department and a party of 24 to. 28. This will include, in addition to _our regular briefings, briefings by Mr. Hill, Mr. Burch and Mr. Faught of the Commerce Department. Special Visitors: Regional Representatives of the Department of Agriculture were special at the meeting. Introduced by Mr. Coe, they were - Messrs. Charles L. Cole, Henry J. Krages, John D. Neville and Robert H. Webb. The Chairman announced that the Agriculture Officials would be briefed in the Main Briefing Room immediately following the FAR Meeting. OEP Organization: Copies of OEP Bulletin 1100 were issued to all Federal Agency Representatives . A brief discussion of the bulletin and attached organization chart ens ued. Parking Lot: Breakdown of equipment and failure of stone delivery have delayed operations. Parking area should be back in operation on Monday, February 10. Next Spring, a permanent surface will be placed on the area. Several additional parking spaces will be available under the new plan. New Alerting Devices: OEP General Memorandum 64-5 and USAICA REG. 500-70-1, presently being circulated will outline and explain the new alerting devices being placed in homes of selected officials. February 14 will be the date for effective operation and dependence. Two tests will be conducted prior to the effective date, one on February 10 and another on February 13, both at 7:00 p.m. Film Showing : All Federal Agency Representatives and visiting Agriculture Officials were invited to see "Time Bomb in the River," a documentary film on the removal of chlorine tanks from the Mississippi River, in the Main Briefing Room , at 2:00 p.m. The film will be shown later over closed circuit te l evision , to all employees. COPY LBJ LIBRARY ; -3- Agency-Relocatee Agreements on Emergency Relationships: Agreement procedures between Federal Agencies and their emergency relocation employees were discuss'ed. The paying of dependents for a .six month period, whether or not relocatees arrive, was a of interest. Emergency housing plans, for dependents were also of interest The Chairman agreed to check on OEP for Federal Agencies in this matter. It was suggested that past IEPC proceedings would be helpful . Mr. Handy offered to make available to other Representatives, the pertinent forms now in use by Treasury. Miscellaneous: The agenda for the IEPC Meeting No. 18, scheduled for Tuesday, February 11 was reviewed and discussed. Announcements were made of the appointments of Frederick C. Belen as Deputy Postmaster General and William McMillan as Assistant Post- master General in charge of the Bureau of Operations. Apologies: Mr. Coe and Mr. Stone were in attendance last week, our apologies. COPY LBJ LIBRARY r COPY LBJ LIBRARY
FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, February 28 2
Attendin&.:,. Mr. Leo Bourassa, Chairman Hr. Lee Collins Mr. Curtis Anderson Dre Roy Butler Mr. John Davis Mr. John Deoardeleben Mr . Walter Handy Dr. William McNal+y Lt. Col. Charles Moora Mr . Lehman Nickel l Dr. James Pettee Mr . Joseph S ahm. Mr. Edgar Smith Mr. Douglas Stone Mr. Leonard Trager Scheduled Visits: The Chairman announced one future visit: 1 . Wednesday, March 11 : Office of the Secretary of Defense (OSD). 2E! Organization: A tape of Mr. McDermott's briefing on t'1e OEP Organization will be played at the next FAR meeting . This was originally presented to the OEP Staff on February 19th, in Washington. Mr. Davis requested a copy of the OEP Organization chart. Lot: It was brought out that certain cars were being parked reserved spaces. The Chairman promised to take necessary action prevent reoccurrences . OEP Paper: The Chairman reported that Mr. Hackett had incorporated most of the c.hanges recommended by FAR's in the OEP paper. Copies will be ' avai lable prior to the IEPC meeti ng in April. -2- Houston Exercise : The Chairman advised members that the OEP Staff in Washington is being consulted regarding the questions brought out by the exercise. COPY LBJ LI BRARY Dr . Roy Butler will set a date for the . final meeting on the . exercise. Public Health Service: The Chairman announced that the Health Unit will now give complete physical examinations to all persons assigned here . Representatives were advised to call the Health Unit and make an appointment. Visual. Aids: The Chairman explained the policy of slide preparations for agencies. In the past as now, OEP follows a policy of .preparing slides for Federal agencies for use here in their e mergency preparedness role. It is felt that slides that are to be used elsewhere by agencies should ri ghtfully be prepare d by them. Unfortunately, our budget and work load does not allow us to prepare slides that are to be us ed in briefings a t places other than this installation. National Communications Systemi The Chairman announced that by April 15, an adva nce e l e ment of the NCS will be located h e r e ~ Some rP.arrangemen t of offices will be necessary to accommodate the apprcximately 100 people but the reshuffling of offices will be kept to a min i mum . The !OR' s will now be known as ~ h e Vital Recor ds Protection Program. Dr . Pettee i nvited all me mb e rs to attend a briefi ng by Mr . Wdlly Oliver on the n e w Survival Mode l . ~ t e to be a nnounced later . FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, March 6 2 1964 Attending: Mr. Emerald McKay, Chairman Mr. Wing Agnew Capt. Boyd A. Brownfield Dr, Roy Butler Col. Bruce Caron Mr. Sylvester Coe Mr. John DeBardeleben Mr. Peter Haley Mr. Thomas Hagan Mr. Walter Handy Mr. John Larson Mr. Terence McCracken Mr. Walter McEldowney Mr. c. w. Miller Lt. Col. Charles Moore Mr. Lehman Nickell Dr, James Pettee Mr. Joseph Sahm Mr. Edgar Smith Mr. Leonard Trager The Chairman explained that Mr. Sourassa was not on site and . that Mr. Grace was briefing Brig. Gen. J. M. Kenderdine of the Defense Supply Agency. Scheduled Visits: The Chairman announced four future visits: COPY LBJ LIBRARY 1. Monday, March 9: The Veterans Administration will have nine people tour the establishment. Their prime interest will be computer output. 2. Wednesdiy, March 11: A special tour for a White House Emergency Information will emphasize News Facilities, the Photographic Laboratory and ion facilities. 3. Thursday, March 12: Mr. Harold Fleming, Commerce Regional Coordinator, Region l, _will be conducted on an informal t .our. COPY LBJ LIBRARY
4 . Wednesday, March 18: The Office of the of Defense will make the initial tour in the delayed ieries of OSD tours. Parking: There were indications that fewer cases of reserved parking infringements have occurred. The Chairman reported that one employee, suspected of frequent violatiQnS had been proper ly instructed. Guards continue to be alert to the problem. Exercises: After consideration of optimum attendance dates, Dr. Butler designated Thursday, March 26 as the tentative date for the next meeting of the HOUSTON Exercise. The Chairman reported that the questions asked of OEP by exercise participants had been referred to the OEP Washington Office for advice and assistance. Mr. McEidowney, OCD Representative , concurred with the Chairman in concluding that answers to the questions could not be definitive until certain decisions had been made at the upper echelon af government. Mr. McEldowney made a brief report on OCD activity planned for Exercise HIGH HEELS during September, and the participation expected from other Federal Agencies . The Chairman agreed to check the expected participation of OEP in HIGH HEELS. National Communications System: Several questions were asked concerning space and personne l ramifications of the proposed NCS occupancy. The Chairman that these questions were being considered along other space and personnel support requirements and asked that specific questions be deferred unti l Mr. Grace or Mr. Bourassa could deal with them. Colonel Caron ' s Trip to Region V: Colonel Caron, Commanding Officer , USAICA reported on his trip to Denton. Using a slide projection he briefed on the size, construction,organization and capabilities of the installation. Discussion indicated great interest in his observations and conclusions . NREC Briefing: Dr. Pettee re-scheduled the briefing on the new Survival Mode l. Mr. Wally Oliver will brief during the morning of March 10, at 10:30 a.m., in Room 425. -3- Director's Briefing: -The briefing by Mr. McDermott, delivered to OEP employees on February 19, was played from tape for the Federal Agency Representatives. Although informed that this was primarily an i n ~ e r n l message, all FAR's expressed interest and remained for its play. Representatives seemed impressed. COPY LBJ LIBRARY - I I I FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, March 20, 1964 Attending: Mr. J. L. Bourassa, Chairman Mr. E. R. McKay Hr. \Hng Agnew Mr. Curtis Anderson Dr. Roy Butler Mr. William Carey Col. Bruce Caron Mr. Sylvester Coe Mr. John Davis Mr. John DeBardeleben Mr. Frank Goldsmith Mr. Gordon Grimwood Hr . Peter Haley Mr. Walter Handy Hr. John Larson Dr. Hilliam HcAnally Mr. Terence McCracken Mr . C. w. Miller Mr. Lehman Nickell Mr. Edgar Smith Mr. Douglas Stone Hr. Leonard Trager Scheduled Visits: The Chairman announced three future visits: 1. Monday, March 23 : Honorable Harry C. McPherson, Jr. , Deputy Under Secretary for International Affairs and party. 2. Tuesday , March 24: Officials in the Emergency Information Program. 3. Wednesday, March 25 : General Senter, Mr. Stoebe and party from OSD, primarily interested in NREC, with special interest in the RD 900. COPY LBJ LIBRARY -2- Plari for Operations: The Plan for Operations has been processed through Colonel Chambe rs ' office and tentatively approved , with some modification. If finally approved on Monday, as expected , it may go before the next IEPC. Copies will be made available to Federal Agency Representatives prior to the IEPC meeting , if at all possible. Houston Exercise: Announcement was made of the next exercise meeting on March 26. Questions referred to OEP for consideration are being reviewed in the National Office, with answers expected to be available by the next meeting date . It was again pointed out that answers based on present directives, would not apply after expected issuance of new documents. Access: OEP General Memorandum 64-8, concerning access, was explained by the Chairman. Future security pass arrangements were generally discussed. A pass exchange concept will probably be continued. The Chairman agreed to insure that Defense Coordinators receive copies of the Ge neral Memorandum. (Distribution has been completed. ) Telephone Test: Colonel Caron reported that the telephone test on March 18, the first t est initiat ing cascades by radio alerting, had experienced anticipated problems. Five receivers did not operate properly. The Chairman announc ed that additional telephone tests would be conducted prior to Exercise SHOWERS. Colonel Caron will institute changes in the telephone test report to require indication of receipt times by both radio and telephone. Miscellaneous : COPY LBJ LIBRARY 1. Dr. McAnally reported that the shot program continues to go well. 2. Mr. Carey of WVAO exp lained the mail pickup and handling schedule. Agency reported better service during the last week . Mr . Carey agreed to re-issue the ma il schedule for distribution. 3. Colonel Caron offered the services of USAICA in photographic reproduction of Federal Agency Seals . 4 . Dr. Butler reported satisfactory exp l anation of the site typewriter policy. FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, March 27, 1964 Attending: Mr. George Grace , Chairman Mr. Wing Agnew Mr. Curtis Anderson Capt. Boyd Brownfield Dr. Roy Butler Mr. Sylvester Coe Mr. John Davis Mr. John OeBardeleben Mr . Frank Goldsmith Mr . Gordon Grimwood Hr. Thomas Hagan Hr. Walter Handy Or. William McAnally Hr . Terence McCracken Mr . Walter McEldowney Mr. C. w. Miller Dr . Lehman Nickell Dr. James c. Pettee f1r. Edgar Smith Scheduled Visits: The Chairman announced three visits:
