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Head of Development Bodleian Libraries Information for Candidates 1. 1.

1 BACKGROUND INFORMATION The University of Oxford

The University of Oxford is one of the worlds leading Higher Education institutions undertaking teaching and research across a very wide range of academic subjects, to the highest international standards. Its mission is to achieve and sustain excellence in every area of its teaching and research, maintaining and developing its historical position as a worldclass university, and enriching the international, national, and regional communities through the fruits of its research and the quality and skills of its graduates. In addition to well over 100 departments and faculties in its academic and other divisions, the collegiate University comprises 30 undergraduate colleges, 7 graduate colleges and one college which admits only fellows (All Souls). There are over 20,000 students at Oxford, including 11,765 undergraduates and 8,701 postgraduates. One third of Oxfords students and academic staff, including 63% of full-time graduate students, come from outside the UK and more than 130 nationalities are represented amongst the student body. In addition, the University offers one of the UKs most extensive programmes of lifelong learning. A full description of the University can be found at www.ox.ac.uk. 1.2 About the University of Oxford Development Office

This job is in the Development Office, which is based at University Offices, Wellington Square, but the incumbent works closely with Bodleys Librarian and colleagues in the Bodleian Libraries. This role is an integral part of the University of Oxford Development Office (UODO), which together with the Public Affairs Directorate and the Alumni Office, forms part of the External Affairs Directorate of the University of Oxford, led by the Pro-ViceChancellor (Development and External Affairs), Professor Nick Rawlins. The Development Office exists to secure private gift support for the Universitys academic priorities. In 2008, the University of Oxford embarked on the largest philanthropic campaign in European history, aimed at raising a minimum of 1.25bn to transform the 800-year-old University for many generations to come. Gifts totalling more than 960m have now been received for Oxford Thinking: The Campaign for the University of Oxford. This represents the largest fundraising Campaign ever undertaken by a European University. Led by Sue Cunningham, Director of Development, UODO currently consists of around 75 members, both fundraisers and staff providing support in terms of administration, proposal preparation, research, accounting and database. Oxford also has three overseas development offices in New York with 14 staff, and Hong Kong and Tokyo, each with three staff. The duties of the post are set out as they are envisaged at present, but it will be important for the person appointed to be a development professional who is flexible and adaptable, and able to contribute to the development of the fundraising function of the Collegiate University. For further information visit: www.campaign.ox.ac.uk

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About the Bodleian Libraries

For nearly seven centuries, Oxfords libraries have supported students, academics and researchers from around the world with unparalleled intellectual resources in buildings and rooms of unsurpassed beauty. A unique heritage of manuscripts, maps, musical, scores, historical papers, political archives, photographs, and, of course books spanning continents, languages, centuries, and subjects. With the digital age, many of these are available to anyone anywhere in the world, at any time. Thousands of visitors come every year to the reading rooms, exhibitions and events. The Bodleian houses many priceless treasures including:

JRR Tolkiens drawings One of the most important collections of Hebrew manuscripts in the world A distress message from the sinking Titanic The oldest surviving map of Britain Handels autograph and the score of Messiah The earliest known surviving book written entirely in the English language

These great intellectual and historical treasures are not reserved for the students and academics alone and with the help of the Bodleians supporters the collections are made as accessible as possible to members of the public. The Bodleian today is a national library of legal deposit, the second largest library in the UK. The collections today number in excess of 9 million printed volumes. These collections grow by over 200,000 volumes each year. 1.4

