ENT PHONES IPTouch-4028-4029Digital-OXEnterprise Manual 0907 US

Alcatel-Lucent OmniPCX Enterprise Communication Server
Alcatel-Lucent IP Touch 4028 Phone Alcatel-Lucent 4029 Digital Phone
User manual
Introduction
Thank you for choosing a telephone from the Alcatel-Lucent IP Touch 4028 & 4029 Digital Phone range manufactured by AlcatelLucent. Your IP Touch 4028 & 4029 Digital Phone terminal has a new ergonomic layout for more effective communication.
How to use this guide
Actions
Lift the receiver.
Keypad
2ab
c
3d
ef
A large graphic screen, in conjunction with various keys and the navigator, allows you to make calls, configure and program
your telephone., Hang up.
jkl
mno
Numeric keypad. Alphabetic keypad.
a receiver that is pleasant to use: it fits nicely in the hand with a flexible grip section, communication is even more convenient using the audio keys (loudspeaker, handsfree),, the convenient alphabetic keypad, to call your parties by name, Navigator
Specific key on numeric keypad.
Move the navigation key up, down, to the left or to the right. To go back one level (press and release) or to return to the welcome page (press and hold) ; during a call, can be used to access the different pages (Menu, Main, etc.) and to return to the telephone screens.
Display and display keys

Smith John
Audio keys
Speaker, Handsfree. Adjustment reduce. Adjustment increase.
Partial view of display. Display key.
Programmable keys and icons

Line key. Icon corresponding to key.
Other fixed keys

Hold and Transfer keys. MENU key. Voice mail access key.
Other symbols used

Means that the feature is accessible from the Menu page.
pers. Main
Means that the feature is accessible from the Main page. Means that the feature is accessible from the Info page. Means that the feature is subject to programming. If necessary, contact your installer.
Means that the feature can be accessed by pressing a programmed key - see Program the keys for the Main page or the add-on module. These symbols may be supplemented by small icons or text.
How
Contents
Getting to know your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 6 1. Description of the screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 7
1.1 1.2 1.3 Welcome screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 7 Call management screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 8 Application screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 8
Toc
6.
Managing your charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23

6.1 6.2 Charging your calls directly to business accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23 Finding out the cost of an outside call made for an internal user from your terminal . . . p. 23
7.
Programming your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 24

7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 7.9 7.10 7.11 7.12 7.13 7.14 7.15 7.16 7.17 7.18 7.19 Initializing your voice mailbox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Customizing your voice greeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Modify the password for your phone set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Modify the password for your voice mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adjusting the audio features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adjusting screen brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Selecting the welcome page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Selecting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Program the keys for the Main page or the add-on module . . . . . . . . . . . . . . . . . . . . . . . Erase a programmed key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Programming an appointment reminder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Identifying the terminal you are on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Lock / unlock your telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Configuring the audio jack of your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Call the associated set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Forward your calls to the associated number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Modify the associated number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Tandem configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Create, modify or consult your intercom list (max. 10 numbers) . . . . . . . . . . . . . . . . . . p. 24 p. 24 p. 24 p. 24 p. 25 p. 25 p. 25 p. 26 p. 26 p. 26 p. 26 p. 27 p. 27 p. 27 p. 27 p. 28 p. 28 p. 28 p. 28
2.
Using your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 9

2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9 2.10 2.11 2.12 2.13 Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Using the telephone in "Hands free" mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Activating the loudspeaker during a call (receiver lifted) . . . . . . . . . . . . . . . . . . . . . . . . . Calling your party by name (company directory) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Make calls via your programmed call keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Calling from the common directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Redial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Callback an unanswered call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Requesting automatic callback if internal number is busy . . . . . . . . . . . . . . . . . . . . . . . . . Answering an internal call in intercom mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending DTMF signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mute, so that your party cannot hear you . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 9 p. 9 p. 9 p. 10 p. 10 p. 10 p. 10 p. 10 p. 10 p. 11 p. 11 p. 11 p. 11
3.
During a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 12
3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 3.12 Making a second call during a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Answering a second call during a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Switching between calls (Broker call). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Three-way conference with internal and/or external parties (conference) . . . . . . . . . . . Talk simultaneously to more than 2 partys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Casual conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Placing a call on hold (HOLD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Parking a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Barge-in/Intrusion into an internal call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Adjust audio volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Signal malicious calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 12 p. 12 p. 12 p. 13 p. 13 p. 13 p. 13 p. 13 p. 14 p. 14 p. 15 p. 15
Compliance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 29
4.
Sharing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 16
4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 4.10 4.11 Answering a night or a general bell . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Manager/assistant screening . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Individual pick-up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Hunt groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Calling an internal party on his/her pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Answering a call on your pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Calling a party on his/her loudspeaker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending a written message to an internal party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending a copy of a voice message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending a recorded message to a number/a distribution list. . . . . . . . . . . . . . . . . . . . . . . Broadcasting a message on the loudspeakers of a station group . . . . . . . . . . . . . . . . . . . p. 16 p. 16 p. 16 p. 17 p. 17 p. 17 p. 18 p. 18 p. 18 p. 19 p. 19
5.
Keeping in touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20
5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 5.11 5.12 Diverting calls to another number (immediate forwarding) . . . . . . . . . . . . . . . . . . . . . . . Forwarding your calls to your voice message service . . . . . . . . . . . . . . . . . . . . . . . . . . . . When you return, review your recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Diverting calls to your pager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Forwarding your calls from the receiving terminal (Follow me) . . . . . . . . . . . . . . . . . . Applying a selective forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancelling all forwardings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cancelling a specific forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Diverting calls when your line is busy (forward if busy) . . . . . . . . . . . . . . . . . . . . . . . . . . Do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Leaving a recorded message for internal callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Consulting written messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 20 p. 20 p. 20 p. 20 p. 20 p. 20 p. 21 p. 21 p. 21 p. 21 p. 21 p. 22
Getting to know your telephone

