EBizHRM HRIS(Human Resource Information System) User Guide

1.0 Emp oyee !etai 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.! 1.$ 1.1& 1.11 1.12 1.13 1.14 1.15 Personal Detail Career Progression Miscellaneous Emergency Contact Accident Achie ement "ene#it Disci%line Academic 'uali#ication Em%loyee E ent (amily )nsurance *%eciali+ed *,ill -raining .or, E/%erience 2 3 4 5 6 7 ! $ 1& 11 12 13 14 15 16 17

1.& Em%loyee Detail

Em%loyee Detail is used to store0 trac,0 retrie e and sa#eguard em%loyees in#ormation. )t also ha e easy access to im%ortant %ersonnel in#ormation such as contact in#ormation0 1o2 history0 %er#ormance re ie3s0 education0 and em%loyee attachments. Steps" *elect Human Resource # Emp oyee !etai and screen dis%lay as (igure 1. Human Resource Employee Detail

(igure 1

1.1 Personal Detail

Personal Detail is used to record em%loyees 2asic in#ormation such as0 em%loyee num2er0 em%loyee name0 date o# 2irth and others. Steps" *elect Human Resource Emp oyee !etai and screen dis%lay as (igure 2.

Create Button View

Edit

(igure 2 Create 4e3 Personal Detail5 a. Clic, the $reate 2utton as sho3n in (igure 2. 2. 6ey in the em%loyee detail and u%load em%loyee %hoto at (igure 3. c. Clic, Sa%e 2utton.

Show employee photo at here

Save (igure 3

1.2 Career Progression

Career Progression is used to record and %lan the sta## career mo ement. (or e/am%le0 4e3 7oin0 Con#irmation0 )ncrement and etc. Steps" *elect Human Resource # Emp oyee !etai 8 $areer &ro'ression and screen dis%lay as (igure 4.

Create New

Save (igure 4
**Below are the explanations regarding the fields of above screen: Next Action Day is used to alert the user for next career movement for the staff with the day specified. For example, when a staff new joins at 1 !"an!#$$%, the expected confirmation date might be & months after. 'n this case, user can set & months after and user can view the report from (eport) *( )+,oming -ue .isting to identify the staffs next career movement due date. Next Progression is used to define the next career movement for the staff. For example, the next career movement for /ew "oin is ,onfirmation so the field of /ext 0rogression had to set to ,onfirmation. Create New is used to create and record employee next career movement. For example, when a /ew "oin had confirm by management, then the ,onfirmation level will record in employee ,areer 0rogression.

Create 4e3 Career Progression5 a. *elect all related em%loyee detail in (igure 4. 2. Clic, Sa%e 2utton.

1.3 Miscellaneous
Miscellaneous is used to record em%loyee contact in#ormation. (or e/am%le mailing address0 mo2ile contact0 and others. Steps" *elect Human Resource Emp oyee !etai Misce aneous and screen dis%lay as (igure 5.

Save (igure 5 9ecord Miscellaneous Detail5 a. (ill in address and %ersonal detail at (igure 5. 2. Clic, Sa%e 2utton.

1.4 Emergency Contact

Emergency Contact is used to %re%are em%loyee emergency contact detail during emergencies. :ne em%loyee are allo3 to ,ey in t3o emergency contact %erson detail. Steps" *elect Human Resource Emp oyee !etai Emer'ency $ontact and screen dis%lay as (igure 6.

Save (igure 6 Create Em%loyee Emergency Contact 9ecord5 a. 6ey in em%loyee emergency contact list as sho3n in (igure 6. 2. Clic, Sa%e 2utton.

1.5 Accident
Accident is used to record the sta## accident during 3or,ing hours. (or e/am%le0 #alling0 car accident0 2urning and etc. Steps" *elect Human Resource # Emp oyee !etai 8 (ccident and screen dis%lay as (igure 7.

save (igure 7 9ecord Em%loyee Accident5 a. 6ey in em%loyee accident incident detail as sho3n in (igure 7. 2. Clic, Sa%e 2utton.

1.6 Achie ement

Achie ement Descri%tion is used to record em%loyee a3ards and honors recei ed. (or e/am%le0 "est Per#ormance o# the Month0 "est Attendance o# the Month and etc. Steps" *elect Human Resource # Emp oyee !etai 8 (c)ie%ement and screen dis%lay as (igure !.

Save (igure ! 9ecord Em%loyee Achie ement5 a. 6ey in em%loyee achie ement detail at (igure !. 2. Clic, Sa%e 2utton.

1.7 "ene#it
"ene#it is used to record em%loyee 2ene#its; entitlement; goods had recei ed during their ser ice in the organi+ation. (or e/am%le0 car0 hand glo e0 sa#ety 2oot and etc. Steps" *elect Human Resource # Emp oyee !etai 8 Benefit and screen dis%lay as (igure $.

