Digitally signed by Poshan Raj Basnet DN: CN = Poshan Raj Basnet Location: Kathmandu Date: 2008 0! 22 2":!#:#8 $0!%&!

'R(B)*+,N *N(+-R.('/ -+-R-.' C0LL-1Bachelo2 o3 Business ,dminist2ation

0+-R+(-9 04

.'*D-N' (N40R5,'(0N 5,N,1-5-N' ./.'-5

.unday6 ,72il 086 2008

P2e7a2ed By: Poshan Raj Basnet

Coo2dinated By: P2aj:ol .h2estha

,s 7e2 the 2e;ui2ement o3 the syllabus o3 Bachelo2 o3 Business ,dminist2at2ion <BB,=6 !th semeste2 :e a2e 2e;ui2ed to 72e7a2e a 72oject 2e7o2t in the .ystem ,nalysis Design and De>elo7ment o3 (n3o2mation .ystem on any o3 the 3ield )ence :e ha>e 72e7a2ed a 2e7o2t on ho: .ystem ,nalysis6 Design and De>elo7ment o3 .tudent (n3o2mation 5anagement .ystem hel7 in systematic access to the student in3o2mations managed by an academic institution 9e attem7t to ma?e the a77lication o3 .tudent (n3o2mation 5anagement .ystem to the ->e2est College (t becomes essential to ma?e a 72o7e2 managed .tudent (n3o2mation .ystem so that the2e can easy access to the student%s 2eco2ds and get the desi2ed in3o2mation to :hom it may be 2e;ui2ed ,3te2 all it is 3a2 bette2 than the ta2ditional a772oach 9e :ould li?e to than? ou2 3acilitato2 52 P2aj:ol .h2estha 3o2 a772o>ing6 assisting and guiding me th2oughout this 72oject ( :ould li?e to than? BB, de7a2tment 3o2 72o>iding lab to 7e23o2m ou2 :o2? ( :ould also li?e to than? all my 32iends 3o2 thei2 >aluable suggestions and comments

'0P(C " (N'R0D*C'(0N

5anagement (n3o2mation .ystem .tudent (n3o2mation 5anagement .ystem 2 PR0BL-5 D-4(N('(0N # 0B@-C'(+& C0N'-A' D(,1R,5 ! L-+-L 0 D,', 4L09 D(,1R,5 B D-.CR(P'(0N 04 D4D D(,1R,5 8 C0NCL*.(0N

Page No: "

# & ! B 8 C

4ig " " 4ig 2 "

ConteDt Diaga2am Le>el 0 D4D Diag2am

! B

5,N,1-5-N' (N40R5,'(0N ./.'-5:

9hen in3o2mation systems a2e designed to 72o>ide in3o2mation needed 3o2 e33ecti>e decision ma?ing by manage2s6 they a2e called 5anagement (n3o2mation .ystems 5(. is a 3o2mal system 3o2 72o>iding management :ith accu2ate and timely in3o2mation necessa2y 3o2 decision ma?ing 'he system 72o>ides in3o2mation on the 7ast6 72esent and 72oject 3utu2e and on 2ele>ant e>ents inside and outside the o2ganiEation (t may be de3ined as a 7lanned and integ2ated system 3o2 gathe2ing 2ele>ant data6 con>e2ting it in to 2ight in3o2mation and su77lying the same to the conce2ned eDecuti>es 'he main 7u27ose o3 5(. is to 72o>ide the 2ight in3o2mation to the 2ight 7eo7le at the 2ight time 5(. does the 3ollo:ing 3unction: F sub se2>es manage2ial 3unction F collects6 sto2es6 e>aluates in3o2mation systematically and 2outinely F su77o2ts 7lanning and cont2ol decisions F (ncludes 3iles6 ha2d:a2e6 so3t:a2e6 so3t:a2e and o7e2ations 2esea2ch models

