EHS Requirements For Critical Contractors

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ALSTOM-EHS-002 Rev A
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EHS Requirements for Critical Contractors
EHS REQUIREMENTS FOR CRITICAL CONTRACTORS
This Charter shall prevail on all contractual documents signed between the Parties
ALSTOM 2012. All rights reserved.
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1. 2. 3.
Reference Documents .................................................................................................................................3 Terminology Definitions !bbreviations .......................................................................................................3 "#$ %anagement .......................................................................................................................................&
3.1. 3.2. 3.3. 3.&. 3.*. 3.+. 3.-. 3./. 3... 3.12. 3.11. 3.12. 3.13. 3.1&. 'eneral "#$ Re(uirements ............................................................................................................................... & Ris) !ssessment and %ethod $tatements .......................................................................................................... * Contractor "#$ Plan.......................................................................................................................................... + $ecurity and ,dentification ................................................................................................................................. + "#$ Recognition $chemes to the wor)ers.......................................................................................................... %anpower ......................................................................................................................................................... Training and $upervision ................................................................................................................................... . Personal Protective "(uipment 0PP"1 ................................................................................................................ . "#$ Disciplinary $cheme ................................................................................................................................. 12 3or)ing in premises under the 4rdering Party control ..................................................................................... 12 !udit and ,nspection ........................................................................................................................................ 12 "#$ Reporting................................................................................................................................................. 11 3elfare and $anitation and 5irst !id ............................................................................................................... 12 "mergency Response Procedures ..................................................................................................................... 12 #ouse)eeping .................................................................................................................................................. 13 Confined $paces .............................................................................................................................................. 13 %achinery "(uipment and Tools ..................................................................................................................... 1& %otor 6ehicle $afety and Traffic %anagement ................................................................................................. 1& 3or)ing at #eight ........................................................................................................................................... 1+ 7ifting 4perations ............................................................................................................................................ 22 7oc)out Tagout 0874T491 ................................................................................................................................ 22 :arricades ....................................................................................................................................................... 22 #a;ardous $ubstances..................................................................................................................................... 23 !sbestos<Containing %aterials ......................................................................................................................... 23 Compressed 'as Cylinders ............................................................................................................................... 23 "lectrical $afety ............................................................................................................................................... 23 5ire Protection and Prevention ........................................................................................................................ 2& #ot 3or)s....................................................................................................................................................... 2& Trenching "=cavating Drilling and Concreting ................................................................................................ 2& "nvironmental Re(uirements........................................................................................................................... 2* "missions ........................................................................................................................................................ 2+
&.
"#$ $pecific Re(uirements .......................................................................................................................13

&.1. &.2. &.3. &.&. &.*. &.+. &.-. &./. &... &.12. &.11. &.12. &.13. &.1&. &.1*. &.1+. &.1-.
*. +.
contractor "#$ management performance review ....................................................................................2Remedies for non<compliance with "#$ Re(uirements .............................................................................2-
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1.
REFERENCE DOCUMENTS >one
2.
TERMINOLOGY DEFINITIONS A!!RE"IATIONS ,n this Document the following words and phrases shall have the meaning assigned to them below? 8Contract9 means the contract or subcontract entered between !lstom and the contractor for the performance of contract 3or)s. 8Contractor9? a non<!lstom company who under a contract subcontract or purchase order with the 4rdering Party is engaged to underta)e Contract 3or)s. 8Contractor "#$ Plan9? means an "#$ plan provided to the 4rdering Party by the Contractor relating to the performance of the Contract 3or)s on $ite. @ContractorAs Personnel@? means the ContractorAs employees agents visitors all persons employed or engaged on or in connection with the Contract 3or)s or any part of them and any other person on the $ite in connection with the Contract 3or)s. 8Contract 3or)s9? means all wor) and services to be performed by the Contractor under the Contract including all activities ancillary thereto. 8!7$T4% "#$ Plan9? means the ProBect "nvironmental #ealth and $afety 0"#$1 Plan provided to the Contractor by the 4rdering Party relating to the performance of the 3or)s on $ite. @"#$@? means environment health and safety. @"#$ Committee@? means the "#$ committee details of which are set out in the Contractor "#$ Plan. 8"#$ Re(uirements9? means collectively the re(uirements relating to "#$ or the management of "#$ set out in the applicable 7aw the !7$T4% "#$ Plan the $ite Re(uirements the Contractor "#$ Plan and the re(uirements of this Document. 8#igh<Ris) !ctivities9 shall include but not be limited to? 3or)s for which 7oc)out Tagout must be performed 3or)s involving a ris) of interference with moving vehicles 7one wor)ing 3or) at height 7ifting operations #ot wor)s 3or)s in e=plosive atmosphere
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3or) on live e(uipment 3or) in confined space "rection modification and dismounting of scaffolds "=cavation wor)s 3or) with e=posure to radiations 0ioni;ing or non<ioni;ing1 !(uatic wor)s
87aw9? means the laws regulations orders codes standards or bylaws of any local or national authority having the force of law in the country where the contract 3or)s are to be performed. 84rdering Party9? !7$T4% or an incorporated or uncorporated consortium in which !7$T4% participates. @Permit to 3or)@? means a permission to underta)e relevant wor) issued by the 4rdering Party to the Contractor in accordance with the permit to wor) procedure set out in the "#$ Plan. 8$ite9? means the place or places provided or made available by the 4rdering Party to the Contractor to which plant materials tools and e(uipment are to be delivered stored or at which Contract 3or)s is to be performed together with any other surrounding places as the Contractor mayactually use in connection with the Contract 3or)s including access thereto. 8$ite Re(uirements9? means the re(uirements relating to the safety of personnel on $ite the control of environmental aspects and the securing and safe)eeping of plant materials tools and e(uipment wor) areas scaffolding site establishments installations and other matters. @$ite $pecific "#$ ,nduction@? means the site induction plan set out in the !7$T4% "#$ Plan. 8Cnsafe !ct9? means any act or omission that is not in accordance with the "#$ Re(uirements. @3or)s@? means the wor) and services to be performed by the 4rdering Party of which the Contract 3or)s form part.
#. #.1.
EHS MANAGEMENT Gene$al EHS Re%&'$e(ents The Contract 3or)s shall be underta)en in compliance with the "#$ Re(uirements. ,n particular the Contractor shall comply at all times with the re(uirements established in the latest revision of the !7$T4% "#$ Plan and in the associated specific procedure. $hould there be any conflict between any of the "#$ re(uirements the re(uirement imposing the higher standard and obligation on the Contractor shall ta)e precedence. ,n any case the Contractor shall respect applicable 7aw.
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The Contractor is responsible for ensuring that Contractor Personnel personnel of its subcontractors and any visitor to site are fully aware of and comply with the "#$ Re(uirements at all times during performance of the Contract 3or) or whilst on $ite including the procedures to be followed in cases of emergency. The 4rdering Party reserves the right to verify that the Contractor and all Contractor Personnel meet the "#$ Re(uirements. Contractor activities and performance shall be audited and evaluated through "#$ audits and inspections to ensure ongoing compliance with these re(uirements. The Contractor and Contractor Personnel admitted to $ite must conduct themselves in an orderly and safe manner and conform at all times to the "#$ Re(uirements. 5ighting engaging in horseplay being under the influence of or possessing alcohol or drugs gambling soliciting stealing immoral or otherwise undesirable conduct is not permitted and shall not be tolerated. Cpon )nowledge of such conduct the 4rdering Party shall e=clude the concerned person from the $ite and ta)e all other appropriate measures as deemed necessary by the 4rdering Party. The 4rdering Party reserves the right to perform random drug and alcohol tests. ! portion of the costs for such random tests will be borne by the Contractor such portion to be determined on a pro rata basis by reference to how much the value of the Contract 3or)s bears to the value of the 3or)s. The Contractor shall attend any "#$ meeting arranged by the 4rdering Party and hold meetings with their own Contractors to communicate and discuss "#$ issues. The ContractorAs $ite %anager and the Contractors "#$ %anager shall attend as a minimum the 3ee)ly "#$ Committee %eeting as identified in the "#$ Plan ,f the Contractor $ite %anager or Contractor "#$ %anager are not be able to attend a suitable member of the Contractors personnel 0as approved by the 4rdering Party1 shall attend on their behalf. ,t is the ContractorDs duty to identify all #igh<Ris) !ctivities associated with the Contract 3or)s. The Contractor shall ensure that all Contractor Personnel performing #igh<Ris) !ctivities shall be subBect to medical e=amination in accordance with the "#$ Re(uirements. #.2. R's) Assess(ent an* Met+o* State(ents The Contractor shall conduct suitable and sufficient ris) assessments and prepare method statements for all activities to be carried out by the Contractor. The Contractor shall submit to the 4rdering Party documentary evidence of all ris) assessments conducted and method statements prepared within such times as identified in the !7$T4% "#$ Plan prior to the respective activity being underta)en. >o activity shall proceed without authori;ation by the 4rdering Party of the related ris) assessment documentation and method statement. The 4rdering Party shall not be held responsible for delays and additional costs due to late submission of any ris) assessment documentation or method statement or submission of inappropriate or inade(uate material or for the time ta)en to review and approve such documentation. !ll costs for conducting ris) assessments and preparing method statements shall be borne by the Contractor. ,f any ris) assessment documentation or a method statement is deficient the Contractor shall rectify such deficiency immediately upon re(uest at the Contractors cost.