LED
Adjust the tilt of the screen
Receiver
Display and display keys

Contains several lines and pages providing information on calls and the features accessible via the 10 keys associated with the words on the screen. Forward icon: pressing the key next to this icon allows you to program or change the forward feature. Receiver connected. Silent mode enabled. Appointment programmed. Telephone locked.
Green flashing: arrival of an internal call. Orange flashing: arrival of an external call. Red flashing: priority or alarm call.
Display keys: pressing a display key activates the feature shown associated with it on the screen.
Navigation
OK key: used to validate your choices and options while programming or configuring.
ouch 4028 Phone Alcatel-Lucent IP T
Left-right navigator: used to move from one page to another.
Up-down navigator: used to scroll through the content of a page. Back/Exit key: to return to previous menu (short press) or return to first screen (long press): during a call, provides access to welcome screens (Menu, Info, ..) and to return to the call icon screens.
h old
transfer
r edial
Welcome screens
Menu Main pers. Info
end
Menu page: contains all features and applications accessible via the keys associated with the words on the screen. Main page: contains call line keys (allowing supervision of calls) and programmable call keys.
Info page: contains information on the telephone and the status of its features: name, telephone number, number of messages, activation of forwar feature, appointment reminder, etc.
Socket for connecting headphones or a handsfree/speaker unit
Alphabetic keypad
Call display
Incoming call Call in progress or outgoing call
Audio keys
END key: to terminate a call. Handsfree/Speaker Key: to make or answer a call without lifting the receiver. Lit in handsfree mode or headset mode (short press). Flashing in speaker mode (long press). Intercom/Mute key During a call:press this key so that your party cannot hear you . Terminal idle:press this key so that you can automatically answer a call without lifting the receiver. To adjust the speaker or receiver volume up or down
If you get two calls at the same time, you can switch from one call to the other by pressing the display key associated with each call. Left-right navigator: used to check calls
Call on hold
Extension unit
Feature keys and programmable keys

Guide key: used to obtain information on features of the 'menu' page and to program key of the 'main' page.
An extension unit can be fitted to your telephone. This provides additional keys which can be configured as feature keys, line keys, call keys etc. To affix labels: push the holding strip of the unit backwards to you and lift it. Install the label under the keypad, in the housing designed for, and place the keypad back into position.
Messaging key to access various mail services: if the key flashes, a new voice message or a new text message has been received. 'Redial' key: to access the 'Redial' feature.
Hold: the call is placed on hold. Transfer: transfer the call to another number.
1
1.1
Description of the screens

Other
Main page: contains call line keys (allowing supervision of calls) and programmable call keys. The up-down navigator is
Welcome screens
used to access all the speed dial keys (apart from those displayed by default). Direct call keys are programmed or modified via the Information key.
Tue 16 jan 2004

Menu page Main page Info page
Menu
Time and status icon
Main
Info Anne Pascal
Line
Date
Tue 16 jan 2004 Menu Main Info Lock

Call forwarding icon Stationary: no forwarding activated. Rotating: forwarding activated - blue: immediate forwarding - orange: forwarding if busy or absent Displays the content of the page selected
Scroll bar: shows the position on a page
Settings Appointment
Info page: contains information on the telephone and the status of its features: name, telephone number, number of
messages, activation of forwar feature, appointment reminder, etc.
Tue 16 jan 2004 Menu Name: Anne Number: 77942 Main Info
Menu page: contains all features and applications accessible via the keys associated with the words on the screen.
From this page, it is possible to adjust the ringer volume and screen brightness, program the time of an appointment, lock the terminal, define the default page displayed, configure voice mail, and access telephone features such as calling back one of the last 10 numbers or intercepting calls.
Lun 16 jan 2004 Menu Settings Appointment Main Info Lock