Fundraising priorities The Libraries are embarking on a dramatic transformation of their services, with the most prominent manifestation being the renovation of the New Bodleian Library. Preparations are underway to develop this library into a centre for special collections research and teaching; to create a quality storage environment for rare books and special collections which are among the major assets of the university; and to open the ground floor of the library for public access to exhibitions and programming. The 80 million renovation is being funded through donations and a subvention of 25 million from Oxford University Press. 64 million has been secured, notably through a donation of 25 million from the Garfield Weston Foundation and 6.2 million from Julian Blackwell. The Head of Libraries Development will work closely with Bodleys Librarian and the Keeper of Special Collections to achieve the gifts necessary to meet the target of 15 million by 2015, when the Weston Library, as it will then be known, formally reopens. Other fundraising priorities are to endow positions in the Libraries, to secure funds to support acquisitions, processing, preservation and conservation; to develop the Libraries capacity in digital initiatives; and to contribute to the development of a 21stcentury library located within the larger Humanities Building on the Radcliffe Observatory Quarter. In an era when university and government funding is declining, the Libraries expect to achieve an increasing proportion of their ambitious plans to preserve their valuable heritage and integrate their services effectively into teaching and research as well as appreciation by a broad public through the raising of funds from external sources. The Head of Libraries Development will therefore play a critical role in this.

For further information on the Libraries please see http://www.bodleian.ox.ac.uk/bodley. 2. THE ROLE Head of Development Bodleian Libraries Oxford Works under the direction of the Universitys Director of Development, and Bodleys Librarian, the Director of the Bodleian Libraries, the principal research libraries of the University of Oxford. Senior Campaign Executive; Fundraising Programmes Officer (50%); Development Assistant (50%) Internal: Development Office, Public Affairs, Alumni Office, Bodleys Librarian, senior librarians, keepers and academics within the Bodleian Libraries and other divisions when necessary, the Curators of the University Libraries, Heads of Houses and the Development Forum, Central Administration, the Chancellor, the Vice-Chancellor, and the Pro-Vice-Chancellors. External: the Libraries Development Board and volunteers, the Friends of the Bodleian, Bodleys Circle, University of Oxford North American, China and Japan Offices, Alumni, UK and overseas donors and prospects (individuals, trusts and foundations, companies and other institutions). Purpose An experienced fundraising professional with tenacity, drive and imagination is required to have overall responsibility and accountability for the successful delivery of all aspects of fundraising activity for the Bodleian Libraries, one of Universitys major development priorities. The post holder will be responsible for managing a team of staff to secure private gift support for agreed initiatives across the Bodleian Libraries and to contribute to the Universitys broader development strategy. The Bodleian Libraries provide excellent opportunities for a variety of events for donor cultivation and stewardship. The oversight of the highest quality of delivery for donor driven events is key to this role.

Job Title Location Reports to

Direct reports Key relationships

The post holder will manage a portfolio of more than 100 major gift prospects. The post holder will be responsible for the identification, cultivation, solicitation and stewardship of potential donors, typically in the range of 50,000-2,500,000 over time. The Head of Development, working with the leadership of the Bodleian Libraries and the Director of Development, is responsible for the solicitation planning of principal and many major gifts. The post holder will work with the Bodleian Libraries team in line with the Universitys current fundraising priorities. It is important to recognise that if the Universitys priorities were to change, it might be necessary to work within another team within the University Development Office. Key requirements for this post include an ability to plan strategically, to identify and work with professional and academic colleagues in the cultivation of prospects and in the solicitation of major gifts, and a talent for maintaining donor interest in the Collegiate University. It will also be critical that the post holder has oversight of all Bodleian Libraries events and publications where potential donor interaction is concerned, to ensure the highest quality of delivery and interaction. For further information visit: http://www.campaign.ox.ac.uk/

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Key Criteria for Success Bodleians income targets are on course The prospect pool has been enlarged, particularly with international prospects Bodleian is known for the high standard and success of its events for which the Head of Development has oversight when they are donor, or prospective donor driven Effective and constructive working relationships have been built with college partners A strong infrastructure is in place for dealing with all aspects of the donor life cycle. Key Responsibilities

After twelve months in post the successful candidate will have ensured:

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Strategy and Leadership Responsibilities


To lead and manage the fundraising and advancement needs of the Bodleian Libraries on a strategic and day-to-day basis To lead and manage the Libraries development team to ensure consistent delivery of the highest standards and close engagement with colleagues in the Libraries and the Development Office To ensure co-ordination between the Development Office support teams and cooperation with international offices. To be a member of the Development Office Leadership Team, providing input to strategic planning and team leadership for the wider office. To be involved with the Development Council (the group of University and College Heads of Development), to ensure a good working relationship with College fundraisers and promote the sharing of information. To have a University-wide interest to develop philanthropic relations for the University as a whole. To act as an ambassador to promote the interests of the University on a global level.