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!ll ris) assessments and method statements shall be e=plained by the Contractor to the Contractors Personnel carrying out the respective Contract 3or) in an appropriate and comprehensive manner. !ll Contractor Personnel so informed shall sign a 8sign<off<sheet9 to confirm that they have understood the ris) assessment andEor method statement. ! copy of all 8sign<off<sheets9 must be provided by the Contractor to !lstom. The documentary evidence of all ris) assessments and method statements must be available at all times at the $ite for purpose of reviewing and auditing by !lstom. #.#. Cont$a,to$ EHS -lan 3ithin the time period as identified in the "#$ Plan and before the commencement of Contract 3or)s on the $ite the Contractor shall submit to the 4rdering Party for review and approval a Contractor "#$ Plan. $uch plan should comply with all respective "#$ Re(uirements. The 4rdering Party may reBect the Contractor "#$ Plan if the 4rdering Party considers such plan to be deficient in any respect. ,n such case the Contractor shall remedy the deficiency and re<submit the plan to the 4rdering Party for further review and approval. The Contractor shall not be authorised to commence any activity on $ite before having obtained formal approval of the Contractor "#$ Plan by the 4rdering Party. The 4rdering Party shall not be held responsible for any delays and additional costs due to late submission of the Contractor "#$ Plan or submission of non compliant deficient incorrect inappropriate or inade(uate material or for the time ta)en for the review and approval of the Contractors "#$ Plan. #... Se,&$'t/ an* I*ent'f',at'on The Contractor shall submit the full names addresses and date of birth of all his personnel to be employed at $ite as and when re(uired by the 4rdering Party in relation to site $ecurity within the time period defined in the "#$ Plan. The site mobilisationE induction procedure must be adhered to for the mobilisation and induction of all Contractor personnel. "ach member of Contractor Personnel must obtain the 4rdering Party approval security clearance and a $ite identification badge from the 4rdering Party prior to their first day of wor) on the $ite. The 4rdering Party reserves the right to refuse admission to the $ite to any persons without giving any reason 0including when individuals are unable to attend and where relevant pass the $ite $pecific "#$ ,nduction or when not complying with the site "#$ re(uirements1 and such refusal shall not form the basis of any claim from the Contractor for any delays or costs incurred thereby. The 4rdering Party has full authority regarding who can access the $ite at any time and has full authority to remove any person at any time for any reason as deemed appropriate by the 4rdering Party. Contractor Personnel will wear their $ite identification badge at all times whilst on $ite. 6isitor badges are to be returned to the $ecurity office at the end of each day :adges are not transferable. The Contractor must report the loss of a badge immediately to the 4rdering Party. !ny person who provides their ,D badge to another person shall be removed from the $ite.
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!ny person found using another personDs ,D badge shall be removed from the $ite. The Contractor is accountable for all Contractor PersonnelDs badges. Contractor Personnel must be easily identifiable and clearly display at all times the ContractorAs company identification. These badges shall be returned to the 4rdering Party on demand and in any case at the completion of the Contract. The Contractor must advise the 4rdering Party immediately of any potential threat to security or health and safety that they become aware of at $ite including intruders suspicious pac)ages danger to safety of persons goods or property or ris) of e=plosion or pollution. The Contractor shall co<operate with the $ite $ecurity $ervices with respect to reporting of security incidents closing and loc)ing of gates visitors vehicles and any other matters to be reasonably re(uested. 5irearms and weapons are prohibited on $ite at all times. The use and control of portable radios tape dec)s television sets video e(uipment 0including cell phones with digital camera capability1 at $ite is prohibited. Cameras may only be used on site following formal written approval by the 4rdering Party 0camera permit1. Contractor Personnel shall be restricted to the area in which they are wor)ing. This shall be defined by the 4rdering Party and included in the $ite $pecific "#$ ,nduction. The Contractor is responsible for the security of all plant materials tools and e(uipment used for its activities whether owned or rented by or on behalf of the Contractor. !ll pac)ages e(uipment and vehicles shall be subBect to search and inspection by the 4rdering Party. The 4rdering Party shall not be held responsible for any loss or theft affecting the Contractor $ite plant material tools or e(uipment. $hould any plant material tools or e(uipment be issued by the 4rdering Party to the Contractor for the e=ecution of the Contract 3or)s the Contractor shall be solely responsible for care of such plant material tools and e(uipment. ,n the event of loss or theft the Contractor shall bear the costs of recovery or replacement of the relevant plant material tools or e(uipment.
#.0.
EHS Re,o1n't'on S,+e(es to t+e 2o$)e$s The Contractor shall be re(uired by the 4rdering Party to contribute to the costs of implementing the overall 3or)s "#$ recognitionE incentive scheme. The contribution is detailed in the "#$ Plan.
#.3.
Man4o2e$
#.3.1. Gene$al -e$sonnel The Contractor shall provide competent and suitable personnel for the Contract 3or)s to be carried out. !ll ContractorDs and its ContractorDs personnel shall be in possession of the necessary wor) permits licenses and certificates that are re(uired by the "#$ Re(uirements for the e=ecution of the Contract 3or)s. The originals or certified copies of the originals shall be made available to the 4rdering Party upon re(uest. Copies of the certificates or (ualifications shall be submitted to the 4rdering Party as part of the site induction process. The originals or certified copies of the originals of such evidence of
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(ualifications permits licences and certificates shall be made available to the 4rdering Party immediately upon re(uest. #.3.2. EHS -e$sonnel The Contractor shall provide a sufficient number of (ualified suitable and e=perienced persons to manage all "#$ matters on $ite relating to the Contract 3or)s in accordance with the applicable 7aw and as a minimum? for Contract 3or)s where thirty 0321 or more Contractor Personnel are on $ite at any one time the Contractor shall provide on $ite one permanent (ualified "#$ %anager and in addition one further "#$ Professional for each subse(uent one hundred 01221 Contractor Personnel present at $ite. for Contract 3or)s where less than thirty 0321 Contractor Personnel are on $ite at any one time the ContractorDs $ite %anager may manage all "#$ matters with the support of an off<site Contractor "#$ Professional provided that such $ite %anager is competent in implementing the Contractor "#$ Plan and in complying with the "#$ Re(uirements. $hould such $ite %anager fail to manage "#$ matters to the satisfaction of the 4rdering Party the 4rdering Party may reBect a $ite %anager or re(uire the Contractor to provide a competent "#$ %anager at the Contractors cost.
5or the purposes of this paragraph an "#$ %anager shall be formally (ualified and have more than * years site e=perience in "#$ in related industry and other "#$ Professionals shall be formally (ualified with a minimum of 2 yearsD e=perience in "#$ in related industry. The Contractor "#$ %anager shall advise supervise and coordinate all "#$ matters for the Contractor on a full<time basis and shall ensure coordination with other contractors on such matters. The ContractorAs "#$ %anager must be on $ite at commencement of the Contract 3or)s. The ContractorDs "#$ %anager shall advise supervise and co<ordinate all "#$ matters for the Contractor on a full<time basis and shall ensure co<ordination with other Contractors on such matters. The "#$ %anager and all "#$ Professionals must be formally approved by the 4rdering Party. The Contractor must formally submit to the 4rdering Party the Curriculum 6itae of all proposed Contractor "#$ professional for review and approval by the 4rdering Party. The 4rdering Party shall ma)e the final decision on the suitability of the proposed "#$ professional. ,f the 4rdering Party considers the respective Contractor "#$ %anager andEor "#$ Professionals not to be suitable the 4rdering Party shall reBect such "#$ %anager andEor "#$ Professionals and re(uest to the Contractor an immediate replacement and further suspend access to the $ite to all Contractor Personnel until such replacement is nominated approved by the 4rdering Party and mobilised to the site. ,f the Contractor does not provide a suitable $ite "#$ %anager and "#$ Professionals within a suitable time the 4rdering Party shall be entitled to recruit and employ any replacement personnel and charge all costs incurred to the Contractor with a *2 F surcharge. The Contractor shall remain fully responsible to fulfil their regulatory obligations and to ensure the appointed "#$ resources are competent and ade(uate for the Contract 3or)s.
