Minutes of September 10, 2013 Church Board Meeting

Present T.J. Blaind (D) Walter Burt (E) Andrew Kritzer (D) John Marshall (D) Tim Newar (E) Nat Pearson (D) Derk Prinzen (E) John Tedford Jeff Van Noy (E -Chair) Terry Weinert (D-Chair) Mike Yearwood (E) Mike Yearwood opened the meeting in prayer Absent Bill Britton (D) Michael Markiewicz (E) Richard Gobeil (E)

Acceptance of Minutes
Terry W. moved acceptance of the minutes from the May 27, 2013 meeting. John M. seconded. Motion carried.

Business from Minutes

Honorary Elders o Has the boards acceptance of Keith Donnan and Bob Sharpe been conveyed to Keith & Bob, and the congregation? o John T. to address this.

2 Service Format January 2014

The elders brought the following motion to the church board: Mike Yearwood makes the motion to the church board that we begin the two service format in January 2014. Tim seconded. Discussion: o John T./ Mike Y./Nat P. provide updates on various meetings and discussions that have taken place in planning for the move to 2 services. o Nat P. forming and leading a team for the 1st service, and is in the process of working through maintaining 3 teams for the 2nd service. o John T. discussed timing (touching on moving the offices, the renovation plans, etc.). The board needs to be confident that the timing is right. o Mike Y. suggested we change the proposed time between the services from 30min. to 45 min. resulting in a 9:00am 1st service, and 10:45 2nd service. o Key concerns discussed: Addressing the perception of creating 2 churches. How does the leadership (church board) look after 2 bodies?

How do we effectively communicate to the 2 groups and between the 2 groups? Since we are creating 2 cultures, we need to use GO and other ministries/programs to promote unity amongst the entire church. We need to be cautious how we present the proposed end date/evaluation date of May 2014. It is not to be construed as a safety valve. If the plan is for the 2nd service to remain unchanged (with the exception of time) will this be possible with the change in worship leadership? Are we taking something away from the 2nd service? On the flipside, are we adding to the experience for some in both services by giving people what they want? The congregation needs to trust that the Board is confident that the timing is right and that we are being led by the Spirit. Following the above discussion, Terry W. moved to commence 2-service format in January 2014. Nat P. seconded. Each member was then given the opportunity to share any final thoughts on the matter. Motion carried. Moving forward this will be shared with the congregation at the October 6, 2013 Town Hall. It was agreed that it can be shared amongst those serving in worship immediately.

FEB 3% ASK
As outlined in the FEB Central document Stronger Together, FEB Central is requiring member churches to contribute 2% of their income (excluding foreign missions, building or special funds) towards the Regional Operating Budget, and 1% of their income (excluding foreign missions, building or special funds) towards church planting/planters, by the end of 2015. Discussion: o Do we see value in remaining part of the Fellowship? In general the consensus was yes o It was agreed we would send representation to the September 22 meeting in Napanee. John T. would attend and ask Roger/Heather Heidt to attend on behalf of GO. Terry W. agreed to represent the deacons. Walter B. or Derk P. would represent the elders.

Prescriptions from FEB weekend.

Both the elders board and deacons board have independently considered which board should be responsible for the various prescriptions provided by Jack Hannah and Bob Fleming following the weekend seminar they conducted at Parkdale. Collectively, the church board agreed to divide them as follows: o Vision/Values Elders o Staff Positions Elders o Systems Elders o Website Deacons o Communication Deacons o Recruit/Train Volunteers Elders o Celebrate what the Lord is doing - Elders

Fellowship Convention in Vancouver (November)

T.J. Blaind moved to send John Tedford, Aaron Liscombe & Sarah Liscombe to the Fellowship Convention in Vancouver (November 2013). Tim N. seconded. Motion carried.

Schedule for Fall 2013

Church business meeting currently scheduled for Dec 1, 2013. It was agreed to shift the meeting to December 8, 2013. Jeff V. will be away essentially the last 3 weeks of November. Church board meetings will be October 21st and November 18th.

Meeting Adjourned