Internationa l Safety Management Code

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CONTENTS
vIntroduction vGeneral Description vSafety And Environmental Protection

Policy vCompany Responsibility/Authority vDesignated Person s! v"aster#s Responsibility/Authority vResources $ Personnel vDevelopment of Plans vEmergency Preparedness

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INTRODUCTION

International Safety "anagement Code means the International "anagement Code) vfor the Safe operation of ships and vfor Pollution Prevention

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INTRODUCTION Emphasises that every company should) vdevelop, vimplement and vmaintain a Safety "anagement System (SMS) to the Code

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INTRODUCTION This does not mean that the ode is trying to tell the ompany how to go a!out running their !usiness. It is up to the ompany how to go a!out implementing the odes. The ornerstone of good safety management is ommitment from the top.

In matters of safety and pollution prevention it is the commitment* competence* attitudes and motivation of individuals at all levels that determines the end result+
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SAFETY MANAGEMENT SYSTEM The SMS must in orporate the following: v

A safety and environment protection policy+ vInstruction and procedure to ensure safe operation of ships and protection of the environment in compliance ,ith relevant international and flag state legislation+ v-lag state legislation+ vDefined levels of authority and lines of communication bet,een and amongst shore and shipboard personnel+ vProcedures for reporting accidents $ non.conformities+ vProcedures to prepare for and respond to emergency situation+ vProcedures for internal audits and management revie,s

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ADOPTING THE ISM

/o achieve the aims of the IS" Code* each Company should establish a Safety and Environmental Protection (S$P) policy ,hich is implemented by all Staff both ashore and onboard ship

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PREAMBLE
I"0 Resolution A+&&1 2I!3ov '4%4 invited all Governments to ta5e the necessary steps to safeguard the shipmaster in the proper discharge of his responsibilities ,ith regard to maritime safety and protection of the marine environment+

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PREAMBLE
I"0 Resolution A+6(7 '%!3ov '44' recognised the need for appropriate 0rganisation of "anagement to enable it to respond to the need of those on board ships to achieve and maintain high standards of Safety and Environmental Protection+

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OBJECTIVES
IS" Code aims to ensure) vsafety at sea, vprevention of human in(ury or loss of life, and vavoidan e of damage to the environment, particularly the marine environment* and to the property+

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OBJECTIVES
Company 0b8ectives should) vProvide for safe pra ti es in ship operation and safe working environment, v$sta!lish safeguards against all identified risks, and vContinuously improves safety management skills of personnel ashore and a!oard ships in luding preparing for emergen ies related !oth to safety and environmental prote tion.

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OBJECTIVES

Safety $ "anagement systems should ensure) v omplian e with mandatory rules and regulations and, vthat appli a!le odes, guidelines and standards re ommended !y IM), *dministrations, Classifi ation So ieties and Maritime Industry are taken into a ount.

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FUNCTIONAL REQUIREMENTS FOR SMS

Every Company should develop* implement and maintain a S"S ,hich includes the follo,ing) va Safety & $nvironmental Prote tion Poli y, vInstru tions & Pro edures to ensure Safe )peration of Ships and Prote tion of the $nvironment vdefine +evels of *uthority and +ines of Communi ation !etween, and amongst, shore and ship!oard personnel vPro edures for reporting a idents and non- onformities with the provisions of this Code vPro edures to prepare for and respond to emergen y situations and vPro edures for Internal *udits & Management ,eviews

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SAFETY& ENVIRONMENTALPROTECTION POLICY

/he Company should) v$sta!lish a Safety and $nvironmental Prote tion Poli y whi h des ri!es how the )!(e tives will !e a hieved v$nsure that the Poli y is Implemented and Maintained at all levels of the )rganisation, !oth ship !ased as well as shore !ased.

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POLICY
vThe

Poli y should !e a on ise and lear statement. vIt should des ri!e the aim of the SMS and outline a strategy & plan of a tion to a hieve ad maintain the aim. vConsideration should !e given to the poli ys intera tion with e-isting Company Poli ies and Pro edures. vIt should strive to en ourage ontinuous improvement in safety awareness and safety management skills. vIt should !e signed !y the Chief $-e utive or ompara!le senior de ision maker to indi ate top level management ommitment vIt should !e reviewed at regular intervals to ensure that it remains relevant and effe tive.