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#.5.
T$a'n'n1 an* S&4e$6's'on !ll ContractorDs and its ContractorDs employees wor)ing on $ite shall attend the proBect specific environmental health and safety induction prepared and presented by the 4rdering Party and pass a test before starting wor) on the $ite. The Contractor and all of its own contractors shall ensure that all their employees wor)ing on the $ite have successfully completed the 4rdering PartyDs ,nduction and then also attend the ContractorDs specific ,nduction. The Contractor shall provide an interpreter for inductions when re(uired by the 4rdering Party. ,n this case the 4rdering Party will provide the Contractor with the site induction presentation and the Contractor shall translate the presentation into the language of his own wor)force at no cost to the 4rdering Party. ! copy of the translated presentation shall be provided to the 4rdering Party G at no cost to the 4rdering Party. ,n any case the Contractor shall remain responsible for subcontracted Contract 3or)s. !ttendance at the $ite $pecific "#$ ,nduction does not relieve the Contractor of their responsibility to provide suitable and sufficient training for the Contractor Personnel. The Contractor shall also provide their own company $pecific "#$ ,nduction covering their specific wor) scopeEactivity. The Contractor must ensure that all of the Contractor Personnel receive the necessary information instruction training and supervision for them to be able to underta)e their tas)s in a safe and environmentally sound manner. This shall include any training re(uired by applicable 7aw. The Contractor shall maintain records of all Contractor Personnel training. Cpon re(uest the Contractor shall provide the 4rdering Party with documentation and certification of Contractor Personnel training. 3here re(uested by the 4rdering Party the Contractor shall submit an "#$ training programme to the 4rdering Party for approval. $uch training programme shall include the specific activity induction provided by the Contractor. The cost for the attendance of any "#$ training shall be borne by the Contractor. The 4rdering Party reserves the right to re(uest the Contractor to organise at the Contractor cost any additional and specific training re(uired as a result of unsatisfactory Contractor "#$ performance. 5urthermore the Contractor shall ma)e full provision for the Contract 3or)s and bear any costs associated to the mandatory participation of the Contractor personnel and any contracted personnel to a two<day "#$ behavioural training programme facilitated by the 4rdering Party.
#.7.
-e$sonal -$ote,t'6e E%&'4(ent 8--E9 The Contractor shall ensure at his own cost that each member of Contractor Personnel are provided with the correct personal protective e(uipment or clothing for the Contract 3or)s to be carried out including but not limited to safety shoes safety helmets long pants long sleeved shirt gloves aprons high visibility clothing mas)s safety glasses goggles ear plugs double lanyard safety harnesses etc as may be re(uired by the "#$ Re(uirements. !ll PP" used shall at all times be in accordance with at least one of the following internationally recognised standards !>$, ,$4 :$ or "C and applicable 7aw. 3here the Contractor proposes to use PP" compliant with a standard other than those specified in this paragraph the use of such PP" shall be subBect to the 4rdering PartyAs approval. The Contractor shall ensure that all PP" has been properly assessed for suitability is maintained and stored properly and is
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provided with instructions on safe use. The Contractor shall monitor correct use of PP" by Contractor Personnel. #.:. EHS D's,'4l'na$/ S,+e(e The 4rdering Party shall be entitled to re(uest the Contractor to remove from $ite any person andEor plant materials tools or e(uipment that the 4rdering Party considers to be unsafe or not conforming to the "#$ Re(uirements. !ny such person andEor plant materials tools or e(uipment shall not be permitted to return or be brought bac) to $ite 0as the case may be1 without the prior written approval of the 4rdering Party. $ave where the 4rdering Party considers it inappropriate to do so the 4rdering Party and the Contractor shall enforce a three<stri)e rule. !ny person carrying out an Cnsafe !ct or allowing an Cnsafe !ct to be carried out by someone under his supervision shall receive a warning. The first warning shall be verbal and be confirmed in writing by the 4rdering Party to the employer of the respective person. ,n case of further Cnsafe !cts the respective employee shall receive an additional warning in writing. Cpon a third warning the person shall be removed from the $ite and shall not be allowed to return to the $ite for the remainder of the Contract 3or)s. 5or any serious breach of the applicable "#$ Re(uirements the 4rdering Party and the Contractor shall be entitled to ta)e the necessary and appropriate actions to ensure the full implementation of "#$ Re(uirements including immediate removal from $ite of any person plant material tools or e(uipment of the Contractor. The Contractor shall comply and cooperate all times with the disciplinary scheme defined in the "#$ Plan and any relevant 3or) ,nstruction particularly in relation to the Hero Tolerance Policy. !ny cost resulting in the actions ta)en by the 4rdering Party to enforce the established procedure in respect of any member of Contractor Personnel shall be borne by the Contractor. #.1;. <o$)'n1 'n 4$e('ses &n*e$ t+e O$*e$'n1 -a$t/ ,ont$ol The Contractor shall not access or perform any activities on or in the vicinity of manufacturing or operational e(uipmentEareas unless specifically directed by the 4rdering Party. The Contractor shall obtain a Permit to 3or) from the 4rdering Party before any such wor) can commence. 4nce wor) is completed the Contractor shall demonstrate to the 4rdering Party that the relevant e(uipmentEarea is safe to recommence activity and to clear the Permit to 3or). Contractor Personnel who perform process and manufacturing operations shall be trained by the Contractor andEor the 4rdering Party in the operation and maintenance of the machine they will use prior to starting wor). #.11. A&*'t an* Ins4e,t'on The 4rdering Party reserves the right to carry out or have carried out by a third party any audits andEor inspections it considers necessary during the contract duration. These audits may ta)e place at the $ite
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or where relevant on the premises of the 4rdering Party or the Contractor. !ny deficiencies found in the ContractorAs management of "#$ matters shall be immediately rectified by the Contractor at the Contractors cost. The Contractor shall carry out wor)place "#$ inspections relevant to the Contract 3or)s. The inspections shall be done with a minimum fre(uency of one per wee). !ny deficiencies shall be closed out in an e=pedient manner 0ma=imum period of three 031 days1 by the Contractor. #.12. EHS Re4o$t'n1 The Contractor shall immediately notify the 4rdering Party of any environmental incident inBury illness near<miss unsafe condition or practice and any loss or damage to the 4rdering Party property including incidents related to the Contractor Personnel. !n investigation report assessing the root cause corrective action and preventative action shall be submitted by the Contractor to the 4rdering Party within 2&< hours of the incidentAs occurrence. This report shall be done using the 4rdering Party forms unless otherwise agreed by the 4rdering Party in writing. "ach wee) the Contractor shall forward to the 4rdering Party any "#$ information as re(uired by the 4rdering Party. This will include but not be limited to the number of 9near misses9 9lost time inBuries9 9Cnsafe !ctsEconditions9 9environmental incidents9 occupational diseases ha;ard identification ha;ard identification closeout Contractor Personnel inducted wee)ly inspection conducted hours wor)ed. $uch information shall be submitted by the Contractor to the 4rdering Party in the form provided by the 4rdering Party. The %anaging Director of the Contractor or e(uivalent shall be on site within twenty<four 02&1 hours of any severe accident occurrence related to the Contractor scope of wor)s to introduce to the 4rdering Party the re(uired containment actions corrective actions and preventive actions to prevent any reoccurrence of the event. !n "#$ report shall be produced monthly by the Contractor and provided in due time to the 4rdering Party. This should record cumulative monthly figures for staff and wor)force on $ite 0as produced from daily reports1 including safety statistics and trends relating to those of the following 0not an e=haustive list can be completed by other figures as per site needs1? 3or)ing hoursI "#$ events including but not limited to lost time inBuries restricted wor) inBuries medical treatment inBuries first<aid inBuries occupational diseases property damages environmental impacts near<misses and high<ris) deviationsI Training provided 0including $ite "#$ ,nduction1I ,nspections audits or toolbo= tal)s given on #ealth J $afetyI "nvironmental monitoring 0e.g. water fuel or electricity consumption waste (uantities1 for the monthI Potential ideas for on<going improvementsI $tatus on ris) assessments and method statementsI
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<elfa$e an* San'tat'on an* F'$st A'* The Contractor must ensure that there are sufficient welfare 0including toilet sanitation loc)ers eating facility rest rooms etc1 facilities available for the number of Contractor Personnel that will be on $ite. The use of the 4rdering PartyAs facilities will not be allowed without prior agreement from the 4rdering Party. The Division of 3or) will define who is responsible for the installation and maintenance of such facilities The 4rdering Party will provide a Common 5irst !id 5acility for limited first aid treatment of minor inBuries or sic)ness posing imminent danger to a person on $ite. This facility is not a medical wor)manDs beneficiary treatment centre. ,n addition the Contractor shall ensure that a suitable number of trained first aiders are on $ite as re(uired by applicable 7aw to provide immediate first aid to Contractor Personnel. !s a minimum 1 first aider shall be on $ite and one additional for every *2 employees. Consideration shall be made to ensure sufficient first aid coverage for wor)s outside normal wor)ing hours. The Contractor shall ma)e arrangements with nearby hospitals and doctors for treatment of its wor)force. $uch agreement shall include unconditional access to medical help for cases which pose an imminent danger to the health of its employees. #.1.. E(e$1en,/ Res4onse -$o,e*&$es The Contractor shall ensure that all Contractor Personnel are made aware of the $ite $pecific "mergency Response Procedures and "vacuation %uster Points as identified in the "#$ Plan. The Contractor shall contribute to the organisation of the overall emergency arrangements to ensure suitable evacuation and roll call of Contractor Personnel in case of evacuation. ,n any case the Contractor remains fully responsible for the management of their personnel 0and their Contractors personnel1 and particularly during site emergencies andEor site evacuations. The Contractor must have a system in place to account for their personnel during a site emergencyEsite evacuation. The 4rdering Party ,D card systemEturnstile system shall not be utilised by the Contractor to account for personnel during emergencies. ,n addition the 4rdering Party ,D card systemEturnstile system shall not be utilised by the Contractor for time )eeping.
