Thrills and Chills

I Think I Can Get You on The Guest List

By Fiona Skleparis

The Project Development Cycle

The project development cycle be used to ensure the participants produce quality products and systems. The diagram below demonstrates the interrelationships of each stage of project development.

(Wilson, 2007)

Defining The Problem

A problem definition is a clear statement about what the information system, digital product or piece of software aims to achieve when it is implemented. Digital images are needed to be used on your event invites. Record a problem definition for the situation described The problem is to create a database with the guest list for the Thrills and Chills extravaganza on Microsoft Access, create an invitation either using Microsoft Word or publisher with digital editing, envelopes with labels of the guests name and address created on either Microsoft Word or publisher, name tags or lanyards with the guests name created with either Microsoft Word or Publisher, take screen shots of a mail merge for the invitations and hand in a portfolio all due on the 9th of November 2012 before 8.40 in the morning.

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Why would you use Microsoft Access to create a database? I would use Microsoft Access to create a database as it is a program specialised to create a database that is easy yet effective in achieving my goal of what my ideal database would look like. In class we also learnt how to create a simple database using Microsoft Access following the steps on a one note page.

Analysing The Problem

In order to understand the problem, each component must be analysed and questioned. It can be quite expensive to implement a system if the parts are not properly understood or considered. For example: Does Microsoft Access allow you to implement your information Think of some of the constraints which may affect your invite Constraints Technical Constraints There could be false information written on the database, if all the information is mixed up Program failure Saving problems or incorrect data written. Will the invite have all the appropriate content needed Will there be enough invites to give out The invites can be expensive and time consuming. Example In Microsoft Access the invitees might have the incorrect information The database might not save properly The database dictionary might not be saved properly or filled our correctly. The invite could have the wrong name, date, time or RSVP on it. Will all the invitees be given an invitation or could they be mixed in the process of the mail merge The invites could be expensive to print, ensemble and send out. The invite can be found by an unwanted person who the school do
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Operational

Financial

Ethical

Is the invite confidential?

not wish to be there as they could be a danger on the night

Designing the Solution: The Database (Practical Task)

Set up a database with your invitees entered using Microsoft Access (you must include a minimum of 20 entries) 1. Invitees Table Salutation Surname First Name Position Address Suburb Post Code State RSVP

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Salut ation

First Name Surname

Position

Hou se Nu mbe r

Street Name

Suburb

Postcode State RSVP V.I.P

Dr.

Dan

White

Mrs.

Elizabeth

OCarrigan

Ms.

Robyn

Glover

Executive Director of Catholic Schools DirectorEastern Region Secondary Consultant Head of eLearning Director of Knowledge Management and ICT Head: Secondary Curriculum eLearning consultant Advisor: Curriculum, Eastern Region eLearning consultantPrimary School Principal Assistant Principal Administrati on Coordinator

P.O. Box 217

Leichhardt

2040

NSW

No

Yes

33

Banks Avenue Banks Avenue P.O. Box 217 P.O. Box 217

Daceyville

2032

NSW

No

Yes

33

Daceyville

2032

NSW

No

Yes

Mrs.

Dianne

Brook

Leichhardt

2040

NSW

No

Yes

Dr.

Doug

Ashleigh

Leichardt

2040

NSW

No

Yes

Mr.

Paul

Cahill

P.O. Box 217 33 Banks Avenue Banks Avenue

Leichhardt

2040

NSW

No

Yes

Mrs.

Mary

Bancks

Daceyville

2032

NSW

No

Yes

Mr.

Marinko

Colak

33

Daceyville

2032

NSW

No

Yes

Mrs.

Michelle

Walters

33

Banks Avenue P.O. Box 142 P.O. Box 142 P.O. Box 142

Daceyville

2032

NSW

No

Yes

Ms.

Anne

Anderson

Kingsgrove

2208

NSW

Yes

Yes

Mrs.

Stacey

Potts

Kingsgrove

2208

NSW

Yes

Yes

Mrs.

Lola

McGhie

Kingsgrove

2208

NSW

No

Yes

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Ms.

