Bill no. .

Date

MPTC 24 * see subsidiary Rule 256 (i)

Establishment Pay Bill

Detailed pay bill of Permanent / temporary Establishment of the . .For the month of... Space for classification stamp or manuscript entries of the classification to be filled in by disbursing officer names of detailed head and corresponding amount should be recorded by him in adjustments columns.

DISTRICT

*Head of classification

Voucher Noof List of payments for INSTRUCTIONS Rs. PAY OF ESTABLISHMENT Permanent Clerks... Servants.. . . TEMPORARY ESTABLISHMENT Grade Pay P.

1. Each bill must be accompanied by the increment certificate and absentee statement except where such forms are blank or otherwise not required. 2. Held over amount should be entered in RED INK in the appropriate column (3), (4), (5), (6-a) or (6-b) as the c ase may be and ignored in totalling Leave salary, the amount of which is not known should similarly be entered in RED INK and column (4) at the same rate as pay if he had remained on duty, (Subsidiary Rule 257). 3. In the remarks column (15) should be recorded all unusual permanent events such as deaths, retirement, permanent transfers and first appointments which find no place in the increment certificates or absentee statement. 4. When an increment claimed operates to carry a Government servant over an ef ficiency bar, it should be supported by a declaration that the Government Servant in question is fit to cross the bass (Subsidiary Rule 266). 5. Names of Government Servants mentioned in subsidiary rule 258 may be omitted from the fair copies of the pay bills submitted to the Accountant General but full details of the names of the persons concerned and the emoluments drawn for them should be shown in the office copy. 6. A RED INK should be drawn right across the sheet after each section of the establishments and under it the totals of columns (3), (4), (5), (6-a), (6-b) & (7) for the section should be shown in RED INK. In cases where the amount of leave salary is based on average pay a separate statement showing the calculation of average pay duly attested by drawing officer should be attached to this bill, vide subsidiary rule 259. 8. The names of men holding post substantively should be entered in order of seniority (as measured by substantive pay drawn and below those will be shown the post left vacant and the men officiating in the vacancies). 9. Officiating pay should be recorded in the section of the bill appropriate to that in which the Government servant officiates and transit pay should be recorded in the same section as that in which the duty pay of the Government servant after transfer is recorded. 10. The following abbreviations should be used in this and in all other document submitted with pay bills:-

. . ALLOWANCES & HONORATIA Dearness and other allowances Additional Dearness Allowances Fixed Travelling Allowance (Conveyance allowance) House-rent allowances . . TOTAL

256 (i)

Leave on average pay (L.A.P.) Leave on half average pay (L.H.P.) On other Duties (L.S.) Conveyance Allowance(C.A.) Under Suspension (S.P.)

Leave without pay and extraordinary leave with allowances (L.W.P.) On Foreign Service (F.S.) Vacant (Vac.) Postal Life Insurance (P.I.) Last Pay Certificate (L.P.C) Subsistence grant (Sub-grant) Transit Pay (T.P.)

DeductGeneral Provident Fund House Building Advance Festival Advance Grain Advance Other Recoveries

11. In cases where any fund deductions are included in a pay bill, a separate schedule showing the particulars of deductions relating to each fund should accompany that bill. Designation of Post Name of incumbent Period Rs. P.

Deduction TOTAL

NET TOTAL Deduct by transfer credit to Postal Life Insurance Fund M.P. Life Assurance Fund Family Benefit Fund House Rent Income Tax Profession Tax

TOTAL

NET TOTAL

Space for the use of (Accountant Generals Office)

ADMITTED Rs.. ADMITTED Rs.

Auditor

Superintendent

Gazetted Officer

Serial No. of Post

Section of Substantive pay Leave Salary Establishm ent (Personal pay or special pay, and name of if any, should also be shown incumbent in this column as a separate entry below substantive pay)

Officiating Pay Dearness allowance

ALLOWANCES Additional Dearness allowances

Total

(1)

(2)

(3)

(4)

(5)

(6-a)

(6-b)

(7)

For use in Audit Office

GPF

Miscellaneou net after PLI premium 8342 Family s recoveries deductions & other Benefit Fund fines and fund deductions advances subscription (specify (house Rent) Fund)

8011 GIS

CPF

8658Suspen ce Account

HR

Income Tax

Professional Tax

net Payable GPF account No

(8)