Fundraising Responsibilities

To work closely with Bodleian senior leadership in the planning and delivery of major donations. To play a crucial role in ensuring that philanthropic income to the University of Oxford rises in a steady and sustainable manner year on year through the successful acquisition of new gifts. To identify prospects with whom the University will aim to develop significant philanthropic relationships. These will be drawn from several groups: high net-worth individuals (both alumni and non-alumni), the corporate sector, trusts and foundations, and other bodies from whom funding may be obtained. To create, implement and maintain solicitation strategies to secure private gift support and where appropriate to ask prospects for gifts and to support academic champions and volunteers in this process. To manage and work closely with a volunteer board who have been brought together to assist in identifying potential donors and to endorse and support approaches to these individuals. The appointee will be asked to look to recruit new members for this board. The appointee must be familiar with managing highly confidential and sometimes sensitive material. To ensure that an accurate and current record of development strategy and activity which the post holder is responsible for is maintained on the Development Office database. 4

To attend and oversee the arranging of events held internationally and nationally as part of the solicitation and stewardship process. To offer regular reports to the Friends of the Bodleian on development progress and to ensure and maintain a close relationship with the Friends Council. To expand and develop the legacy programme (Bodleys Circle) with support from the Secretary to Bodleys Circle. To identify mutual interests between the philanthropic needs of Bodleian Libraries and other Divisions (especially Humanities) and to work together when appropriate. To ensure that all potential donors comply with the Universitys ethical procedures.

Communication and External Responsibilities

To be able to understand complex academic projects and explain and promote them to potential non-specialist donors. This will involve working out how to publicise priority projects, as agreed by both the University and the Bodleian Libraries, by both documentary and verbal means. It also requires spotting potential fruitful links between projects and the interests of specific donors. This will be undertaken in close collaboration with Bodleys Librarian and senior University officials and with senior fundraising personnel in the overseas offices (New York, Tokyo and Hong Kong). To monitor fundraising progress and present this information at various boards and committees.

Managerial Responsibilities

To provide leadership to the Bodleian development team including induction, supervision, personal development, objective setting and appraisal. To ensure that all administrative duties are carried out by the team and that the University and College protocols are adhered to. Knowledge of equal opportunities will be needed. To be aware of budgetary requirements within the Development Office and Bodleian and to ensure that these are adhered to. To assess and offer, as appropriate, development training to academics in the Libraries to help them to participate as fully as possible in a successful development programme.

Donor Stewardship Responsibilities

To be responsible for formulating and implementing stewardship strategies for all donors for whom the post holder is the primary relationship manager.

To carry out such other functions as from time to time the Director of Development might require, commensurate with the level of this position. 3. 3.1 PERSON SPECIFICATION Experience and knowledge

Essential

An excellent general level of education, including a degree or equivalent Proven major gifts fundraising and/or marketing experience; also a strong natural drive towards getting out into the field and a demonstrable ability to ask successfully for significant gifts The capability of representing the Libraries and the University at the highest levels of society 5

An interest in higher education and in particular an understanding of Oxford University, its mission and its need for external funding in order to set the work of the Development Office in its proper context Excellent social skills and cultural understanding, and a very high level of literary and communication skills, both oral and written Evidence of being able to lead and motivate others also involved in fundraising for the project Experience of the delivery of a holistic fundraising programme including publications, events and strategy development

