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International Convention for the Safety of Life at Sea (SOLAS), 1974
Adoption: 1 November 1974 Entry into force: 25 May 1980
MSP Marine transportation system, ports and shipping Lecture Day 2, IRISL Training Institute , S.A HOSSEINI
April 2005
SPC Regional Maritime Programme
SOLAS
ChapterI General provisions . . . . . . . . . . . . . . . . . . .. Chapter II-1 Construction Structure, subdivision and stability, machinery and electrical installations . Chapter II-2 Construction Fire protection, fire detection and fire extinction . . . . . . . . . . . . . . . . . . . . Chapter III Life-saving appliances and arrangements . . . . . Chapter IV Radiocommunications . . . . . . . . . . . . . . . . . ChapterV Safety of navigation . . . . . . . . . . . . . . . . . . . Chapter VI Carriage of cargoes. . . . . . . . . . . . . . . . . . . . Chapter VII Carriage of dangerous goods . . . . . . . . . . . . . Chapter VIII Nuclear ships . . . . . . . . . . . . . . . . . . . . . . . Chapter IX Management for the safe operation of ships . . . ChapterX Safety measures for high-speed craft . . . . . . . . Marine transportation system, ports and shipping Lecture Day 2,maritime April 2005 Chapter XIMSP Special measures to enhance safety . . Chapter XII Additional safety measures for bulk carriers . . .
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SPC Regional Maritime Programme IRISL MARITIME TRAINING INSTITUTE
SOLAS
In addition to the SOLAS convention, other documents provide guidance or further requirements related to SOLAS. These are IMO Codes e.g. International Safety Management (ISM) Code, Fire Safety Systems (FSS) Code, Fire Test Procedures (FTP) Code, Life-Saving Appliances (LSA) Code These are stand alone documents made mandatory under SOLAS Chapters and IMO Resolutions or Circulars. These are referred to in SOLAS and may be mandatory or guidance notes .
MSP Marine transportation system, ports and shipping Lecture Day 2, IRISL Training Institute , S.A HOSSEINI April 2005
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ISM
International Safety Management (ISM) Code means the International Management Code for the Safe Operation of Ships and for Pollution Prevention
The ISM Code

- Is intended to address the human and management element of ship operations ! - A complete management philosophy -" As 80% of shipping accident are caused by human error.
LEGISLATION
Chapter IX SOLAS, Management for the safe operation of ships, to prevent accidents, injuries and pollution by having safety management system.
Regulation 3- Safety management requirements: 1-Mandatory requirements of the International Safety Management Code. 2-The ship shall be operated by a company holding a Document of Compliance.
SMS AIM
Establish standard procedures. Specify commitment to safety and environment protection. Provide a reporting/tracking undesirable incidents. system for
Establish routines to prevent recurrence of undesirable incident.

SMS FUNCTIONAL REQUIREMENTS

Safety/environment protection policy. Instruction, procedures, check lists, for all operations and regulations. Define level of authority and lines of communication, SHORE/SHIPBOARD. Reporting procedures of accident/non-conformities. Procedures for responding emergencies.
DEFINITIONS
Safety Management System means a structured and documented system enabling Company personnel to implement effectively the company safety and environmental protection policy. Document of Compliance means a document issued to a Company which complies with the requirements of this Code. Safety Management Certificate means a document issued to a ship which signifies that the Company and its shipboard management operate in accordance with the approved safety management system.
Observation means a statement of fact made during a safety management audit and substantiated by objective evidence. Non-conformity means an observed situation where objective evidence indicates the non-fulfillment of a specified requirement. Major non-conformity means an identifiable deviation that poses a serious threat to the safety of personnel or the ship or a serious risk to the environment that requires immediate corrective action and includes the lack of effective and systematic implementation of a requirement of this code.
NON CONFORMANCES # Issues where corrective action must be made to meet the ISM Code and/or ensure that the Procedures in the Safety Management System onboard are being followed correctly. ( Time limited ) MAJOR NON CONFORMANCE Issues where corrective action must be carried out immediately to meet the ISM Code, failure to do so would result in the withdrawal of the Safety Management Certificate and/or the Company Document of Compliance.
OBSERVATION - Issues where improvements in the Safety Management System and procedures are recommended. These do not have to be complied with, however they should be considered. DESIGNATED PERSON(S) -To ensure the safe operation of each ship and to provide a link between the Company and those on board, every Company, as appropriate, should designate a person or persons ashore having direct access to the highest level of management.
DPA RESPONSIBILITIES
The responsibility and authority of the designated person or persons should include monitoring the safety and pollution prevention aspects of the operation of each ship and ensuring that adequate resources and shore-based support are applied, as required.
April 2005
WHAT TO BE REPORTED TO DPA