Left-right navigator: used to move from one page to another.
Up-down navigator: used to scroll through the content of a page.
1
1.2
Description of the screens

1.3
Call management screen
Application screen
Date
Incoming call icon
Date
Application name
Tue 16 jan 2004

Call holding icon Call in progress icon
Pop-up display of features accessible while the call is taking place
Incoming call presentation screen. This screen is temporarily displayed when a call arrives and shows the name and/or number of the caller.
Application screen Events screen
Conference
Application screen: displays information relevant to programming or configuring the telephone. Events screen: displays events connected to the programming or configuration operations in progress,
Each tab corresponds to a call, the status of which is symbolized by its icon (in progress, held, arrival of new call). When a call is in progress, use the left-right navigator to look at held or incoming calls.
confirmation, rejection, error, etc.
Use the up-down navigator to display the features accessible. These features (transfer, conference, etc.) are directly related to the status of the call consulted. For example, the transfer feature will not be available between a call in progress or a held call and an incoming call. Back/Exit key: used to switch from a telephone screen to an application screen. For example, can be used while a call is in progress to look up a number, program an appointment reminder, etc. Calls can also be managed from the Main page. While the call is in progress, press the Back/Exit key and display the Main page. Calls in progress or waiting are displayed on the different line keys. It is then possible to converse with the caller of your choice by pressing the key associated with him.
2
2.1
Using your telephone

Other
Making a call
2.2
Answering a call
2a
bc
3d
ef
jkl
o mn
OR
2a
bc
3d
ef
o
jkl
mn
OR
OR
OR
Paul is calling
Dial the number for your call
Lift the receiver
Number required
Lift the receiver
Handsfree
Press the key next to the 'incoming call' icon
2a
bc
3d
ef
2.3
OR
OR
Using the telephone in 'Hands free' mode
jkl
o mn
Terminal idle:
Programmable line key Dial by name
you are in handsfree mode
Handsfree
Number required
Paul 00:23'
You are on a call with the destination number

To make an external call, dial the outside line access code (9) before dialing your party's number. The digit 9 is the default code for an outside line.
Press and release

Call in progress:
Terminate your call
Paul 00:23'
For the attendant, dial '0' (by default).
Press and release
If the internal or outside number does not reply:

During a call, you can lift the receiver without terminating the call.
StSpkr announ.
OR
Call back
OR
Text mail
Broadcast a message on the loudspeaker of the free terminal

Text mail
Request callback to a busy terminal
Send a written message
OR
OR
Send a voice message
Go to next screen
2
2.4

2.6
Activating the loudspeaker during a call (receiver lifted) - Speaker
Make calls via your programmed call keys

10:30
pers. Main
Paul 00:23'
the loudspeaker key flashes
Main PERS.
Helen
Activate loudspeaker (long press)
Access the 'Main' page
Select the party you want to call from the programmed call keys
Call the selected party
OR
The key is no longer lit
2.7
Calling from the common directory
Adjust volume (9 levels)
Deactivate loudspeaker (long press)
Your terminal has access to a common directory of outside numbers.
2a
bc
3d
ef
press and release the loudspeaker key to switch to handsfree mode (light steady).
jkl
o mn
Directory number
2.5
Calling your party by name (company directory)
2.8
Redial
Display of all the parties meeting the search criteria
OR
Redial
last number redial
Enter the name or initials or the surname and first name of your party
Select the type of search you want (last name, last name and first name* or initials*)
'Redial' key
Reach the 'Menu' page
OR
OR
2.9
Callback an unanswered call
Display the previous and next names
Press the key associated with the party to call
Modify the search
Call back the last caller

Callback last caller
*Name must be entered in format name/space/first name. This key is used to display the entire name when it is truncated.
No answer
Last caller:
Call back the last caller
10
2
List of last callers:
No answer
unreplied internal calls

To deactivate - Terminal idle:
unreplied external calls
OR
The corresponding LED goes out
2.12
Recall
Sending DTMF signals
Even if your system is not touchtone by default, during a call you sometimes have to send DTMF signals, to a voice server, an automated attendant or a remotely consulted answering machine.
Select a name or a number Erase the list of unanswered calls:

No answer
Paul 00:23'
OR
Send DTMF
unreplied internal calls
OR
unreplied external calls
To activate
The feature is automatically cancelled when you hang up.
2.10
Requesting automatic callback if internal number is busy

