Student Government of Seattle University Representative Assembly Meeting Meeting Minutes November 20, 2013 CHDN 144 at 6:00

p.m. I. Call to Order Mallory calls the meeting to order at 6:01 PM Roll Call (initial on the line) Eric Chalmers, President _________ Mallory Barnes, Executive Vice President _________ Bharat Bhojwani, Vice President of Finance _________ Brady Carlson, Vice President of University Affairs _________ Dominic Ortiz, Senior Representative _________ Raquel Davalos, Junior Representative NOT PRESENT Samantha Marshall, Sophomore Representative_________ Austin Kawano, At-Large Representative _________ Haley Bayuga Graff, At-Large Representative _________ Clark Huey, Multicultural Representative _________ Tanary Gomez, Commuter Representative _________ Phat Nguyen, Transfer Representative _________ Nora Almunif, International Representative _________ Brandon Moak, Students with Disabilities Representative NOT PRESENT Kristen James, Athletic Representative _________ Karen Gallo, Non-traditional Representative _________ Meggie Green, Freshman Representative _________ Owen Goetze, Freshman Representative _________ Approval of the Minutes The motion passes unanimously to approve the minutes with Representatives Marshall and Gallo not present.

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IV. Public Comment Christine and Keenan A. Christine: The Perspective of a Smoker on Campus Representative Kawano: Can you update us because most of SGSU is new this year? Response: I am not a fan of it, I do not think that it is the way to go about it; I would prefer the gradual steps (50 ft rule and taking ashtrays out of that zone which is confusing). I know that a big issue is security. I dont have any opinion on that. The biggest thing brought to my attention last year, students who are not smokers do not like smoke in their face. Im a very conscious smoker. I make an effort to be all the way to one side or by the ashtrays. Representative Ortiz: When you came last year, do you feel that your opinion was heard? Response: Honestly no, it went from thinking about it to being completely tobacco free. I feel

that this was a really drastic jump. I respect what UW did going tobacco free in smaller steps. Representative Green: Do you have any ideas on how to transition? Response: Move the ashtrays into areas outside the line, draw the lines, and more clearly mark the designated smoking areas and get people accustomed to the fact you cant smoke everywhere on campus. B. Keenan Kurihara, last years Multicultural Representative: CES, Memo on Transgender Housing and Gender Inclusive Restrooms, Tobacco Free v Smoke Free a. Issues with CES - Lack of prompt responses and follow-up regarding room requests - Works at Office of Undergrad Admissions (given response within 24 hours) but when requesting as a student, response time is lacking (ranging from a day to a week) - Requests from rooms should be taken in order of reservation, but noticed that there is hesitation to give rooms to more important events (esp. STCN 110/160) - Students should be given the priority, not organizations, for profit b. Memo on Transgender Housing and Gender Inclusive Restrooms Sense of urgency placed on certain initiatives (memo on transgender housing and gender inclusive restrooms) - Quick changes should be addressed immediately, but there is no movement to act - If SGSU has to front the bill, do whatever is necessary - There should be a sense of urgency c. Tobacco free v smoke free There should be a distinction, smoke is what impacts other people, not just yourself, leaning towards supporting smoke free instead of tobacco free

President Chalmers: Can you talk about your role in the diversity task force? Response: I am the undergraduate representative for the diversity task force. The main purpose of the task force is to address the current campus climate regarding diversity. It is in the planning process at the moment. The body is made up of faculty, staff, and students. The recommendations, due next quarter, will be taken seriously. This is because of a committee made several years ago was not taken seriously. It is important for us to have a clear communication channel with SGSU. Please share anything you want with me to take back to committee. Representative Bayuga Graff: I was on a committee that discussed a lack of multicultural competency trainings. Im wondering if thats something that has been brought to attention of the task force. Response: The law school student representative in the first meeting brought that up. We are all equally responsible and our say is equal in this task force. Representative James: You talked about preferring smoke free or tobacco free, but if you looked