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.. ..1.
EHS S-ECIFIC REQUIREMENTS Ho&se)ee4'n1 The Contractor shall ensure that their wor) area is )ept clean tidy and free from debris. The wor) areas must be cleaned on a daily basis and a full clean of each area shall be conducted on a wee)ly basis. The disposal of all waste shall be performed by the Contractor and be at the Contractors cost. ,n addition to the Contractors house)eeping team the Contractor shall provide personnel for the overall $ite house)eeping team as set out in the Contract. 3hen re(uested by the 4rdering Party the Contractor shall provide free of charge any plant or e(uipment to assist in the house)eeping activities. ,n case of failure of the Contractor to provide the re(uired personnel or perform the obligations contained in this paragraph the 4rdering Party reserves the right to clean the area and charge the costs to the Contractor. !ny disposal of waste shall be at the ContractorDs costs. !ll e(uipment materials and vehicles shall be stored in an orderly manner. !ccess to emergency e(uipment e=its telephones safety showers eye wash stations fire e=tinguishers pull bo=es fire hoses etc. shall not be bloc)ed or otherwise disturbed restricted or delayed. "ach Contractor shall perform Contract 3or) in a manner that will minimi;e and control the production and migration of noise dust and debris to adBacent wor) areas. The Contractor shall supply install and maintain sufficient tas) lighting for the safe e=ecution of the Contract 3or) suitable access lighting to areas under Contractor management and protective means for such access and the respective wor) area0s1.
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Conf'ne* S4a,es :efore commencing Contract 3or) in a confined space the Contractor must obtain from the 4rdering Party a Permit to 3or). The Permit to 3or) will define the re(uirements to be followed. !s a minimum the Contractor must ensure the following? Confined spaces are )ept identified and mar)ed by a sign at every the entrance. !de(uate ventilation is provided. !de(uate emergency provisions are in place. !ppropriate air monitoring is performed. Persons entering or watching those confined spaces are provided 0at every entrance1 with Confined $pace training. !ll necessary e(uipment and support personnel re(uired to enter a Confined $pace is provided.
!ll costs associated with the supply of the necessary plant and e(uipment 0gas monitor retrieval winch breathing escape apparatus and re(uirements for a top manEstandby man1 shall be borne by the Contractor. !ny training re(uired by applicable 7aw shall be provided to the Contractor Personnel at the ContractorAs cost. The Contractor shall consider all cable pits as confined spaces.
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Ma,+'ne$/ E%&'4(ent an* Tools The Contractor must ensure that all machinery e(uipment and tools provided for use in connection with the Contract 3or)s are? suitable for its intended useI safe for use maintained in a safe condition and where necessary inspected to ensure this remains the case 0any inspection must be carried out by a competent person and records shall be available1I used only by people who have received ade(uate information instruction and training and if re(uired permitsI and also have been specifically authorised to perform that tas)I provided with earth fault circuit brea)ers 0"5C:s1 at all times when using electric power leads. Cse of electrical tape for temporary repairs is prohibited.
3here relevant Residual Current Devices 0RCDs1 shall be in place at the power supply 0for 2&2 volts and above1 of the %ultiple Distribution :oards. The Contractor shall ensure that the type of power supply and associated electrical tools are suitable and in compliance with the regulatory and the "#$ Re(uirements. .... Moto$ "e+',le Safet/ an* T$aff', Mana1e(ent Contractor Personnel shall par) their personal vehicles only in those areas designated by the 4rdering Party. Personal vehicles shall not be provided access to the construction area. 6ehicle access to the construction area shall only be provided following approval by the 4rdering Party. Documentation shall be submitted to the 4rdering Party 06ehicle "ntry Re(uest 5orms1 for any vehicle which the Contractor re(uires to utilise in the construction area. 7imitations shall e=ist regarding the number of vehicles the Contractor may have in the construction area. !ll vehicles entering the construction area must be fitted with a flashing light and audible reversing beeper. 6ehicles which do not have this e(uipment installed and functioning shall not be provided access to the construction $ite. The 4rdering Party assumes no responsibility for vehicles or articles in vehicles par)ed in the premises under the 4rdering PartyDs control. 6ehicles and e(uipment shall not bloc) or restrict e=its wal)ways loading areas fire hydrants or emergency e(uipment. the 4rdering Party reserves the right to remove any vehicle or e(uipment that would bloc) or restrict access to those areas. 4perators of vehicles with high overhead clearance must pre<plan travel routes on $ite to ensure overhead utilities obstructions and or personnel will not be at ris) of impact. Contractor diesel and gas powered vehicles are prohibited inside buildings unless prior approval and arrangements for ventilation have been made with the 4rdering Party. The Contractor will not perform e=tensive maintenance or repairs of vehicles on $ite. Drivers shall obey all traffic regulations and signs and carry a valid driverAs license for any vehicles they operate. Contractor personnel who fail to adhere to the site traffic rules 0speed limits etc1 shall not be permitted to operate vehicles on site.
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6ehicleAs engines shall be turned off when par)ed. The vehicle shall only be par)ed in authorised area and shall not bloc) any general and emergency access. The Contractor shall identify all e(uipmentEvehicles brought on to the $ite with the name of the Contractor utili;ing the e(uipmentEvehicles. The Contractors name shall be clearly visible at all times. The Contractor shall ensure all vehicles plant and e(uipment used by the Contractor andEor his Contractors for carrying out the 3or)s comply in every respect with all applicable 7aws and "#$ re(uirements. !ny vehicle or item of plant or e(uipment that is not in possession of current valid documentation and certificates shall be immediately removed from $ite. %aterial shall be safely loaded and securely fi=ed onto the correct means of transport before and during transportation from one location to another. !reas not mar)ed as traffic routes such as general $ite storage areas laydown areas and ContractorDs wor) areas are to be carefully inspected and chec)ed in order to determine the location of any e=isting underground installations before any loads are moved into these areas. The Contractor is re(uired to carry out these inspections and chec)s to e=ecute any wor)s that may be necessary to protect e=isting installations from damage and to repair andEor ma)e good any damage done by the Contractor andEor his Contractors. !ll vehicles reversing conducting difficult manoeuvres or transporting abnormal loads are to be accompanied by a ban)sman. %ud is not to be transported by the ContractorDs vehicles on to public roads from the site. The Contractor shall provide erect and maintain traffic signs lamps barriers and traffic control signals and such other measures as may be re(uired by the construction of the 3or)s 0on site and off site1 in accordance with the pertaining local traffic laws codes and recommendations. The Contractor shall after consultation with any statutory or other authority concerned submit to the 4rdering Party for his approval a proposal based on such consultation showing the scheme of traffic management he proposes for carrying out the 3or)s before commencing any wor) which affects the use of the public highway and thereafter furnish such further details and information as necessitated by the 3or)s or as the 4rdering Party may re(uire. The Contractor shall not commence any wor) which affects the public roadways until all traffic safety measures necessitated by the wor) are fully operational. The traffic signs lamps barriers and traffic control signals shall be in accordance with the re(uirements of the Traffic $igns Regulations and 'eneral Directions current at the date of the e=ecution of the wor). Traffic signs and warning lamps shall comply with pertaining applicable 7aws for public highway use. The Contractor shall )eep clean and legible at all times all traffic signs lamps barriers and traffic control signals and he shall position re<position cover or remove them as necessitated by the progress of the 3or)s.