1. Friday, March 27: Col. Donald R. Bodine, Deputy Chief Signal Off icer. He will be the guest of USAICA. COPY LBJ LIBRARY 2. Wednesday , April 1: Maj. Gen. Meyer , J4/JCS and Mr. James N. Deputy Assistant Secretary of Defense , I & L . _ 3 . Mondat, April 27: Alexis Johnson , Deputy Undersecretary of Political Department of State . -2- Plan or Operations: The Chairman announced that the Plan for Operations has been printed. Copies will be made available to Federal Agency Representatives prior to IEPC meeting. Distribution of Documents: The Chairman stated that arrangements have been made for the proper distribution of all documents of inierest to the Federal Agency Representatives. Executive Secretariat: The Chairman announced that in all probability the Special Facilities Division Staff would assume the responsibility for the Executive Secretariat for Mr. McDermott. Hail Service: A memorandum dated 23 March 1964 issued by WVAO has clarified many questions that have arisen in the past. The Chairman explained in detail how the system works . Registered to the Pentagon was in length. Houston Exercise: As a result of the last Houston exercise meeting, a three man committee was formed to summarize the proceedings and make a final report. A draft of this report will be made available to all Federal Agency Representatives for comment prior to final printing. It was felt that this exercise created a lot of interest in post- attack problems. Future Exercises: The Chairman announced that there will be some cross-agency exercising concentrating on the post-attack field. The mechanical e xercising of the site will continue also. The more substantive exercises of emergency authorities and the coordinate authorities that involve more than one agency will be forthcoming with guidance from OEP downtown. The Chairman explained in some detail the types of exercises that might be forthcoming. In response to questions on field level exercises, Mr . McEldowney, OCD Representative, explained some past and future exercises involving OCD region, state and local level personnel. A lengthy discussion followed . COPY LBJ LIBRARY -3- Federal Field Emergency Operating Centers: A general discussion brought out many problems of cost vs. return . It was also brought out that the DEV Plan criteria has added to many agencies cost problems. Rabies Problem: The Chairman announced that a rabid fox had been killed on the site and he warned everyone to take due caution of animals showing aggressive, erratic or purposeless behavior. Special Briefing Program: On Thursday , April 2, Major General Jerry D. Page, Air Force, will present a briefing, "Planning for Emergency Military Posture Problems." COPY LBJ LIBRARY 7n?. FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes , April 3, 1964 Attending: Mr. George Grace, Chaii:man Mr. E . R. McKay Mr . Lee Collins Mr. Wing Agnew Mr. Curtis Anderson Mr. William Carey Mr. Sylvester Coe Mr . John Davis Mr . John DeBardeleben Mr. Frar.k Goldsmith Mr . Gordon Grimwood Mr. Peter Haley Mr. Them as Hagan Mr . Walt er Handy Mr. John Larson Dr . William McAnally Mr. Terence McCracken Mr. Walter McEldowney Mr . C. W. Miller Lt. Col. Cha rles Moore Dr. Lehman Nickell Mr. J oseph Sahm Mr. Edgar Smith Mr. Leonard Trager Visits and Br!efings: 1. Wednesday, April 8: Special briefing by Major General Jerry D. Page on "Planning for Emergency Military Posture Reschedult::d from April 2, with time and place in accordance with OEP General Memorandum No. 64-10. 2. Wednesday, Apri115: Special Briefing by Mr. Charles Shafer of OCD, on 11 Updat.ing of the Fallout Programs. " The probable time is 1:30 p.m. COPY LBJ LIBRARY COPY LBJ LIBRARY - 2 - 3. Monday, April 27: Tour for the Honorable U. Alexis Johnson, Deputy Under Secretary for Political Affairss Department of State, and party of eight. This will include a briefing by the Military Briefing Team, if arrangements can be worked out. IEPC Discussion of Functions at Special Facilities Division: The Chairman announced the planned discussion of "Functions a t the Special Facilities Division" on Tuesday, April 7 at the IEPC. (See IEPC Memorandum No. 23, Classified "SECRET.") Other items on the IEPC Agenda were discussed. OCD Alerting and Mobilization Manual: The Alerting and Mobilization Manual of the OCD National Headquarters, previcusly disseminated to FAR's, was discussed by Mr. McEldowney. Changes, required by DOD reorganization, were pointed out. Intra- site Transportation of Infirm Employees: The Chairman announced policy formul ation on intra- site transportation for employees who are infirm, pregnant, or in other ways incapaci tated. Parking space does not permit assignment of reserved spaces to employees in this catego ry. An OEP General Memorandum will define the policy. Use of U. S. Statutes and U. S. Code: Mr. Haley, General Services Administration, circulated copies of a pamphlet "How to Find U. S. Statutes and U. S. Code Citations." Federal Agency Representatives will look at the pamphlet and inform Mr. Hal ey of their interest in a briefing, a t a later date. VHF Radio Alerting System: Antennas are being installed, where required, on the VHF a lerting receivers. Other adjustments are being made and, in some cases, replacements are necessary. Testing will continue. - 3 - Miscellaneous: Bus loading nearer the entrance sidewalk works well and will be continued. Mr. Frank Goldsmith will be away approximately three weeks. Another Sanitarian, Mr. Albert Stevenson, will be on call, for Dr. McAnally's aid. Names were read of those Federal Agency Representatives who failed to fill out reports on the recent Telephone Test. Federal Agency Representatives are still interested in a trip to NORAD Headquarters. Dr. McAnally reported intentions to conduct thirty individual physical examinations each month. COPY LBJ LIBRARY . I FEDERAL AGENCY REPRESENTATIVES SPECIAL FACILITIES DIVISION Minutes April 10, Attending : Mr. E. R. McKay, Chairman Hr. Wi ng Agnew Dr. Roy E. Butler C.ol. Bruce Caron Hr. John Davis Mr. John DeBardeleben Mr. Gordon Grimwood Mr. Peter Haley Mr. Thomas Hagan Mr. Walter Handy t1r. John Lars on Dr. William McAnally Mr. Walter McEldowney Mr. c. w. Miller Dr. Lehman Nickell Dr. J . c. Pettee Mr. William Stauss Mr. Leonard Trager The Chairman announced that Mr. Bourassa and Mr. Grace were in Washington discussing :"Functions at the Special Facilities Division" with OEP and DOD officials. A discussion of the plan followed . Federal Agency Representatives who had attended the IEPC meeting on April 7 were of the opinion that resolution of the issues raised would require a amount of time . Visits and Briefings: The . Chairman reaffirmed the following visits and briefings: COPY LBJ LIBRARY 1. e d n e s day , Apr i 1 15 : . S p e c i a 1 B r i e fin g by Mr . Charles Shafe r of OCD, on the subject "Why Civi l Defense?", in the Briefing Room, at 1 : 30 P.M. On this date may also be a tour by Manpower Officials from the Office of the Secretary of Defense . . . -2- 2. Monday, Apri l 27: Department of State tour for the Honorable u. Alexis Johnson, Deputy Under Secretary for Political Affairs, the Honorable Crockett, Acting Under Secretary for Administration and party of seven . Briefing by Major General Page: The briefing by Major General Page on 8 was and evaluated. In response to ' a question by the Chairman, the FARs high regard for the briefing and great interest in future of this nature. There was no dissent. Treasury Family Protection Assistance: Mr. Handy , Representat i ve of the Treasury Department, briefed the group on Treasury plans for "Family Protection Assistance to Relocation Cadre Personnel." Emergency Planning Circular No. 3, with supplementary and forms were to the FARs. was unanimous agreement that this was a well organlzed paper and that it would be valuab le assistance to other agency personnel. Mr. DeBardeleben and Mr. Handy discussed 90mparaifie fea ture s of Federal Communica- tions Commission a.nd Treasury Department plans. This was also highly informative . Alaska Rehabilitation: The rehabilitation of Alaska was generally discussed. Several FARs contributed to the consideration of assistance . Dr. Pettee briefed on the controi centers activated in Alaska and at the Emergency Office Building Annex . Col . Caron briefed on the communications improvised to handle this and communicat-ions L:C!r handling the p..roblem in :the future. Use or U. S. Statutes and U. S. Codes : The FARs, after looking the pamphlet "How to Find U. s. Statutes and U. S. Code Citations , " considered the pamphlet clear , in itself. No requirement was placed on Mr. Haley for a briefing, but he offered to talk with any FAR who wishes to discuss the matter. Appointments: The Chairman announced the appointments of Congressman John L. Filcher of Georgia as OEP Regional Office Director of Region 3, and the appointment of Lt . General James D. O' Connell as Assistant Director of the Office of Emergency Planning and COPY LBJ LIBRARY .. -3- Special Assistant to the President . Co l. Caron spoke on the high qualifications of General O'Connell who has served , in the past , as Chief Signal Officer of the u. s. Army . Communications: Col. Caron briefed on the security investigation of communica- tions devices at the installation. Area "A" is completed and good progress is being made in Area "B". We are continuing maintenance , improvements and antenna installa- tion, in connection with the VHF home receivers . Miscellaneous: No questions were raised concerning OEP General Memoranda No. 64-ll on Special Transportation or No . 64-12 on of the Office of Civil Defense. Mr. Reeves has departed and Mr . John Marshall has been appointed Acting Chief of the WVAO Division. Mr . Haley made distribution of a GSA Supplement of September 1963 Stores Stock Catalog. . COPY LBJ LI BRARY -' FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, April 17 2
Attending: Mr. J. L. Bourassa, Chairman 11 r E R H c Kay Hr. \Hng Agnew Mr. Allan Aime Mr. William Carey Col . Bruce Caron Mr. Sylvester Coe Mr. John Davis Mr. Gordon Grimwood Mr . Peter Haley Mr. Thomas Hagan Hr. Walter Handy Hr. John Larson Dr; William McAnally Mr. Terence McCracken c. W. Dr. Lehman Nickell Dr. J. C. Pettee Mr. Edgar Smith Mr. Douglas Mr. Leonard Trager The Chairman discussed briefings and tours conducted during the week. Federal Agency Representatives commented favorably on the briefing by Mr . Charles Shafer on ''Why Civil Defense." They reiterated their interest in briefings of the types delivered by General Page and Mr . Shafer, and indicated special interest in a possible briefing by a Department of State Official. Mr. thanked the Chairman and commended the OEP Staff on the briefing and tour for Coast and Geode tic Survey Officials. Future Visits and Briefings: COPY LBJ LIBRARY 1. Tuesday, April 21: Visit by Colonel Joseph E. Pizzi and party, from the Joint Chiefs of Staff , to discuss Military Briefings at this installation, during an emergency period . - 2 2. Wednesday,April22: Tour for Officials from the Office of the Secretary of Defense. (Not yet confirmed) 3. Monday, April 27: Department of State Tour , covered in Minutes of last meetings , remains a commitment. Alaska Rehabilitation Federal Agency Representatives st at ed their interest in continued receipt of reports on Alaska. The Chairman agreed to take actions to expedite circulation and the FARs agreed to act individually toward speeding the circulation. Communications Colonel Caron reported that the security invest igation of communications devices would be completed, as of this date, and that interim reports indicated only minor deficiencies. Colonel Caron also reported that available information indicates that the Telephone Test on April 14 was probably our best to date, considering both receiver operation and personne l actions . Plan for Operations The Cha irman reported on discussions and developments concerning the OEP Circular on "Functions at the Special Facilities Division . " He stated a personal opinion that the problems , being presented in current considerations , would be resolved in the reasonably near future . Treasury Family Protection Assistance Mr . Handy , Representative of the Treasury Department , dissemi - two additional forms entitled "Memorandum of Understanding' Housing for Families:' These forms augment the materials circulated by Mr . Handy during his briefing on April 10 . Space Colonel Caron reported that General Starbird has transmitted to Mr . McDermott . a written request for special communications space . The Chairman reported that OEP has not yet secured final approval for decreasing the of Agency emergency relocation personnel . He stated that Building 6 will probably be assigned for special communications space . COPY LBJ LIBRARY - . 