at the things that tobacco free stand for would that change your mind at all? Response: I know it alters the purpose and motivations of smoke free or tobacco free. I think tobacco free should be after smoke free. The direct effect on campus first is that smoke free will create a good immediate effect, but thats a secondary argument. Executive Vice President Barnes thanks Christine and Keenan for coming in V. Guest Speakers Tim Marron, Director of Public Safety A. Introduction and Comments - Director of Public Safety since June, background in Puyallup Policy Department and at Evergreen College - Evergreen wants to modernize their police department especially with the Cleary Act - Seattle University is facing the same modernizing issues - Last year they brought in consultants on public safety: emergency preparedness, title nine, clarity of mission, adequate training, and staffing - The administration will and backing is there - Margolis and Healy the consultants hired on to improve safety - What are the goals? What is the context? - Primary mission: protect lives and property of the Seattle University Community (lives first, property second) in the past that has been confused - They have confused themselves as a junior police agency, but that is not true, safety is the focus, not enforcement - To understand what it means to monitor safety, you have to look at the context of the neighborhood no different from any other urban area, we live in a busy neighborhood - Thats why we have to look at staffing and what our staff are doing - 155 registered sex offenders in a mile radius - We live in a busy area, the public safety department has to be focused on the area, not on enforcing policies on students - Four main areas: emergency response (medically/criminally), crime deterrence and detection, emergency preparedness, community outreach (not public relations outreach v programming for sexual assault and defense) - Training has been done to improve response (Seattle police department (20hr), report writing, interviewing for documentation (8hr)), UWPD security academy - Equipment: Segways, trauma kits, automatic defibrillators, ballistic shields, uniform - Segways: 5 cardiac problems on campus last year, cutting down response time and cover more ground, Evergreen used them for four years - Drills practice shooter response every weekend, practice emergency medical response often over weekend, response time is timed and based on efficacy, daily practice scenarios with use of force skills - Hired four professional dispatchers, one who lead, dispatched for 15 years, was a trainer, supervisor - Patrol focus: actively seek threats to life/property (segways help), greatly increased patrol coverage 1000 miles on each segway, reduced response time, automatic defibrillator/trauma kits immediately great investment

Campus emergency preparedness, plan revision, drills on earthquakes, active shooters, medical emergency, mass notification, outreach - Seattle University Emergency Management Team: First meeting in mid-November, identify roles, responsibilities, and procedures - Emergency procedures posters in all the buildings - Staffing five uniforms rotating at any time (one supervisor, four uniforms), increased active patrol presence - Uniforms (clearly defines jurisdiction, limit of authority, visibility, role as safety officer v. law enforcement), dark blue outfits created issues, went to uniform that was more clear - Priority on community safety, who is actively watching for problems - Partnerships: Housing and residence life, CAPS, Facilities, off-campus group, role clarifications viewed as resource, not enforcement - Self-defense programs, two officers in victims advocate role, but encouraging victims advocate on campus - Safehawk app B. Q & A Vice President of University Affairs Carlson: I was on that focus group last year. One of the big concerns for students is the emphasis on safety v. enforcement. Response: Thank you, I think the guidelines make a difference. They enjoy the job more Representative James: I was wondering if there is a difference between officers in blue and red? Response: Some have not transitioned over yet. Representative Bayuga Graff: Two questions. One is if the victims advocate training. Is that geared only towards assault? Response: Its primarily towards sexual assault and are broadly applicable to victims of any sort of crime. We are giving that training to all officers. Representative Bayuga Graff: The language of victim v. survivor is interesting to me. Are nighthawk trained as dispatchers? Response: No, they are mostly students. Representative Bayuga Graff: I only say because the other night I was told that maybe I should just walk because I was ninth in line. Response: This is my concern with the nighthawk program, but my problem with it is sending a student driving into a danger zone to get other students. We should be expanding the program and it should be full time staff with vehicles with big capacity. If students are going to rely on it we should do it right. Representative Almunif: What would you say the biggest concern of public safety right now is? Response: There are several. One is the threat of harm to the students from non-affiliates. We are addressing that with awareness and training. The second is sexual assault and violence. It is way under reported. We need more resources, training, outreach, and avenues in that way. Representative Ortiz: As far as the reporting issue, there is not a large female representation