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IMPLEMENTATION
A Strategy for Implementation should be considered at the time the policy is developed* including ho, best to ensure that all employees understand its content and the commitment displayed by senior management to its ob8ectives

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COMPANY RESPONSIBILITY & AUTHORITY

vIf the Entity ,ho is responsible for the

0peration of the Ship is other than the 0,ner* the 0,ner must report the -ull 3ame and Details of such Entity to the Administration v/he Company should Define and Document the Responsibility* Authority and Interaction of all Personnel ,ho "anage* Perform and 9erify ,or5 relating to and affecting the Safety and Pollution Prevention+

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RESPONSIBILITY & AUTHORITY

vThe

reason for do umenting the ,esponsi!ility and *uthority of Personnel is to $nsure that those involved the Management of Safety and $nvironmental Prote tion know what is e-pe ted of them to make the system fun tion effe tively vPersonnel on erned with the SMS, on shore and at sea, should !e given learly worded, unam!iguous definitions of their responsi!ilities and authority, to assist in motivating them to understand the vital importan e of their performan e in the su ess of the safety management ontd system.
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RESPONSIBILITY & AUTHORITY

vThe

level of ompeten e for the tasks involved should !e learly defined and senior management should ensure that shore and sea personnel are ade.uately .ualified and e-perien ed to undertake their duties. vThe use of diagrammati al harts of the organisation should !e onsidered to show how the defined responsi!ilities of shore and sea personnel interrelate to a hieve the system/s o!(e tives.

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DESIGNATED PERSONS
vTo

ensure the safe operation of ea h ship and to provide a link !etween the ompany and those on!oard, every ompany should designate a person(s) ashore having dire t a ess to the highest level of management. vThe responsi!ility & authority of the designated person(s) should in lude monitoring the safety & pollution prevention aspe ts of the operation of ea h ship and to ensure that ade.uate resour es & shore !ased support are applied.
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DESIGNATED PERSONS
v0or

any Management System to !e ade.uately maintained, it is ne essary for: its effe tives and degree of implementation to !e verified defi ien ies to !e reported to the responsi!le level of management persons responsi!le for re tifying the defi ien ies to !e identified

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DESIGNATED PERSONS
vThe

task of implementing and maintaining the SMS is a line management responsi!ility v1erifi ation and monitoring a tivities should !e arried out !y a person independent of the ,esponsi!ility and Implementation The 2P(s) should !e suita!ly .ualified & e-perien ed in the Safety & Pollution ontrol aspe ts of ship operations & should !e fully onversant with the Companys Safety and $nvironmental Prote tion Poli ies The 2P(s) should have the independen e and authority to report defi ien ies o!served to the 3ighest +evel of Management The 2P(s) should have the responsi!ility for organising Safety *udits, and should ensure that Corre tive * tion has to !e taken.
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MASTERS RESPONSIBILITY & AUTHORITY

The Company should learly define & do ument the Masters ,esponsi!ility with regards to: vImplementing the Safety & $nvironmental Prote tion Poli y of the Company; vMotivating the rew in the )!servation of that Poli y vIssuing *ppropriate )rders & Instru tions in a Clear & Simple manner; v1erifying that Spe ified ,e.uirements are o!served; and v,eviewing the SMS and reporting its defi ien ies to the Shore !ased Management
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MASTERS RESPONSIBILITY & AUTHORITY

vThe

Company should ensure that he SMS operating on!oard the ship ontains a lear statement emphasi4ing the Masters *uthority vThe Company should esta!lish in the SMS that the Master has the )verriding *uthority & the ,esponsi!ility to make de isions with respe t to Safety and Pollution. vClear guidan e on matters affe ting the Safety of the Crew, the $nvironment, the Ship and its Cargo is an important element in the link !etween ship and shore. ontd
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MASTERS RESPONSIBILITY & AUTHORITY

vMasters

should !e given every en ouragement & assistan e to implement the system. v*ny system of he ks and !alan es implemented !y shore !ased management should allow for, and sit omforta!ly with, the master/s overriding authority and dis retion to take whatever a tion he onsiders to !e in the !est interests of passengers, rew, the ship and the marine environment

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RESOURCES AND PERSONNEL

v/he Company should ensure that

the "aster is) Properly .ualified for ommand 0ully onversant with the Company SMS and 5iven the ne essary support so that the Masters 2uties an !e safety performed.