2.13
Internal number is busy
Call back
Mute, so that your party cannot hear you
callback request acknowledged
You can hear your party but he/she cannot hear you:
2.11
Answering an internal call in intercom mode
Paul 00:23'
The key lights up
You can answer without lifting the receiver. When you receive an internal call, your telephone rings and you are connected directly in handsfree mode. The screen shows the callers identity.
To activate - Terminal idle:
Disable microphone
corresponding LED lights up
The key is no longer lit
Resume the call

When your caller hangs up, intercom mode remains active.
11
3
3.1
During a call
Other
Making a second call during a call
3.2
Answering a second call during a call
During a call, you can call a second person (consultation call):

h old
Paul 00:23'
10:30
A second party is trying to call you:

menu Paul main info
Paul 00:23'
Paul is calling

2a
bc
The first call is placed on hold
Name or no. of the caller displayed for 3 seconds
3d
ef
jkl
o mn
OR
2a
bc
3d
ef
jkl
o mn
Answer displayed call::

John 00:23
Number of Name of second party second party Other methods for calling a second party
2a
bc
OR
Take call
John 00:23
3d
ef
jkl
o mn
Dial the number for your call. Name of second party. - To access the 'Redial' feature (press and hold). - Call back one of the last 10 numbers dialed (short press). Programmable line key.
The first call is placed on Line key for which icon is flashing hold To return to your first caller and end the call in progress:
OR
John 00:23
Paul In conversation
OR
Key associated with the 'incoming call' icon
To cancel your second call and recover the first:

Cons call off
John 00:23
OR
Paul 00:23'
3.3
Switching between calls (Broker call)
During a call, a second call is put on hold. To alternate between calls:
If you make an error, hang up: your telephone will ring and you will recover your first call.
John 00:23
Paul 00:52
Place your first party on hold
12
3
3.4
During a call
3.6
Transferring a call
Talk simultaneously to more than 2 partys
To transfer your call to another number:

transfer
Paul 00:23'
You are in a conference call with 2 partys. To add another party to the conference:
transfer
Paul John Call back 00:23
2a
bc
3d
ef
Add
2a
bc
3d
ef
o
jkl
o mn
jkl
mn
OR
Press 'Transfer' key
Dial the number to be called
Press to perform the transfer

Insert
main 4
partys name or number
Transfer between two outside calls may not be possible, depending on system configuration.
3.5
Three-way conference with internal and/or external parties (conference)
3.7
Casual conference
During a 3-way conference, you can add up to three additional participants.
During a call, to establish a three-way conference:

You are in a 3-way conference
Conf
2
ab c
Add
2a
bc
3d
ef
de
f
o
Conf
jkl
o mn
your party answers
jkl
mn
Code for Conference feature
Number of second party
Press to establish the three-way conference

Insert
number required
Cancel conference and return to first correspondant (if conference is active):

End conference
3.8
Hang up on all correspondant (if conference is active):
Placing a call on hold (HOLD)
Private hold:
during a call, you may place the call on hold and recover it later, on the same telephone:
End conference
OR
h old
After the conference, to leave your two parties talking together:

Call back
Paul 00:23'
Paul
OR
Your call is placed on hold
13
3
Press 'Hold' to recover the call on hold:
h old
Paul
During a call
To recover the parked call:
Park/retrieve call
To automatically take the parked call, pick up the handset of the parking destination set.
Paul 00:23'
Custo
Services
Consultation
Common hold:
to recover your call on any telephone in your system.
reach the 'Menu' page

Call pick up
On hold
Paul 00:23'
Park/retrieve call

Recover the call on hold from any telephone:
Your call is placed on hold
services
If the parked call is not recovered within a preset time (1 min 30 by default), it is either transferred to the attendant or it rings back the extension that parked the call, depending on system configuration.
Paul 00:23'
3.10
Barge-in/Intrusion into an internal call
Your partys line is busy. If the number is not protected and if authorized, you can intrude into the call:
3.9
Parking a call
Park/retrieve call
Barge In
Barge In
You can park a call and retrieve it on another extension:
Same key to exit Protection against Barge-in/intrusion:

Intrusion protection
Park the call

Paul 00:23'
2a
bc
3d
ef

A parking announcement message is displayed on the screen of the parking destination set.
jkl
o mn
Press programmable key
Enter the number desired
Protection is cancelled when you hang up.
14
3
3.11
During a call
Adjust audio volume
During a call, to adjust the volume level of the loudspeaker or receiver:
OR
Paul in conversation
Adjust audio volume
3.12
Signal malicious calls

This key lets you signal a malicious call. If this call has an internal source, it is signalled to the system by a special message.
Malicious
15
4
4.1
Sharing
Other
Answering a night or a general bell

Night service call pickup
4.3
Individual pick-up
You hear a telephone ringing in an office where no-one can answer. If authorized, you can answer the call on your own telephone.
When the attendant is absent, outside calls to the attendant are indicated by a general bell. To answer:
If the telephone ringing is in your own pick-up group:

Group call pick up
Custo
Services
Custo
Services

Consultation

Call pick up services
Night service call pickup

Consultation
Group call pick up
If the telephone ringing is not in your pick-up group:
4.2
Manager/assistant screening
Screened list:
Individual call pickup
Custo
Services
Consultation
System configuration allows manager/assistant groups to be formed, so that the managers calls can be directed to one or more secretaries.
From the managers or assistants telephone:

Incoming calls are screened by a designated person (assistant, etc.)