3 Miscellaneous No questions were raised concerning OEP General Memorandum No. 64-14 , on "Daylight Saving _Time Schedule." Dr. McAnally reported that Oral Polio Vaccine would be available at a nominal fee, for employees at the installation . He is in the process of making a survey to determine the number of interested persons . Mr . Haley offered to procure copies of GSA Circular No. 334, entitled "Nationwide Emergency Relocation Telecommunications Facilities Survey ," for those Representatives who notify him of their interest . COPY LBJ LIBRARY . . .. FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, May 1 , Attending: Mr . E. R. McKay, Chairman Mr . Wing Agnew Mr . Curtis Anderson Mr . Allan Aime Mr. Sylvester Coe Mr. John DeBardeleben Mr. Frank Goldsmith Mr . Gordon Grimwood Mr. Peter Haley Mr . Thomas Hagan Mr. Walter Handy Mr . John Larson Dr . William McAnally Mr Walter McEldowney Mr. c. w. Miller Dr. Lehman Nickell Dr. J. C. Pettee Mr. Edward Stephenson Mr. Leonard Trager Mr. William Staus3 The Chairman informed those present that Mr. Bourassa was attending a meeting concerning NCS spaces and that Mr . Grace was on He also discussed visits and visit cancellations since the last Federal Agency Representative meeting. It was explained that the meeting scheduled for May 26 had been cancelled because of exercise activity. Future Visits and Briefings: Wednesday , May 6: Office of Secretary of Defense tour, rescheduled from April 27 . Monday, May 18: Department of Health , Education and Welfare tour. Not yet confirmed . Tuesday, May 19: National Civil Defense Advisory Council tour. COPY LBJ LIBRARY '1 l -2- Exercise"SHOi-IERS": Activity during "Exercise SHOWERS" was generally discussed . It was explained that a critique had been held concerning the twenty- five operational problems and that a report was nearing completion. Agency Representatives stated interest in reading the final report. In answer to a question from the Chairman, stated their of televised coverage of exercise activity , but suggested improved positioning of TV sets . Specifically , Dr . Pettee recommended locating TV sets in the same rooms with RD 900 units . IEPC Meeting : The Interagency Planning Committee , scheduled for Tuesday, May 5 was briefly discussed . The Chairman stated that Mr. Bourassa would probably attend . Space: Space and space utilization were discussed generally. Mr . Grimwood suggested a return to use of Area A space, for those activities could be easily moved to Area B in an emergency period . The Chairman promised a consideration of the suggestion and further briefing on space by Mr . Bourassa or Mr. Grace . Alaska Briefing: Mr. Anderson, SBA Representative, will brief the group at the FAR meeting on May 8. He will show slides , indicating Alaskan earthquake damage , and speak on natural disaster operations there . Marking of Curve on Route 60 1 : on recent accidents near this location , on Route 601, Mr. Handy sugeested improved warning signs near the curve approach. Group supported this suggestion. Mr. Stauss promised to take the matter under Engineer advisement, for State of Virginia action. Polio Vaccine: Dr. McAnally reported that Oral Polio Vaccine would probably be availabl e, free of charge, to those who had indicated desire. Vaccine may be available in about two weeks. COPY LBJ LI BRARY
FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION. Minutes , June 5 , 1964 Attending: Mr. J. L. Bourassa, Chairman Mr. E. R. McKay Mr. Steve Smith Mr. Allan Aime Mr. Wing Agnew Capt. Boyd Brownfield Dr . Roy Butler Mr . Sylvester Coe l1r. John Davis Mr. John DeBardeleben Mr. Frank Goldsmith Mr. Thomas Hagan Mr. Peter Haley Mr. Walter Handy Mr. Elmo Jensen Mr . John Larson Mr. Terence McCracken Mr . Wayne Miller Lt. Col . Charles Moore Dr. Lehman Nickel l Mr. Edgar S m i ~ h Visits: The Chairman announced that the Farm Credit Administration had visited the establishment on June 3 and that the Weapons Systems Evaluation Group had visited on June 4. Both visits were described as including worthwhile discussions and briefings. One future visit was announced: Monday, June 15: The Business and Defense Services Administration. The National Plan: The Chairman announced that Chapters 6, 1 , 8 and 12 of The National Plan have been reproduced for interim issuance. Chapters 4 and 5 are presently ~ n reproduction. Federal Agency Representatives reported receipt of the copies allocated to them. COPY LBJ LIBRARY . ' - -2- Plan for Operations: The Plan for Operations (OEP Circular on "Functions at the Special Facilities Division") is undergoing continued interagency coordination. There is no known, present of the approval date. The Chair- man promised copies for the FAR's when the plan is approved. Official Appointments: The Chairman announced that the appointment of General James D. O'Connell, as Assistant to the Director for Office of Emergency Planning and Special Assistant to the President for Telecommunications, had become effective on Hay 27. The resignation of Colonel Chambers as Deputy Director was effective as of Hay 31. Exercises: The Chairman reported that a seminar type exercise on the general subject of "Information Handling" is being developed by the Special Facilities Division Staff. The proposed date is during late summer. Participation by OEP Washington Office Staff and personnel from other Federal Agencies will be encouraged. The Federal Agency Representatives evidenced interest in the seminar and promised cooperation and .participation. Participation in "High Heels" exercise, being conducted by the DOD, was generally Final standards have been issued by OCD but have not yet been delivered to the Federal Agency Representatives. It was the group concensus that the exercise, as presently planned will not involve this es tablishment significantly . Telephone Test: The Telephone Test on Hay 29 did not measure up to expectations; Final reports are not in, but it is clear that many employees were not at home. The USAICA will file a detailed study on the comings noted. Miscellaneous: The Chairman reiterated that the OEP on visits by Executive Reservists, to this facility, has not changed. Any special requests coming to the SFD office will be referred to the Director, OEP, for . approval. In-dialing will be effective June 20 with the effective Code No. 163. COPY LBJ LI BRARY - ..
-3- A general discussion of the application of Line Load Control will be conducted , by USAICA, at the FAR Meeting on triday, June 12. Announcement was made of a Main Briefing Room showing of the Department of the Army training film "War and Advice," at 2:00 p.m. COPY LBJ LIBRARY FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, June 12, 1964 Attending: Mr. J. L. Bourassa, Chairman Mr. E. R. McKay Mr . Wing Agnew Hr. Curtis Anderson Dr. Roy Butler Hr . William Carey Mr. Sylvester Coe Mr. John Davis Mr. John DeBardeleben Mr. Frank Goldsmith Hr. Peter Haley Mr. Walter Handy Mr . John Larson Dr. William McAnally Mr. Terence McCracken Hr. Wayne Hiller Lt. Col. Charles Moore Dr. Lehman Nickell Dr. James Pettee Mr. Joseph Sahm Mr . Edgar Smith Mr. Douglas Stone Mr. Leonard Trager Visit: The Chairman announced visits during the past week: June 9 : Defense Communications Agency , Col. Rippey and party . June 11: DOD, Office of Ci vil Defense, Mr . Robert Whitney and study group . Two future visits were announced: COPY LBJ LIBRARY Monday, June 15: The Business and Defense Services AdministratiQn 1 Mr. George Donat and party of 17. Tuesday, June 16: U. S. Army Strategic Communications Command, Major Gen . Richard J . Meyer and party. -2- Dissemination of OEP Documents : Dissemination, to Agency Representatives, was made on the following documents: OEP Order 9400.3 - Regional Emergency Operations Manual OEP Order - Emergency for Dfrector, OEP OEP Circular 9140.1 - Guidelines for the Selection and Use of Federal Field Emergency Operating Facilities Line Load Control Briefing: Mr. Joseph Sahm, Technical Director , USAICA briefed the Representatives on Line Load Control and its application to our alerting problems . The ensuing discussion clarified problems which had arisen in earlier A copy of the briefing material wi ll be on file in the OEP Operations Section Office. Telephone Test: The Telephone Test,conducted at 8 : 45 p . m. on June a , was a considerabl e improvement over the previous test . Tests will be conducted more frequently, until our alerting problems have been solved. Miscellaneous: Federal Agency Representatives were reminded that In- dialing will be effective June 20 , with Code No. 163 replacing earlier code numbers. A memorandum will be issued on this subject. Announcement was made of a daily news program, to be broadcast ove r closed circuit television, during the lunch period, at 11:45 and 12:15 . The program will cover items of interest to personnel working here. AnnounQement was made of the showing of an Air Force Training Film, "Operations Under Fallout," to be shofln in the Main Briefing Room this afternoon at 2:00 p.m. COPY LBJ LI BRARY ~ FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes , June 19, 9 ~ ~ Attending: Mr, George Grace, Chairman Mr. E. R. McKay Mr. Wing Agnew Dr. Roy Butler Mr. Sylvester Coe Mr. Frank Goldsmith Mr. Peter Haley Mr. Walter Handy Dr, William McAnal ly Mr. Wayne Miller Mr. Edgar Smith Mr. Douglas Stone Mr. Leonard Trager Mr. Allan Aime Mr. William Carey Col. Bruce Caron Mr. Elmo Jenson Visit: The Chairman reported meaningful tours by the Defense Communi - cations Agency , Colonel Rippey and party on June 9 and by DOD Office of Civil Defense, Mr. Robert Whitney and study group on June 11, No future visits are scheduled. ~ l l News Program: Noon Report, the daily news program announced previously, will be initiated on Monday , June 22. Coverage will include Weather, Special News Bulletins, Visits and Exercise Information. The Chairman encouraged Federal Agency Representatives to contribute information and take part in the presentation when occasion arises. NUDETS: The new detection system associated with !PC activities is under- going Phase 1 acceptance tests. Equipment at this establishment has been accepted. Phase 1 is planned for over - all operational acceptance prior to July 1. COPY LBJ LIBRARY -2- Two new chillers are being procured for better day-to-day water temperature control and for back up . Helicopter Operation Control has been extended from the tower to the east landing area through buried cable. Additional motor pool construction may also be approved prior to the end of this fiscal year. Delivery and installation of the ACCESS equipment should be approximately July 1, Demonstrations of the equipment may stil l be observed at the Bureau of Standards prior to that time. 1 Communications: Federal Agency Representatives were briefed on use of the Interdepartmental Dial System (IDS), Federal Telecommunications System (FTS), and the Automatic Voice Network (AUTOVON). They ~ r reminded that June 20 is the effective date for the new code No, 163 and for automatic In-Dialing . It was suggested that further background , in this general area could be gained, by reading ''Automation and the Defense Communications System" by