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RESOURCES AND PERSONNEL

v:ith regards to the "aster#s ;ualification and

Competence* it is essential that the Company only appoints "asters) 6ho have the re.uired level of training 3old appropriate internationally re ognised ertifi ates and *re onsidered !y the Company to have the Competen e to ommand the type of vessel to whi h they are to !e assigned.

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MANNING
v/he Company should ensure that each ship

is manned ,ith <ualified* certificated and medically fit seafarers in accordance ,ith national and international re<uirements v:hen considering manning* the right commitment $ motivation need to be instilled in those shipboard personnel upon ,hose attitude the effectiveness of the S"S ,ill depend+

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MANNING
v/he Company should consider the

follo,ing ,hen addressing manning in the conte=t of S"S) The trade in whi h the ship is engaged & workload of the rew The skills re.uired for the safe e-e ution of the task the rew is e-pe ted to perform in normal operations & during emergen ies. The rews awareness with respe t to his/her SMS duties The availa!ility of the appropriate re ords of .ualifi ations and medi al fitness
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FAMILIARISATION
v/he -amiliarisation of the cre, ,ith their

S"S related duties is important from the point of vie, of maintaining the continuity $ Effective levels of the S"S+ v/he Company should ensure that ne, personnel and personnel transferred to ne, assignments related to safety $ Protection of the Environment are given proper familiari>ation ,ith their duties vInstructions ,hich are essential to be provided prior to sailing should be identified* documented and given

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RELEVANT RULES
vCompanies should ensure that relevant

personnel are also familiar ,ith other Conventions ,hich are incorporated in and published as national legislation* dealing ,ith aspects of safe ship operation and pollution prevention as ,ell as applicable Classification Societies# rules and regulations

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RELEVANT RULES
v0ther relevant information $ guidelines

published by Classification Societies and helpful /echnical Guides on Safe 0perations and Safe :or5ing routines issued by various organisations* particularly /he International Chamber of Shipping (ICS), the 0il Companies International "arine -orum ()CIM0), $ the Society of International Gas /an5er $ /erminal 0perators (SI5TT)) should also covered as appropriate under this re<uirement+
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RELEVANT RULES
vCompanies should consider the

establishment of ?ibraries ashore and onboard ,here safety reference material is available+ /hese areas should be supervised $ maintained ,ith up to date publications+

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TRAINING
v/he Company should establish $ maintain

procedures for identifying any training ,hich may be re<uired in support of the S"S $ ensure that such training is provided for all personnel concerned+ Safety training drills should !e arried out in a ordan e with the pro edures & re.uirements laid down in the SMS. The drills should over likely emergen y situations & should aim to ensure that rew mem!ers meet the Companys SMS standard & gain onfiden e in ontrolling situations that are likely to arise should an emergen y o ur.
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TRAINING
,esults of safety audits, drills & the analysis of a idents, ha4ardous o urren es & non- onformities may assist in identifying additional ompany training re.uirements or ne essary hanges to SMS pro edures. The Company should esta!lish and maintain pro edures for identifying any training whi h may !e re.uired in support of the SMS & ensure that su h training is provided for all personnel on erned. The Company should onsider ways of reviewing individual training needs and for he king the validity of re orded .ualifi ations in line with International, 7ational and Spe ial Company re.uirements.
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INFORMATION ON THE SMS

v/he Company should establish procedures by

,hich the ship#s personnel receive relevant information on the S"S in a ,or5ing language or languages understood by them vAll procedures $ instructions established are ,ritten in a clear and simple manner v:here contracted cre,ing agencies are used* Companies should issue them ,ith copies of the relevant provisions of the S"S* together ,ith necessary instructions on their use* before selected personnel are appointed+

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COMMUNICATION
v/he Company should ensure that the ship#

personnel are able to communicate effectively in the e=ecution of their duties related to the S"S vA vital factor in the successful implementation of a S"S is the selection of the right personnel to fill positions affecting its performance+ vIn events leading up to $ during Emergency Situations* the ability of the cre, to communicate bet,een themselves $ ,ith passengers has proved to be a crucial factor in the outcome of many shipping incidents+