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The Contractor shall construct temporary diversion ways wherever the 3or)s will interfere with e=isting public or private roads or other ways over which there is a public or private right of way for any vehicular pedestrian. The standard of construction and lighting shall be suitable in all respects for the class or classes of traffic using the e=isting way and the width of the diversion shall not be less than that of the e=isting way unless otherwise described in the Contract. Diversion ways must be constructed in advance of any interference with the e=isting ways and shall be maintained to provide ade(uately for the traffic flows. ..0. <o$)'n1 at He'1+t !pplies to all wor) done by the Contractor where there is the ris) of a fall and inBury and specifically where there is a ris) of fall from *22mm or over and where there is a ris) of obBects falling on people. The Contractor must underta)e a formal documented ris) assessment for all wor) where there is a ris) of falling from height. The ris) assessment must consider any potential for doing the tas) in a way that does not e=pose wor)ers to the ris) of falling from height. The ris) assessment must be reviewed and approved by the 4rdering Party and formally communicated to the persons underta)ing the wor) where there is ris) of falling from height. 5or all wor) at height where collective preventative measures are not possible a Permit to 3or) must be issued by the competent operational supervisor. $pecifically when removing any floor or wal)way gratings a Permit to 3or) must be issued. The Contractor must have a rescue plan that includes rescue of people wor)ing at height and this is tested as a minimum within seven 0-1 calendar days of commencing the wor) and then every 3 months. This has to be communicated to the 4rdering Party for inclusionEreference in the site specific emergency response procedure. !ll persons involved in designing fall prevention or fall protection measures must be subBect to formal competence chec)s by the Contractor to ensure necessary training e=perience and (ualification prior to commencing wor). !ll persons involved in erecting fall prevention or fall protection measures 0including as a minimum scaffolders J temporary platform erectors1 must be subBect to formal competence chec)s by the Contractor to ensure necessary training e=perience and (ualification prior to commencing wor). !ll persons wor)ing on or supervising activities using fall protection measures 0including as a minimum scaffolders elevated wor) platform operators site erection supervisors persons wearing harness1 must be subBect to formal competence chec)s by the Contractor to ensure necessary training e=perience and (ualification prior to commencing wor). The 4rdering Party may at its discretion underta)e competence chec)s in relation to the above re(uirements
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The Contractor must ensure that a formal training covering general 3or) at #eight ha;ards and both preventative and protective measures is formally provided to its personnel on $ite and this must be completed prior to commencing wor) and repeated 0as a minimum1 annually. !ll Contractors employees e=posed to the ris) of falling from height shall be provided with 0first priority1 ade(uate fall prevention or 0second priority1 collective or individual fall protection measures by .the Contractor. 3hen it is not possible to implement collective fall prevention measures all persons e=posed to a ris) of falling from height 0e.g. wor)ing from vertical ladders erecting or dismantling scaffold operating elevated wor) platforms1 must use a harness that is at all times attached to a secure anchor point or life line. Double lanyards shoc) absorbing lanyard andEor fall arrestor shall be used unless specifically determined 0and approved by the Contractor1 as not re(uired by the ris) assessment. 3here safe to do so all ,tems used for wor) at height including tools and e(uipment must be secured where this is not possible alternative measures such as barriers must be in place to prevent people from being in an area where these is a ris) of falling obBects or e(uipment. The Contractor must ensure that a competent operational supervisor is formally appointed to supervise each wor) activity where there is a ris) of falling from height. The $ite %anager of the Contractor must prior to the commencement of the wor) attend a formal documented meeting held by the 4rdering Party responsible supervisor to e=plain the 4rdering Party re(uirements regarding fall prevention where they will formally receive the 4rdering Party general or site specific "#$ documentation related to fall prevention. !ll ladders harnesses mobile elevated wor) platforms and other relevant e(uipment used for wor) at height or for fall prevention or protection must be uni(uely identified listed in a register and subBect to formal regular inspection by the Contractor !ll defective or non<inspected e(uipment that is or could be used for wor) at height or for fall prevention or protection must be either removed from site or physically prevented from use by the Contractor. !ll e(uipment 0inc. ladders harnesses lanyards lifelines scaffolds elevated wor) platforms etc1 must be subBect to a pre<use inspection by the Contractor. !ll scaffolds wor) platforms and wal)ways used to prevent fall from height must be designed and constructed using materials that are designed for scaffold and made from metal frames mid rails and hand rails 0height between 1 and 1.1m1. !ll scaffolds wor) platforms and wal)ways used to prevent fall from height must be designed and constructed using floorboards J toe boards with no significant gaps.
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!ll scaffolds and wor) platforms must be designed erected altered inspected 0initially before use and then every seven 0-1 calendar days minimum1 and dismantled by competent persons who have been formally authorised by the 4rdering Party. !ll anchor points lifelines fall arrestors and lanyards must be designed and used in a way to ensure ma=imum protection to the user if heEshe fell. 3here lifelines are used each one must be individually validated by a competent person formally authorised by The 4rdering Party and each must be restricted to a ma=imum load of 3 persons. The Contractor must complete a documented wee)ly inspection program that is led by its site management involving its Contractors and covers all activity where there is a ris) of fall from height. The Contractors site manager must include in the wee)ly operational meeting a detailed review of statistics actions and management of change issues relating to compliance with fall prevention re(uirements. The Contractor must have a scheme in place to ensure that its employees understand the site operates a @Hero Tolerance Policy@ in relation to deviations from the 3or) at #eight Re(uirements and that this includes where re(uired application of the applicable disciplinary process. 5ailure to adhere to the 4rdering Party wor)ing at height re(uirements shall be considered a severe breach of the "#$ Plan. The Contractor will be subBect to formal regular inspection covering fall prevention where if significant or repetitive issues are raised contractual actions will be ta)en. ..0.1. S,affol*'n1 The Contractor shall ensure that all scaffolds used in connection with the Contract 3or)s shall comply with the following re(uirements. !ll scaffolds shall be subBect to a documented inspection by a competent person 0employed by the Contractor1 and clearly identifiedEmar)ed prior to use and thereafter every seven 0-1 calendar days 0minimum1 immediately after any modification or immediately after any adverse weather conditions. 'reenEred scaff tag system shall be used to identify safe E unsafe scaffold for access. "ach single access to the scaffold shall be signalised with such scaff tag. !ll costs associated with this system shall be borne by the Contractor. The Contractor shall submit a proposal to the 4rdering Party regarding the type of scaffold to be used on the construction site for the 4rdering Party approval. $caffold material shall not enter the construction site until the scaffold material has been approved by the 4rdering Party. The Contractor shall also submit to the 4rdering Party 0for approval by the 4rdering Party1 the proposed scaff tag system to be utilised. !ll scaffold material shall be painted #,<6,H 0high visibility1 in colour to the approval of the 4rdering Party. The Contractor shall propose a #,<6,H system to the 4rdering Party for review and approval. $caffold tube caps and scaffold Boint covers shall be installed on all scaffolds. The footings or anchorage for scaffolds shall be sound rigid and capable of carrying the ma=imum intended load without settling or displacement.
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!ll scaffolds shall be erected in according to a specific design developed by competent personnel 0either generic design or specific design depending on the category of scaffold to be erected1. 'uardrails and toe<boards shall be installed on all open sides and ends of scaffold platforms. $caffolds shall be provided with an access ladder or e(uivalent safe access. Contractor Personnel shall not climb or wor) from scaffold handrails mid<rails or brace members. 3hen freestanding manually propelled scaffolds are used the height shall not e=ceed four 0&1 times the minimum base dimension. Contractor Personnel shall not be present on mobile scaffolds when they are being moved. $caffold design information shall be submitted to the 4rdering Party for review and approval. The Contractor shall not erect any scaffold before formal approval by the 4rdering Party. The scaffold design documentation shall be submitted to the 4rdering Party seven 0-1 wor)ing days before the scaffold erection is planned to commence. ..0.2. Sta'$2a/s an* La**e$s 7adders are normally forbidden but should only be used for light duty short<term wor) or access in line with the below and the $ite Re(uirements. 5abricated ladders are prohibited. Conductive or metal ladders shall be prominently mar)ed as conductive and not be used near energi;ed lines or e(uipment. 7adders will be secured to )eep them from shifting slipping being )noc)ed or blown over. 7adders will never be tied to facility services piping conduits or ventilation ducting. Temporary ladders will be lowered and securely stored at the end of each wor)day. 7adders shall be maintained free of oil grease and other slipping ha;ards 7adders will be visually inspected by a competent person and approved for use before being put into service. "ach user shall inspect ladders visually before using 7adders with structural defects shall be tagged @Do >ot Cse @ immediately ta)en out of service and removed from the $ite by the end of the day. 3ooden ladders shall not be painted. ..0.#. Roof <o$)=A,,ess Roof wor) and access to roofs must not be underta)en without prior authori;ation from the 4rdering Party. ..0... Mob'le Ele6ate* <o$) -latfo$(s %obile "levated 3or) Platforms 08%"3P91 0boom scissors snor)el types etc.1 shall be used in accordance with the "#$ Re(uirements. !ll Contractor Personnel operating %"3PDs shall be properly trained. Contractor Personnel shall wor) from the floor of the %"3P lift only. Climbing on handrails mid<rails and brace members is prohibited.