General Starbird in the May issue of "Signal." Colonel Caron remarked on the Automatic Message Processing System ( AMPS), a new system under develppment for intra-site transmission. In the near future Colonel Caron and a representative of the SFD wi ll make an on-the-spot assessment of the system. Mis cellaneous: The OEP Budget for 1966 was outlined with reference to House and Senat e findings. Personnel and Equipment ramifications were discussed. The Chairman announced that all Agency comments on the Plan for Op erations had been received. The Plan is being redrafted, after consideration of these comments, with release probably by the end of June. Three high quality TV monitors have replaced the six television sets for balcony viewing in the Main Briefing Room. Hr. Jenson reported briefly on "JUNEP" developments. Mr . Mcintire of OCD will consult with the SFD staff in the near future concerning ''Exerci se HIGH HEELS" plans . COPY LBJ LIBRARY - FEDERAL REPRESENTATIVES MBTING SPECIAL FACILITIES DIVISION Minutes, June 26, 1964 Attending: Mr. Leo Bourassa, Chairman Mr. George Grace Hr. Lee Collins Mr. Wing Agnew Col. Bruce Caron Hr. Sylvester Coe Mr. John Davis Mr. Peter Haley Mr. John Larson Dr. William McAnally Mr. Terence HcCracken Mr. C. W. Miller Dr. Lehman Nickell Mr. Wallace Oliver Mr. Joseph Sahm Mr. Edgar Smith Mr. Douglas Stone Hr. Leonard Trager Future Visits : One future visit was announced: Thursday, July 9: The State Department Assistant Secretary Porter and party. The Chairman reported on his and Mr. Grace's visit to the JWR in the Pentagon. A new and more spacious JWR should be completed by the end of the year. Col. Caron announced that the cutover date of Autovon, to permit in- dialing, has been changed from 27 June to 8 July. Messages advising all users have been sent out. This was at length . Capt. Brownfield reported on correspondence with State Highway Depart- ment re additional road signs and centerline road -markings. The State Highway Department felt that the road signs were in good con- dition and were adequate and no difficulties were being experienced in this area. They further stated that there were no reported accidents from 1961 through 1963. It decided not ta Highway Department changed from the present dashed centerline road markings to the use of solid lines on hills and curves. This would mean that more than half of access road would have solid (no passing) lines. COPY LBJ LIBRARY ,.. ... t. - .. - 2 - Parking Lots: Work is progressing on the improvement of two parking lots which will increase the available parkings. Cadre Assignments: It was brought out that the agencies were finding it difficult to project their planning because the cadre assignment has not been completed and published. It was sugge$ted that agencies . who have a change in requirements and who are unable to get answers re cadre assignments, should make known their changes as soon as possible so they can be incorporated. in the assignment study. It wa s pointed out that there is a constant consideration of the conflict between everyday pre - emergency work tasks here , as against the requirements of emergency period operations. Plan for Operations: The Chairman announced that the Plan for Operations has been revised and should be ready for the next IEPC meeting. Comments and suggestions by the agencies were well received and in most cases incorporated in the latest draft. PHS: Dr. McAnally reported that the physical examinations are progressing steadily and he urged all staff members to participate . Briefi ngs: The Chairman announced that a letter had been sent from Mr. McDermott to the State Department requesting they participate with the Special facilities Division in arranging for a series of briefings here re the international situation . DOD and USIA will also be asked to part i ci.pa te. Houston Study: Mr . Trager announced that a 25 page report on the Houston Study has been finished and will be distributed to the FAR ' s as soon as possible. A meeting of the FAR's chaired by Dr. Butler will be held at 10:00 a.m. Wednesday, 8 July to review, comment on , and approve the report. fAR Heeting: The FAR meeting scheduled for Friday 3 July has been cancelled because of the holiday. A special meeting will be called if required. COPY LBJ LIBRARY FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES Dl VISION Mr. Leo Bourassa, Chairman Mr. Lee Collins Mr. Curtis Anderson Mr. Wing Agnew Co l . Bruce Caron Mr . Sylve s ter Coe Mr. John Davis Mr. Frank Goldsmith Mr. Peter Haley Mr. Thomas Hagan Mr . Walter Handy Mr. J ohn Larson Dr. William McAnally Mr . T erence McCracke n Mr. Walter McEldowney Mr. C. W. Miller Mr. Wallace Oliver Mr. Edgar Smith Mr. Dou g l as Stone Mr. Leon a rd Trager Visits: The Chairman reported on the visit by the State Department on the 9th of J uly. They extended an invitation to OEP/SFD to visit their facilities. The Chairman stated he would make arrangements for a FAR visit if his trip proved to be worthwhile. The majority of the FARs expressed an intere s t in this type of visit. Future Vi si ts : I I I The Ch a irman announced that on Wednesday of next week, Mr. Mcintyre o f 0 C D a n d M r . S toe be of 0 S D, w i 11 co me o u t to d i s .c u s s the for t h - coming High Heels III exercise. The Chairman announced the . appointment of Mr. Franklin B. Dryden as Deputy Director of OEP . His confirmat ion is due the 20th of july . COPY LBJ LI BRARY The Chairman reported that the final draft of will be presented at the next I E ~ meeting. Communications: I the Plan for Operations Col. Caron reported that Autovon has been cut over to In-Dialing. He also reported that the final results of the last telephone test were not yet available but from the initial reports it appears to have been satisfac tory. M r . H a n d y r e p o r t e d o n t he s t a t u s o f h i s a g e n c y ' s r e 1 o ca t i o n s i t e' s Dev Plan installation and its cost. There was much discussion about the difference in cos t estimates of GSA vs DCA . I Exercises: The Chairman pointed out that plans are in being for future exerc ises which include Able Alerts and High Heels Ill. It was announced that planning is conti nuing on a possible series of seminars . It was requested by Mr. Trager, DHEW, that the FARs meet for a few minutes following this meeting to discuss problems of mutual interest. There was no objection from the Chairman and the meeting was held. The hard surfacing of the parking lot s has been compl e ted. The lining and numbering is in progress. Miscellaneous: Mr. McEldowney reported on his trip to Caracas, Ven ez uela. He was very impressed with the dedication of the Peace Corps there. COPY LBJ LIBRARY : COPY LBJ LIBRARY FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, July 17, 1964 Attending: Mr. Leo Bourassa Mr . George Grace Mr. E. R. McKay , Chairman Mr. Lee Collins Mr. Allan Aime Mr. IH ng Agnew Mr. Curtis Anderson Col. Br11ce Caron Mr . Sylvester Coe Mr. John Davis Mr. Peter Ha l e y Mr. Thomas Hagan Mr. Halter Handy Hr . John Larson Dr. Hi lliam McAnal ly Mr. c. W. Miller Mr. Edgar Smith Hr . Douglas Stone Mr . William Stauss Mr. e o n a r ~ Trager The Chairman explained that Mr . Bourassa and Mr. Grace were detained by other commitments , but would be attending later. Visits: The Chairman reported on visits during the past week as follows: Wednesday, July 15: Parties from Department of Defense and Department of Army OCD, for discussion of HIGH HEELS III plans. Thursday , July 16 : Representatives from the Army Audit Agency 1 in connection wi th a review of Office of Civil Defense operations and activities. Friday, July 17: U. s. Air Force Command Post group , for briefing and discussion. :. -2- The Chairman announced future visits: Thursday, July 23: Small Business Administration tour. Tuesday, July 28: Alternate National Military Command Center tour. Exercises: A general discussion was held concerning exercising plans for the remainder of the year. Ideas were exchanged on sequence and emphasis of activity fields. Mr . McKay and Mr. Hagan reported on developments on "HIGH HEELS III" and "CIVLOG 65 11 based on the discussions of July 15. Special Facilities Division participation in HIGH HEELS III will probably be confined to logistic support of relocation personnel and presentation of prepositioned, exercise information . However, the scope of this activity will be determined by higher level coordina- tion, based on a Department of Defense memorandum of request. Tour of Department of State Facility: Mr. Bourassa and Mr. Grace reported a worthwhile tour, of the ' Department of State Briefing and Operations Center on July 16. A closer working arrangement between our two establishments will be established. State officials indicate probable approval of our request .for a series of briefings on foreign relations. Secretariat: The Emergency Secretariat function, assigned to the OEP Government Readiness Office by OEP Order 9400.4 has been further delegated to the Special Facilities Division. Further briefing was promised on the responsibilities involved and possible effect on Federal Agency Representative activities . tHscellaneous:
The Telephone Test conducted on July a showed additional improvement. Almost all calls, initiated at the Control Section, were completed within 20 minutes. A discussion of internal lighting was concluded with the recognition of . sufficiency of equipment and procedure. Dissemination of Chapter 11 of the National Plan was acknowledged by FARs . COPY LBJ LIBRARY " :-3- New identification cards are on order. These will support the improved access system, previously discussed. A direct telephone line will be installed between this establish- ment and Charles Town. Disbursement of funds in emergency periods was ~ t e d for further reference and study . COPY LBJ LIBRARY .. FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACIUTIES DIVISION Minutes, July 24, 1964 Attending: Mr. B. R. McKay, Chairman Mr. Wing A;,;&tew Mr. Curtis Anderson Capt . Boyd Brownfield Col. Bruce Caron Mr. Sylvester Coe Mr. John 01 vis Mr. Gordon Grimwood Mr. Thomas Hagan Mr. Peter Haley Mr. Walter Handy Mr. John Larson D_ . William McAnally Mr. Walter McEldowney Or. Lehman Nickell Or. James Pettee Mr. William ',Yright The Chairman explained that Mr. Bourassa was in Washington on official business and that Mr. Grace was on leave for the day. Visits: The Chairman reported three v.i.sits on July 23: COPY LBJ LIBRARY The Small Business Administration- Mr. Ross D. Davis, Executive Administrator and party of five. The Air Force Command Post- Lt. Col. Gallagher and three supporting officers. The Department of Commerce, Maritime Admini str ation - Three officials to coordinate a large scale tour next month. . -2- Mr. Anderson, Small Busi. ness Administration, thanked the briefing staff for a well presented tour. He gave special commendation to the Communications information covered. Announcement of future visits included: Tuesday, July 28: A party of Military Officers from the National Military Command Center and the ANMCC. Tuesday, August 4: Department of Commerce, Maritime Administration, Honorable Nicholas Johnson and a party .of approximately forty pe+sons. State Department Briefings: The Department of State has forwarded written approval of briefings, by State officials at this installation, on a periodic basis. Briefing dates will be designated after coordination between the SFD staff and briefing officials . Dr. Nickell was thanked for his support in _working out this arrangement. Training Films: The Department of Defense training film, "Partners in Freedom; was announced for showing at 3:00 p: m. this date, in the Main Briefing Room. The film, "One Week in October, " will be shown at a l ater date. Appreciation was expressed to Mr. McEldowney for procurement of the films . Space and Personnel Allocation: Federal Agency Representatives expressed interest in being able to follow the developmert s in space allocation, Agency