Accidents; things actually have gone wrong. Hazardous occurrence; found to be wrong. NEAR MISSES; nearly go wrong. Non- conformities within SMS. Suggested modification/improvement of the SMS.
EMERGENCY PREPAREDNESS
The Company should establish procedures to identify, describe and respond to potential emergency shipboard situations. The Company should establish programs for drills and exercises/prepare for emergency actions. The safety management system should provide for measures insuring that the Company's organization can respond at any time to hazards, accidents and emergency situations involving its ships.
CERTIFICATION / VERIFICATION
Company; Document of compliance (DOC) or Interim Document of compliance. Issued by; the Administration, by an organization recognized by the Administration or, at the request of the Administration, by another Contracting Government to the Convention. Validity; not exceeding 5 years and subject to annual verification. A copy of the Document of Compliance should be placed on board and not required to be authenticated or certified.
INTERIM CERTIFICATION; Its validity not exceeding 12 months. 1 -A Company is newly established. 2- New ship types are to be added to an existing DOC. The Safety Management Certificate (SMC) should be issued to a ship for a period which should not exceed five years. The certificate is subject to at least one intermediate and annual verification.
Internal Audits
A tool used to monitor how well the SMS system is implemented onboard. Internal Audit should be carried out prior to External Audit. This allows some corrective actions to be carried out from the findings of that audit on NC#s and Observations. Shows EVIDENCE of the SMS working and that the procedures are being followed. DPA Involvement in corrective action and feedback to the ship. Possible changes to SMS System ?
EXTERNAL AUDIT
Audit against what is required in the International Safety Management Code. Audit against the Safety Management Procedures in the SMS onboard. Looking for EVIDENCE onboard to show that it meets both ISM Code and SMS Procedures.
IRISL SMS Documents

All documents listed are controlled by the Company and presented in two tiers: Tier 1: Safety Manual + Safety Procedures Manual (Ship) Tier 2: % Ship#s Manual, Parts 1 to 3 % Emergency Preparedness Plans % Shipboard Oil Pollution Emergency Plan - SOPEP % SOLAS Training Manual % Check Lists & Forms File (Office/Ship) % Fleet Memoranda & System Index % Planned Maintenance Program % Job Descriptions & Qualifications (Sea-Staff)
Safety Procedures Manual

Safety Management System Organization ashore and afloat Technical Fuel Specification Communications and filing system Inspections, test and surveys Guidlines For the Detention Of Ships of all Sizes Port /Flag State Deficiency Code Personnel Risk Assesment Purchasing
SHIP S MANUAL PART 1 OCCUPATIONAL HEALTH & SAFETY

SECTION 1 - HEALTH, SAFETY AND ENVIRONMENT PROTECTION POLICY AND SAFETY ORGANISATION SECTION 2 -GENERAL DUTIES OF EMPLOYEES & SAFE WORKING PRACTICES SECTION 3- PROTECTIVE CLOTHING AND EQUIPMENT SECTION 4- ACCIDENT REPORTING AND MEDICAL TREATMEN SECTION 5-SAFETY OFFICIALS AND SAFETY OFFICER'S RECORD BOOK SECTION 6- SAFETY COMMITTEE MEETINGS SECTION 7- MEANS OF ACCESS TO/FROM VESSEL SECTION 8 - SAFE MOVEMENT ON BOARD SHIP SECTION 9 -ENTRY INTO ENCLOSED OR CONFINED SPACES
SHIP S MANUAL PART 2 SAETY OF THE VESSEL

SECTION 1: WATCHKEEPING - GUIDANCE TO DECK AND ENGINEER OFFICERS SECTION 2: BRIDGE AND NAVIGATION EQUIPMENT PREVENTION TRAINING AND EQUIPMENT SECTION 3: ADVICE ON SAFETY AND POLLUTION SECTION 4: STABILITY AND CLOSING OF WATERTIGHT OPENINGS IN THE HULL SECTION 5: POLLUTION PREVENTION SECTION 6: HEAVY WEATHER
SHIP S MANUAL PART 3 PORT AND CARGO OPERATIONS