Save (igure $ 9ecord Em%loyee "ene#it5 a. 6ey in the e<ui%ment or 2ene#it em%loyee had recei ed during their ser icing year at (igure $. 2. Clic, Sa%e 2utton.

1.! Disci%line
Disci%line is used to record em%loyee unacce%ta2le 2eha ior during their ser ice in the organi+ation. (or e/am%le lateness0 #ighting0 stolen0 and etc 3ill recorded in detail as a re#erence #or #ollo3 u% %ur%ose. Steps" *elect Human Resource # Emp oyee !etai 8 !iscip ine and screen dis%lay as (igure 1&.

Save (igure 1& 9ecord Em%loyee Disci%line5 a. 6ey in all the em%loyee disci%line detail at (igure 1&. 2. Clic, Sa%e 2utton.

1.$ Academic 'uali#ication

Academic 'uali#ication is used to record em%loyees= 'uali#ication 2ac,ground #or #uture career

%rogression analysis such as Degree0 Certi#icate0 Di%loma and etc. Steps" *elect Human Resource # Emp oyee !etai 8 (cademic *ua ification and screen dis%lay as (igure 11.

Save (igure 11 9ecord Em%loyee Academic 'uali#ication5 a. 6ey in an em%loyee <uali#ication detail at (igure 11. 2. Clic, Sa%e 2utton.

1.1& Em%loyee E ent

Em%loyee E ent is used to record ho3 acti e an em%loyee 1oins the organi+ation e ent. )t also allo3 management to %laning and #orecasting #uture tas, #or em%loyee=s on career ad ancement0 training courses to 2e attended0 %lanning salary increment0 #uture %ro1ect in ol ement0 em%loyee=s 2ene#its > etc. Steps" *elect Human Resource # Emp oyee !etai 8 Emp oyee E%ent and screen dis%lay as (igure 12.

Save (igure 12 9ecord Em%loyee E ent5 a. 6ey in an em%loyee e ent detail at (igure 12. 2. Clic, Sa%e 2utton.

1.11 (amily
(amily is used to record em%loyee #amily mem2ers detail. Steps" *elect Human Resource # Emp oyee !etai 8 Emp oyee E%ent and screen dis%lay as (igure 13.

Save (igure 13 9ecord Em%loyee (amily Mem2ers Detail5 a. 6ey in an em%loyee #amily detail as sho3n in (igure 13. 2. Clic, Sa%e 2utton.

1.12 )nsurance
)nsurance is used to record any insurance claims #rom em%loyee. (or e/am%le0 hos%itali+ation0 accident0 in1ure on 2ody and others. Steps" *elect Human Resource # Emp oyee !etai 8 Insurance and screen dis%lay as (igure 14.

Save (igure 14 9ecord Em%loyee )nsurance Detail5 a. 6ey in an em%loyee insurans detail as sho3n in (igure 14. 2. Clic, Sa%e 2utton.

1.13 *%eciali+ed *,ill

*%eciali+ed *,ill is used to records em%loyees= 1o2 s,ills > e/%ertise ac<uire during or 2e#ore 1oining the organi+ation. )t=s hel% management to access in#ormation into #uture man%o3er %lanning > de%loyment o# ne3 %ro1ect. (or e/am%le0 communication s,ill0 ty%ing s,ill and etc. Steps" *elect Human Resource # Emp oyee !etai 8 Specia ized S+i and screen dis%lay as (igure 15.

Save (igure 15 Create Em%loyee *%eciali+ed *,ill5 a. 6ey in an em%loyee s,ill or e/%ertise as sho3n in (igure 15. 2. Clic, Sa%e 2utton.

1.14 -raining
-raining is used to record em%loyee training detail0 schedule ne/t training #or em%loyee0 as a re#erence and #ollo3 u% %ur%ose. Steps" *elect Human Resource # Emp oyee !etai 8 ,rainin' and screen dis%lay as (igure 16.

Save (igure 16 Create Em%loyee -raining 9ecord5 a. 6ey in an em%loyee training detail as sho3n in (igure 16. 2. Clic, Sa%e 2utton.

1.15 .or, E/%erience

.or, E/%erience is used to record em%loyee?s 1o2 history0 such as e/%erience and %re ious em%loyment 2e#ore 1oin the organi+ation. Steps" *elect Human Resource # Emp oyee !etai 8 -or+ E.perience and screen dis%lay as (igure 17.

Save (igure 17 Create Em%loyee .or, E/%erience 9ecord5 a. 6ey in an em%loyee 3or, e/%erience as sho3n in (igure 17. 2. Clic, Sa%e 2utton.