relocation allocation, and the Plan for Operations. The Chairman promised to report these interests to Mr. Bourassa. New Identification Passes and Pass System: Inteiest was evidenced by the Federal Agency Representatives concerning a new security pass Lysta m that had been mentioned at a previous meeting. Captain Brownfield elaborated on the new p r o p o s ~ system. The following are the results of the discussion: COPY LBJ LIBRARY a . That a new pass system is definitely being pursued. b. T 1at the new pass system will require all permanent Site Personnel to have pew pictures taken. -3- c. TI1e Western Virginia Area Office is preparing tentative schedules concerrung those times reserved for Agencies to have pictures taken. This schedule does not include alternate or other Agency personnel \.Vho do not commute to this Site routinely. In these cases, pictures will be submitted as they have in the past. d. The photographer will take the pictures at a location in Area "B" for the convenience of the Site personnel. e. It will be several months before a firm schedule is distributed. f. Any information affecting Agencies will be discussed at future FAR meetings. Mi scellaneous: The 1966 Budget has been prepared and is being presented to the OEP Budget Officer. Special Facilities Division contribution to the OEP Program Projection has been forwarded as a s ugges tion to the Government Readiness Office. Confirmation hearing on the new OEP Deputy Di rector has been rescheduled to July 30. No new developments on projected national exercise activity are known. "High Heels III" requirements have not yet been presented to OEP by the Department of Defense. National Plan Chapter 3, "Welfare, "is being reproduced and will be disseminated next week. Col. Caron reminded the group that all personnel are required to file telephone number and address changes with USAICA by submission of ICS SC Form 23. COPY LBJ LIBRARY FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, July 31, 1964
Mr. George Grace, Chairman Mr. E. R. McKay Dr. Roy E. Butler Mr , Lee Canfield Mr. William Carey Col. Bruce Caron Mr . Sylvester Coe Mr . John Davis Mr. John DeBardeleben Mr. Gordon Grimwood Mr . Thomas Hagan Mr . Peter Haley Mr. Walter Handy Mr . John Larson Mr. Walter McEldowney Dr. Lehman Nickell Mr. Edgar Smith Mr. William Wright Visits: The Chairman announced two future visits: Tuesday, August 4: Department of Commerce, Maritime Administration, Honorable Nicholas Johnson and party of approximately 25 persons. Wednesday, August 12: Federal Aviation Agency group to discuss High Heels III participation. Library Reference: Mrs. Stephenson, MCL is conducting a survey on reference materials available in agency offices. This material will be catalogued and li stings made available to all users , The Chairman advised Representatives of several volumes of current interest which are available through OEP: The Atomic Scientist, August Issue NATO Conference on Damage Assessment Military Strategy (Soviet Doctrine & Concepts) - Praeger The United States in World Affairs, 1961 - Ri<;hard P. Stebbins - Harper National Strategy in an Age of Revolutions- Edited by George B. de Huzar-Praeger COPY LBJ LIBRARY -2- The Long Polar Watch- Melvin Conant - Harper The Uncertain Trumpet - Maxwell Taylor- Harper Strategy for Survival - Martin and Latham - Univ. of Arizona Press Public Papers of the President Training Film: The training film, "One Week in October," was announced for showing in the Main Briefing Room at 3:00 p.m. The film, produced by the Department of Defense, relates activities during the Cuban Crises. Mr. McEldowney was again commended for help in obtaining training films . Budget: The OEP Budget has passed through "nark up" by the Senate committee. The Senate will probably consider the budget next week. As reported earlier, the Senate attitude indicates restoration of a part of the recommended House cut. Space: The placement and utilization of Random Dis play Units (RD 900) were discussed. There was a consensus of agreement to the consideration of moving the RD 900 units into a central location with each unit having a viewing and conference area. This will be a part of future information problem consideration. Other space problems were discussed generally and will be considered periodically. Miscellaneous: The Emergency Broadcasting Test will be conducted on Monday, August 3. A new security film has been taped and will be shown to all employees in the near future . The next meeting of the IEPC i s schedul ed for August 18. The Plan for Operations is scheduled for a later meeting. The east parking lot is completed, with additional parking space having been made available. Mr. Carey will develop a plan for reserved space designation. A survey of outgoing telephone calls to nearby towns is in progress. The purpose of the survey is to determine use of present lines. Good progress is being made on the Emergency Secretariat. Other agencies have been very helpful in the research and information gathering stage of development . COPY LBJ LIBRARY . .. F E DE R A L A G EN C Y R E PRE S E NT A .T IV E S M E E T 1 N G S P E C I A L FA C I L I TI E S D 1 VI S 1.0 N Minutes , August 7, 1964 Attending: Mr. George Grace, Chairman Mr. E. R. McKay Mr. Allan Aime Mr. Wing Agnew Capt. Boyd Brownfield Mr. Sylvester Coe Mr . John Davis Mr . John DeBardeleben Mr. Thomas Hagan Mr. Peter Ha.ley Mr. John L arson Dr. William McAnally Mr. Ter e nce McCracken Mr. Walter Me E l downey Lt. Col. Charles Moore Dr. Lehman Nickell Dr. J ames Pettee Mr . Edgar -Smith Mr. Douglas Stone Mr. Leonard Trager V.i.sits: The Chairman announced five visits: Thi s date: Parties from Defense Commu nications Agency and White House Communications Agency for orientation tour . Tuesday, August 11: Office of Emergency Planning Management Interns, during morning briefing and a party of Federal Power Commission offic i als for afternoon briefings. Wednesday, August 12 : F e deral Aviation Agency, involving a one day .internal FAA exercise . Friday , August 14: Interstate Commerce Commission COPY LBJ LIBRARY I -2- Emergency Actions: The Chairman discussed emergency c t i ~ n reviSIOns and actions t a k e n d u ri n g t h e r e c e n t p e r i o' d o f t e n s i o n . A I er t i n g o f F A R s w a s d i s c u s s e d . I n c I u s i o n o f DE F C 0 N i n fo r m a t i o n i n a I e r t i n g m e s s a g e s w a s a I so co n side red . 0 E P w ill report fur the r on t hi s . 0 n e c o p y of the r e v i s e d S F D E me r g en c y I n for m at i on Boo k h a s be en transmitted to Mr. Phillips. Work on the Emergency Secretariat is being expedited. Office of Emergency Planning Officials: Confirmation of the Honorable Franklin B. Dryden, as Deputy Director of OEP, was announced. Mr. McDermott's decision to remain as Director through the remainder of the year was also announced. IEPC Meeting: . , I The Interagency Emergency Planning Committee meeting, schedule d for August 18, was discussed. Copies of the agenda were circulated to the Federal Agency Representatives. Miscellaneous : It was decided to include the government code reference on all future Mobile Radio Telephone issuances. F e d e r a I A g e n c y c o n s i d e r a t i o n o f p o s t - a tt a c k pe r s o n n e 1 r e q u i r e me n t s was discussed. Further coordination of this type of in f ormation is planned. The inventory of ICONORAMA slides has been revised and disseminated. Significant changes will be issued as they oc.cur. Snake dangers v.ere announced and protective actions suggested. COPY LBJ LIBRARY FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, August 21, 1964 Attending: Mr. E. R. McKay, Chairman Mr. Curtis Anderson Mr. Allan Aime Mr. Wing Agnew Dr. Roy Butler Mr. Sylvester Coe Mr. Gordon Grimwood Mr. Thomas Ha ga n Mr. Walter Handy Dr. William McAnally Mr. Terence McCracken Mr. Charles Miller Dr. L ehman Nickell Mr. Wallace Oliver Mr. joseph Sahm Mr. Leonard Trager Visits: The Chairman anno un ced visits as follows: Completed Visits - COPY LBJ LIBRARY Tuesday, August ll: Office of Eme rgency Planning Managemen t Interns and seve ral DCA officials during the m o r n i n g an d a p a r t y of Fe de r a 1 Po we r Co m m i s s ion officials during the afcernoon. Wednesday, August 12 : Federal Aviation Agency, briefings included a coverage of a one day internal FAA exercise. Friday, August 14 : Mr. Dryden, the new Deputy Director of OEP came out wth Mr. Phillips for a briefing a nd tour . T hi i n c 1 u de J a b r i e f me e tin g with Feder a 1 A g en c y Representatives. T u e s d a y , A u g u s t 1 8 : T w o o f f i c i a 1 s f r o m F e d e r a 1 A v i a t i o n Agency, briefing and tour. Thursday, August 20: Two officials from the Government Printing Office, briefing and tour. -2- Future Visits The Health Resources Advisory Committee, probably on September 3. The Farm Credit Administration on an undesignated date. JEPC Meeting: The Interagency Emergency Planning Committee held on August 18 was discussed. A general report of the meeting by Mr. Bourassa was relayed to the group by the Chairman. Others who had attended the meeting also contributed their thoughts. Mission and Responsibilities: The latest draft of OEP Circular, covering "Mission and Responsibilities," was discussed. Agency comments were due on this meeting date. Issuance should occur prior to the end of August. ~ r t on Status and Future Plans for Emergency Planning Programs: The subject report is in final form and will be reproduced next week . Delivery of the report is required on August 31. Federal Agency Representatives sta ted their interest in seeing copies of t h e r e p o r t , t h r o u g h e i t h e r t he S pe c i a 1 Fa c i 1i t i e s D i v i s i o n o r t h ei r Agency Offices. Exercise "High Heels": Reports from the Office of the Secretary of Defense would indicate that OSD will not relocate any personnel to thi s establishment during High Heels III. Reports are not available on Office of Civil Defense plans, but indications are that they will probably adopt the same attitude. Alerting: The Chairman stated the position of the OEP Special Facili.ties Division that alerting procedures should remain as presently pl:;t.nned. Several reasons for this position were state d. After some discussion of the subject, the Chairman agreed to notify Mr. Bourassa that a number of Federal Agency Representatives would like to discuss the matter with him at a later time. COPY LBJ LIBRARY -3- Miscellaneous: A tra"ining film on Breast Cancer will be shown to the women next week, scheduling to cover all shifts. Public Address announce- ments will give time and place of showing. Mr. Haley, GSA disseminated t<? the Agency Representatives copies of the Emergency Federal Register System, The Code of Federal Regulations. A current analysis of the Office of Civil Defense Budget, contributed by Mr. McEldowney, was also disseminated. The new paging system, covered in General Memorandum 64-16, was outlined by Col. Moore. Discussion of the noon-day news program indicated unani'mous. support, but a desire for better audio control. COPY LBJ LIBRARY
FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION . Minutes, August 28, 1964 Attending: Mr. J. L. Bourassa, Chairman Mr. E . R. McKay Mr. Curtis Anderson Mr. Wing Agnew Or . Roy Butler Col . Bruce Caron Mr . William Carey Mr. Sylvester Coe Mr . Gordon Grimwood Mr. Thomas Hagan Mr. Elmo Jensen Mr. Dale Johnson Mr. John Larson Or. William McAnally Mr. Terence McCracken Mr. Walter McEldowney Dr . Lehman Nickell Mr. Edgar Smith Mr. Douglas Stone Visits: The Chairman announced future visits as follows: Alerting: Thur s day, September 3: The Health Resources Advisory C o m m i t t e e , f o r b r i e f i n g a n d c o m m i tt e e d e li ;J e r a t i o n . Thursday, September 17: The Farm Credit Administration for briefing and tour. Alerting was again discussed, at length . The Chairman reaffirmed the position o f the Special Facilities Divi sion that basic alerting s y s t e m s a n d p roc e d u r e s w i 11 r e m a i n a s p 1 a nne d . Howe v e r , he s t a ted. his willingness to have Agency Representatives work with the Office of Civil Defense Representative to avail themselves of alerting information, relative to their respective Agencies. COPY LBJ LIBRARY .. - -2- Report on Status and Future Pl ans for Emergency Planning Program: Reproduction has been completed on subject report and Mr. Greeley h a s t a k e n the r e p o r t to t h e W a s hi n g t o n 0 f f i c e . De li v e r y o f the r e p o r t should be made Monday, August 3i. Miscellaneous: Definite information on "HIGH HEELS III" participation is not yet available. The OEP Circular covering Mission and Responsibilities has not been issued. All agency comments are assumed to be in the hands of the OEP Government Readiness Office . National Plan, Chapter 9, "Water" (Interim Issuance), is in process of reproduction and will be disseminated next week. A training film "Dateline Alaska" is availabl e and will be shown on Monday, August 31. COPY LBJ LIBRARY FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, September 4, 1964 Attending: Mr. J. L. Bourassa, Chairman Mr. George M. Grace Mr. W. Lee Collins .Mr. Wing Agnew Mr. Lee Canfield Col. Bruce Caron Mr. Sylvester Coe Mr. Herbert Crawford Mr. John Davis Mr. Gordon Grimwood Mr. Thomas Hagan Mr. Peter Haley Mr. Dale Johnson Mr. John Larson Dr . William McAnally Dr. Lehman Nickell Mr. Douglas Stone Mr. Leonard Trager Vi sits: Wednesday, September 9: AT&T, for briefing and selected tour . Missions and Responsibilities: The Chairman announced the completion of the Mission and R e s p o n s i b il i t i e s d o c u m e n t . I t i s n o w be i ng pr i n t e d a n d s h o u 1 d b e distributed next week. Physical Examinations: Dr. McAnally announced the participation in the local physical exams have now tapered off. He urged those who have not had their year 1 y physical to take advantage o( the opportunity. It was decided to give more publicity to this via Channel 2 and the Public Address System. COPY LBJ LIBRARY . . . -2- Telephone Test: The telephone test conducted on Wednesday at 9:15p.m. did not me a s u r e u p t o e x p e c t a t i o n s . F i n_a 1 r e p o r t s a r e no t i n , b u t i t i s clear that many employees were not home. At least 6 calls had to b e in it i a ted fro m the s it e which s 1 ow s dow n co n s.i de r a b 1 y the c a s cad e system. The USAICA will file a detailed study on the shortcomings noted. A new reporting procedure has been coordinated which will reduce the time required to prepare the final telephone test reports. Alert Receivers: Colonel Caron suggested the use of automatic timers, which can be preset to turn off the alert receiver when the user is not home . Interest was expressed, and Colonel Caron will report later on a further study. Miscellaneous: Discussion of the noonday news program brought out the desire to have the program late in the day so it would not conflict with lunch period discussions. It was suggested that a system be devised to p r o v i d e a m o r e c u r r e n t d i s p 1 a y o n t h e c .e n t r a 1 b u 11 e t i n b o a .r d . Chairman stated he would take this up with WVAO. COPY LBJ LIBRARY l o FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, September 11, 1964 Attending: Mr.]. L. Bourassa, Chairman Mr . Allan Aime Mr. William Carey Co l. Bruce Caron Mr. Lee Canfield Mr . Sylvester Coe Mr. John Davis Mr. Thomas Hagan Mr. Poeter Haley Mr. Walter Handy Mr. Dale J ohnson Mr. John Larson Dr . William McAnally Mr. Charles Miller Mr. Lehman Nickell Mr . Leonard Trager Visits: Tuesday, Sept. 15: Mr. Brewton, Mr . Rice and par t y. T h u r s d a y , S e p t . 1 7 : T h e Far m C r e d i t Ad m i ni s t r a t i o n f o r briefing and tour. Thursday, Sept. 17 : Brigadier Genera l Edwin Chess, Deputy Chief of Chaplains for briefing and tour . 0 Mission and Responsibilities: The Chairman reported on the de l ay on printing for a day or two of the Missions and Responsililities documen t . Emergency Secretariat: - The Special Facilities Division has been assigned certain r oesponsi- b i 1 it i e s for the Em e r g en c y Secret aria t by the Go v e r n me n t Read in e s s 0 f f i c e . P 1 a n n i ng s t u d i e s a r e p r o c e e d i n g f o r t he d e s i g n o f i t s 0 organization and operation. The Secretariat will assist the Director by providing a standby capability for his emergency and postattack responsibilities. COPY LBJ LIBRARY .. . .. 2- Hurricanes: Mr. A i me reported on status of Hurricanes Dora and Ethel, also a new tropical storm Florence brewing off the coast of Africa. T.V. USAICA is conducting a study on the feasibility .of another TV Channel besides Channel 2 . Telephone Alert Chairman reminded everyone again to get their reports out as soon as possible following alerts. Physical Exams and Flu Vaccine: Dr . McAnaJly again stated that physical examinations have tapered off. He urged those who have not had their physical exams to t a k e a d v a n t a g e o f t hi s o p p o r t u n i t y a n d a 1 s o to n o t if y t h e s u b o r d i n at e s on their staffs . The examination consists of a complete physical, including laboratory tests and X-Ray. The flu vaccine is being increased with another type of virus and the flu vaccine that we have on hand is being withdrawn and exchanged. Inoculations will start some time next week. It will be announced over the P. A. system. COPY LBJ LIBRARY ' I FEDERAL AGENCY REPRESENTATIVES MEETING I SPECIAL FACILITIES DIVISION I i I tl l Minutes, September 18 , 1964 Attending: Mr. J. L . Bourassa, Chairman Mr . George Grace Mr. Wing Agnew C a p t B o y d B r o w n f i eld Dr. Roy Butler Co l. Bruce Caron Mr. Sylvester Coe Mr. Thomas Hagan Mr. Peter Haley Mr . Wa lt er Handy Mr. Dale John so n Dr . William McAnally Mr. Cha r les Miller Dr. L ehman Nickell Mr . L ee Canfield Mr . Edgar Smith Mr . Douglas Stone Future Visits : Wednesday, September 23: Selective Service System briefing for Colonel Burdick and party of four. Emergency Action Console: A gene r a 1 b r i e f i n g w a s p r e s e n t e d on e me r g e n c y a c t i o n c o n s o 1 e developments . Detailed information is available in the Special Facilities Division Offices. Exercises: Current status on Exercise HIGH HEELS III was presented. JCS Briefing Team exercise activities we r e discussed. COPY LBJ LIBRARY -2- An Able exercise will be held near the middle of October. Mr. Dryden has been invited to p r t i c i p t ~ and will do so if other commitments permit. Federal Agency Representatives were encourage d to update erne rgency. actions check li sts for exercise consideration. OEP Secretariat activities will probably be included in exercising. A Telephone Test will be conducted within the next few days. Emergency Disbursing Plan: Revised attachments to the Emer gency Disbur s ing Plan were disseminated by Mr. Handy. The plan, produced by Treasury's Division of Disbursement, had been previously made available. The rev i sed attachments inc 1 u de 11 s t s o f D i vi s ion of Disburse me n t Regiona l Offices and Relocation Sites. M r . Agnew's R e t i r e me n t: The Chairman announced the retirement of Mr . Wing Agnew, Interior Representative, effective October 2. The Interior Department affairs will be handled directly out of t he Defense Coordinators Office. Regret was expressed concerning Mr. Agnew's departure. Miscellaneous: Influenza shots are being given to employees, at times announced over public address sys tem. Equipment for the new diagnostic laboratory is on site and ready for installation. Federal Agency Representatives were cautioned to observe security in telephone conversations. The 3 PM daily news cast meets with general approva l. Additional c lo sed circuit television capabilities are being worked out. COPY LBJ LI BRARY -3- The OEP Circular on "Missions and Responsibilities" is not yet available for distribution . Further consideration of the paper is in progress. New p a r king 1 o t a r r a n g e me n t s have w o r ked o u t we 11 COPY LBJ LIBRARY . FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL F AGILITIES DIVISION Minutes , September 25 .. 1964 Attending: Mr. E. R. McKay, Chairman Mr. W. Lee Collins Mr. Wing Agnew Mr. Allan Aime Captain Boyd Brownfield Dr. Roy Butler Mr. Lee Canfield Mr. Sylvester Coe Mr. John Davis Mr. John DeBardeleben Mr. Thomas Hagan Mr. Peter Haley Mr. Walter Handy Mr .. Dale Johnson Mr . John Larson Mr . Terence McCracken Mr. Walter McEldowney Mr . Charles Miller Lt. Col. Charles Moore Mr . Lehman Nickell Mr. Joseph Sahm Mr. Douglas Stone The Chairman explained Mr . Bourassa's absence. Visits: . Two visits were reported: Wednesday, September 23: Selective Service System briefing for Colonel Burdick and party of four. Wednesday, September 23: Joint Chiefs of Staff tour for Admiral Van Arsdall and party of three. No visits have been planned for the succeeding week. COPY LBJ LIBRARY 2 - IEPC Meeting: The IEPC Meeting on September 22 was discussed. Federal Agency Representatives who attended the meeting reported and commented on the proceedings. Timers: Alert receiver timers were iss';led to Federal Agency Representatives by USAICA officials. Mr. Sahm presented a briefing on the operation of the timer and advised FAR's on the utilization of the equipment. Communications: Mr. Handy outlined a problem, faced by the Treasury Department, concerning planning and funding for installation of the Automatic Records System equip- ment. Other representatives cited similar problems. Colonel Moore promised to study the matter and advise the agencies concerning it at a later meeting. The Communications Officers Conference is scheduled for October 28 . Special Activities: An OSD special study group will conduct deliberations at this establishment on October 2 and 3. Between 50 and 60 persons are expected with activities confined largely to Area A. Mr. M.cManus of the Department of State will present a briefing on October 6, on the general subject of "International Developments. 11 A detailed announce- ment will be circulated prior to that date. Mission and Responsibilities: OEP Circular S9140. 2 has been authenticated and issued. Dissemination was made to those Federal Agency Representatives in attendance, with custody recorded. Those representatives, not in attendance, may secure their copies at the Special Facilities Division Office. Miscellaneous: Chapter 16 of the National Plan, Government Operation, has been issued on an interim basis and has been diss eminated to the FAR's. COPY LBJ LIBRARY 'o - 3 - Colonel Caron is in Chicago, presenting a briefing to the Armed Forces Communications Electronics Association on "Communications in Civil Defense. 11 Mr. McEldowney reported that no new information on HIGH HEELS Ill activity is available. Bulletin boards have been installed at corridor intersections, indicating corridor designation and official locations. COPY LBJ LIBRARY ' ' ,. FEDERAL AGENCY REPRESENT/\ TIVES MEETING SPECIAL FACILITIES DIVISION . Minutes, October 9, 1964 Attending: Mr . J L. Bourassa, Chairman Mr. W. Lee Collins Mr. Allan Aime Captain Boyd Brownfield Dr . Roy Butler Co l . Bruce Caron Mr. John Davis Mr. John Del3ardeleben Mr. Thomas Hagan Mr. Peter Haley Mr. Walter Handy Mr. Elmo Jensen Mr. Dale Johnson M r . J oh n La r s on Dr . William McAnally Mr . Terence McCracken Mr . Charles Miller Mr. Edgar Smith Mr. Douglas Sto.ne Visits: Two visits were reported: Tuesday, October 6: Th e Defense Atomic Support Agency for briefing and tour. Thursday, October 8: Office of Civil Defense Region 2, Director Col. Rich and party of three, for briefing and tour. Special Activities: Mr. Neil McManus of the State Department presented a most informative briefing October 6 on the "Global Situation." The FARs registered high regard for the briefing and great interest in future briefings of this nature. COPY LBJ LIBRARY \ 1 l