,d>antages o3 5(.:
" (t 3acilitates 7lanning 2 (t minimiEes in3o2mation o>e2load # 5(. encou2ages Decent2aliEation & (t b2ings CoFo2dination ! (t ma?es cont2ol easie2 B 5(. assembles6 72ocess6 sto2es6 2et2ie>es6 e>aluates and disseminates the in3o2mation

.'*D-N' (N40R5,'(0N 5,N,1-5-N' ./.'-5:

->e2y semeste26 de7a2tments :ithin the uni>e2sity schedule cou2se o33e2ings 'hese cou2se o33e2ings indicate the sections o3 each cou2se that :ill be o33e2ed6 :ho :ill teach each cou2seFsection6 :he2e the cou2se :ill be taught6 and the days and times :hen the cou2se :ill be taught 'he maDimum en2ollment in each cou2seFsection is
"

also indicated to the 2egist2a2 0b>iously6 each de7a2tment can o33e2 many cou2seF sections in a semeste2G ho:e>e6 each cou2seFsection o33e2ing can be associated :ith only one de7a2tment Cou2ses need not necessa2ily be o33e2ed e>e2y semeste26 and each cou2se can ha>e multi7le o33e2ings du2ing a semeste2 <i e 6 multi7le sections o3 the same cou2s6 7ossibly taught by di33e2ent inst2ucto2s= (nst2ucto2s could be teaching many cou2ses in a semeste26 but it is also 7ossible that an inst2ucto2 is not teaching any cou2se du2ing a 7a2ticula2 semeste2 <again6 7e2ha7s in the summe2= 0ne and only one inst2ucto2 must teach a co2use 'he class schedule 3o2 each semeste2 7ublished by the Regist2a2%s o33ice 72o>ides a summa2y listing o3 all cou2seFsection o33e2ings 3o2 all de7a2tments

P2io2 to each semeste26 the 2egist2ation 72ocesss occu2sHstudents 2egiste2 3o2 cou2ses based on the cou2se o33e2ings listed in the semeste2 schedule 'he sytem 3i2st ensu2es that the student is a >alid student at the institution 'he student%s 2e;uest is then >e2i3ied to ensu2e that it is com7lete6 that the cou2se 2e;uested is a >alid cou2se6 and that the en2ollment limit has not al2eady been 2eached (n case o3 e22o2s <in>alid student6 cou2se6 o3 i3 the class is 3ull=6 the student is noti3ied by the system and the 72ocess ceases (3 the2e a2e no e22o2s6 the student is 2egiste2ed 3o2 the cou2se , student can 2egiste2 3o2 one o2 mo2e cou2ses6 and the2e could ob>iously be many students signing u7 3o2 one cou2se 'he 2egist2ations6 the2e3o2e6 com72ise students :ho ha>e success3ully signed u7 3o2 each cou2se

*7on success3ul com7letion o3 the 2egist2ation 72ocess6 students 2ecei>e a con3i2mation o3 thei2 schedule o>e2 the 7hone and also by mail o2 they can colect it 32om the administ2ati>e de7a2tment Pe2iodically6 the 2egist2ation date a2e accessed and used as a basis 3o2 billing students 4ee statements a2e mailed to students :ho ha>e 2egite2ed 3o2 cou2ses Be3o2e classes begin each semeste26 de7a2tments 2ecei>e class 2oste2s sho:ing students :ho a2e 2egiste2ed 3o2 each cou2se being taught by the de7a2tment , numbe2 o3 2egist2ation 2e7o2ts a2e gene2ated 32om the 2egist2ation data e>e2y semeste2 and 72o>ided to the Regist2a2%s o33ice

->e2est College is a 2eno:ned institution 3o2 the study o3 "0$26 Bachelo2 and 5aste2%s P2og2mmes But 3ocussing on to the BB, st2eam6 the BB, 3acluty is located in 'ha7athali6 Kathmandu (t has got abo>e 200 students altogethe2 studying in di33e2ent semeste2s .ince the numbe2 o3 students is g2o:ing6 and the management has to handle 2eco2ds o3 lots o3 students6 it is 3acing a little bit 72oblems in maintaining the 2eco2d o3 the students 'hough it has used an (n3o2mation .ystem6 but it is totally manual one ,nd hence the2e is need o3 u7g2ade o3 the system to that o3 the Com7ute2 Based (n3o2mation .ystem <CB(.= 'he college has com7ute2s in e>e2y de7a2tment6 but they a2e used just 3o2 the 7a7e2 :o2?s and 3o2 sim7le jobs as c2eating a77lications6 ty7ing the notices6 c2eating attendence sheets6 etc