Aqqultta nce

Employee code no

RECEIVED contents and certified that I have satisfied myself that all emoluments included in the various bills drawn *1 month/2 months/3 months previous to this date, with the exception of those detailed on the first page (of which the total has been deducted from this bill) have been disbursed to the proper persons and that their acceptance have been taken and filed in my office, with receipt stamps, duly cancelled for every payment in excess of Rs. 20. *One line to be used and other scored out. 2. CERTIFICATE THAT no person in superior service has been absent either on other duty or suspension with or without leaves (except on casual leave) during the month of 3. CERTIFIED THAT all persons whose names are omitted from, but whose pay has been drawn, in this bill have actually been employed during the month and that full details of the names of the persons concerned and the emoluments drawn for them working up to the total included in this bill have been duly shown in the office copy. 4. A-CERTIFIED THAT the Government servant whose names are omitted from, under rule 258(1) and for whom increments have been claimed in this bill have rendered the required period of approved service entitling them to the increased pay drawn in this bill. 5. CERTIFIED THAT no leave has been granted until by reference to applicants service book and leave account and to the leave rules applicable to him. I have satisfied myself that the leave granted was admissible. The undertaking prescribed in L.G.R. (2) below Fundamental Rule 81(b) has been obtained from the persons concerned whether necessary, and all grants of leave and departures on, and returns from leave and all period of suspension and other duty and other events which are required under the rules to be so required have been recorded in the service books and leave account under my initials. 6. CERTIFIED THAT all appointments and substantive promotions and such of the officiating promotions as have to be entered in the service books have been entered in the service books of the persons concerned under my initials. 7. CERTIFIED THAT the conveyance for which the allowance is drawn was actually maintained by the incumbents during the month.

8. CERTIFIED-(i) that no person for whom house-rent allowances has been drawing this bill has been in occupation of any Government quarters on rent or free of rent during the period for which the allowance has been drawn; (ii) that the actual expenditure incurred for the hire of the house is not less than the amount claimed; and (iii) that certificates prescribed by the Government have been obtained from the Govt. Servants for whom house-rent allowance has been drawn in this bill and I am satisfied that the claims are in accordance with the orders of Government. 9. CERTIFIED THAT the leave salary of the following NonGazetted Government servants is based on the pay of the permanent post held substantively by them at the time of taking leave and that they were in permanent service during their leave periods. 1.. 2.. 3.. 4.. 5.. 6 10. CERTIFIED THAT no leave salary for any Government servant (except the following in whose service books a note regarding allocation has been recorded) drawn in this bill for is debatable to any Government, etc., other than the Government of Madhya Pradesh:1.. 2.. 3.. 4.. 5.. 6.. 11. CERTIFIED THAT pay or special pay drawn in the bill for substitute appointed in leave vacancies is for a period and at a rate sanctioned by12. CERTIFIED THAT increments have been earned and have been correctly allowed/disallowed. 13. CERTIFIED THAT in the case of Government servants mentioned below for whom joining time pay has been drawn in the bill, the journey on transfer was/was not performed on Sunday:1.. 2.. 3.. 14. CERTIFIED THAT medical certificate(s) of health for the newly appointed Government servant(s) whose name(s) has/have not been shown in this pay bill has/have been duly obtained and recorded in my office. Note.- Certificate No. 2 should be struck out, when it does not apply full particulars being given in the absentee statement. Other certificates which may not be applicable should be struck out.

Station. Dated .

owances

nt servant

he newly

s not apply

(Total column 7) Deduct

Rs.

P.

Undisbursed pay shown first para GPF and Loan as shown in column 9 Miscellaneous recoveries as shown in column 11 PLI 12 Family Benefir 8342 13 CPF 13 Suspense Account 14 GIS 8011 13 House Rent 14 Professional / income Tax 15/16 Other Total Deduction Net Sum required for payment, Rupees (in words)-

Signature and Designation of Drawing Officer

To the agent state bank of india challan Received pay to Self Officer

Rs. ( in words In respect of subscribers to the Sterling Branch , it should be noted on the bill and in the Fund Schedule attached to the bill that recoveries relate to the sterling Branch Pay Rs. is follows in case Rs. .

Sub Divisional Officer PWD, E/M Sub Dn - Vidisha

Examined and Entered Deduct - by transfer credit to personal deposite Rs IV - Taxes on income etc Rs. XXXIX - Civil works Rs Dated

Treasury accountant

Treasury Officer

Designation of g Officer

e agent

of india

ved pay to Self icer

In tached to the bill

y Officer

Madhya Pradesh Government Employee insurance cum Saving Scheme 2003

Office of the For the Month Of.. Bill no And Date .