-2 The Chairman announced that Mr. George M. Grace has been appointed to be the new Director of Region 7. Mr . Kenrick W. Hackett of Government Readiness Office, OEP has been appointed to fill the vacancy. Briefings: The Chairman announced his intention of setting up one day each:; week for the purpose of consolidating small groups of visitors into one briefing group. This would allow agencies more preplanning time a s we 11 a s co n s er v e 0 E P s t a f f t i me r e qui r e d to p r e sen t b r i e fi n g s . Briefings for special officials would be conducted as in the past. Communications: Col. Caron explained in detail the systems for communicating with the eight OEP/OCD regions and agency relocation sites . He also announced that on October 28, a communications conference will be held here. Telephone T e st : A telephone test was conducted at 9:00 p.m. October 8. Final reports are not yet available. Public Health Service : Dr . McAnally announced that the yearly X-ray program is under \, ay . He urged all personnel to participate . The flu shot program is continuing. NREC Briefing: Elmo Jensen announced an interagency meeting concerning CIYLOG had been held and the consensus was to hold down or diminish a large s c a 1 e U . S . r e s o u r c e s u p p o r t i n g e x e r c i s e n e x t M a y a n d t o co n c e n t r a t e the effort on getting the material and the qualified people to Paris for the NATO ope ration. He also announced the forthcoming visit will present a briefing at t he NREC staff meeting. The Chairman a nnounced, if int e rest would dictate , the bri e fing might be held in the main bri e fing room for a lar g er number of people . COPY LBJ LIBRARY ... - L. FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, October 16 1 1964 Attending : Hr . K. w. Hackett, Chairman Hr . 'fcKay Dr . Roy Butler Mr . Curtis Anderson Mr . William Carey Hr . John Davis Mr o John DeBardeleben Mr . Gordon Grimwood Hr . Peter Haley Hr . John Larson Dr . William McAnally Mr . Walter McEldowney Mr . Terence McCracken Lt . Col . Charles Moore . Hr . Joseph Sahm Mr . Douglas Stone Hr . Leonard Trager Mr , William Wright D'eparture of Mr . Grace : The Chairman reported that Mr . Grace will depart Sunday, reporting as Director of OEP Region 7 on October 19. Visits: Two past visits were reported: Monday, October 12 : Two faculty members from the Industrial College of the Armed Forces toured the facility with Mr . Gordon Grimwood , Hr . Gri mwood reported the group to be highly appreciative of the information acquired . Friday, October 16: Five DCA officials wa re briefed in the Main Briefing Room and received a Communications Tour. Two future visits were announced: Monday, October 19: Eleven from the Office of Civil DO D will rece ive bri e fing and tour . Wednesda y , October 21: A small group from the Civil Aeronautics Boa rd will make an informal visit , COPY LBJ LIBRARY I -2- Emergency Action Console: Plans for the Emergency Action Console in Room 125 are moving forward . The SFD, after with USAICA, has recommended procurement an "off the shelf" type, suitable for the service. A memorandum will be forwarded on Monday, outlining our requirements. Communications: The Communications Officers Conference will be held on October 28, in Building of Area UA'' All Federal Agency Representatives are invited to attend. Shortcomings of the recent Telephone Test were analyzed . Suggestions for remedial actions were received. Emergency. Measures - Digest: Distribution of Volume 2 of the Emergency Measures Digest has been made to the Agency Defense Coordinators .. Suggestions for additions and improvements are requested by 10. Volume 1 has not been- revised since- January 1964. A revision will be issued in the near future. Emergency Secretariat: The Emergency Secretariat is being developed and placed in operation as quickly as time permits. Available reference and record material has already been transferred to the. Secretariat Office . Periodic reports will be made on progress in development. !nternational Development: The Chairman a discussion of late developments on the interna- tional scene. Possible effects on our operations were discussed. Hi s c e 11 an e'O us : A General Assembly series, all . personnel will be held in Building 21 and 22. Details will be explained by general memorandum. The USAICA will perform research to determine if and recording devices are feaSble for coverage of FAR offices in absence of all personnel. The Special Facilities Division will check to determine if Federal Agencies will be given the opportunity to comment of the OEP Semi- Annual Report format . COPY LBJ LIBRARY I FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, October 23, 1964 Attending: Mr. McKay, Chairman Mr. Curtis Anderson Dr. Roy Butler M r . L e e Can fie 1 d Col. Bruce Caron Mr. Sylvester Coe Mr. john Davis Mr. john DeBardeleben Mr. James Foster Mr. Gordon Grimwood Mr. Thomas Hagan Mr . Peter Haley Dr. William McAnally Mr. Charles Miller Mr. Douglas Stone Mr . L eonard Trager Mr. William Wrigh t The Chairman announced that Mr. Bourassa and Mr. Hackett we r e in Washington, attending a briefing by Mr . Belsley on Office of Defense Re so urces Concept and Plans. Visits: Two past visits were reported: M o n d a y , 0 c t o be r 2 1: 1 2 o ff i c i a 1 s f r o m t h e 0 ff i c e o f C i v il D e.f e n s e , D 0 D, p r e d o m i n a n t 1 y r a d i a t i o n o f f i c e r s , r e c e i v e d a briefing and tour. Wednesday, October 21: A sma ll group from the Civil Aeronautics Board made a visit in specting their agency space an d files. Two future visits were announced: Tuesday, October 27: Seven Census Bureau officials will be given a briefing and tour. Mr. Hill from th e Commerce Department and a few OEP officials will also a ttend. COPY LBJ LIBRARY I r , . -2.- Tuesday, November 10 : General Smith from the joint Chiefs of Staff and General Weiner from the Defense Communications Agency will bring a small group of for briefing and discussions. Communications: Col. Caron discussed the agenda of the Communications Officers Conference to be held on October 28 and recommended, to the Federal Agency Representatives, those agenda items which he thought most worthwhile. The meeting will be held in Building 435 because of the number of attendees expected . Agency Representatives were again invited to attend. The agenda will be circulated. Col. Caron reported, as requested, on feasibility of answering and recording devices for use in Federal Agency Representatives offices. Installation charges ($25.00) and reoccurring monthly costs ($28 .00) were presented. It was pointed out that each time a device such as this is moved from one telephone to another, an installation cost is involyed. Agency Representatives we re informed that this service could be made available only at the expense of the requesting agency. Emergency Secretariat: Mr. Hagan briefed the Agency Representatives on progress in developing an emergency secretariat. Capabilities and limitations were presented, plans for future improvements and possible expansion were discussed. OEP Semi - Annual Report Format: As requested, the Special Factlities Division is attempt ing to accommodate interested F.ARs in providing an opportunity for comment on the OEP Semi-Annual Report Format. The format is in final stages of development. It is now being staffed out in the OEP offices . Present plans call for Mr. Reese to discuss this matter with the FARs here on October 29 . The weekly Federal Agency Representative meeting will be held at 10:00 A.M. on Thursday, October 29 to accommodate this discussion. COPY LBJ LI BRARY ' .. -3- Miscellaneous: The General Assembly series on October 21 and 22 was considered worthwhile. The Chairman announced distribution of the following: 1. General Memorandum 64-20, establishing return to Eastern Standard Time on Sunday, October 25 . 2. General Memorandum 64-21, establishing leave policy for voting in the general electio n on November 3. 3. Current roster of employees an d FARs. 4. Telephone Directory of Key Per sonne l. The FAR s again evidenced in t e r e s t in the e stab lis h men t of a libary. COPY LBJ LIBRARY FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACI LITIES DIVISION Minutes, October 29, 1964 Attending: Mr. Kenrick Hackett, Chairman Mr. E . R. Me Kay Mr . Lee Collins Mr . Allan Aime Dr. Roy Butler Capt. Boyd Brownfie l d Mr. Lee Canfield Co 1. Bruce Caron Mr . Sylvester Coe Mr. john Davis Mr. Gordon Grimwood Mr . Thomas Hagan Mr. Peter Haley Mr. Walter Handy Mr. John Larson Dr. William McAnally Mr. Terence McCracken Mr. C. W. Miller Dr. Lehman Nicke ll Mr. Edgar Smith Mr . Leonard Trager The Chairman announced that Mr. Bourassa was on annua l leave and would be away through the weekend. Past Visits: One past visit was reporte d : COPY lBJ liBRARY Tuesday, October 27: Seven Census Bureau officials were given a briefing and tour. Mr. Hill, Department of Commerce, and OEP officials John Co l eman, Thomas McLauglin, Richard Murray and D. A. Townes also attended. .. , -2- Future Visits: One future visit was announced.: Tuesday, November 10: General Smith from the Joint Chiefs of Staff and General Weine r from the Def ense Communi cations Agency will bring a few Department of Defense officials for briefings and discussions . Six officials from the Department of Health, Education and Welfare will also be briefed on this date . Co mm unica tio n s: The Chairman reported that he had enjoyed the Communications Officers Conference on October 28 and had found it quite beneficial. Col. Caron reported that the Communications Conference had been highl y successful from USAICA' s viewpoint and that all persons concerned seemed to have benefited from the Conference. Federal Agency Representatives who had attended the Conference supported this co nclusion . All Communications Conferees are reminded that handouts marked "Do Not Remove From The Installation" should be destroyed or retained here. Col. Caron explained the operation of crypto clearance at this installation and other places. He outlined procedure s and need for individual crypto clearances. Agency Operating Procedures: The Chairman spoke briefly of the Special Facilities Division activities in bringing up-to-date the SFD standing operating pro cedur es. He s uggested that Federal Agency Representatives study their standing operating procedures to insure that they evidence current plans and policies. Files will be maintained, in the SFD offices, of those Agen cy sop ' s and Agency chec k lists which PARs are making available. The Chairman commented favorably on several Agency check lists which he had seen. NUDETS: Mr. Canfield of the National Resource Evaluation Center reported bri e fly on the recent NUDETS Us er's Conference a t Hanscom Air For c e Base. He r e porte d the trai ning film on NUDETS development which would seem worthwhile for s howing to our g ro u p. This training f.tlm will be shown to the FARs when it has been pro c urr ed by USAICA. COPY LBJ LIBRARY . -3- Mr. Canfield also r e ported that a new Bomb Alarm System Operations Order has been received. Copies of this Order are available in the Special Facilities Division offices. OEP Semi-Annual Report Format: Mr. Reese from the OEP Program Evaluation Office briefed the group on the draft of an OEP Circular revising requirements for the Agency Semi-Annual Report. Copies of the draft were disseminated to the Federal Agency Representatives. Suggestions concerning the format and the related subject of objectives were entertained tand discussed at length. The format, as explained by Mr. Reese, .ts designed to supply the ansv..ers to the following general prepared- ness questions: I. Where are we going? 2 . How are we going? 3 . When do we e xpect to get there? .\ 4 . Where are we now? T h e S p e c i a 1 Fa c il it i e s D fv i s i o n s t a f f a n d t h e F e d e r a 1 Age n c y Representatives all thanked Mr. Reese for a stimulating and informa- tive discussion.
