Los Rancheros Association

By-Laws
Spanish Ranch #1 Mobile Home Park
Revised November 2005

Article I The name of this organization shall be LOS RANCHEROS ASSOCIATION, a

non-profit organization. Hereafter LOS RANCHEROS ASSOCIATION shall be referred to as the
ASSOCIATION.

Article II Purpose and Goal:

SECTION 1: It shall be the purpose of the Association to foster and promote a safe and
harmonious living environment for all the residents through the sponsorship of cultural,
education and social activities of general appeal so that all residents feel welcomed to
participate in the Association. It is also our goal to promote a friendly environment within our
community for all residents while respecting the privacy of all individuals. We will always
consider the fact that we are a family park. Our recommendations and decisions will reflect
that fact. Discrimination of any type will not be tolerated. Lastly, the Association shall act as
the political action body whenever it becomes necessary to defend the rights of all park
residents granted under the Hayward Mobile home Rent Stabilization Ordinance, the California
State Mobile home Residency Law (California Civil Code Sections 798 through 799.10), all
other California state laws and codes, United States laws and codes.

SECTION 2: The Association will work with and listen to the concerns of residents and
discuss with Management the decisions made at the Executive Board Meetings and the
monthly Association meetings to improve living conditions, safety and well being of the
residents of our Park. If the park residents along with the elected officers and the Board of
Directors of the Association feel that the management staff is not cooperating with our
requests made concerning the park residents’ amenities and living conditions, the Association
will take all steps necessary to resolve those unsolved issues.

Article III Membership:

SECTION 1: All legal residents of Spanish Ranch #1 Mobile Home Park are automatically
members of the Association, without levy, upon establishment of residence. Legal residents
shall be defined as those residents who are registered with the management of the park and
of legal voting age as defined by the State of California.

SECTION 2: Minors age 14 and under shall be accompanied by a parent or guardian to

all adult social events.

Article IV Elected Officers:

SECTION 1: The elected officers of the Association shall be the President, Vice-President,
Recording/Corresponding Secretary and Treasurer.

SECTION 2: The term of office shall be for one year based upon a fiscal year beginning in
May and ending in April. The maximum term of service for any office shall be two consecutive
terms.
SECTION 3: The Duties of the elected Officers shall be as follows:

PRESIDENT: The President shall preside at the Association meetings, Board of

Directors meetings, and when the Association feels necessary, meet with
Management to represent the residents of the park and their concerns to foster and
maintain unity and cooperation within the park. The President will only vote as a
tiebreaker and will make sure that all Association by-laws are adhered to.

VICE-PRESIDENT: The Vice-President shall assume the duties of the president when
the President is unavailable. He/She shall assist the President as requested by the
President. The Vice-President shall be a de facto member of all committees and shall
assist all committees as necessary.

RECORDING/CORRESPONDING SECRETARY: The Secretary shall record and publish

the Minutes of the monthly meetings of both the Association and the Board of
Directors. Should neither the President nor the Vice-President be available, the
Recording/Corresponding Secretary shall assume the duties of the President of the
Association. The Recording/Corresponding Secretary will also receive, file and send
correspondence as required (with the approval from the members of the
Association). The minutes from the Board of Directors’ monthly meeting will be
discussed at the Association’s monthly meeting for the review by the residents.
Residents’ problems within the park as well as management plans and concerns that
are brought to the attention of the Board of Directors shall also be included in the
Association’s Monthly Minutes. All pertinent new information will be included in
Minutes of the monthly Association meeting.

TREASURER: The Treasurer shall receive, deposit and dispense Association funds as
directed by the Association members. The Treasurer will keep written records of all
transactions and will report the status of the Association’s funds at the Association’s
monthly meetings. If the treasurer cannot attend an Association monthly meeting, a
Treasurer’s Report will be supplied to the members and read by the President at the
Association’s monthly meeting. The treasurer shall also prepare an annual budget
and present it to the Association for approval by the June Association meeting.

SECTION 4: If any Officer vacates their position, the office will be filled by a person
agreed upon by a majority of the Association at the next Association monthly meeting
following the vacating of the office. This position will be for the balance of the fiscal year.

SECTION 5: If any officer fails to attend any three (3) consecutive Association meetings
without being formally excused or if any officer fails to fulfill the duties of their office, that
officer shall be removed from their office by a majority vote at the earliest Association
meeting possible.

SECTION 6: A quorum of SIX board members of which TWO must be elected officers,
shall be required to be present before any Board business can be transacted.

SECTION 7: The board shall present to the general membership for approval any
expenditure over $50.00.

Article V Board of Directors:

SECTION 1: The members of the Association, at the April Association Meeting, will elect
from nominated members of the Association to serve on the board. There will be a limit of 8
members for the Board of Directors in addition to the elected officers of the Association.