Desirable

Experience of an institution which is both international and complex Proficiency in one or more foreign languages would also be desirable, but not essential Skills and abilities An ability to think on his/her feet to change planned proposals to meet donors needs in situations where it may not be possible to refer or seek guidance from the Director of Development or the Director of the Bodleian Libraries Ability to manage a small team as well as to work as part of a wider professional team and to contribute to the development of fundraising for Oxford as a whole Be highly opportunistic and to take initiatives on his/her own when the situation demands it An ability to think strategically An ability to solicit significant gifts for the cause A talent for developing and maintaining donor interest in the University Libraries and the University as a whole. An ability to identify and work with professional and academic colleagues in the cultivation of prospects and the solicitation of majors gifts. Attitudes A passion to preserve the world's growing cultural heritage through literary collections and buildings An interest in how scholarship impacts on our understanding of the modern world and its important role in addressing pressing contemporary issues A combination of the personal sensitivity, creativity and tact that is needed when working with senior academics, development colleagues and prospective major donors to the University The candidate must have a flexible attitude and be prepared to work out of regular hours and to travel A desire to be actively engaging with donors and potential donors to the Collegiate University A high level of self-motivation. TERMS

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To discuss salary parameters please contact Lyndsay Lewis at Richmond Associates on +44 (0)20 8392 6654.

The wide range of employee benefits is continuously reviewed and extended. For full and current details please see www.admin.ox.ac.uk/ps/staff/benefits/ Am I eligible to apply to work for the University? All appointments are made in accordance with the University of Oxford Equal Opportunities Policy and Code of Practice and applications are welcomed from a wide range of candidates. The University undertakes not to discriminate unlawfully against any applicant on the basis of any information revealed. The Immigration, Asylum and Nationality Act 2006 makes it a criminal offence for employers to employ someone who is not entitled to work in the UK. We therefore ask applicants to provide proof of their right to work in the UK before employment can commence. 5. HOW TO APPLY A comprehensive curriculum vitae giving details of relevant achievements in recent posts as well as your education and professional qualifications A covering letter that summarises your interest in this post, providing evidence of your ability to match the criteria outlined in the Person Specification Telephone contact numbers (preferably daytime and evening/mobile) which will be used with discretion. Details of your latest salary and notice period Names and contact details of 3 referees, together with a brief statement of the capacity in which they have known you and an indication of when in the process they can be contacted.

Applications should include:


Your referees will be asked to comment on your suitability for the post and to provide details of the dates of your employment; your attendance during the last 12 months; and of any disciplinary processes which are still considered live. We will assume that we may approach them at any stage unless you tell us otherwise. If you wish us to ask for your permission before approaching a particular referee, or to contact them only under certain circumstances (for example, if you are called to interview) you must state this explicitly alongside the details of the relevant referee(s)). 6. SELECTION PROCESS

The applicants with the most relevant experience will be invited to have initial exploratory discussions with Richmond Associates. Interviews with Richmond Associates will be taking place between 22 26 November. Shortlisted candidates will be invited to a panel interview at the University on 10 December. The University of Oxford will normally reimburse reasonable receipted expenses for attendance at formal interview. CLOSING DATE FOR APPLICATIONS IS 12 NOON ON FRIDAY 19 NOVEMBER

Please send your application for the attention of Nina Chu, Business Support Administrator: By email: By post: nchu@richmond-associates.com Richmond Associates UK Limited 20 Mortlake High Street London SW14 8JN 020 8392 6654 020 8392 6653 Equal opportunities at the University of Oxford

Tel: Fax: 7.

As an Equal Opportunity employer, the University positively encourage applications from people of different backgrounds. All jobs are filled in line with the Universitys equal opportunities code of practice, which helps to make sure that men and women, people of different races, and those with disabilities are all treated fairly. POLICY STATEMENT The policy and practice of the University of Oxford require that all staff are afforded equal opportunities within employment and that entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. Subject to statutory provisions, no applicant or member of staff will be treated less favourably than another because of his or her sex, marital status, sexual orientation, racial group, or disability. If you have any questions about equal opportunities at the University of Oxford, please visit the website at www.admin.ox.ac.uk/eop.