Microsoft Access 2010

Darshan Singh
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Database
Database is a collection of data stored in the computer system Microsoft Access stores data in tables Microsoft Access is a relational database Relational database allows to enter, search, and analyze data in more than one table at a time Database allows to sort, retrieve, and analyze that information by running queries

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Microsoft Access 2010

Microsoft Access 2010 is a Database creation and Management System (DBMS) program Access 2010 has four types of database objects Tables, Queries, Forms, and Reports Objects allow you to enter, store, analyze, and compile the data

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Tables

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Tables

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Tables

Record

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Forms

Forms are used for Entering, Modifying, and Viewing records

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Queries

Queries are used for searching and compiling data from one or more tables

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Reports
Create a report from any table or query Easy-to-read format for printing

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Database Objects

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Quick Access Toolbar

Quick Access Toolbar lets you access common commands Save, Undo, and Redo commands. You can add additional commands to the toolbar by clicking the drop-down arrow.

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Ribbon
The Ribbon contains commands for common tasks Multiple tabs, each tab has several groups of commands. Contextual tabs are displayed in contrasting colors.

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Minimizing/Maximizing Ribbon
Click the arrow upper-right corner of the Ribbon to minimize Click the arrow again to maximize

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Navigation Pane
Navigation Pane displays all of the objects contained in your database. Objects are grouped by type. Hide the Navigation Pane by clicking double arrows, top right corner

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Navigation Pane
Open, rename, and delete objects using the Navigation Pane. Click Double arrow in the upper-right corner of the Navigation Pane to minimize /maximize

Minimize/Maximize Resize

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Sorting In Navigation Pane

Click the drop-down arrow

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Sorting In Navigation Pane

Select Custom to create a custom group simply drag the desired objects to the new group. Select Object Type to group the objects Select Tables and Related Views to group Forms, Queries, and Reports together with the Tables Select Created Date or Modified Date to sort the objects from most to least recently created or modified

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Sorting In Navigation Pane

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Sorting In Navigation Pane

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Sorting In Navigation Pane

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Sorting In Navigation Pane

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Navigation Forms

Tabs allow to view and work with common forms, queries, and reports.

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Document Tabs Bar

All open objects are displayed on the Document Tabs bar. Click on its tab to view an object,. Click the X on the right to close the current tab.

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Record Navigation Bar

Record Navigation bar allows navigation through records one at a time. Click the arrows to navigate through the records. Access any specific record by typing ID number into the white box.

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Record Search Box

Record search box is used to search for any term in the currently open object. First result that matches will appear highlighted with a yellow border. Press Enter key to navigate for additional results,.

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Backstage View
Backstage view: options for opening, saving, printing, and viewing information about database Click the File tab, choose any option on the left side Click any tab on Ribbon to back to database objects

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Opening Existing Database

Click the File tab. This takes you to Backstage view and select Open.

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Opening Existing Database

Locate and select the desired database, then click Open

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Close The Database

Click the File tab to go to Backstage View, Select Close Database

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Objects
Locate the object in the Navigation Pane Double-click the desired object, it will open and appear in Document Tabs bar.

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Navigating Within Tables

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Adding Records

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Table Formatting Options

Select the Home tab and locate the Text Formatting group. Click the Alternate Row Color drop-down arrow.

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Datasheet Formatting

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Forms

Opening the Existing Form

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Creating Forms
Navigation Pane, select the table Select Create tab. Click the Form command

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Creating Forms

Form will be created and opened in Layout View

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Reports

Report Wizard is used to create reports using fields from multiple tables or queries

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Reports
Select the Fields to Include in your Report Select the Table or Query that contains the desired field or fields

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Reports

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Organize Report

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Modifying Report Header and Footer

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Filtering Records

Filters allow to view only the desired data

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Filtering Records

Select and deselect items

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Filtering Records

Filtered results

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Designing Database

Create a Database from a Template

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Designing Database

Create a Database from a Template

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Any Questions?

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Thank you!

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