amongst the staff. I know most are member and sometimes aggressive looking. I think something that could be focused on is community outreach. Its the idea that they are up on a Segway, which they are above us and red sometimes evokes certain emotions that arent community. Response: Absolutely. Weve been engaging in a cultural change. Everything you said, Ive said on a daily basis. Those interactions have changed drastically. Representative James: If I were in an incident, I dont know what number I would call. What number would I call? Could there be a way to publicize that? Response: If you are in a situation that I need help right now call 911. We scan their channels and know when they are responding to the university. All the other numbers are on the website. Representative Gomez: Im a commuter student. My classes get out at six and its this dark outside. I have been noticing that there are not as many officers after dark in places that are not lit very well. Response: The limits of the nighthawk are huge. I think that its critical to provide students with more. It needs to be organized and funded by the university. We are thinking of creating a regular shuttle service. Representative Kawano: What does public safety need to enforce the policy of no smoking within the 50 feet of campus? Response: Our priority is not as the tobacco police. Our officers need to be watching out for the community members safety. If our officers are handing around tickets for enforcement, then that red uniform is not the color of help, but enforcement. Tobacco enforcement would not jive with the current state of our mission. Tim Marron: My email is always on. Im always available to every community member at marront@seattleu.edu EVP Barnes: Thank you so much for coming in. Marron: Its impressive to see the high-level of community engagement here. VI. VII. Old Business - None New Business

REPA 20131120 Non-Traditional Representative A EVP Barnes seeks a motion to add a new item to the agenda: inducting Karen Gallo as the nontraditional representative. Moved by Representative Almunif Seconded by Representative Huey The motion passes unanimously. Karen Gallo has been sworn in as the 2013-2014 Non-Traditional Representative for SGSU. REPA 20131120 University Affairs Committee Update (Brady Carlson) D A. Alex Koruga, Budget Advisory Committee

CFO wants feedback on whats going on in the campus (professors, student) Three meetings so far: hybrid learning, space deficit, no more across the board budget cuts, largest donor campaign in SU history, integrating academics with career advising, looking at next years budget, trying to make cuts that dont affect the university as a whole Spent a meeting defining what they can talk about, where is the school going? Purchased laundry building on Columbia (space deficit)

President Chalmers: What has the conversation about a base-budget request? Response: The main concern is that we need more information on that, because she already knows about that request. There was no conversation about that. Representative Huey: Some constituents have approached me with concerns about the budget. I was wondering of any resources you could refer them to about the budget? Response: I could email you with some names. You could use my name as well. She is very open about communication. VP of Finance Bhojwani: If some asks questions about budget, ask them for their email and tell them youll get back to them to know what you should and shouldnt say. B. Mallory (BOT for Student Development) - Two big topics sexual assault policy and synthetic drugs - Sexual assault policy is a very rigid policy, a part of Title IX certain requirements that must be met, what are ways we can provide students with resources if they are involved in a situation - It takes about two months to go through a sexual assault case, they acknowledge the length of the process, the school makes an effort to provide conseling to affected students; - However there is a lack of availability of CAPS, serious concern among students - There has been an increases in use of synthetic drugs and what effect it will have on the student population, a survey on campus will be handed out (reality v. perception disparity) - President Chalmers (adding): the question about CAPS was not fully addressed in terms of expansion of staffing C. BOT (Catholic and Jesuit Identity): watched reflected video going to trustees, going through different questions based on day to day experiences D. Finance Committee, Investment Committee are undisclosed but information that can be available will by the end of next week E. Rank and Tenure have not yet met, BOT land and facilities have not met F. Academic committee (enrollment up for undergrad, down for grad) G. Campus Store Advisory Board store financials, private information, shifting towards more e-books, new website homepage coming out soon H. Presidents Sub-Committee for Sustainability coming soon REPA 20131120 TFCEC Update & Present (Austin Kawano, Nicole Gaddie) D - Co-chairs of Tobacco Free Committee