1. Certified that the deduction of contribution towardss Madhya Pradesh Government employee Insurance cum Saving Scheme 2003 At the Prescribed Rate from all Govt. Servant pay whose pay is drawn this bill 2 . This total deduction amount rupees Only total Rupees Category Details Below: 1. Category (A) 2. Category (B) 3. Category (C) 4. Category (D) Grant Total

This amount has been classified as follows small saving Pension fund Main title 8011 Government Employee insurance cum Saving Scheme 2003

Sub Divisional Officer PWD, E/M Sub Dn - Vidisha

Detail of income Tax Deduction

S.No Name of Employee Post Total amount of Income Tax Deduction 9000.00 amount of deduction during this month 1000.00 remaining deduction amount 6000.00

Shri Harishankar Sahu

Mechanic

Sub Divisional Officer PWD, E/M Sub Dn - Vidisha

Statement Showing deduction of Professional Tax

S.No Name of Employee Post Total amount of Tax amount of to be Deducted deduction during this month Balance

Sub Divisional Officer PWD, E/M Sub Dn - Vidisha

MPTC 60
(See Subsdiary Rules 526 ) Office Of the Bill No & Date For the month of Voucher No & Date Of payment Provident Fund Employee's Name Designatio Salary GPF GPR loan No of Total Details of Transfer of Major Head of No n contributi Refund Installmen the Ddo From which A/C in his last on amount ts the subscriber has incumbency come to transfer

Remarks

Sub Divisional Officer PWD, E/M Sub Dn - Vidisha

Form M.P.T.C. 34 [See Subsidiary Rules 308, 309 and 311] FULLY VOUCHERD CONTINGENT BILL NO.. (For use in the Offices of Heads of Departments and other Offices mentioned in the Note below Subsidiary Rule 308) District Bills for Contract Contingent charges of the office of for the month of .20 ___________________________________________ Head of Account Voucher No of . List of Payment of the month of . Number of Sub-Vouchers Description of Charges with No. and date of authorityfor all charges requiring special sanction. Rs.

20 Amount P.

Carried over Note.- (1) Detailed classification should be recorded prominently in red ink in manuscript or by a rubber stamp in the blank space provided at top. (2) Erasures are absolutely forbidden. Incorrect entries must be cancelled neatly interlined. Each correction must be attested by the drawing officer if it is bill and by the Treasure if it is in the order of payment.

(1) I certify that the expenditure charged in this bill could not with due regard to the interest of the public service, be avoided. I certify that, to the best of my knowledge and belief,the payments entered in his bill have been duly made to the parties entitled to receive them with the exceptions noted below which exceed the balance of the permanent advance and will be paid on receipt ofthe money drawn on this bill. Vouchers for all sums above Rs. 1000 in amount are attached to this bill the stamped receipts in the cases noted below, which will be forwarded as soon as the amounts have been paid. I have, as for as possible, obtained vouchers for other sums, and am responsible that they have been preserved and so defaced or mutilated that they cannot be used again.I also certify that the amounts on account of pay and allowances of the Class IV Government servants drawn 1 month/ 2 months/3 months previous to this date with the exception of those detailed below of which the total amount has been refunded by deduction for this bill have been disbursed to the Government servants concerned and their receipts taken. (2) Certified that all the articles detailed in the vouchers attached to the bill and in those retained in my office have been duly received in good order and accounted for in the stock register. I also certify that the quantities are correct, the quality is good and according to specification the rates paid are not in excess of the accepted and the market rates and that suitable notes of payment have been recorded against the indents and invoices concerned to prevent double payment. (3) certified that all classsIV servants whose pay have been charged in this bill were actually entertained in government services during the period concerned and their numbers and rates of pay have been sanctioned by competent authorities . (4) Certified that all bills for electric current charges paid to the end of the previous months have been finally checked and accepted. (5) Certified that(a) the expenditure conveyance hire charged in this bill was actually incurred was unavoidable and is within the scheduled scale of charges for the conveyance used, and (b) the Government servant concerned is not entitled to draw travelling allowance under the ordinary rules for the journey and he is not granted any compensatory leave and does not and will not otherwise receive any special remuneration for the performance of the duty which necessiad the journey. (6) Certified that the monetary or quantitative limits prescribed by the Government in respect of items of contingencies included in the bill have not been exceeded. (7) Certified that in all cases in which payments could not be supported by paid vouchers although the are required to be so supported, the bills/invoices have been attached herewith except in the following cases in which either not bills/invoices were received or the bills/invoices could not be parted with before making the payments.

Rs. Appropriation for the current year expenditure including this bill Amount of work bills annexed Balance Available

P.

Received Contents

(Signature and designation of Drawing Officer)

Pay to (designation) whose specimen signature below is hereby attested.

Examined.

.. Pay Rupees ..

Accountant Dated Treasury (Space for pre-audit encasements in respect of bills submitted for pre-audit.) Head of Account for use in Accountant General office Admitted for Rs() Objected to Rs..() Reason for objection Auditor Superintendent Gazetted Officer