Individ pick up
2a
bc
3d
ef
jkl
o mn
Dial the number of the ringing telephone
The system can be configured to prevent call pick-up on certain telephones.
Press the same key to cancel

Screening is indicated on the managers telephone by the icon corresponding to the screening programmed key.
16
4
4.4
Sharing
4.5
Hunt groups
Calling an internal party on his/her pager
Hunt group call:

Certain numbers can form a hunt group and can be called by dialing the group number.
The number called does not answer and you know that the person called has a pager:
2a
bc
3d
ef
o
Paging
2a
bc
3d
ef
o
ab
de
jkl
o mn
jkl
mn
jkl
mn
number called
Group No. Temporary exit from your hunt group:
Exit station hunt group
paging in progress is displayed
number called
Custo
Services
Your party can answer from any telephone in the system.

Consultation
Additional services
Exit hunt group
2a
bc
3d
ef
4.6
Answering a call on your pager

Paging answer
jkl
o mn
Your group number Return into your group:

Enter station hunt group
A call on your pager can be answered from any telephone within the system.
your pager beeps

Custo
Custo
Services
Services

Consultation
Consultation
Additional services

Paging
Paging answer
2a
bc
3d
ef
Enter hunt grp
ab
f de
o mn
jkl
o mn
jkl
Your group number

Belonging to a group does not affect the handling of speed dials. A specific telephone within a group can always be called by using its own number.
Your extension number
17
4
4.7
Sharing
The 27 standard messages are shown below:
1 2 3 4 5 6 7 8 9 10 11 12 13 14 Call me back Call me back tomorrow Call me back at _:_ (*) Call back _____ (*) Call the attendant Call the assistant I will call back at _:_ (*) Use paging Please retrieve your fax Please retrieve your mail Please cancel your forwarding Visitors are waiting You are expected at reception Meeting at _:_ (*) 15 16 17 18 19 20 21 22 23 24 25 26 27 (*) Meeting on ___ (*); Meeting on ___ at _:_ (*) Out for a while Absent for the rest of the day Absent, back at _:_ (*) Absent, back on ___ at _:_ (*) On vacation, back on ___ (*) External meeting External meeting, back on ___ (*) I am in room nr __ (*) In a meeting - do not disturb At lunch Indisposed Messages to be completed using numeric keypad
Calling a party on his/her loudspeaker
Your internal party does not answer. If authorized, you can remotely activate your partys phone:
StSpkr announ.
Paul
Your party does not answer

you are connected to the loudspeaker on your partys phone (if he/ she has the handsfree feature)
4.9
4.8
Sending a copy of a voice message
Sending a written message to an internal party

new voice message
2a
bc
3d
ef
jkl
o mn
New text messa
Send
2a
bc
3d
ef
jkl
o mn
OR
Personal code
Enter the first letters of the last name
Display shows the number of new and old messages
Consult
Enter the number of the terminal to receive the message

Predf message
xxx xxx
Forward msg
Exit
Select a predefined message

To complete
Msg to create
2a
bc
3d
ef
OR
OR
jkl
o mn
OR
Spell name
OR
Send
Select a predefined message to complete
Compose a new message

Apply
Dial by name
Send message
xxxxxx xxx
Complete your message
18
4
4.10
Sharing
Sending a recorded message to a number/a distribution list
new voice message
2a
bc
3d
ef
Send
jkl
o mn
Personal code
Exit
Record message
bc
End recording
Spell name
2a
3d
ef
jkl
o mn
OR
OR

Send
Dial by name
OR
Exit
Send message
End of broadcast
4.11
Broadcasting a message on the loudspeakers of a station group
A message not requiring an answer can be broadcast on the loudspeakers within your broadcast group:
2a
bc
3d
ef
jkl
o mn
speak, you have 20 seconds
OR
Number of broadcast group

The message will only be broadcast on terminals not in use and which have a loudspeaker.
19
5
5.1
Keeping in touch
Other
Diverting calls to another number (immediate forwarding)
5.4
Diverting calls to your pager

