Attachment A - Amended 6/26/2013 For Local Governments Requesting a 2014 Capital Appropriation

I.

Project Basics 1) Name of the local government or political subdivision that is submitting the request: City of Grand Rapids 2) Project title: Grand Rapids Regional Performing Arts Center 3) Project priority number: One 4) Project location (please list town(s)/city(ies) and county(ies): 720 Conifer Drive, Grand Rapids, Minnesota (Itasca County) 5) Ownership and Operation: Who will own the facility: ISD #318 (Grand Rapids Public Schools) Who will operate the facility: Reif Arts Council Names of any private entities that will occupy/use any portion of the building: Reif Arts Council, Itasca Orchestra and Strings Program 6) Project contact person (name, phone number and email address): Tom Pagel, City Administrator 218-326-7626 tpagel@ci.grand-rapids.mn.us

II. Project Description 7) Description and Rationale: Provide a brief project description and rationale (one page maximum). The City of Grand Rapids is requesting $3,897,000 in state bond funding to design, renovate, construct, furnish and equip the Myles Reif Performing Arts Center in Grand Rapids, Minnesota. This request is being matched by equal funding from local and regional capital contributions and grants. For over 30 years the Reif Performing Arts Center has welcomed audiences, students, artists and families to create, enjoy and participate in theater, dance, film and music performances. From local orchestra musicians and community theater actors to world class performers, the Reif has enriched lives of residents from throughout the region.

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Each year the Reif Center engages nearly 25,000 paying patrons from throughout the region to experience the 40+ national and international touring arts performances. More than 7,000 school students experience live, professional children's theater performances, often for the first time. While 40 % of our patrons travel more than 25 miles one way, schools frequently travel up to 60 miles and more. The Reif hosts extended artist residencies that serve 9 rural school districts and provides a home for at least a dozen performances by area dance, theater, orchestra and choral organizations. A total of more than 43,000 people from throughout the region utilize the Reif Center each year for classes, performances, rehearsals and various meetings. It is, in fact, the community's "front porch". The Reif Center has served this region brilliantly as a center of cultural exchange, education, business and employee recruitment and entertainment. But after 30 years of intense use and significant changes in the community and the performing arts world, the Reif Center needs renovation and expansion. We are keenly aware of the revolution in theater technology, along with performer and audience expectations. This renovation and expansion will provide a 21st century theater experience, for the artists, audiences and students of the region including technological upgrades to lighting, sound and theater equipment, a new studio theater for smaller performances and rehearsals, accommodations for the changes in professional touring theater, and Changes will also allow enriched student arts experiences, including new theater, dance and orchestra program opportunities, interactive telepresence for distance learning in the arts, and a safer more secure environment for students and audiences. We can ensure a safe, accessible and functional environment, including complying with current American with Disabilities requirements, expanding the lobby and entrance to accommodate growing audiences, bringing the facility up to modern building codes, improved basic sanitary needs (bathrooms), and a generally updating of worn and dated finishes. Changes will result in new revenues and economic opportunities including 60 additional seats in the main auditorium for sold-out performances, 200 additional seats in a new studio theater for smaller events, one new, additional dance studio for classes, a new theatre classroom and multi-purpose space, and an expanded lobby to host community gatherings 8) Square Footage: For new construction projects, identify the new square footage planned. For remodeling, renovation or expansion projects, identify the total square footage of current facilities, the square footage to be renovated, and/or the new square footage to be added. The existing 36,514 square feet will be renovated and an additional 16,636 square feet will be added, for a total of 53,150 square feet.

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III. Project Financing The following table describing the total amount of financial resources needed and the proposed uses of funds must be submitted for each project. Enter amounts in thousands ($100,000 should be entered as $100). Enter the amount of state funding requested on the line State GO Bonds Requested. Uses of Funds must show how all funding sources will be used, not just the state funding requested. Sources of Funds total must equal Uses of Funds total. In most cases, the state share should not exceed 50% of the total project cost. Do the project cost estimates below include inflation? Yes X No Sources of Funds Prior For For For Dollars in Thousands Total Years 2014 2016 2018 State GO Bonds Requested Funds Already Committed State Funds City Funds County Funds Other Local Government Funds Federal Funds Non-Governmental Funds Pending Contributions City Funds County Funds Other Local Government Funds Federal Funds Non-Governmental Funds l TOTAL* Uses of Funds
Dollars in Thousands

3,897

3,897

250
250

250
250

3,347 500
Prior Years

3,347 7,794
For 2016 For 2018

7,294
For 2014

Total

Land Acquisition Predesign (required for projects over $1.5 M) Design (including construction administration) Project Management Construction Furniture/Fixtures/Equipment Relocation (not bond-eligible) TOTAL* * Totals must be the same.