SECTION 1 WATCHKEEPING IN PORT SECTION 2 SAFETY OF THE VESSEL IN PORT SECTION 3 PRE-ARRIVAL PROCEDURES SECTION 4 CARGO HANDLING PROCEDURES SECTION 5 PRE-SAILING PROCEDURES SECTION 6 CLEANING OF HOLDS AND HATCHE SECTION 7 BALLASTING / DE-BALLASTING OPERATION SECTION 8 CARGO OPERATIONAL ROCEDURES ON EDIBLE OIL TANKERS (ONLY INCLUDED IN SELECTED SHORE-BASE DEPARTMENTS & EDIBLE OIL TANKERS)
MASTER'S RESPONSIBILITY / AUTHORITY

Implementing the safety and environmental-protection policy of the Company; Motivating the crew in the observation of that policy; Issuing appropriate orders and instructions in a clear and simple manner; Verifying that specified requirements are observed; and Reviewing the safety management system and reporting its deficiencies to the shore-based management. The Company should establish in the safety manage-ment system that the master has the overriding authority and the responsibility to make, decisions with respect to safety and pollution prevention and to request the Company's assistance as may be necessary.
FILES AND RECORDS TO BE MAINTAINED BY CHIEF OFFICER

DB Surveys DB-21 Equipment Calibration And Test Records DB-22 SOLAS Maintenance Record Book DB-23 Certificate For Ropes And Wires DB-24 Draft/ Ullage Survey DC Hull And Machinery DC-21 Defect Lists DC-22 Monthly Maintenance Reports DC-23 Planned Maintenance Program DC-24 Work Done Certificate IRISL Training Institute , S.A HOSSEINI
MSP Marine transportation system, ports and shipping Lecture Day 2, April 2005

DF Records DF-21 Deck Log Book DF-22 Tanks/ Holds Inspection Reports DF-23 Goods Landed DF-24 Inventory Of Documents, Plans, Manuals DF-25 F.W, Hold Bilges & Ballast Tank Sounding Book/ Ballast & Deballast Records DF-26 Master$s Weekly Inspection Register DF-27 Hatch Inspection/ Fumigation Service Record DF-28 Garbage Disposal Record Book/Garbage Delivery Receipts DF-29 Miscellaneous (Ship/ Shore Safety Checklists, Ballast/ Deballast Checklist, etc..)

DG Supply DG-21 Stores Indents (Copy 3) & Delivery Receipts Plus Copy 2 of Received Indents DG-22 Stores Correspondence Plus Copy 2 of Pending Indents Report of Stores Supplied & Outstanding Indents DG-23 Deck Store Inventory DG-24 Paints Inventory DG-25 Spare Part Indents (Copy 3) & Delivery Receipts Plus Copy 2 of Received Indents DG-26 Spare Part Correspondence (Copy 3+4) & Copy 2 of Pending Indents DG-27 Deck Spare Parts Inventory DG-28 Fresh Water Receipt

DH Cargo DH-21 Cargo Plans DH-22 Cargo Documents (Talley Sheets, Mate$s Receipts) DH-23 Stability Calculations/ Loading & Discharging Sequences DH-24 Correspondence Regarding Cargo DH-25 Cargo Operation Analysis Form DH-26 Ship/ Cargo Damaged Report
Garbage record book

Required as per regulation.9. Every ship of 400GT or more and ships carrying 15 or more passengers engaged in voyages shall carry a garbage record book. Garbage record book contains record of garbage disposals: Type of garbage disposed
off.Quantity of garbage disposed off.Date, time and position of the ship.Signature of responsible person.
Garbage record book

Disposal of garbage Covered by regulation-3. Disposal of plastic or similar products are prohibited. Food waste, paper, crockery etc may be discharged at sea, at a distance of more than 12miles from the nearest land. Comminuted food waste to 25mm may be discharged at a distance greater than 3miles from the nearest land. Dunnage, lining, packing material which may float can be discharged at a distance more than 25niles from the nearest land. IRISL Training Institute , S.A HOSSEINI
Garbage record book

Special areas: Special disposal regulation in special area, as per regulation-10. In special areas, only food waste can be disposed at a distance more than 12miles from land. In wider Caribbean regions only comminuted food waste to 25mm may be disposed off at a distance more than 3miles from the nearest land. Garbage management: Covered by regulation 9. Every ship 12m or more shall display placards. Every ship 400GT or above and passenger ships carrying 15 or more passengers shall have onboard a garbage management plan. Ship's crews to follow the garbage management plan. Every ships 400GT or above an ships carrying 15 or more persons engaged in voyages shall carry a garbage record book.
Take over a vessel as a chief officer