De>elo7ing a 72o7e2 managed .(5. 3o2 the ,cademic (nstitution becomes the essence to let the use2s I students6 gua2dian6 teache2s and othe2s to gain the in3o2mation about the institution (n this 2ecent :o2ld6 it becomes the necessity 3o2 the educational institution to ha>e a managed Com7ute2 Based (n3o2mation .ystem 'he objecti>es can be listed belo: as:
J J J J J 'o 72o>ide a 72o7e2 2egist2ation channel K system to the ne: students 'o maintain all the accounts o3 the students in digital 3o2m 32om en2ollement u7to the end o3 the study 'o u7date the in3o2mation that is essential to t2ansmit to the use2s 'o ma?e the in3o2mations a>ailable to the de7a2tmants at thei2 des? :hene>e2 2e;ui2ed6 in just a clic? a:ay 'o ha>e a cent2aliEed cont2ol o>e2 the 2eco2ds o3 the students6 de7a2tments6 teache2s6 sta33s6 lib2a2y6 etc and monito2 the changes in these 2eco2ds

&

'he o>e2all design 3o2 .(5. in the 3o2m o3 ConteDt Diag2am is illust2ated belo: (n7uts to the 72ocess a2e 2ecei>ed 32om students <:ho ma?e 2egist2ation 2e;uests=6 32om 3aculty <:ho 2e;uest 3aculty in3o2mation K cou2se in3o2mation they :ould li?e to teach=6 administ2ation <:ho 72o>ide in3o2mation about thei2 cou2se o33e2ings 3o2 a semeste2=6 and lib2a2y <:ho 2e;uest 3o2 student >alidity chec?= 0ut7uts 32om the 2egist2ation 72ocess include class schedules and 3ee statements to students6 teaching assignments to inst2ucto2s6 students 3ees 7aymet in3o2mation6 *ni>e2sity Deg2ee6 and class 2oste2s to de7a2tments sho:ing the students 2egiste2ed 3o2 each o3 the de7a2tment%s cou2ses

*ni>e2sity Regist2ation No .tudent 0 .tudent in3o Payment in3o 4aculty in3o .tudent (n3o2mation 5anagememt .ytem Deg2ee .tudent

Payment in3o

,ccounts

4aculty

Remune2ation

5embe2shi7 details

Lib2a2y

,dminist2ation

Cou2seF section data

4ig " " :F ConteDt Diag2am 3o2 .tudent (n3o2mation 5anangement .ystem <.(5.=

.tudent 4aculty in3o Recei7t "0 Regista2tion in3o Payment

.tudent in3o

20 4aculty in3o 72ocess 4aculty

College ,dminist2ation (n3o2mation P2ocess

,ssignments Cou2se in3o &0 Cou2se (n3o2mation P2ocess

D" .tudent in3o data

.tudent in3o
Cou2se in3o

D2 ,dminista2ti>e
in3o data

#0 College ,ccounting (n3o2mation P2ocess (n>oice

D# Cou2se eDamination
Cou2se com7leted in3o

Cou2se com7leted in3o .chedules !0 -Damination P2ocess .tudent

D# ,ccount data

Cou2se in3o

Payment in3o

,ccount -Damination schedule

.tudent (ssue membe2shi7 ca2d Ne: membe2 details

Lib2a2ian B0 5embe2shi7 2egista2tion 72ocess Regist2ation in3o

D& 5embe2shi7 data

Cu22ent membe2 ,dd K Delete K *7date membe2shi7

+alidity chec?

D" .tudent in3o data

4ig 2 " :F Le>el 0 D4D Diag2am 3o2 .(5.