Monica

Vaughan

Business Manager Pastoral Care coordinator Teaching & Coordinator English Coordinator Performing Arts Coordinator TAS Coordinator Science Coordinator Visual Arts Coordinator Curriculum Administrato r eLearning Coordinator Year 9 Coordinator TAS Teacher

P.O. Box 142 P.O. Box 142 P.O. Box 142 P.O. Box 142 P.O. Box 142 P.O. Box 142 P.O. Box 142 P.O. Box 142 P.O. Box 142 P.O. Box 142 P.O. Box 142 P.O. Box 142 P.O. Box 142 P.O. Box 142

Kingsgrove

2208

NSW

No

No

Mrs.

Doreen

Schuler

Kingsgrove

2208

NSW

Yes

Yes

Mrs.

Connie

Frino

Kingsgrove

2208

NSW

Yes

Yes

Mrs.

Helen

McCarthy

Kingsgrove

2208

NSW

No

No

Mr.

James

McCrudden

Kingsgrove

2208

NSW

No

Yes

Mr.

David

Schuler

Kingsgrove

2208

NSW

No

Yes

Mrs.

Sandra

Lloyd

Kingsgrove

2208

NSW

No

No

Mrs.

Mary

Hayman

Kingsgrove

2208

NSW

No

No

Mrs.

Kathleen

MacDougal

Kingsgrove

2208

NSW

No

Yes

Mr.

Chris

Morris

Kingsgrove

2208

NSW

Yes

Yes

Mr.

Steve

Baker

Kingsgrove

2208

NSW

Yes

Yes

Mrs.

Fiona

Diggs

Kingsgrove

2208

NSW

Yes

Yes

Ms.

Karina

Lemon

TAS Teacher

Kingsgrove

2208

NSW

No

Yes

Ms.

Tania

Smeaton

Drama/Englis h Teacher

Kingsgrove

2208

NSW

No

Yes

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Mr.

Joe

Russo

HSIE Coordinator Mathematics Coordinator

P.O. Box 142 P.O. Box 142

Kingsgrove

2208

NSW

No

Yes

Mrs.

Evelyn

Zaczek

Kingsgrove

2208

NSW

No

Yes

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Construct a rough draft of your invite below in the box

To: You are invited to come to the: Thrills and Chills cross- curricular extravaganza which is a night where you will be watching movies that the students from Saint Ursulas College have made and then they will be judged! Date: 3rd of December 2012 Time: 7pm to 10.30 pm Where: Saint Ursulas College Kingsgrove at the Merici Centre (school hall) RSVP: at 9502 3300 for more enquiries and please fill out our RSVP Card.

The inner box is coloured blue so the text is clearer and easier to read

The background in the proper invitation was made on Photoshop from the last assessment task

The centre box is going to be transparent for text which will be blue with a text box inside of it.

The Thrills and Chills logo

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Designing The Solution

Design your envelops and name tags/ lanyards in the green box below Labels for Envelopes

Salutation, First name, surname House number, street name Suburb, State Postcode

Salutation, First name, surname House number, street name Suburb, State Postcode

The background in the proper labels was made on Photoshop from the last The Thrills and Chills logo assessment task The text will be on the centre box The centre box is going to be which is transparent for the text transparent for text which will be to go onto. blue with a text box inside of it. 8|Page

Name Tags

Salutation, First name, Surname

The Thrills and Chills logo The background in the proper name tags was made on Photoshop from the last assessment task

The centre box is going to be transparent for text which will be blue with a text box inside of it.

The text will be on the centre box which is transparent for the text to go onto.

Producing the Solution (Practical Task)

You will be required to produce an invitation using Microsoft Word or Publisher (10 Marks)

You will also be required to produce screen shot evidence of the steps taken to complete a mail merge of your invitation, envelopes and name tags/ lanyards (10 marks)

Create your screen shots below:

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Invitation Mail Merge Screen Shots

1. Finished Invitation on Microsoft Word 2010

2. I clicked on the tab called Mailings (at the top of the screen) , then clicked on the arrow pointing down on the button Start Mail Merge which comes up with a drop down menu and I clicked on the last option called Step by step Mail Merge Wizard. Then a menu comes up on the right hand side of the screen and I selected
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the circle for the select document type option letters and clicked on the hyperlink at the bottom of the menu called Next: Starting Document

3. After following step 2, another step will come up on the right hand side of the screen and to complete the step I clicked on the circle next to Use the current document under the heading called Select starting document the circle then turns blue as it has been selected. I then clicked on the hyperlink at the bottom of the menu called Next: Select recipients