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,nspection certificate of the %"3P shall be submitted to the 4rdering Party prior to any use at $ite. The 4rdering Party shall not be held responsible for any delay associated to the interruption of %"3P use due to the absence of the mentioned documentation. ..0.0. O6e$+ea* <o$) ! secure e=clusion ;one shall be maintained by Contractor below overhead wor) to prevent access and protect personnel from falling obBects. $uch e=clusion ;one shall be maintained until the end of the tas). The e=clusion ;one shall be removed as soon as the ris) of falling obBects is removed. $uitable signage shall be in place to inform about the reason of the e=clusion ;one. Plastic red and white chains or solid barriers shall be used. 3arning tapes are not acceptable as a technical solution to establish a temporary e=clusion ;one. ..3. L'ft'n1 O4e$at'ons !pplies to all wor) done by the Contractor involving lifting operation lifting e(uipment and lifting accessories. The Contractor shall conduct a formal documented ris) assessment and a formal lift plan for all lifting operations within its scope. The ris) assessment and lift plan must be reviewed and approved by the 4rdering Party and formally communicated to all persons underta)ing the wor) where there is a ris) from lifting operations. ! Permit to 3or) must be issued by the 4rdering Party supervisor responsible for the tas) for all non< routine lifting operations 0see dedicated "#$ guideline for definition of Knon<routineD1. !ll persons preparing and issuing lifting plans must be subBect to formal competence chec)s by the Contractor to ensure necessary training e=perience and (ualification prior to commencing wor). The Contractor must submit the C6 of their nominated 7ifting $upervisor G to the 4rdering Party G for review and approval. 7ifting Plans shall only be reviewed by the 4rdering Party following signature by the Contractors approved 7ifting $upervisor. !ll lifting plans must clearly define the specific roles and responsibilities for each person involved in the lifting operation. !ll persons involved in lifting operations including as a minimum crane drivers lifting coordinators and riggers must be subBect to formal competence chec)s by the Contractor to ensure necessary training e=perience and (ualification prior to commencing wor). The 4rdering Party may at its discretion underta)e competence chec)s in relation to the above re(uirements. ,n locations where a formal documented proof of competence from a regulated body is not available then all persons involved in lifting operations including as a minimum crane drivers lifting supervisors and
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riggers shall be as a minimum subBect to a short practical assessment of competence by the 4rdering Party. The Contractor must ensure that a training covering general lifting operation ha;ards and preventative measures is formally provided to all its personnel on site and this must be repeated as a minimum at the commencement of the Contract wor)s and then annually. >o employee of the Contractor shall be positioned under a suspended load or between a suspended load and fi=ed obBects. Clear communication channels must be formally established and maintained between everyone involved in a lift with only authorised persons giving instruction to the operator. The Contractor must ensure that a competent operational supervisor is formally appointed to supervise each lifting operation. The Contractors $ite %anager must prior to the commencement of the wor) attend a formal documented meeting held by the 4rdering Party responsible supervisor to e=plain the 4rdering Party re(uirements regarding lifting operations where they will formally receive the 4rdering Party general or site specific "#$ documentation related to lifting operations. !ll lifting e(uipment and accessories must be uni(uely identified mar)ed with the safe wor)ing load listed in a register and subBect to formal regular inspection. !ll defective non<inspected or unidentified 0safe wor)ing load E identification number1 lifting e(uipment or accessories must be either removed from site or physically prevented from use. !ll e(uipment used in lifting operations shall be subBect to a pre<use inspection by the operator !ll lifting e(uipment and accessories must have valid test and thorough e=amination records. 4perating perimeters and times of use for mobile lifting e(uipment must be clearly defined and applied on site. The Contractor shall operate and maintain cranes and hoisting e(uipment in accordance with manufacturersA specifications and limitations and the "#$ Re(uirements. Contractor Personnel are not permitted to use the 4rdering Party lifting e(uipment unless prior approval has been received from the 4rdering Party. 4nly Contractor Personnel trained in the use of cranes and hoists are permitted to use them. The Contractor must perform chec)s to verify the competency of 3rd Party lifting e(uipment testers and e=aminers
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The Contractor must have a documented wee)ly inspection program that is led by its site management involving their Contractors and covers all activity involving lifting operations. The Contractors site manager must include in the wee)ly operational meeting a detailed review of statistics actions and management of change issues relating to compliance with lifting operations re(uirements. The Contractor must have a scheme in place to ensure that its employees understand the site operates a @Hero Tolerance Policy@ in relation to deviations from the lifting operation re(uirements and that this includes where re(uired application of the applicable disciplinary process. 5ailure to adhere to the 4rdering Party 7ifting 4peration re(uirements shall be considered a severe breach of the 4rdering Party "#$ $ystem. The Contractor will be subBect to formal regular inspection covering lifting operations where if significant or repetitive issues are raised contractual actions will be ta)en. ..5. Lo,)o&t Ta1o&t 8>LOTO?9 Prior to performing wor) on machines or e(uipment the Contractor shall ensure that it is familiar with and follows the $ite<specific 74T4 and Permit to 3or) procedures and that all of its affected Contractor Personnel receive the necessary training. The Contractor shall restrict access to wor) areas by unauthori;ed personnel where energy sources have been de<energi;ed. !ll affected Contractor Personnel shall be notified. The area shall be secured and signs erected. 4nce an item of electrical e(uipment has been energised an item of mechanical plant andEor $ystem has been erected and released for Commissioning no wor) will be allowed on such item of e(uipment or $ystem unless a valid Permit to 3or) 0PT31 has been obtained from the 4rdering Party. !ny personnel found to be ignoring the PT3 re(uirement or not fully adhering to the PT3 $ystem will be immediately and unconditionally removed from $ite. ..7. !a$$',a*es 5loor openings stairwells platforms and wal)ways and trenching where a person can fall any distance shall be ade(uately barricaded and where necessary well lit. Rigid barriers 4>7L must be used 0e.g. scaffold structure1. Plastic tape barriersEbarricades are >4T acceptable. $afety webs are only authorised when fi=ed to a rigid structure and shall not be used for fall prevention and protection. Rigid barricades must also be used to prevent personnel entering an area where ris) of inBury is high e.g. during overhead wor) activity or electrical testing etc. $uch barricading must provide clear visual warning. :arricades shall not restrict possibility of any person to e=it the place where the barricades are installed or adBacent areas in case of danger.
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Ha@a$*o&s S&bstan,es !ll chemicals brought onto the $ite by the Contractor 0including fuels oils lubricants chemicals paints coatings coolants cleaners flooring materials etc.1 must have prior written approval from the 4rdering Party. Chemicals must be properly labelled and segregated to prevent potential ha;ardous mi=ing. !ll chemicals and substances must be registered in accordance with the applicable 7aw 0such as R"!C# regulation in the "uropean Cnion1. The Contractor shall ensure that all the Contractor Personnel are made aware of the ha;ards associated with the chemicals being used. Relevant and up<to<date %aterial $afety Data $heets 0%$D$1 shall be submitted to the 4rdering Party at the $ite. !ll ha;ardous substances must be stored in compliance with the re(uirements stated on the %$D$. The provision of correct compliant and ade(uate storage facilities shall be performed by the Contractor and at the cost of the Contractor. Cpon completion of the Contract all unused materials will be ta)en off the $ite and correctly disposed by the Contractor at the cost of the Contractor. Transfer and decanting of flammable li(uids will be grounded and bonded where necessary. ..1;. AsbestosAConta'n'n1 Mate$'als The Contractor shall not bring any !sbestos or material containing !sbestos onto the $ite. ..11. Co(4$esse* Gas C/l'n*e$s 'as cylinders shall be securely stored and transported and identified and used in line with legislation and "#$ re(uirements. #ose lines shall be ade(uately protected inspected and tested for lea)s in line with "#$ re(uirements. ..12. Ele,t$',al Safet/ Prior to underta)ing any wor) on live electrical e(uipment the Contractor must obtain a Permit to 3or) from the 4rdering Party. !ll electrical ha;ards will be identified by the Contractor and a ris) assessment carried out by the Contractor. 3here possible live wor) shall be avoided. !ny control measures highlighted shall be implemented prior to wor) commencing. The below measures will be ta)en? 3or) practices must protect against direct or indirect body contact by means of tools or materials and be suitable for wor) conditions and the e=posed voltage level. "nergi;ed panels will be closed after normal wor)ing hours and whenever they are unattended. Temporary wiring will be de<energi;ed when not in use. 4nly (ualified electrical Contractor Personnel may enter substations andEor transformer vaults and only after being specifically authori;ed by the 4rdering Party.