, student >isits the college 3o2 >a2ious 7u27oses )eK.he might 3i2st inte2act :ith the administa2tion de7a2tment o2 2ece7tion de7a2tment o2 heKshe may go to the lib2a2y 3i2st .ta2ting 32om the 2egist2ation 72ocess6 a student may come to the college 3o2 the admission in a 7a2ticula2 3aculty and 3o2 a 7a2ticula2 cou2se and subject matte2 )eK.he submits the 2egist2ation 3o2m and student 2egist2ation 3o2m 72ocessing is handled by the College ,dminista2tion (n3o2mation P2ocess " 0 College administ2ation (n3o2mation P2ocess then sto2es the student in3o2mation in the ,dminist2ation in3o2mation database and to the student in3o2mation database (t too collects in3o2mations 32om the account database to ?no: about the student%s 7ayments 2eco2ds and 32om the 3aculty 72ocess about the 3aculty in3o2mation (t sends the cou2se in3o2mation to the cou2se in3o2mation 72ocess 3o2 3u2the2 72ocessing 2 0 4aculty in3o2mation 72ocess is 2es7onisble 3o2 sending the 3aculty in3o2mation to the College administ2ation (n3o2mation P2ocess6 all the 3aculty in3o2mation :hich :ill be use3ul 3o2 the inst2ucto2s and se7a2ating the sections o3 the students # 0 College ,ccounting (n3o2mation P2ocess acce7ts the 7ayment 32om the students and deli>e2s them a 2ecei7t (t sto2es the accounting data o3 the students into the account data (t too may access the student database 3o2 u7dating the student 7ayment details and to catego2iEe the 7ayments clea2ed students 2elating to >a2ious sections and semeste2s & 0 Cou2se (n3o2mation P2ocess acce7ts the cou2se in3o2mation 32om the College administ2ation (n3o2mation P2ocess (t sends the cou2se com7leted in3o2mation to the cou2se com7leted database ,nd o33e2 schedules to the students6 asignments to the 3aculty ! 0 -Damination P2ocess ta?es the cou2se details and cou2se com7leted details 32om the Cou2se eDamination database and 72e7a2es the eDamination schedules and o33e2 it to the students (t is 2es7onsible 3o2 72ocessing all the in3o2mations 2ealted to the eDamination <othe2 in3o2mations li?e 7ost7onement notice6 eDam location6 time6 etc =
8

B 0 5embe2shi7 2egist2ation 72ocess 2elated to the Lib2a2y managementG also ha>e to c2eate the membe2shi7 3o2 the ne:ly admitted students 'hey chec? the >alidity o3 the students against the student in3o2mation database ,nd 3inally issue the membe2shi7 ca2d to the ne: students 'he 2egista2tion in3o2mation is 2e>ied by the lib2a2y 7e2sonnel 'he system too accesses the membe2%s database 3o2 maintaining the membe2s 2eco2ds <add6 delete and u7date membe2shi7 o3 students= and to ta2c? in3o2mation about the cu22ent membe2s

'o sum u76 de>elo7ing a com7ute2 based in3o2mation system 3o2 ->e2est College :as a matte2 o3 essence (t :ill be a medium 3o2 the College 5anagememt .ytem 3o2 the 72o7e2 management o3 the student%s in32omations in an o2ganiEed :ay (t is no: essence 3o2 the o2ganiEation to t2ansmit the student%s 2eco2ds on to the system6 :ithout c2a:ling in >a2ious de7a2tments 'he conclusions can be summed u7 into the 3ollo:ing 7oints: J 'he CB(. has made the easy 3lo: o3 in3o2mations 3o2m one de7a2tment to othe2 J .ince the data a2e o2ganiEed in a database6 and a2e secu2e in com7ute2 system6 the com7laint o3 loss o3 in3o2mation is not hea2d again J 'he 7e2sonnel seems to be satis3ied :ith the system 'hey :e2e eage2 to ado7t it J 'he in3o2mation o>e2load 72oblems on ce2tain de7a2tments get minimiEed