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Introduction
Qatar University offers Graduate Assistantship (GA) awards on a competitive basis to selected newly admitted graduate students applying from inside Qatar as well as from outside. All of those applying for admission and satisfy admission requirements and eligibility for the assistantship will be considered for the award. The graduate student is expected to assist in laboratory instruction and teaching related tasks. The duties of the GAs are performed under the supervision of faculty members in the academic department. The number of graduate assistantships awarded depends upon the teaching needs in each college as they relate to course offerings, laboratory sections, enrollment, and number of faculty members involved. A graduate assistantship will be paid an hourly rate for the number of work hours executed per month. This is supposed to cover tuition, housing, travel and other personal expenses.
Definition
Graduate Assistant (GA): Graduate assistants are full time postgraduate students registered toward the fulfillment of a graduate degree requirement at Qatar University (QU). The graduate assistant will work in direct support of course and laboratory instruction and will assist students on a regular basis in accordance with the load assigned by his or her department chair or designated supervisor which may include other academic duties. Graduate assistants are directly supervised by faculty members. They are not considered employees of Qatar University. Table (1) defines the full-time minimum enrollment status for a graduate assistant (GA) in the Fall and Spring semesters. The GAs should not register for less than 9 credit hours per semester unless in the last semester where the student is expected to graduate. Duties of a graduate assistant can be a combination of teaching assignments and other services assigned by the department.
Table (1): Full-time minimum enrollment status and number of service hours Number of registered credits paid by QU 9 9 9 9 Teaching service hours to the department 20 14 7 0 Other service hours as assigned by the department 0 6 13 20 Total GAs load distribution (%) 100% 100% 100% 100%
Maintaining the GA
All those benefiting from the GA scheme must satisfy the following: 1. The student must maintain a minimum of 3.0 GPA while at QU 2. The student must be in good academic standing at QU. A student on probation is not eligible for a graduate assistantship and can not hold one. 3. A student who is appointed as a full-time graduate assistant at QU should not hold, simultaneously, other employment commitments. 4. A student is not permitted to hold a graduate assistantship at QU concurrently with an assistantship at any other institution.
Appointment
The Chair of the Department should recommend to the Dean of the relevant College the names of the admitted students who are recommended for graduate assistantship, their academic status, workload, and assigned duties. The list of recommended GAs must be received by the Deans offices at the same time the list of approved accepted graduate students list. Those students selected to receive the GA positions are informed in writing after they confirm that they will be attending QU for graduate studies. Once all approvals are confirmed and prior to the starting date of the appointment, newly accepted graduate assistants should receive a letter (email) from VPCAO office (with a copy to the Dean and Chair of the concerned GA) summarizing their general duties and a link where they can find the QU rules and regulations. In the first week of commencing duty, graduate assistants will go through an initial orientation session of their assigned duties by their supervisors as designated by the Chair of the Department. This may include a description of specific duties, standards for evaluation of performance, training as appropriate if GAs are assigned to laboratory instructions, and resources available amongst others. A hard copy of the assignment in general or specific terms will be given to the GAs. Once the graduate assistant arrives on campus, a special contract should be prepared and signed at the QU HR office; a copy will be handed to the GA for his/her future reference. In case a student resigns from a GA appointment before the end a semester, the student should send a letter to the Chair of the Department as early as possible, stating the reasons for his/her resignation. Termination of a contract must follow the QU procedures and guidelines. Reappointment to a GA position is contingent upon prior performance, departmental research and teaching needs, and available funds.
Compensation
A GA will be paid QR180 per hour for 20 hours of work per week. He/she is personally responsible for all of his/her expenses, including housing, tuition, insurance, travel and any other incurred expense while studying at Qatar University.
Evaluation
The faculty member supervising or directing the instructional activities of the GA, should complete an evaluation form of the students performance at the end of each term and submit it to the department chair. The department chair will evaluate all GAs working in the department at the end of every academic year, and provide each one of them with a written evaluation of performance. A copy of this formal evaluation should be sent to the deans office, and to the VPCAO Office for record.
End of Contract
Graduate assistants are expected to meet the standards of performance described at the time of their appointment, and to maintain satisfactory academic progress toward their degree. Their contract may be terminated with one months notice at any time that their performance is considered to be unsatisfactory by the concerned department. Although, immediate end of contract may be called upon for serious misbehavior or failure to perform and attend to duties, all terminations must follow the legal guidelines adopted by QU. Any appeals of the termination decision should also follow QU guidelines.
Housing
Housing for graduate students is available at Qatar University. Each graduate student will have his/her own room. The rent at QU housing is 2,000 QAR per month. This includes the rent, three meals per day and transportation from the housing complex to campus. For those who decide to use QU Housing, please contact Mr. Ibrahim Hashim Al-Sada, Section Head of Male Student Housing, alsada@qu.edu.qa OR male.housing@qu.edu.qa, Tel.: +974 4403 3187. When you contact Mr. Ibrahim, make sure to give your arrival date and time so that they can arrange to receive you at the Airport. For those who prefer to live outside the university housing, the rent ranges from 3,000 to 5,000 QAR per month and transportation is not included. The university does not arrange for outside housing.