ORALPRESENTATIONOF WRITTENREPORTS

Lecture5 Dr.MohammedKabirul Islam

ORALPRESENTATION
Everydayonecommunicateswith
Customers Colleagues Associates Supervisors Employees Employers

Tobeeffective,onemustmastertheartof
Rhetoric Persuasion Oralpresentation

ISSUESINIMPROVINGORAL PRESENATION
Methodsofpreparationofeffectiveoral presentation Kindsoforalpresentation Waysofdeliveringthepresentation Strategiesforeffectiveoraldelivery Strategiesforeffectivenonverbaldelivery

STEPSFORPREPARINGORAL PRESENTATION
Determinepurpose Analyzeaudienceandoccasion Selectmainideasforthemessage Researchtopic Organizedataandwritedraft Createvisualaids Rehearsethetalk

DETERMINETHEPURPOSE
Goalofcommunication
Inform:(Objective:togivelistenersbettercomprehensionofan issue,ideaorprocess)
Clarify Secureunderstanding Explain

Persuade:Objective:tomakelisteners
Acceptproposal Acceptclaim Theywilldoasasked

Entertain:Objective:entertainmentthrough
Wit Humor Stimulatingstatements

ANALYZETHEAUDIENCE
Messagemustbeadaptedtotheaudience. Forthispurposeoneneedstoknowthe audiences
Size Range Occupation Interests Goals

SelectMainIdeasofMessage
Select
Maintheme Coreideas

Initiallyideasare
Disorganized Haphazard

Selectthoseideasthatare
Workable Offerunifiedtheme

Subsequentlygatheradditionalideasinsupportofcore ideas

RESEARCHTOPIC
Researchforcollecting
Facts Data information

Researchresultsin
Droppingsomeinitialideas Addingnewones

ORAGANIZEDATAANDWRITETHE DRAFT
Gatherinformation Order/sequence/arrangeinformation Forminitialoutlineandwritethefollowing
Introduction
Openingremarks,preface,greetings Clearlystatepurposeofspeech Layoutagendaoftalksgivingaudienceclearunderstandingofmajortopicsto becovered

Body(textordiscussion):Include
Evidence Data Supportinglogic examples

Summaryorconclusion
Remindaudienceofmainideascoveredintalk Ifyouconclude,giveinferencesdrawnfromthedata Giveanendingorclosingtoyourremarks

REHEARSETHETALK
Purpose:Tobecomemorecomfortablewiththe
Presentation Itsmaterials

Pointstokeepinmindwhenrehearsing
Imagineaudienceinfrontofyou Usetransitionalphrasesandsentencestoshowlistenerschange ofideas Avoidlongsentencesandunusualwords Takeeachmainpointoneatatimeandpresenteachwithits supportingunit Includevisualaids,notes Anticipatequestionsfromaudienceandconsiderthoughtful answers Stopatallottedtime.Cutandrevisespeechuntilyoucandeliver itwithinthetimelimit

KINDSOFORALPRESENTATIONS
Inform Persuade Entertain Motivate Inspire Eulogize Short(1to10minutesinlength) Long(10minutestoanhour)

WAYSOFDELIVERINGORALMESSAGE
Extemporaneous
Preferredbyaudiencesandspeakers Speakerusesnotesoroutlinejottedin3inchby5inchcardsorfull sheetofpaper Tobeusedwheneverpossible Allowsmoreeyecontactwithaudience,establishesrapportand enableseasymovements

Reading
Notrecommended Usedwhengivingimportantpolicystatementsorspeecheswhereitis crucialnottomakeamistake

Memorization
Difficultandtimeconsumingtomemorizelongspeech.However,few wordsofastatementcanbememorized Fewspeakerstodaymemorizecompletespeeches Methodnotrecommended

Impromptu
Givenwithoutanypreparationorforewarning

STRATEGIESFOREFFECTIVEVERBAL DELIVERY
Pitch Rate Volume Vocalquality Pronunciation

STRATEGIESFOREFFECTIVENON VERBALDELIVERY
Posture Movement Gestures Facialexpressions