GUIDELINE FOR SUBMISSION OF PROPOSAL for Extra Mural Research Funding (Individual Centric)

This document provides guidance for preparation and submission of project proposals for support under the Science and Engineering Research Board (SERB). Who are eligible The Scientists and Technologists who are working in the academic sector, National labs and other recognised R&D institutions and Centres of Excellence are eligible for SERB support. Guidelines i) The project proposals for consideration under the SERB Scheme can be submitted anytime throughout the year. ii) The Investigators may submit 20 copies of the proposal printed on both the sides of A4 size paper, properly stapled and without spiral binding along with the electronic copy of the proposal on a CD, preferably in MS Word. iii) The proposal should be prepared and submitted strictly according to the formats prescribed in this document. iv) The duration of the project should be of 3 years normally. v) Please read explanatory notes and detailed instructions carefully for completing each section of the prescribed format while preparing the proposal. vi) Please contact SERB if the acknowledgement letter mentioning the registration number of the project is not received within one month from the date of dispatch of the proposals. vii) Please make sure to quote the registration number/ letter number (given by the SERB) and title of the proposals in all your future communications. viii) The information should be given under each section, even if it is Nil. No Annexure(s) should be enclosed along with the project proposal. GENERAL TERMS AND CONDITIONS I. The Principal Institution implementing the project assumes financial and other administrative responsibilities of the project.

2. In case of multi-institutional project the Principal Investigator (PI) has to obtain formal agreement from the collaborating institutions/ scientists. 3. International travel is not normally permissible under the project. 4. The manpower recruited for the project is temporary and should be paid as per the rules of the institute and guidelines of the Govt. of India. 5. It is the policy of SERB to maximize the use of equipment. In this light, Investigator shall permit the use of spare or ideal capacities of equipment procured under the project by bonafide users from the parent or nearby Institutes (research workers in other SERB/DST funded projects or other projects of the institute). 6. The proposals are scrutinized by experts in the field and after a peer review by PAC/Expert Committee, the SERB takes the decision. 7. The role of the Co-PI(s) in the project should be clearly spelt out. 8. In case of retired scientists there should be a Co-PI who will be in service during the duration of the project. 9. Copies of the proposal and other required documents must be sent in one lot through proper channel to the following address. If the copies of the proposal are mailed in more than one package, the number of packages should be marked on the outside of each package. Officer on Special Duty Science and Engineering Research Board 5 & 5A, Lower Ground Floor Vasant Square Mall Sector-B, Pocket-5, Vasant Kunj, New Delhi-110070

Special Guidelines : Projects which involve Recombinant DNA work should be examined and certified by Institutional Bio-safety Committee. Certificate from this committee should accompany the project proposal. Guidelines for constitution of Institutional Bio-safety Committee and related information can be obtained from:

Adviser , Department of Biotechnology CGO Complex, Lodi Road, Block No.2. Floor-7, Room No.12. New Delhi-110 003. Telephone: 4363989, 4363012, 4360899. Fax : 4363018. 4362884. Projects which are clinically oriented or projects which involve experiments with human and/ or animal material should be examined and certified by Institutional Ethical Committee. Certificate from this Committee should accompany the project proposal. Guidelines for constitution of Institutional Ethical Committee can be obtained from: The Director General Indian Council of Medical Research Ansari Nagar New Delhi-110029. Telephone: 6963980, 6962895, 6962794. Fax : 6868602. 3. Proposals in the area of Earth Sciences should contain the geological map of the region to be studied. Note: Projects in areas which are of direct relevance to the programmes of the Department of Biotechnology, Ministry of Environment & Forests, Ministry of Non-Conventional Energy Sources, Indian Council of Medical Research, Indian Council for Agricultural Research, Department of Ocean Development etc. may be sent directly to these Ministries/ Agencies.

DOCUMENTS/ ENCLOSURES REQUIRED WITH THE PROPOSAL

ITEM a) Endorsement from the Head of Institution (on letter head)b) Certificate from Investigator(s)

Number of copies One One

c) Details of the proposal from Section 101 to 500 (stitched) + one soft copy on CD preferably in MS-Word/PDF d) Name and address of experts/institution interested in the subject/ outcome of the project. e) Sheet containing sections 101 to 192 f) Cover Sheet by the Investigator

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(a) FORMAT FOR ENDORSEMENT FROM THE HEAD OF THE INSTITUTION :

Endorsement from the Head of Institution (To be given on letter head)

Project Title : 1. Certified that the Institute welcomes participation of _____________________________as the Principal Investigator and____________________________ as the Principal Co-Investigator for the project and that in the unforeseen event of discontinuance by the Principal Investigator, the Principal Co-Investigator will assume the responsibility of the fruitful completion of the project (with due information to SERB) . 2. Certified that the equipment and other basic facilities as enumerated in Section 420 and such other administrative facilities as per terms and conditions of the grant, will be extended to the investigator(s) throughout the duration of the project. 3. Institute assumes to undertake the financial and other management responsibilities of the project. Date: Name and Signature of Head of Institution Place: NB : In regard to the research proposals emanating from scientific institutions/laboratories under various scientific departments, the Head of institution is required to provide a justification indicating clearly whether the research proposal falls in line with the normal research activities of the institution or not and if not, the scientific reasons which merit its consideration by SERB.

(b) FORMAT FOR CERTIFICATE FROM THE INVESTIGATOR : Certificate from the Investigator
Project Title: 1. I/ We agree to abide by the terms and conditions of the SERB research grant. 2. I/ We did not submit the project proposal elsewhere for financial support. 3. I/ We have explored and ensured that equipment and basic facilities (enumerated in Section 420) will actually be available as and when required for the purpose of the projects. II We shall not request financial support under this project, for procurement of these items. 4. I/ We undertake that spare time on permanent equipment (listed in Section 350) will be made available to other users. 5. I/We have enclosed the following materials: Items a) Endorsement from the Head of Institution (on letter head) b) Certificate from Investigator(s) c) Details of the proposal from Section 101 to 500 (stitched/soft bound) + one soft copy in CD, preferably in MS Word/PDF format d) Name and address of experts/ institution interested in the subject/outcome of the project. e) Sheet containing sections 101 to 192 f) Cover sheet by the Investigator Date: Place: Number of copies One One

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One One Name and signature of Principal Investigator