Radio paging
The number can be your home, cell or mobile, voice message, or an internal extension (attendant, etc.).
Callers will be able to contact you while you are moving around the company:
Immediate forward
2a
bc
3d
ef
o
jkl
mn
Do not disturb activated
5.5
You can make calls, but only the destination number can call you.
Forwarding your calls from the receiving terminal (Follow me)

Remote forward
You wish to receive your calls in your present location: Use the Follow me feature.
5.2
Forwarding your calls to your voice message service
Other fwd
Remote forward
2a
bc
3d
ef
jkl
o mn
Imm fwd to VM

2a
bc
your extension number

3d
ef
OR
jkl
o mn
5.3
When you return, review your recorded messages
Your extension number
The light indicates that messages have been received.
new voice message
2a
bc
3d
ef
5.6
Display shows name of sender, with date, time and ranking of message
Applying a selective forwarding;
jkl
o mn
You can forward your primary number and your secondary number or numbers to different sets.
Personal code
Custo
Consult
Services
Consultation
Replay
OR
Erase
Listen to message
Call back
Erase message
Save
Exit

Forward service
OR
OR
OR
Principal line selection
OR
Secondary line selection
2a
bc
3d
ef
jkl
o mn
Call sender of message
Archive the message
Terminate consultation
20
Select the number to forward
Number receiving forwarding
5
5.7
Keeping in touch
5.10
Cancelling all forwardings
Do not disturb
Do not disturb On/Off
Deactivate
Deactivate forward
OR
Program another type of forwarding, if desired
You can make your terminal temporarily unavailable for all calls.
Custo
Services
Consultation
5.8
Cancelling a specific forwarding

Do not disturb &
Do not disturb On/Off
programmed key corresponding to type of forwarding (group or selective)
locking
5.9
Diverting calls when your line is busy (forward if busy)

Forward on busy
Callers wishing to contact you will see the 'Do Not Disturb' message displayed on their sets when they try to call.
Callers will be able to contact you while you are moving around the company:
5.11
Leaving a recorded message for internal callers
OR
Forward
Other fwd
You can leave a message on your terminal which will be displayed on the screen of the terminal calling you.

Forward on bus
bc
New text messa
Fwd to text
2a
3d
ef
jkl
o mn
forwarding is acknowledged
Predf message
OR
To complete

bc
Select a predefined message

Msg to create
Select a predefined message to complete

Apply
OR
2a
3d
ef
OR
xxxxxx xxx
jkl
o mn
forwarding is acknowledged
Compose a new message
Complete your message
21
5
5.12
Keeping in touch
Consulting written messages
The light indicates that messages have been received.

Display shows name of sender, with date, time and ranking of message
number of messages received
New text messa
Read message
OR
Recall
OR
Save
OR
Next message
Call sender of message

Text answer
Record message
Next message
OR
OR
Answer with a text message
Terminate consultation
22
6
6.1
Managing your charges

Other
Charging your calls directly to business accounts
You can charge the cost of your outside calls to business account numbers.
Custo
Services

Consultation
Additional services
Business accoun code
2a
bc
3d
ef
jkl
o mn
2a
bc
3d
ef
jkl
o mn
Number of business account
Number required
6.2
Finding out the cost of an outside call made for an internal user from your terminal
Custo
Services
Consultation

Consultation & callbacks
Charging information
23
7
7.1
Programming your telephone

Other
Initializing your voice mailbox
7.3
Modify the password for your phone set
Light flashes
Enter your personal code, then record your name following the voice guide instructions
Custo
Set
Password

Your personal code is used to access your voice mailbox and to lock your telephone.
bc
2a
3d
ef
jkl
o mn
2a
bc
3d
ef
jkl
o mn
OR
Apply
7.2
Customizing your voice greeting
Old code (4 digits)

bc
New code (4 digits)

Apply
You can replace the greeting message by a personal message.
2a
3d
ef
jkl
o mn
OR
No new voice message
2a
bc
3d
ef
Perso options
Greeting msg
Perso greeting
jkl
o mn
Enter new password again to confirm

This code acts as a password controlling access to programming functions and the user ' Set Locking ' feature (code by default: 0000).
Personal code
Normal prompt
OR
Perso greeting
End
Press to return to the default message

Accept
Record message
End recording
7.4
Modify the password for your voice mailbox
OR
Restart
OR
Replay
No new voice message
2a
bc
3d
ef
o
Perso options
Admin options
jkl
mn
Confirm
Re-record a message
Replay message
Personal code
Password
My password
bc
2a
3d
ef
jkl
o mn
New code (4 digits)
As long as your voice mailbox has not been initialized, the personal code is 1515.
24
7
7.5

Activate/deactivate discreet ring mode:
Adjusting the audio features

One beep before ringing
Custo
Set
OR
Three beeps before ringing
One beep before ringing
OR
Three beeps before ringing
Ringing
To activate
To deactivate
Adjust ringer volume while a call arrives

