USHA NAIR

556 Glenwright Crescent, Edmonton, T5T 6K8

Tel: 780 850 6247
Email: ushanair8@gmail.com

Objective
To secure a challenging position in Procurement and Contracting

Summary
• Experienced, result oriented purchasing professional with exceptional abilities in building/
developing relationships with domestic / international vendors.
• Hands on experience in Bid Analysis/Contract Negotiation/Award & Administration, Order and
Requisition Placement.
• Established letter of credits, Expedited, Price Reductions, Forecasted cost and deliveries, Set /
Measured Supplier KPIs. Well versed in ISO procedures and creating departmental procedures.
• Continuous supplier improvement/development programs with focus on time, cost & quality.
• Determine/maintain proper inventory levels; handle non-conforming material and issues.
• Analytical decision maker with excellent problem solving skills. Provide MIS reports
• Exceptional communication/interpersonal skills; established reputation as an excellent negotiator.
• Proficient in ERP – Baan/Sytline/SAP, Primavera, MS-Office/MS Outlook/Excel/Power Point.

Education
• PMAC-II (4 Principles Courses+4 Seminar Credits+3 Management Courses completed) 2008
• Masters in Commerce – Pune University, India 1990-91
• Graduation Diploma in Materials Management – IIMM, India 1991-94
• Diploma in Export Management – Symbiosis College, India 1990-91
• Willingness to continuing Education.

EMPLOYMENT HISTORY

THERMAX LTD., INDIA Jun′08 - Mar′09

Associate Manager – Raw Materials

Released/Reviewed/Expedited POs with vendors; Performed contract reviews & set KPIs with suppliers;
Liaised with Project Procurement/ Quality Control Engineer; Developed guidelines for PO Terms &
Conditions based on specific customer contract requirements; Monitored vendor performance; Reviewed
progress of orders with Materials Group Head/Projects; Participated in Department related improvement
projects. Obtained 30% discount on original quote for 5000T tubes.

TRANSALTA UTILITIES CORP. DUFFIELD, ALBERTA Jun’07 – Apr′08

Contract Administrator/Coordinator
• Released RFQs/RFPs/RFIs as per company policies (SOX) and procedures. Developed MIS for
Project & Corporate reporting.
• Initiated & Administered Bid/Quotation evaluation –both technical/commercial, obtained
engineering approval, analyzed, negotiated and awarded contracts. Successfully developed two
service contracts and drafted long term contracts for Heaters.
• Interacted/liaised with various departments like Engineering, Business Units, and Project
Management to co- ordinate; seek right information to & fro to vendors for proposals, bids &
contract modification.
• Developed vendor relationships with key suppliers- GE, Alstom, Ingersoll Rand, B&W which led to
better discount, payment terms, contract terms and conditions. Savings: 350K/project.
• In charge of two different sites – handled procurement activities –short/long range planning for
shut down maintenance (period of 40-50 days) + accountable & responsible for closing the
project till commissioning of boiler.
• Released POs, vendor negotiation, executed POs for service and supply of material by Alliance
partners, solved quality issues, managed contractor’s time sheets, obtained visa for skilled
workers.
 • Coordinated among the Project team e.g. Turbine, electrical & boiler groups for smooth execution
of the project. Final closing of site i.e. inventory and accounting reconciliation.
• Structured/negotiated contractual agreements with our strategic suppliers/ Alliance Partners.
• Maintained centralized administration and storage of agreements/supplier profile information.
Qualified our strategic supply base as required by the organization.
• Released, expedited, monitored POs (handled procurement for two shut down, total spend of
approx.15-20millionC$ each) from various vendors in North America, Europe, Asia etc.
• Managed processing of ECN's (Engg.Change Notices) – identifying impact from a supply, cost and
inventory perspective.
• Procurement activities through SAP. Coordinated the cost reduction programme and its different
initiatives & participated in annual budgeting for procurement.
• Follow-up on POs/PO confirmation & monitored the status of POs to ensure timely delivery prior
to the outages.
• Monitored Vendor performance based on set KPIs and developed vendor relationships.

CANLYTE INC. CORNWALL, ONTARIO Jan’00-Apr’07

Buyer/Planner
• Released, expedited & monitored orders. Volume: $ 6 million approx.
• Resolved quality issues i.e. issuing appropriate non-conformance orders for replacement
parts/units free of charge or obtaining suitable credits. Investigated quality issues and
communicated with the vendors for corrective action.
• Issued Blanket/Open POs for Kanban items based on forecast/annual usage.
• Teamed up with Engineering to cost, identify vendor & select, negotiate and release of POs for
new products.
• Spearheaded continuous improvement projects for new product cycle time & excellence, Just-in-
time delivery, cost reduction, salvaging old stocks (reworking- savings: U$1 million), alternatives
– Louvers(50K), reducing variations of parts e.g. cartons(100K) etc. + Kaizen-Welding Line for
process improvement & implementation & 2nd Kaizen in Cost & line process improvement for
ALTER products.
• Represented Purchasing Dept. for running/implementation of ERP by Sytline. Developed policies
and procedures after the implementation of ERP. Also wrote partial procedures for Planning.

THERMAX BABCOCK & WILCOX LTD. INDIA 1985 – 99

Executive -Materials (1993-99)
• Independently handled purchasing of raw materials-pipes, tubes, plates, fittings etc Volume:
US$9.6 million (from US $ 1.6 million in 1989) for the period 1998-99.
• Negotiated, awarded and administered contracts with international vendors such as Vallourec &
Mannesmann, France (savings: 100K); Sumitomo Corpn. (Savings: 50K) Japan; M Taylor, UK;
American Alloy, USA etc.
• Represented Materials Dept. in running/implementing ERP (by BAAN) in Thermax.
• Independently handled procurement (Volume: US $ 3.3 million) of all bought-out equipments
such as valves, pumps, turbines, instruments, motors etc. Successfully achieved procurement
targets irrespective of tight project schedule and budget constraints.
• Increased level of buying with key suppliers and developed stronger relationships, discounts in
the range of 20-40%. Negotiated rate contracts for raw materials.
• Eliminated delays by releasing POs on schedule & achieved an "On-time" delivery of 97%.
• Maintained constant interaction with Shop to avoid shortages by proper Planning and Forecasting
with the help of Primavera schedule.
• Successfully introduced an alternate source for fittings from Singapore to eliminate
quality/delivery problems (savings: 50K).
Senior Officer – Imports (1990-93)
Developed solid foundation in the principle of international buying:
• By vendor sourcing.
• Understanding international commercial terms & negotiating favorable payment terms.
• Built vendor relationships which ensured best pricing, quantity, delivery terms to meet project
schedules.
I handled procurement of our 1st major export order to Saudi Arabia. International buying of US$ 1.5
million was my sole responsibility. Job involved was (savings-75K):
• Issuing RFQs/POs + Techno-commercial evaluation of quotations & obtaining approval from Engg.
/3rd party consultant & educating the vendors on 3rd party dispatches.
• Monitored/expedited POs closely, established letter of credits + handled procurement of spares
for various bought-out equipments.
Junior Project Officer (1985-90)
Administrative job for the entire Project Dept., co-ordinated with the project engineers, preparation of
MIS report, receiving order transfer from Marketing Dept., liaised with field engineers at site to co-
ordinate the site complaints etc.