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F'$e -$ote,t'on an* -$e6ent'on 5ull and unrestricted access to emergency e=its fire<fighting e(uipment fire control and emergency vehicles shall be maintained at all times. The Contractor shall provide install and maintain their own temporary fire protection against ha;ards they introduce to the $ite 0wor) areas storage areas and temporary facilities under their responsibilities1. This shall be in accordance with relevant >ational and 7ocal 7aws Regulations applicable standards or 5ire DepartmentDs 4fficer Recommendations Contractor fire e=tinguishers shall be inspected at least annually by a certified person and visually inspected monthly and documented by the Contractor. The Contractor shall not install or alter fire preventionEprotection systems without the 4rdering Party approval. The Contractor and Contractor Personnel may only wor) on fire systems where appropriately licensedE(ualified. The Contractor is fully responsible for the installation and maintenance of suitable fire detection and protection systems in their office and welfare areas. ..1.. Hot <o$)s ! Permit to 3or) must be obtained from the 4rdering Party prior to any hot wor)s 0welding grinding open flame wor) heat treatments1 being performed. $uitable fire e=tinguishing e(uipment shall be immediately available. 4bBects to be welded cut or heated shall be moved to a designated safe location or if they cannot be readily moved all movable fire ha;ards in the vicinity shall be ta)en to a safe place. Personnel wor)ing around or below the hot wor)s shall be protected from falling or flying obBects. !ny cost associated to the presence of necessary fire watchers as identified in the ris) assessment E method statement for the activity shall be borne by the Contractor. Prior to the use of temporary propane or resistance heating devices approval must be obtained from the 4rdering Party. ..10. T$en,+'n1 EB,a6at'n1 D$'ll'n1 an* Con,$et'n1 ! Permit to 3or) must be obtained from the 4rdering Party for all e=cavation wor)s. !ll underground lines e(uipment and electrical cables shall be identified and located prior to commencing the wor). The Contractor shall assign a competent Contractor Personnel for all trenching and e=cavation wor). $afe means of access and egress shall be located in all trench e=cavations. Daily inspections shall be conducted by a competent Contractor Personnel for evidence of a situation that could result in possible cave<ins indications of failure of protective systems or other ha;ardous conditions. The daily inspection shall be performed prior to wor)s commencing on that wor) day and shall be documented and signed by the respective Contractor personnel. The records of every inspection shall be maintained by the Contractor and made available to the 4rdering Party when re(uested.
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Personnel shall be protected from cave<in and e=cavated spoil or other materials and e(uipment that could cause a ha;ard by falling or rolling into the e=cavation. Physical barriers 0hard barricades such as scaffold1 shall be placed around 0the e=cavation must be fully protected by the barrier1 or over trenches and e=cavations. 5lashing light barriers or reflective barriers shall be provided at night. !ll protruding reinforcing steel will be capped to eliminate the ha;ard of impalement. Rebar caps shall be affi=ed on all e=posed rebar. 5ormwor) and shoring will be designed erected supported braced and maintained so that it will safely support all vertical and lateral loads. Reinforcing steel for walls piers columns and similar vertical structures shall be ade(uately supported to prevent overturning or collapse. !ll formwor) design calculationsEshoring design calculations shall be formally submitted to the 4rdering Party for review and approval prior to installation commencing. !ny fill material being brought onto the $ite must be free from contaminants and re(uires approval by the 4rdering Party. ..13. En6'$on(ental Re%&'$e(ents
..13.1. <aste Mana1e(ent !ll rubbish waste materials and items of plant e(uipment or materials that are no longer re(uired for the 3or)s shall be regularly cleared and removed from $ite. The control and management of waste is the full responsibility of the Contractor. The collection transport storage and removal of waste from the site and disposal in approved disposal locations is the full responsibility of the Contractor and shall be performed at the Contractors cost. The Contractor shall ta)e all necessary precautions to ensure the complete protection of ground and underground against pollution. The burning of surplus waste shall not be permitted. The Contractor is responsible for the removal of any waste generated by the Contract 3or)s being done on the $ite. The Contractor must dispose of the waste in line with the applicable 7aw. The Contractor will create and maintain all documentation in respect of the management and disposal of waste as re(uired by applicable 7aw and will provide copies to the 4rdering Party on re(uest. The Contractor shall comply with any direction regarding the disposal and management of waste made by the 4rdering Party. 3astes 0includes rinse from washing of e(uipment PP" tools etc1 are not to be poured into improper sin)s drains toilets or storm sewers or onto the ground. $olid or li(uid wastes that are ha;ardous or regulated in any way are not to be disposed of in general site waste receptacles. The 4rdering Party will not provide centralised collection containers for office and domestic waste. The management and disposal of waste from all wor) areas all laydown areas all offices and welfare areas is the full responsibility of the Contractor. ,n the event that the Contractor fails to comply with the waste management re(uirements the 4rdering Party reserves the right to carry out the necessary wor) and to recover the costs from the Contractor.
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The Contractor shall comply with the applicable 7aw in respect of waste disposal. !ll re(uirements established in the 3aste %anagement plan shall be complied with by the Contractor.
..13.2. S4'lls 4$e6ent'on an* ,ont$ol The Contractor shall ta)e all necessary precautions to ensure the complete protection of ground and underground against pollution. The Contractor shall ta)e all steps and precautions that are necessary to ensure that no li(uid waste contaminated surface water or other untreated effluent gains access to the surface water drainage system. !ll li(uid wastes resulting from the ContractorAs activities on $ite shall be collected separately with approved interceptors or similar and disposed of all by the Contractor in accordance with the applicable 7aws. ,t is the ContractorDs responsibility to identify all such laws and regulations regarding waste disposal and act in full compliance with such laws and regulations. The Contractor shall hold the 4rdering Party harmless from any such occurrences whether they are accidental or otherwise. The Contractor is responsible for the provision of ade(uate spill )itsEprotection and the clean up and disposal costs of spills arising from the Contract 3or)s. ..15. E('ss'ons The Contractor shall identify and (uantify any emission sources associated with the Contract 3or)s. The control measures associated with these emissions shall be subBect to the approval of the 4rdering Party. "missions include but are not limited to noise dust fumes and vapours. The commencement of the 3or)s shall not ta)e place until there has been submitted to approved in writing by and deposited with the 4rdering Party a scheme for the provision of wheel cleaning facilities for heavy commercial vehicles and any mobile plant which has an operating weight e=ceeding three tonnes. $uch approved facilities shall be installed in accordance with a timescale to be approved in writing by the 4rdering Party and shall be maintained throughout the period of the construction of the 3or)s unless any variation has been approved in writing by the 4rdering Party. !ll re(uirements established in the Dust Prevention Plan shall be complied with by the Contractor. !ll open bodied heavy commercial vehicles carrying dry loose aggregate cement or soil into and out of the $ite shall be sheeted or sealed so as to prevent the release of such materials into the local environment. 3here practicable screening shall be provided to prevent the ingress of dust and dirt to any part of the 3or)s. The Contractor shall ensure ade(uate dust suppression methods are employed 0e.g. wetting down by water truc) etc1 in his wor) areas at all times. $hould ade(uate dust control measures not be
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implemented by the Contractor the 4rdering Party reserves the right to implement suitable measures 0to the satisfaction of the 4rdering Party1 at the full cost of the Contractor. The Contractor is to prevent the deposit of mud on public roads by his vehicles and shall act in accordance with the applicable 7aws and the "#$ Re(uirements. The Contractor is responsible for maintaining all public roads free from mud generated at site from whatever cause to the satisfaction of the 4rdering Party. The Contractor shall provide to the 4rdering Party upon re(uest and whenever specified by the "#$ re(uirements any information plan measurement analysis and control measures re(uired to fulfil the "#$ re(uirements !uthorised wor)ing hours defined in the "nvironmental permit shall be adhered to.
0.