Initial familiarization: Emergency stations and duties. Ship$s dimension, lay out, particulars. LSA and FFA plansNormal loading and discharging procedures. Stability booklet and hydrostatic data. Damage Stability booklet. Oil record books, entries.Garbage record books, entries. Loadicator:How to input data, How to get result, Where is the back-up disc, Computer being used is approved, Any password for operating/installing the program, Piping diagram: ballast, FW, bilges. Capacity plans,Lashing plans,Cargo securing manuals,Stowage plan, ridge equipment, navigation equipments, emergency steering procedures.
April 2005

Deck maintenance Planned maintenance schedule Current state of maintenance Status of deck stores, equipments. Take inventories of various deck stores, lashing gears. Any requisition made or to be made. Go through mate$s log book. Surveys and certificates Status of various statutory certificates, expiry, validity. Any survey due, perpetrations required. Chain register, entries in chain register. Certificates for lifting gears, attached equipments, wires and ropes etc. Operational manuals.

Lifting and mooring equipments Condition of lifting machineries and mooring equipments. Any outstanding repairs. Ports, voyages Peculiarity of ports, stevedores working hours, interaction with shore personnel, lifting of stores, water, bunker, provisions. Port regulation, restrictions, cargo documents required, draft restrictions, day-night berthing/unberthings. Shore leave, gangway, watchman. Pilferage by shore gang. Deck watch, anchor watch, piracy watch arrangements.

Staff matters Morale of crews, ability and weakness.Work rotation, overtime system. Officer-crew relationship. Efficiency and performance of other duty officers regarding cargo operation. Others Jobs regarding to training and assessments. ISM files to maintain, ISM documents to send to company, their frequencies. Condition of deck, hatches, hatch covers, lifting machineries. Hold ventilation systems Anti-pollution and bunkering procedures. Emergency procedures Report any discrepancy to master. Sign take over document
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International Convention for the Safety of Life at Sea (SOLAS), 1974

Adoption: 1 November 1974 Entry into force: 25 May 1980

SPC Regional Maritime Programme

SPC Regional Maritime Programme IRISL MARITIME TRAINING INSTITUTE

SPC Regional Maritime Programme

SPC Regional Maritime Programme

The ISM Code

SPC Regional Maritime Programme

SPC Regional Maritime Programme

Establish routines to prevent recurrence of undesirable incident.

SPC Regional Maritime Programme

SMS FUNCTIONAL REQUIREMENTS

SPC Regional Maritime Programme

SPC Regional Maritime Programme

SPC Regional Maritime Programme

SPC Regional Maritime Programme

SPC Regional Maritime Programme

SPC Regional Maritime Programme

WHAT TO BE REPORTED TO DPA

SPC Regional Maritime Programme

SPC Regional Maritime Programme

SPC Regional Maritime Programme

SPC Regional Maritime Programme

SPC Regional Maritime Programme

SPC Regional Maritime Programme

IRISL SMS Documents

SPC Regional Maritime Programme

Safety Procedures Manual

SPC Regional Maritime Programme

SHIP S MANUAL PART 1 OCCUPATIONAL HEALTH & SAFETY

SPC Regional Maritime Programme

SHIP S MANUAL PART 2 SAETY OF THE VESSEL

SPC Regional Maritime Programme

SHIP S MANUAL PART 3 PORT AND CARGO OPERATIONS

SPC Regional Maritime Programme

MASTER'S RESPONSIBILITY / AUTHORITY

SPC Regional Maritime Programme

FILES AND RECORDS TO BE MAINTAINED BY CHIEF OFFICER

SPC Regional Maritime Programme

FILES AND RECORDS TO BE MAINTAINED BY CHIEF OFFICER

SPC Regional Maritime Programme

FILES AND RECORDS TO BE MAINTAINED BY CHIEF OFFICER

SPC Regional Maritime Programme

FILES AND RECORDS TO BE MAINTAINED BY CHIEF OFFICER

SPC Regional Maritime Programme

Garbage record book

SPC Regional Maritime Programme

Garbage record book

SPC Regional Maritime Programme

Garbage record book

SPC Regional Maritime Programme

Take over a vessel as a chief officer

SPC Regional Maritime Programme

Take over a vessel as a chief officer

SPC Regional Maritime Programme

Take over a vessel as a chief officer

SPC Regional Maritime Programme

Take over a vessel as a chief officer

SPC Regional Maritime Programme

SPC Regional Maritime Programme

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