BSBITU401A - Assessment 5

Design and develop complex text documents Introduction

You have eight (8) tasks to complete for this assessment. Before you begin we suggest you create a new fol er on your computer an call it !ocument "asks. You will progressively save your ocument assessment work in this fol er. #nce you have complete all eight (8) tasks$ you shoul uploa them as irecte on the instruction screen.

Important note about capturing screen images

%n a number of tasks you nee to capture &before an after' images of your work an paste these into a (or ocument. "hings like toolbars an macros are specific to the (or application on your computer. "o assess your work the Assessor will nee to see an image of your computer screen both before an after you complete the task.

Taking a screen image

Step 1: )a*imise the screen you want to copy$ i.e. make sure it takes up the whole of your computer screen. Step : +ress the !rint Screen button on your keyboar . Step ": %n a (or ocument$ press the !aste icon (or use ,trl -) to see a picture image of your screen. ocument containing the screen image.s.

Step 4: !on't forget to save your (or

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Task 1 # $reate a ne% toolbar

a) Before you create your new toolbar$ take a screen image of (or an paste it into a new ocument calle &ord Task 1. "his is the &before shot'. b) ,reate your new toolbar. )ake sure you have a minimum of three (4) tools (or comman s) in your toolbar. c) "ake another screen image of (or an paste it into your &ord Task 1 ocument. "his is the &after shot'. ) 5ave your &ord Task 1 ocument in your Document Tasks fol er.

Task

# $reate a ne% macro

a) Before you create your new macro$ take a screen image of (or an paste it into a new ocument calle &ord Task . "his is the &before shot'. b) ,reate your new macro an link it to a new icon on your toolbar. c) "ake another screen image of (or an paste it into your &ord Task ) 5ave your &ord Task ocument in your Document Tasks fol er. ocument. "his is the &after shot'.

Task " # $reate 'eaders( )ooters and section breaks

a) ,reate a new ocument an save it as &ord Task ". b) ,reate a hea er in your ocument containing your company's name an logo. As an alternative you can create a fictitious company name an logo. 6or the logo you coul insert a ,lipArt image. c) %nsert a footer showing the filename an path for this ocument. ) %nsert a section break on the first page. e) Alter the 5ection 3 footer to something ifferent (your choice). f) 5ave the &ord Task " ocument in your Document Tasks fol er.

Task 4 # $reate a letter using mail merge

%n this task you nee to provi e two (3) ocuments. "he first will be your mail merge letter isplaying the merge fiel s you have create . "he secon ocument will be the resulting letters after the merge. a) ,reate a mail merge letter with appropriate merge fiel s e.g. name$ a ress 7 salutation. 5ave the ocument isplaying your merge fiel s as &ord Task 4a an a it to Document Tasks fol er.

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b) ,reate a ata source with at least three (4) letter recipients. c) /sing the mail merge ocument an ata source you create $ perform a mail merge to create the letters. 5ave the letter ocument as &ord Task 4b an a it to your Document Tasks fol er.

Task * # Add a comment and a call out to a document

a) #pen &ord Task 4a an save as &ord Task *. b) A a new hea ing calle !roducts and Services to your letter an un erneath it$ type a short paragraph (minimum of 51 wor s) about the pro ucts an services offere by your company. As an alternative you may escribe the pro ucts an services of any company you like. c) A a comment to any sentence of your new paragraph. /se this comment to re8uest clarification from a manager regar ing the content of this ocument. ) A a call out to your new hea ing.

e) 5ave the &ord Task * ocument in your Document Tasks fol er.

Task + # ,odi)- document using track c'anges and add a '-perlink

a) #pen &ord Task * an save as &ord Task +. b) Apply the track changes feature to your ocument. c) ,hange the wor ing of your hea ing (your choice) an change the font style of your paragraph te*t to "ahoma (if by chance it is alrea y "ahoma$ change it to something else). ) A a hyperlink to your ocument at the en of your paragraph. You may like to use a page from your company's website about the pro uct an services you wrote about but this is not essential. e) 5ave the &ord Task + ocument in your Document Tasks fol er.

Task / # $reate a )ax 'eader %it' )orm )ields

a) ,reate a fa* hea er using a table format. !# 9#" use an e*isting template for this task. You must create the ocument from scratch. b) A fiel s in the relevant areas of the fa* hea er table. As a minimum$ you shoul inclu e: a drop do%n box listing a few ifferent names in the &6rom' section of your fa* hea er$ an a date )ield in the &!ate' section of the fa* hea er that allows the user to select$ or automatically up ate$ the current ate. it to your (or "asks fol er.

c) 5ave your fa* hea er as &ord Task / an a

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Task 0 # $reate a document
Scenario )ost of the ;Y< +rofessional 5ervices consultants will$ at various times$ be working away from the office using a laptop an will be creating or up ating important client files. %t has been eci e that these staff shoul be backing up important ocuments imme iately$ rather than waiting until the ne*t time they come into the office. All consultants are to be issue with a /5B rive for this purpose. Task )ost people these ays woul be familiar with transferring files to a /5B rive but =ust to be sure$ you plan to provi e a step by step instruction with each /5B rive issue . /sing )icrosoft (or $ evelop a step by step instruction gui e e ucating the /5B user to transfer files onto a /5B. You especially want to make sure that everyone knows the correct proce ures for removing a /5B evice safely. a) %n your instruction gui e inclu e at least t'ree comple* technical functions$ for e*ample an in e*. b) >nsure consistency of esign an rea ability of the instructions by choosing esign principles$ for e*ample hea ings. c) /se at least 4 appropriate formatting features$ for e*ample font style. ) A a page to the en of the ocument i entifying: 0. the ocument's purpose 3. the ocument's au ience 4. the relevant personnel you woul clarify your i eas with. it to your (or "asks fol er.

e) 5ave your instruction gui e as &ord Task 0 an a

Task 1 # Develop a complex text document

Scenario ;Y< +rofessional 5ervices have eci e to create a new ocument for consultants to use to access information about: backing up ocuments applying the company style gui e using track changes. "his ocument coul link to other ocuments$ but woul not inclu e the te*t from other ocuments (such as the gui e to /5B use). "he ;Y< organisation wants to ensure there are no version control issues an that no one can make changes in the ocument$ other than the ocument esigner. "hey e*pect it to be visually engaging$ with a ifferent hea er for each topic an the ate an file path in ifferent (even an o page) footers. Task ,reate a ocument that: a) has three sections$ as liste above
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b) users can access the /5B instruction ocument from c) a resses version control concerns

) only the ocument esigner can make changes to e) is visually engaging f) has hea ers an footers esigne as per the re8uirements above

g) is save as &ord Task 1. A this ocument to your (or "asks fol er.

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