GSE has a new committee member, SBA opposition is voicing their opinions Peer enforcement that day, SGSU is inviting to do peer enforcement as well Marketing is up, tonight the flyers will be around smoking receptacles Finalized SUSS questions Continuing research with peer 11 heavy-weights and Jesuit institutions Draft of the resolution is done Nicole Gaddie is here because this is one of the biggest issue she worked on last year, keep the conversation going - The resolution is directional before the new information from SUSS comes out - Resolution v memo, resolution is the highest thing we can pass (most formal), gives exploration committee direction and where things are headed Representative Gallo: Do you have an estimate on how many students smoke? Response: The survey is not statistically significant, but 3% smoke daily, but the perceived use of tobacco is much larger (79%). Representative Marhsall: What do you want from us as a group moving forward? Response: We need this resolution to be voted on by December 4. Note: This is a draft, question marks mean unclear passages. REPA 20131120 Divestment Statement Work Group A - Goal is to develop a statement that encompasses different opinions coming to light during the representative assembly - Owen tried to emphasize that we want to work collaboratively, not that one group is trying to take control of the whole situation - Dominic speaking as an SGSU of the present, not the future SGSUs - Mallory as we transition we can make SGSU aware that they do not have to hold to the same resolutions year to year Advisor Robison: The sentence with overwhelming majority of the student body, where does the data come from? I want you to be able to back it up. Response: It was more a strategic assumption. VP of University Affairs Carlson: We were elected by majority vote because we were elected by majority opinion. EVP Barnes: If we changed the language, I think that the sentence is fine. The sentence is changed. Representative Huey: Why was endorses chosen as the verb in that sentence? Response: Technically they were asking for an endorsement and it is a more general statement. President Chalmers seeks a motion to approve the Student Government of Seattle Universitys Statement on Divestment Moved my Representative Ortiz Seconded by Representative Goetze The motion passes unanimously with one abstention from Raquel

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Officer Reports: A) Eric Chalmers-President: a. Sexual assault feedback led to the administration to create a sexual assault advisory board b. Board of Trustees tomorrow: Capital campaign, Gala, Re-branding c. Gender inclusive restrooms put forward for a quote ($2600-3100) B) Mallory Barnes- Executive Vice President a. Inviting new speakers b. Reviewing office hours and attendance c. Ordering new name-tags C) Bharat Bhojwani- Vice President of Finance a. Bring in the budgets for projects D) Brady Carlson- Vice President of University Affairs a. Getting the word out on committees, sending out emails to different groups b. No forum non-business days (Thanksgiving) E) Representatives a. Dominic Ortiz, Senior Representative: Working on the budget, waiting on quotes, hard numbers on the 4th, looking into possible SGSU clothes b. Raquel Davalos, Junior Representative NOT PRESENT c. Samantha Marshall, Sophomore Representative: Halfway there, input on CAPS d. Austin Kawano, At-Large Representative: Tobacco free, Appropriations meeting last Saturday e. Haley Bayuga Graff, At-Large Representative: Campus walk to assess campus lighting, establishing goals, diversity education for SGSU f. Clark Huey, Multicultural Representative: Represented SGSU at Alpha Sigma Nus Seattle University experience dinner, Korean Student Union Chuseok event, TSA Hot-pot event on Friday, Appropriations on Saturday, this Saturday for UFC typhoon relief/Barrio hype night g. Tanary Gomez, Commuter Representative: Commuter and Transfer Student Potluck, met with Tim and Director of CTSL on Monday to discuss safety and issues h. Phat Nguyen, Transfer Representative: Events with students, transfer ambassador meeting i. Nora Almunif, International Representative: Implementing a student retreat for international students j. Brandon Moak, Students w. Disabilities Representative NOT PRESENT k. Karen Gallo, Non-Traditional Representative: Professional Development for Finance and Accounting Club l. Kristen James, Athletic Representative: Red Friday (milkshakes and dessert, 50 cents off) m. Meggie Green, Freshman Representative: Divestment Statement n. Owen Goetze, Freshman Representative: Divestment Statement, feasibility of compost bins in bathrooms o. Logan McDonald, Internal Chief of Staff: Minutes, petition initiative

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F) Advisors a. Nicole Robison: There is not a lot of time left Committee Reports A. PAB: Blind spots (finance) in SUSS, Draft out before Thanksgiving break B. Steering: Housing keeping stuff, adjustments to the events policy, input welcome C. Appropriations: Short meeting Saturday, rolling over surplus to next meeting D. University Affairs: Meeting with Coca-cola, planning on asking about bottle-cap drive towards a sustainability fund, seeing if there is money for halfway there, senior week, forums

X. Announcements - VSA doing a video to say thank you for the video for Thanksgiving - Mens soccer at 5 PM tomorrow XI. Adjournment at 8:09 PM