Reach the 'Menu' page Choose the tune:
OR
Paul is calling
Intern call
OR
Extern call
OR
Priority call
Your telephone rings
Adjusting the ringer volume
Select the type of call to which the ringing is to be associated
7.6
Adjusting screen brightness
Custo
Set
Cntrst
Select the melody of your choice (16 tunes) Adjusting the ringer volume:
Ringing level
OR
OR
Increase or decrease the contrast

Select the level of your choice (12 levels) Activate/deactivate silent mode:
7.7
Selecting the welcome page
This feature is used to choose the page displayed by default on the telephone.
More options
Silent mode
Silent mode
Custo
Set
Home page
To activate
To deactivate
Activate/disable meeting mode (progressive ringing):
More options
Progressive ringing
Progressive ringing
Select the default page

To activate To deactivate
25
7
7.8

Other possibilities:
Selecting language
Modify
OR
Erase
Custo
Set
Lang
Modify contents of entry displayed
Delete

bc
7.10
Erase a programmed key
2a
3d
ef
jkl
o mn
Custo
Set
Key program
Enter your personal code
Select the language of your choice

pers. Main
Main page
Erase
7.9
Program the keys for the Main page or the add-on module
You can program call numbers and features for the 'Main' page keys and the add-on module keys.
10:30
Main PERS.
Speed dial
OR
Services
Access the 'perso' page if necessary
Select the key to erase

To program a number:
Press the key you want to program
To program a number
To program a feature
7.11
Programming an appointment reminder
You can define the time of a temporary reminder (one in 24 hours) or a permanent reminder (every day at the same time).
Appointment
Speed dial
2a
bc
3d
ef
2a
bc
3d
ef
Apply
jkl
o mn
jkl
o mn
Enter the number

To program a feature:
Enter the name
Confirm

bc
Enter time of appointment
2a
3d
ef
jkl
o mn
Services
follow informations displayed on the screen
Dial the number of the appointment destination set

The 'Appointment programmed' icon is displayed on the welcome page.
26
7
At the programmed time, your telephone rings:

7.14
Configuring the audio jack of your telephone
By default, the audio jack of your telephone can be used to connect a headset, handsfree kit or loudspeaker.
Custo
Set
Plug jack
If your calls are forwarded to another terminal, the forwarding is not applied to the reminder call.
To cancel your reminder request:

Appointment
Erase

Headset
OR
Hands-free
OR
Speaker

The 'Appointment programmed' icon disappears from the welcome page.
7.15
Call the associated set
7.12
Identifying the terminal you are on
The number of another set can be associated with your set number (see Modify the associated number). To call it:
The number of your telephone is displayed on the 'Info' page.
Custo
Services
Consultation
Access the Info page using the navigator.
Associate servic
Call associate
7.13
Lock / unlock your telephone
Start the call
Lock
2a
bc
3d
ef
jkl
o mn
your telephone is locked/unlocked
Depending the displayed informations, enter your password or confirm
27
7
7.16

7.18
Forward your calls to the associated number
The Tandem configuration
If you have previously defined an associated number, you can forward your calls to this number.
Custo
Services
Consultation
Associate servic
This configuration lets you group two sets under a single call number. Your set is then the main set and the second set, usually a DECT set, is the secondary set. Each set has its own directory number, but the tandem number is that of the main set. When you receive a call, the two sets ring simultaneously. When one of the sets answers, the other set stops ringing. When all the lines of the main set are busy, the secondary (DECT) set does not ring. The secondary set can still be called by its own number, but in this case, the tandem function will no longer be taken into account. Most of the functions are common to the two sets, for example: forwarding, meet-me reminder, the various messages, etc., while others are specific to each set, for example: individual directory, last number redial, out of service, set padlock, etc. For more information regarding this configuration, contact the person in charge of your installation.
Overflow to associate
OR
Overflow if bus to associate
7.19
Create, modify or consult your intercom list (max. 10 numbers)
For forwarding when you do not answer

Ovflow busy/no to assoc
For immediate forwarding when your line is busy

Custo
Services
OR
OR
Deact overflow to associate
Apply
For forwarding if you do not answer or if you are busy
To cancel the forwarding to associate function