Minutes of the October 23 FAR meeting were discussed. No questions were asked concerning the minutes and no corrections were suggested. As reported earlier , Mr. Ezra Glaser will present a briefing at the NREC staff meeting on Wednesday, November 4. An 0 f f ice o f C .tv il Defense t r a i ni n g f i 1m, "0 per a t ion Cue - Rev i sed ; will be shown in the Main Briefing Room on November 4 at a time to be announced. This film, revised during 1964, presents information on nuclear testing. COPY LBJ LI BRARY I FEDER}\L AGENCY REPRESENTATIVES MEETING SPECIAL F AGILITIES DIVISION Minutes, November 6, 1964 Attending: Mr. J. L. Bourassa, Chairman Mr. E. R . McKay Mr . Allan Aime Dr. Roy Butl er Mr . Lee Canfield Mr. William Carey Mr. Sylvester Coe Mr . John Davis Mr. John DeBardeleben Mr. Thomas Hagan Mr . Peter Haley Mr. Walter Handy Mr. Dale Johnson Mr . John Larson Dr. William McAnally Mr . Walter McEldowney Mr . C. W. Miller Dr. Lehman Nickell Major Lowell Payne Mr. Douglas Stone Mr. Leonard Trager Future Visits: Tuesday, November 10: Briefings will be presented to JCS, DCA and DHEW officials, as outlined in earlier minutes . Readiness Office Staff Meeting: The Chairman reported that he and Mr. McKay had attended Mr. Phillips' staff meeting on Tuesday, November 3. This was recognized as a good opportunity for staff at this instaHation to re.main currently informed. COPY LBJ LIBRARY , ,, 2 - Examinations: Dr. McAnally case of an e?'lpl oyee who is reporting to the hospital, i n the near f,_ltare, for surgery. The ailment was detected and analyzed as an out:: ome of one of our regular; annual physical examinations. This indicates the importance of the periodic examination. Systems: A revised General Electric training film on late developments in 11 NUDETS 11 (4 77 L) was shown to all interested FAR 1 s. "Hole in the Ground 11 , a training film explaining the British reporting system,was also shown for those persons who had been away during earlier showing. Both films are undassified and both are in possession of Mr. Lee Canfield, NREC. After Hours Departure: Federal Agency Representatives cited several problems involved in late departure, when t.hey are required to work after normal hours. Mr. Carey will consider the indicated problems and report on suggested sol utions. COPY LBJ LIBRARY FEDERAL AGENCY MEETING SPECIAL DIVISION Minutes, November 13, 1964 Attending: Mr. J. L. Bourassa, Chairman Mr. Kenrick W. Hackett Mr. Allan Aime Captain Boyd Brownfield Dr. Roy Butler Mr. Lee Canfield Mr. John Davis Mr . John DeBardeleben Mr. Thomas Hagan Mr. Peter Haley Mr. Walter Handy Mr. Dale Johnson Dr. William McAnally Mr . Terence McCracken Mr . Walter McEldowney Mr. c. W. Miller Lt. Col. Charles Moore Dr. Lehman Nickell Mr. Edgar Smith Mr . Douglas Stone Mr. Leonard Trager Future Visits . . . Thursday, Nov. 19: Briefings will be presented to Dept. of Commerce officials. Past Visits Tuesday, Nov. 10: Briefings were presented to officials of JCS, DCA and DHEW. After Hours Departure Chairman a nnounced that a buzzer will be installed to notify guards at east to allow departure through guillotine gate after hours. Telephone Test Chaii:man a nnounced that a telephone test will be forthcoming in the near future . COPY LBJ LI BRARY . - 2 - Cafeteria Hours All personnel were reminded that the cafeteria closes at 3: 00p.m. in order that the limited staff can clean the tables. Miscellaneous Discussion of per diem rates and deposit for room keys and actions being taken to r educe charges for overnigh( use of rooms. COPY LBJ LIBRARY FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITI ES DIVISION Minutes, December 4, 1964 Mr. J. Leo Bourassa, Mr. Kenrick W. Hackett Mr. Allan Aime Dr . Roy Butler Mr . William Carey Col. Bruce Caron Mr. Sylvester Coe Mr. John Davis Mr . Gordon Grimwood Mr. Thomas Hagan Mr. Dale Johnson Mr. John Larson Dr. William McAnally Mr. Terence McCracken Mr . C. W. Miller Dr. Lelunan Nickell Mr. Edgar Smith Mr. Douglas Stone Future Visits: Friday, Dec. 4: Col. John Jackson and Mr. Kenneth Davey, 2d Army Thursday, Dec. 10: Lt. General Bruce P almer , Deputy Chief of Staff, Operations, with three members of his staff for a general briefing on the mission and responsibilities. Dec. 15: AEC special meeting generally limited to construction aspects . Tuesday, Dec. 15: Special IEPC Meeting on PARM (discussion below) IEPC Meeting, December 15 Chairman described the arrangements being made for the meeting. Discussion ensued. It was the consensus of the FAR members that the PARM briefing would be a most difficult one to give and that the technical nature of the briefing would be of little interest to their superiors, but perhaps of more interest to some of their technicians . This might prove difficult due to security requirements. It was suggested that perhaps the meeting should be he ld down town. The Chairman s tated COPY LBJ LIBRARY . , - 2 - that he would bring these matters to the attention of Mr. Hotchkiss and request him to run an early telephone survey to find out what the degree of attendance at this meeting would _probably be. Special Security Clearances A question was raised by Mr. McCracken regarding the meeting held here at the request of the NREC at which DCA explained communications. Mr. McCracken 1 s question concerned the security clearance of one of the cadre members attending this meeting. The Chairman advised Mr. McCracken that this was a misunderstanding and the situation was corrected during the meeting COPY LBJ LIBRARY FEDERAL AGENCY REPRESENTATNES MEETING SPECIAL F AGILITIES DNISION Minutes, December 11, 1964 Attending: Mr , Leo Bourassa, Chairman Mr . E . R. McKay Captain Boyd Brownfield Dr . Roy Butler Mr. Sylvester Coe Mr. Herbert Crawford Mr. John Davis Mr. Gordon Grimwood Mr. Thomas Hagan Mr. Peter Haley Mr . Walter Handy Mr . Dale Johnson Mr. John Larson Dr. William McAnally Mr . Walter McEldowney Mr. C. W. Miller Lt. Col. Charles Moore Dr. Lehman Nickell Mr. Edgar Smith Mr . Douglas Stone Past Visits: Thursday, December 10: Lt. General Bruce Palmer, Deputy Chief of Staff, Operations, Department of Army, and party of four were given briefing and tour. Discussions were held concerning specific Department of Defense responsibilities . Future Visits: Tuesday, December 15, three visits: 1000: IEPC Meeting at this establishment to be briefed on PARM, and to be toured through computer facilities. COPY LBJ LIBRARY -2- 1030: Party of four Atomic Energy Commission officials to be briefed on physical readiness and communications capabilities. 1445: American Newspaper Publishers Association party of four, including Mr. Malcolm Kilduff. IEPC Meeting The Interagency Emergency Planning Committee Meeting to be cqnducted here on December 15 was discussed at length. Mr. Canfield reported that the briefing would probably be done by Dr. Coker and Dr. Pettee. He indicated, that in accord with IEPC Memorandum No. 39, the briefing would be general in nature. It will be designed to orient officials in uses and capacity of the PARM System. The Chair- man generally outlined the schedule for that day. He promised to again check with Mr. Elliott the "need-to-know" of attending officials. A detailed schedule will be issued on December 14, giving additional instructions. as required. Closing of Area "A" Cafeteria The Chairman explained the reasons for closing the cafeteria in Area "A, "as out- lined in General Memorandum No. 64-21. He called attention to the WV AO General Memorandum of December 10, which outlines the required shuttle bus service. Attention will be given to all problems which arise in connection with this change. Efforts will be made to minimize any inconvenience to Area "A" workers. Miscellaneous Federal Agency Representatives unanimously agreed that reserved parking arrange- ments had been greatly improved. The Western Virginia Area Office Area Engineer was congratulated on the handling of this problem . Dr. McAnally reported indications that physical examinations for the calendar year have been substantially completed. The new series of physical examinations will be started after the new year. Mr. Davis referred to the briefing by Mr. Leonard Reese on October 29 concerning OEP Semi-Annual Report format. He reported that the Labor Department had received from OEP assurance that this reporting instruction would receive interagency con- sideration prior to issuance. COPY LBJ LIBRARY .. .:3- Mr. Canfield reported on data links between computer 1l1e FAR's demonstrated unanimous interest in a visit to, and a briefing on, the new Office of Civil Defense installation. A training film produced by the Office of Civil Defense entitled "About Fallout" was shown to Federal Agency Representatives and other interested persons. The film is recommended for up-to-date, general information in the field of radiation. COPY LBJ LIBRARY FEDERAL AGENCY REPRESENTATIVES MEETING SPECIAL FACILITIES DIVISION Minutes, December 18, 1964 Attending: Mr. Leo Bourassa, Chairman Mr. Lee Collins Dr . Roy Butler Mr. William Carey Col. Bruce Caron Mr. Herbert Crawford Mr. Thomas Hagan Mr. Peter Haley Mr. Walter Handy Mr. John Larson Mr. Walter McEldowney Mr. C. W. Miller Dr. Lehman Nickell Mr. Edgar Smith Mr. Douglas Stone Past Visits:
Tuesday, December 15, three visits: Members of IEPC met here and were briefed on PARM and were toured through the computer facilities . Party of four Atomic Energy Commission officials joined the IEPC briefing and were toured separately to suit their area of interest. American Newspaper Publishers Association party of five, including Mr. Malcolm Kilduff, were given complete briefings and a special tour. Future Visits: None scheduled for coming week. Space Utilization Chairman announced the plan to move part of NREC and MCL personnel to Area "A" in the near future . This is in conjunction with the personnel assignment COPY LBJ LIBRARY -2- and space utilization study that is being made. The final details are not available at this time. Communications Col. Caron announced that first delivery of the new communications gear will :-. tart December 19, two weeks ahead of schedule. All FAR's were invited to a demonstration of the equipment after final installation. He also explained in some detail how the new system will work and some of its capabilities. Miscellaneous Chairman announced Mr. McDermott's plan for leaving OEP as of December 31, 1964. The Chairman commended the Corps of Engineers in the efficient manner in which they have handled transportation of Area "A" personnel to Area "B" for the noonday meal. COPY LBJ LIBRARY