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COMMUNICATION
vEffective communication should be an

aim at all times in the enhancement of safety and pollution prevention+ v/he ability of personnel to communicate effectively ,ith other cre, members should be revie,ed at the recruitment stage and during cre, appraisals+

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COMMUNICATION
vCompanies using the services of

cre,ing agencies should ensure that re<uirements on this matter are fully understood at the recruitment stage v/he performance of the agency in the supply of cre, that meet these re<uirements should be monitored and appropriate records 5ept+

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Developme ! o" Pl# $ "o% S&'p(o#%) Ope%#!'o $

v/he Company should establish procedures for

the preparation of plans $ instructions for 5ey shipboard operations concerning the safety of the ship $ the prevention of pollution+ v/he various tas5s involved should be defined and assigned to <ualified personnel+ vEmphasis should be placed on Preventive Actions ,hile maintaining the ability to respond to $ correct non.conformities or ha>ardous situations should they occur+
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Developme ! o" Pl# $ "o% S&'p(o#%) Ope%#!'o $

vCompanies identify 5ey shipboard operations

and issue instructions on the manner in ,hich these operations are to be performed+ vContinuing supervision $ verification of compliance ,ith these instructions is important vRelevant International and 3ational rules that govern certain aspects of these operations need to be incorporated into Company procedures* plans and instructions+

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Developme ! o" Pl# $ "o% S&'p(o#%) Ope%#!'o $

vIn addition* Companies should refer

to helpful technical guides issued by various industry organisations vAll ,ritten procedures* instructions or plans should be 5ept simple and unambiguous+

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Developme ! o" Pl# $ "o% S&'p(o#%) Ope%#!'o $

vChec5lists may be of considerable help in

insuring that all routines in a particular operational phase are covered+ v:hile recognising that all shipboard operations can affect safety $ pollution prevention* Companies may consider dividing Safety related shipboard operations into t,o categories) Spe ial )perations Criti al )perations

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Developme ! o" Pl# $ "o% S&'p(o#%) Ope%#!'o $

vThis

may !e done to prioritise operational planning & allow the ma-imum level of attention to !e paid to those ship!oard operations whi h are ru ial to safety and to the prote tion of the environment. vSpe ial ship!oard operations are those where errors may !e ome apparent only after they have reated ha4ardous situations or when a idents have o urred. vPro edures and instru tions for spe ial operations should over pre autions and he ks that aim to orre t unsafe pra ti es !efore a ident o ur.
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Developme ! o" Pl# $ "o% S&'p(o#%) Ope%#!'o $

v$-amples

$nsuring watertight integrity 7avigational safety, in luding the orre tion of harts & pu!li ations )perations affe ting the relia!ility of the e.uipment (su h as steering gear) & asso iated stand!y ma hinery Maintenan e operations 8unkering operations and oil transfers in port Maintaining sta!ility & preventing overloading & over stressing +ashing of ontainers, argo and other items; and Ship se urity, terrorism and pira y
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not limited to):

of Criti al )perations are (!ut

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Developme ! o" Pl# $ "o% S&'p(o#%) Ope%#!'o $

vCritical shipboard operations are those

,here a error may immediately cause an accident or a situation ,hich could threaten people* the environment or the ship vParticular attention should be dra,n to the need to adhere to strict instructions in the conduct of critical operations* and satisfactory performance should be closely monitored+

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Developme ! o" Pl# $ "o% S&'p(o#%) Ope%#!'o $

v$-amples

are: (!ut not limited to): 7avigation in onfined waters or high density traffi areas )perations that may ause a sudden loss of manoeuvra!ility in lose or high density traffi areas 7avigation in onditions of redu ed visi!ility )perations in heavy weather onditions The handling & stowage of ha4ardous argoes & no-ious su!stan es 8unkering & oil transfer at sea Cargo operations on gas, hemi al and oil tankers; and ontd Criti al ma hinery operations
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riti al ship!oard operations

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Developme ! o" Pl# $ "o% S&'p(o#%) Ope%#!'o $

vArrangements

should be put in place to monitor the operational competence of cre, underta5ing critical shipboard operations