CONTRACTOR EHS MANAGEMENT -ERFORMANCE RE"IE< The Contractor shall be available on a monthly basis to participate to a 8Contractor "#$ %anagement Performance Review9 0form attached as !ppendi= >o. & to !7$T4%<"#$<222 G Rev ! Directive1 covering the scope of the Contract 3or)s. Depending on the result of the 8Contractor "#$ %anagement Performance Review9 the 4rdering Party will be entitled to apply the remedies defined in 6olume 2 8Contract Particulars. The Contractor $ite %anager and the Contractor "#$ %anager shall participate in this monthly review. 5ailing to participate in the 8Contractor "#$ %anagement Performance Review9 will result in the full application of the remedies for the concerned month.
3.
REMEDIES FOR NONACOM-LIANCE <ITH EHS REQUIREMENTS ,n addition to all other rights that the 4rdering Party may have under the Contract or the applicable 7aw the 4rdering Party shall notify the Contractor whenever it considers the Contractor to be in breach of any of the "#$ Re(uirements. ,f the Contractor does not ta)e appropriate corrective actions to rectify the breach within reasonable time or within the time period stipulated in the 4rdering Party notice the 4rdering Party is entitled to rectify such breach itself or by a third party and to recover the associated costs from the Contractor. 3henever the 4rdering Party consider that the breach of the "#$ Re(uirements re(uire an interruption of the Contract 3or)s the Contractor shall stop the wor) and shall remain liable for the cost and delay implication of such interruption in addition to the additional rectify costs re(uired to rectify the situation. 3ithout preBudice to any other remedies available to the 4rdering Party under the Contract or the applicable 7aw the 4rdering Party shall be entitled to the remedies set out in the table below? These remedies set out herein are understood and agreed by the Contractor as being a genuine and pre< assessed damages which the 4rdering Party is li)ely to incur in the event of Contractor defaulting its obligations for which they are said to be compensating. These remedies shall be deducted from the Contractor payment and reinvested by the 4rdering Party in order to improve "#$ performance at site or contribute to the "#$ incentive scheme at the discretion of the 4rdering Party. The compliance to the below re(uirements will be validated on a monthly basis by using the 8Contractor "#$ %anagement
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Performance Review9 form. !ny non<compliance to the established re(uirements will be Bustified by providing the details of such non<compliance.
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Ite(s Re%&'$e(ents
Meas&$e(ent
Re,o$* = -$oof
Re(e*/
Mont+l/ S'te Cont$a,to$ Ins4e,t'on ! Compliance with the Critical "#$ Re(uirements observed during the %onthly Contractor "#$ inspection. 122F compliance Chec)list completed on each of the topic 0!1 to !12 of the $ite %onthly Contractor ,nspection1 of the each months >o records of deviation E reported situation related to activities carried out without ris) assessmentEmethod statements Deduction from any payment due by the 4rdering Party to the Contractor under the Contract by 0amount and currency to be specified1 per inspection not achieving 122F compliance or for non attendance at the inspection.
Mont+l/ S'te Cont$a,to$ -e$fo$(an,e Assess(ent :1 $ite "#$ ,nspections 8Contractor >o Contractor activities Performance 0including those of their %anagement own Contractor1 were Review9 stopped due to the absence of approved %ethod $tatement E Ris) !ssessment documentation by the Contractor as per section 3.2. 3or)s will be stopped and any payment withheld. Remedies relating to delays in the wor)s will be applied as per the Contract conditions. ,n addition deduction from any payment due by the 4rdering Party to the Contractor under the Contract by 0amount and currency to be specified1 per activity stopped !t each payment after down payment. #istory of >on< Deduction from any payment inducted Contractor due by the 4rdering Party to Personnel identified on the Contractor under the the $ite. Contract by 0amount and currency to be specified1 per person not inducted. !t each payment after down payment.
:2
>o Contractor Personnel were observed on $ite without having been inducted to the 4rdering Party and Contractor induction as per section 3.-.
$ite "#$ ,nspections 8Contractor Performance %anagement Review9
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The "#$ %anager and appropriate number of "#$ Professionals to Contractor Personnel 8Contractor Performance %anagement Review9 5or 32 or more Contractor Personnel there is 1 "#$ %anager on $ite. 5or every further 122 personnel there is an additional "#$ professional on site. 5or less than 32 personnel under Contractor scope $ite %anager performance is satisfactory and does not re(uire the mobilisation of an "#$ %anager. !ttendance to the "#$ Committee %eeting. %o% of "#$ Committee %eeting The 4rdering Party will provide the missing resource and charge it to the Contractor with a
The "#$ %anager and the appropriate number of "#$ Professionals have been mobilised at $ite as per the re(uirements of the section 3.+.2.
84e$,enta1e s&$,+a$1e to be s4e,'f'e*9 surcharge.
:&
The Contractor $ite %anager and the "#$ %anager attended the site "#$ Committee %eeting. !ny absence to the meeting was Bustified and notified to the 4rdering Party $ite %anager or the 4rdering Party "#$ Department as per section 3.1.
8Contractor Performance %anagement Review9
Deduction from any payment due by the 4rdering Party to Contractor under the Contract by 8a(o&nt an*
,&$$en,/ to be s4e,'f'e*9
per absence to the "#$ Committee %eeting !t each payment after down payment.
:*
8Contractor !ll accidents near<misses Performance and high<ris) deviations %anagement were notified to the Review9 4rdering Party immediately and a preliminary report was submitted to the 4rdering Party within 2& hours of the occurrence as per section 3.12.
!ccident $tatistics
Deduction from any payment due by the 4rdering Party to Contractor under the Contract by 8a(o&nt an*
per event not notified and per preliminary reports submitted more than 2& hours after the event. !t each payment after down payment.
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8Contractor Performance !ll confined space activities %anagement were carried out under a Review9 suitable Permit to 3or) issued by the 4rdering Party and in compliance with the section &.2. 8Contractor Performance %anagement 3ee)ly "#$ ,nspections Review9 are carried out by the Contractor. $ite Correspondences Deduction from any payment due by the 4rdering Party to Contractor under the Contract by 8a(o&nt an*
:+
per unsafe confined space activities observed. !t each payment after down payment. Record of 3ee)ly "#$ Deduction from any payment inspections due by the 4rdering Party to Contractor under the Contract by 8a(o&nt an*
:-
per missing wee)ly "#$ inspection. !t each payment after down payment. Deduction from any payment due by the 4rdering Party to Contractor under the Contract by 0a(o&nt an*
:/
8Contractor Performance %anagement !ll wor)ers wor)ing at Review9 height with individual fall protection were found clipped on at all times as per section &.*.
$ite Correspondences
per individual found unclipped when individual fall protection is re(uired to be used. !t each payment after down payment. !udit Report response Deduction from any payment from the Contractor. due by the 4rdering Party to Contractor under the Contract by 8a(o&nt an*
:.
8Contractor Performance %anagement The Contractor closed the Review9 findings of the Contractor audits as per the established and agreed deadline.
per finding not closed in due time without reasonable grounds. !t each payment after down payment.
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8Contractor Performance %anagement Review9 $ite "#$ ,nspections Deduction from any payment response from the due by the 4rdering Party to Contractor Contractor under the Contract by 8a(o&nt an*
The Contractor closed the findings of the $ite "#$ inspections related to the Contract 3or) as per the established and agreed deadline. per finding not closed in due time without reasonable grounds. ,f the finding is related to an unsafe situation with the potential to result in a severe accident the Contractor will perform the necessary corrective action and charge it to the Contractor with a
:12
84e$,enta1e s&$,+a$1e to be s4e,'f'e*9 surcharge.

!t each payment after down payment. 5or any breach of the "#$ Re(uirements that is not capable of being rectified 0e.g. accident1 the Contractor shall be liable for all losses damages fines penalties and costs of responding to and participating in the investigations of any relevant authorities and defending any actions as a result of such breach and indemnify and hold harmless the 4rdering Party in respect of the same. ,f the respective breach constitutes a material breach the 4rdering Party shall be entitled to terminate the Contract under the conditions of the Contract. $uch termination right shall be cumulative to any other remedy available for such breach. ! material breach of the "#$ Re(uirements shall include but not be limited to a breach? 0i1 0ii1 0iii1 0iv1 0v1 that may result in legal action against the 4rdering Party or the ContractorI that may result in fines penalties or ali)e being levied on the 4rdering Party or the ContractorI whereby the 4rdering Party or Contractor may lose its license permit certificate or ali)e necessary to e=ecute the 3or)s or Contract 3or)s 0as the case may be1I that may lead to termination of the main contract entered into by the 4rdering Party and its customerI where the Contractor persistently breaches "#$ Re(uirements.
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EHS Requirements For Critical Contractors

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