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4. After following step 3, another menu comes up with the heading Select Recipients and I clicked on the circle next to use an existing list which then changed to the colour blue. I clicked on the browse button under the heading Use an existing list. A screen popped up and I clicked on my selected file where I had all my information from and then I click on open. (look at the image below)

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5. After following step 4, another screen came up to select the different names on my database which I want for the mail merge, but I left all the boxes ticked and clicked ok. You should then be returned to the previous screen (picture below) and click on the hyperlink at the bottom called Next: Write your letter

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6. After following step 5, another step should come up on the menu (picture shown above) I then clicked on the hyperlink called more items (Picture below) a box should appear and I chose the appropriate format which I wanted the mail merge to complete. Once I chose my layout I clicked on insert then exited out of the box. Which then took me to my original screen (look at the image 2 down). Then I clicked on Next: Preview your letters which took me to the next step.

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7. After I followed step 6, I was then taken to the next step on the menu (shown above) and I went through the different recipients by clicking on the arrows under the heading called Preview your letters then I clicked on the hyperlink at the button of the screen called Step: Complete the merge

8. After following step 7, the mail merge is completed and ready to be printed with the different names
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Tags for Envelopes Mail Merge Screen Shots

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Name Tags Mail Merge Screen Shots

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Evaluating The Solution

Peer and Self Evaluation (9 Marks)

Finally youve finished your database, invitation, lanyard and envelope. Feedback as to whether its met the objectives started in the Problem Definition (Defining the Problem) is a really important part of system development. Use the following table below to evaluate your final product (self-evaluation) and someone elses product. E.g. The table below is the criteria used for the evaluation of a video. This is an example only- you need to devise questions as they relate to the Invitation scenario.

Criterion Functionality Quality

Simplicity

Output

Questions to Ask Did the video play as expected? How well has the digital media author done their job? E.g. Are the images contained clear?, Are there any spelling mistakes Was the project straightforward- did it solve the problem? Was the content

Problems to be considered Did you test the video on a number of computers? Maybe get a peer to look over your final project prior to submission

Was the video too fancy with effects/transitions Too little or too much detail
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Tools

Display

satisfactory? Did the digital media author complete the tasks required? Was the project tidy and delivered in suitable form? Did the project meet all the specifications set? Was the project delivered on time? Is all the content original? Are sources documented?

Carefully choose the best tool for the job Does it meet the requirements for displaying to the public Ensure you read the assessment sheet carefully Remember: we need to implement before the information night Dont copy someone elses work

Completeness Schedule

Acknowledge

Reproduced from (Wilson, 2007)

Criterion

Assessment of my Database/ Invitation My database, invitations, name tags and labels all opened up properly in the programs of Microsoft Access, Word and Publisher. All my pictures are clear on the invitation, name tags and labels and there are no spelling mistakes on them and the database. The project was straightforward, I had no difficulties I just had a few questions but they were all answered and I understood the task. I think my task does have some detail but the right amount I think it is not overdetailed. I think my assessment task is not overdetailed but has just the right amount that

Functionality

Quality

Simplicity

Assessment of Peers database/ Invitation Elena Trajkovski Elenas database, invitations, name tags and labels all opened up properly in the programs of Microsoft Access, Word and Publisher. Elenas images are all clear with no pixilation problems and she has no spelling mistakes on her invitation, name tags, labels and database. Elenas assessment has a lot of detail but it is not overdetailed, Elena had no trouble with the task she just had a few questions but after that she had no problem completing the task. Elenas assessment task is not overdetailed; it has the right amount that is
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Output

should be required. Tools

Display

Completeness

Schedule

Acknowledgement

appropriate in completing the assessment task. I completed all the required Elena completed all the tasks appropriately to the required tasks her task description I completed invitation, name tags, labels the invitation, name tags, and database are all label and database to the completed to the standard standard the was required that was required for the for the task. task. I think my task is delivered Elenas task is delivered tidy in a suitable form that and organised it meets the meets the task requirement. task requirements. I think my task meets all the Elenas task meet all the specifications asked in the specifications asked in the assessment notification and assessment notification and every section has been every section has been completed to the best I completed. could. My task is going to be Elenas project is going to be handed in on time as I have handed in on time as she finished the task before the has completed the task due date. before the due date. All my sources used for my Elenas sources are all task are original as I did not original as she did not have have to research for any of to research for any the information as it was information as it was not not required in completing required in completing the the task. task.

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