Interphone
follow instructions given on display
7.17
Modify the associated number
The associated number can be a phone set number, the voice mail number or the pager number.
My parameters
Services
associated

bc
2a
3d
ef
Modify
jkl
o mn
2a
bc
3d
ef
jkl
o mn
acceptance of the programming is displayed
Enter your personal code
Enter the new associated number
28
Compliance
Independently of the legal warranty that covers this appliance, it is guaranteed for 1 year, parts and labour, counting from the date indicated on your invoice. The invoice will be demanded if making a claim under the warranty. The warranty does not however confirm in the following cases: in the event of use that does not comply with the instructions given in this users manual, faults or damage caused by natural wear, damage resulting from a cause external to the appliance (e.g. impact, fall, exposure to dampness, etc.), noncompliant installation or modifications or repairs carried out by people who are not approved by the manufacturer or retailer. Warning: never place your telephone in contact with water. To clean your telephone, you may however use a damp soft cloth. Never use solvents (trichlorethylene, acetone, etc.) which may damage the plastic parts of your telephone. Never spray it with cleaning products. To avoid accidentally damaging the set telephone line connector, make sure you position the cord correctly in the compartment intended for this purpose. The ear piece and microphone area of the handset may attract metallic objects that may be dangerous for the ear. The wording is not contractual and may be subject to change. Some features of your telephone are controlled by a software key and the configuration of the unit .
howtoc
Declaration of compliance EC countries: we, Alcatel-Lucent Enterprise, declare that the Alcatel-Lucent IP Touch 4028 and 4029 Digital Phone products (that can be equipped with a Bluetooth handset) comply with the essential demands of Directive 1999/5/CE of the European Parliament and Council. A copy of the original of this declaration of compliance can be obtained from your installer. This equipement has been tested and found to comply with the limits for a Class B digital device, pursuant to part 15 of the FCC Rules. This Class B digital apparatus complies with Canadian ICES-003. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed ans used in accordance with the instructions, may cause harmful interference to radio communications. If this equipment does cause harmful interference, please contact your installer. Information relative to the environment This symbol indicates that at the end of its life, this product should be subject to special collection and disposal in member countries of the European Union, as well as in Norway and Switzerland. By ensuring this product is disposed of correctly, you will help to conserve natural resources and help prevent potential negative consequences to the environment and human health which could otherwise be caused by inappropriate disposal of this product. For further details about recycling this product, please contact the supplier who sold you the product. Alcatel-Lucent Enterprise, in keeping with its policy of constant product improvement for the customer, reserves the right to modify product specifications without prior notice. Alcatel, Lucent, Alcatel-Lucent and the Alcatel-Lucent logo are trademarks of AlcatelLucent. All other trademarks are the property of their respective owners. The information presented is subject to change without notice. Alcatel-Lucent assumes no responsibility for inaccuracies contained herein. Copyright 2007 Alcatel-Lucent. All rights reserved.
MU19005USAB-E800ed01-2807
29

ENT PHONES IPTouch-4028-4029Digital-OXEnterprise Manual 0907 US

Hochgeladen von

Dokumentinformationen

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

ENT PHONES IPTouch-4028-4029Digital-OXEnterprise Manual 0907 US

Hochgeladen von

Copyright:

Verfügbare Formate

Alcatel-Lucent OmniPCX Enterprise Communication Server

Alcatel-Lucent IP Touch 4028 Phone Alcatel-Lucent 4029 Digital Phone

How to use this guide

Numeric keypad. Alphabetic keypad.

Specific key on numeric keypad.

Display and display keys

Partial view of display. Display key.

Programmable keys and icons

Other fixed keys

Other symbols used

Managing your charges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 23

Programming your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 24

Using your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p. 9

Getting to know your telephone

Display and display keys

ouch 4028 Phone Alcatel-Lucent IP T

Left-right navigator: used to move from one page to another.

Socket for connecting headphones or a handsfree/speaker unit

Feature keys and programmable keys

Description of the screens

Tue 16 jan 2004

Info Anne Pascal

Tue 16 jan 2004 Menu Main Info Lock

Scroll bar: shows the position on a page

Lun 16 jan 2004 Menu Settings Appointment Main Info Lock

Up-down navigator: used to scroll through the content of a page.

Description of the screens

Call management screen

Incoming call icon

Time and status icon

Tue 16 jan 2004

Time and status icon

Pop-up display of features accessible while the call is taking place

Application screen Events screen

Using your telephone

Dial the number for your call

Lift the receiver

Lift the receiver

Press the key next to the 'incoming call' icon

Using the telephone in 'Hands free' mode

You are on a call with the destination number

Press and release

Terminate your call

For the attendant, dial '0' (by default).

You are on a call with the destination number

Press and release

If the internal or outside number does not reply:

Broadcast a message on the loudspeaker of the free terminal

Request callback to a busy terminal

Send a written message

Send a voice message

Using your telephone

Activating the loudspeaker during a call (receiver lifted) - Speaker

Make calls via your programmed call keys

the loudspeaker key flashes

You are on a call with the destination number

Activate loudspeaker (long press)

Access the 'Main' page

Call the selected party

The key is no longer lit

Calling from the common directory

Adjust volume (9 levels)

Deactivate loudspeaker (long press)

Your terminal has access to a common directory of outside numbers.