Motivation Preparation Process Presentation Sequence

Effective Slides
Visual Aids

93% How you present

7% What you know

Say

Say and Do

Start on time Know your audience

Define your purpose Gather data Organize Practice!

Before preparing your presentation know audience

Number Needs, interests, and concerns Knowledge level Motivation level

 Inform Persuade Negotiate Entertain

 Collect evidence Determine main points (2-5)

Prepare charts and graphs

Place data into the appropriate section:

Introduction Body
Topic #1 Topic #2 Topic #3 Conclusion

Questions

Say what you are going to say, say it, then say what you just said.

3 point technique

Contrast & Compare

Alphabetical

Problem-CauseSolution

Chronological

Inductive Reasoning

Practice

Revise

Infinite loop!

Leave it for a few days

Ensure that audience needs are met:

Stand in the audience shoes :

Does it flow logically? Is every slide relevant to the stated

purpose?

Is it suitable to all age groups

attending?

Content
Structure

Any presentation structure is composed of: an opening, a body, and a closing.

1. Build rapport 2. Start 3. Present main points 4. Conclude

 Help audience trust you and feel that you care Start building rapport before you begin with your
presentation
Mingle; learn names Make a good first impression

People listen to people they like

Tell them what you are going to tell them . . . . . . then tell them . . . . . . then tell them what you told them.

 Clearly define topic and purpose

Make audience think

Lay out schedule

 Main point Transition Main point Transition Main point Transition Give supporting evidence Give examples Get feedback & questions from audience
Maintain focus on audience (listen!)

Let the audience know the presentation is over with a final slide asking for Questions?

Keep slides simple

Maintain a consistent, easy-to-read style

Language, Colors, Font

Accurate spelling and grammar

7 x 7 rule:
Max 7 lines per slide (3 5 is best) Max 7 words per line

 Make sure to keep your slides simple.

With too much text on each line, the audience will be trying to read what you write while you are talking. This will be very distracting to both you and your audience. Maintain a consistent look and feel within each slide, and from one slide to the next. Create high contrast between background and text Dont try to squeeze many thoughts onto one slide.

Avoid:

Sound effects Slide transitions Fancy layouts Too much clip arts More than 3 bullet levels

 Keep them simple and consistent Dont use more than five colors for charts or
graphs

Dont use more than two colors for text Use colors with high contrast Be careful with red because eyes will
naturally go there first

 Font is like colors, use sparingly.

Minimize use of italics, bold and shadows. DO NOT USE ALL CAPS. Normal
capitalization is easier to read.

Lower case is easier to read.

 You should not have to ask:

Can you see that in black

Titles should be 38 to 44 pt. font size Text should be 28 pt. to 32 pt. font size
44 pt.
32pts.
28pts.

40 pt.
24 pt.

36 pt.
18 pt.
14 pt.

 Avoid errors and typos. They look

very unprofessional.

People will not take you seriously.

Use diagrams to enhance: Communication:

(easier to understand)
Spatial memory

Impact:
(less cognitive, more appealing to emotion)

 Keep them simple Give the punch line in the heading Follow 10-second rule Make chart serve the audiences needs, not
yours

Elements of Dynamic Delivery

55% Body Language

38% Voice

7% Content

How your presentation counts?

Think: will the audience be able to understand this within 10 seconds?

Let the chart or graph sit for 10 seconds once you have put it up on the screen Keep it simple Think: does this enhance the value of what I am saying? Think: will the audience be able to understand this within 10 seconds?

Used well:

Used Poorly:

Enhance understanding Add variety Illustrate complex ideas Support claims Have a lasting impact

Cause distraction Make presentation

confusing

Will lose the audience

Thank you!!