SECTION 2: Serving as a member of the Board of Directors will be for a period of one
year, from May through April. To serve on the board the following year, a board member must
be re-elected by the Association. The maximum number of terms that can be served by a
member of the Board of Directors would be four (4) consecutive terms.

SECTION 3: Any member of the Board of Directors who does not attend three (3)
consecutive meetings (Board or Association) without a formal excuse or who does not fulfill
the duties of their positions may be removed by a majority of the Association members.
SECTION 4: Duties of the Members of the Board of Directors (Non-Elected Officers) shall
be as follows: (1) Chair or assist in appointing a Chairperson for the standing committees of
the Association; (2) Investigate complaints of residents as directed by the Board of Directors;
(3) Facilitate communication between the members of the Board of Directors and the park’s
residents.

Article VI Committees:
SECTION 1: Standing Committees for the Association shall consist of the following: Social
Activities, Welcoming, Youth, Neighborhood Alert, HMOA, Disaster, Grievance, El Toro Editor
and any others deemed necessary by the Association members.

SECTION 2: The Los Rancheros Association is not associated with Los Rancheros
Charities (Bingo).

Article VII Voting:

SECTION 1: Each legal resident shall have One (1) vote in Association matters.

SECTION 2: (a) Voting in the election of Officers, Board of Directors, or for any motion at
an Association meeting will be by count of hands. A simple majority shall suffice. If any
resident so requests, voting will be by written ballots.

(b) Voting at the Board of Directors’ meeting will be by a show of hands of

the current Board members. A simple majority shall suffice. The President can only vote in
the case of a tie.

SECTION 3: Voting on Amendments to the By-Laws of the Association, which have been
properly submitted and noticed as provided in Article IX, shall be by written ballots, 2/3
majority of those Association members attending shall suffice.

SECTION 4: At the February Association meeting, the President shall call for a Volunteer
Nominating Committee from the general membership of the Association.

SECTION 5: At the April Association meeting, recommendations from the Nominating

Committee Chairperson shall be received along with nominations from the floor. Elections for
the Association Officers as well as members of the Board of Directors will take place. The new
Officers and Board of Directors members will assume office in May.

SECTION 6: Rules of Order. The usual parliamentary rules as laid down in the
“Democratic Rules of Order” or “Roberts Rules of Order” shall govern all deliberation when
not in conflict with the by-laws of the Association. A copy of the Association By-Laws will be
provided to all new registered park residents as part of their Welcome Basket. A copy of the
Democratic Rules of Order and Roberts Rules of Order will be available for review at all
Association monthly meetings.
Article VIII Meetings:

SECTION 1: The Board of Directors shall meet on the Last Thursday of each month at
7:00 p.m.. The Minutes from this meeting will be shared with all Association members in
attendance at the association meeting and published in the El Toro. This meeting will be open
to any resident of Spanish Ranch I and the location of this meeting will be at the clubhouse
and posted in the El Toro as part of the monthly calendar of activities.

SECTION 2: The general membership meeting of the Association shall be held on the
First Thursday of each month at 7:00 p.m. in the main clubhouse. Any permanent change in
the Association meeting schedule shall be given in writing and with no less than 30 day
notice.

SECTION 3: Special meetings of the Association membership may be called by the

President or by any THREE (3) members of the Board of Directors, or any THREE (3)
members of the Association. The right to make calls for such a meeting and the right to
petition and distribute information for a special meeting is provided to mobile home park
residents in the California Mobile Home Residency Law. This law allows park residents to
assemble when necessary to discuss park living. All residents of the park must be notified
that such a special meeting will take place. Notice of such a special meeting shall be given by
the convening parties at least one week prior to the date of the special meeting. Calls for any
such meeting by any other than the President shall be presented to the Secretary in writing,
including the business to be transacted and the signature of those requesting the call. A
notice of the special meeting shall be placed in the paper tube of each residence prior to the
special meeting.

SECTION 4: To conduct a General or special Meeting and to vote for certain proposals, a
simple show of hands by the majority of Association members in attendance shall suffice. All
proposals for change will be discussed with Association members at the Association general
meeting or any Special Meeting called under Section 3 of Article VIII of the By-Laws for the
Los Rancheros Association.

Article IX Amendments:

SECTION 1: Any member/resident of the Los Rancheros Association may submit a

written recommendation for a change in the By-Laws. This information can be brought to the
Association monthly meeting for discussion. These amendments will be voted on by written
ballots at the next association meeting following a 30-day written notice of the proposed
Amendments to the By-Laws. Publication of the Proposed Amendments to the By-laws will
constitute the 30-Day Notice. The 30-Day Notice will be given so that all residents shall have
sufficient time to review the proposed Amendments and give careful consideration to such
changes before casting a vote in favor or against such changes.