75 425

270 6,068 956

75 695 6,068 956

500

7,294

7,794

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IV. 10)

Other Project Information Project schedule. Identify the date (month/year) when construction crews are expected to first arrive on site, and the date (month/year) when construction will be completed with a certificate of occupancy. Anticipated Start Date: July 1, 2014 Anticipated Occupancy date: May 1, 2015 (For facilities projects, this information will also be used to calculate an inflation cost, using the Building Projects Inflation Schedule posted on the Minnesota Management and Budget website. 11) Predesign. For projects with a total construction cost of $1.5 million or more: Has a project predesign been completed? X Yes No

If so, has the predesign been submitted to the Commissioner of Administration? 12) X Yes No (sent 6/24/13)

State operating subsidies. Identify any new or additional state operating dollars that will be requested for this project. (Specify the amount and year, if applicable None Sustainable building guidelines. Discuss how the project meets or exceeds the Minnesota Sustainable Building Guidelines established under Minnesota Statutes, section 16B.325, which may be found at http://www.msbg.umn.edu/. These are now mandatory for all new buildings or major renovations receiving state bond funding. It is our intent to meet or exceed guidelines. We have several opportunities to do this. For example, we are replacing the HVAC system and will be selecting new theatrical lighting systems for the theater. We can developing a more sustainable lobby and office space. The architect (Tom DeAngelo of Architectural Alliance) and the theater consultant (Paul Whitaker of Schuler Shook) understand the standard will advise us on how to best comply.

13)

14)

Sustainable building designs. Explain the extent to which the project will use sustainable building designs, if applicable. It is the intent of the City to meet the State of Minnesota Sustainable Building Guidelines. This project is currently in the schematic and design phase, and these issues will be specifically addressed during this phase.

15)

Resolution of support and priority designation. Has the governing body of the applicant passed a resolution of support (which indicates the projects priority number if the applicant is submitting multiple requests)? X Yes No If so, please attach the signed resolution. If not, please indicate when the resolution will be coming (and forward the resolution to MMB when available): The resolution was adopted by the City Council on June 24, 2013, and attached.

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Councilor Sanderson introduced the following resolution and moved for its adoption:
RESOLUTION NO. 13- 61

RESOLUTION SUPPORTING AND AUTHORIZING SUBMISSION OF AN APPLICATION TO MINNESOTA MANAGEMENT AND BUDGET

REQUESTING FUNDS FROM THE 2014 STATE APPROPRIATION FUNDED FROM$ TATE GENERAL BONDS
FOR DESIGN, RENOVATION, CONSTRUCTION AND EQUIPPING THE

REIF REGIONAL PERFORMING ARTS CENTER IN GRAND RAPIDS, MINNESOTA.

WHEREAS, Minnesota Statues section 16A. 86 sets out the process by which local governments may
request state bond appropriations for capital improvement projects; and WHEREAS, Local governments are invited to submit capital budget requests to Minnesota Management

and Budget( MMB) by June 21, 2013; and

WHEREAS, the City of Grand Rapids has submitted an application to MMB requesting funds be included

in the 2014 bonding bill for the design, renovation, construction and equipping of the Reif Regional
Performing Arts Center; and

WHEREAS, the Reif Center is a regional hub for the performing arts; and
WHEREAS, the City of Grand Rapids has determined that improvements and expansion to the Reif

Regional Performing Arts Center will have a positive economic impact on the community, will enrich and better serve residents of our region, and will enhance educational opportunities for area students; and
WHEREAS, requests for appropriations funded from state general obligation bonds must be

accompanied by a resolution of the governing body of the applicant; NOW THEREFORE BE IT RESOLVED that the City Council of Grand Rapids authorizes the submission of a
request for 2014 state appropriations funded from state general obligation bonds to assist with this project of state and regional significance and assigns it the top priority.
Adopted this
24th

day of, June 2013.

Dale Adams, Mayor Attest:

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Gi15e ,

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Councilor Christy seconded the foregoing resolution and the following voted in favor thereof: Christy, Zabinski, Chandler, Sanderson, Adams; and the following voted against same: None, whereby the
resolution was

declared

duly

passed and adopted.

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