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EMERGENCY PREPAREDNESS
v/he Company should establish

procedures to Identify* Describe $ Respond to Potential Emergency Shipboard Situations v/he Company should establish Programmes for Drills $ E=ercises to prepare for Emergency Actions

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EMERGENCY PREPAREDNESS
v/he S"S should provide for measures

ensuring that the company#s organisation can respond at any time to ha>ards* accidents $ emergency situations involving its ships+ vIt is important that company shore $ shipboard contingency planning is consistent and appropriately integrated+

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EMERGENCY PREPAREDNESS
vShore based Contingency Plans may include)

The omposition & duties of the persons a ting within the Contingen y Plan Pro edures for the mo!ilisation of an appropriate ompany emergen y respond
(whi h may in lude the esta!lishment of an emergen y respond team)

Pro edures to follow in respond to different types of a idents or ha4ardous o uren es Pro edures for esta!lishing & maintaining onta t !etween the ship & management ashore The availa!ility of ship parti ulars, plans, sta!ility information, & safetyontd & environmental prote tion e.uipment arried on!oard

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EMERGENCY PREPAREDNESS
Chec5lists appropriate to the type of emergency ,hich may assist in the systematic <uestioning of the ship during the response ?ists of contact names $ telecommunication details of all relevant parties ,ho may need to be notified $ consulted Reporting methods for both ship $ shore based management Procedures for notifying $ liaising ,ith the ne=t of 5in of persons onboard
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EMERGENCY PREPAREDNESS
Procedures for issuing information bulletins to $ ans,ering <ueries from the media $ the public @ac5 up arrangements for the company#s initial respond in the event of a protracted emergency /he roistering of the company personnel $ specialists dedicated to support the response $ ade<uate relief for the maintenance of their routine duties

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EMERGENCY PREPAREDNESS
vShipboard Contingency Plans should ta5e

into account of the various types of emergency ,hich may arise on a particular ship and may include) The allo ation of duties & responsi!ilities on!oard * tions to !e taken to regain ontrol of a situation Communi ation methods to !e used on!oard
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EMERGENCY PREPAREDNESS
Pro edures for re.uesting assistan e from third parties Pro edures for notifying the ompany & reporting to relevant authorities Maintaining ommuni ations !etween the ship and shore; and Pro edures for dealing with the media or other outside parties

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EMERGENCY PREPAREDNESS
vContingency Plans should be established to

describe ho, to deal ,ith emergency situations related to damage* fire* pollution* personnel* security and cargo+ E=amples include) 0ailures Stru tural, Main $ngine, Steering 5ear, $le tri al Power Collision Cargo Shifting, Spillage, Contamination, 9ettison 0ire

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EMERGENCY PREPAREDNESS
0looding *!andoning ship Man over!oard / sear h & res ue $ntry into en losed spa es Serious in(ury Terrorism or pira y 3eli opter operations and 3eavy weather damages

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EMERGENCY PREPAREDNESS
v/he list is by no means e=haustive $ the

Company should attempt to identify all possible situations ,here shipboard contingency planning ,ould be re<uired* relative to the ship* its construction* e<uipment and trade vInternational regulation under "ARP0? %1/%(* Anne= ' regulation A6 re<uires every oil tan5er of 'B7 GR/ and above and every ship other than tan5er of &77 GR/ and above* to have a shipboard oil pollution emergency plan (S)P$P)

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EMERGENCY DRILLS

vActions to counter potential Emergency

Situations should be practised in Drills vA programme of such drills* additional to those re<uired by S0?AS Convention should be conducted to develop $ maintain confidence $ proficiency onboard

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EMERGENCY DRILLS
v/hese drills should be developed to e=ercise the

emergency plans established for critical situations and should* as appropriate* mobilise the shore based management emergency contingency plans under simulated conditions+ vEmergency drills and e=ercises should be carried out regularly to test the effectiveness and clarity of emergency plans* and to develop the confidence and competence of the personnel ,ho may be involved in actual emergencies+

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EMERGENCY DRILLS
vRecords of all emergency drills $

e=ercises conducted ashore $ on board should be maintained be available for verification purposes vAppropriate personnel should evaluate the results of these drills $ e=ercises as an aid to determining the effectiveness of documented procedures+

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T hank You

TS Maritime Sdn. 8hd

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