EventPlanningProposal

July18,2013 Preparedfor: [CustomerFirst/LastName],[CustomerTitle] [CustomerCompany] [CustomerAddress] [CustomerCity,STZIP] [CustomerPhone] Preparedby: [ProviderContact/Rep.First/LastName] [ProviderCompany] [ProviderAddress] [ProviderCity,STZIP] [ProviderPhone] [ProviderWebsite] [ProviderContactEmail]

Dear(INSERTPROPERNAME), Thank you for allowing (COMPANY NAME) the opportunity to send this proposal highlighting some ideas for possiblefutureevents. We prideourselves on working closely with ourclients to planeventstheyareproudtobehosting.Iftheideas wehavesuggested are not ofinterest to(CLIENT) at this time,please letusknow whattypesofeventswould beabetterfitandwewouldbehappytoeditourproposalaccordingly. I can be reached via (COMPANY PHONE) between 8am and 9pm,7 days a week,and through email atanytime. If (CLIENT)decidesto move forwardwith us youreventwillbe flawlesslyplannedandexecuted.Ipersonallywilloverseetheentireevent,andIwillhavean assistant on handtoensureperfection. Iwillbehandlingallaspectsoftheeventplanning& design, as well as setting up meetings with and booking outside vendors. I will keep in close contact with you throughout the whole process to ensure thatwe are always on the same page. As with all of my events, I besetting upameetingwith you, all vendors,and myself severalweeks prior to theeventdate to make sureeveryoneisinunderstandingof howeverythingistogo.Iwillalsobesupplyingyouwithallfinaldecisionsforapproval. Our team genuinely looks forward to possibly working with you. I have provided some sample event ideas. Of course all of these ideas are just a starting point and can be changedasneeded. BestRegards,

(NAME) (TITLEANDCOMPANY) (PHONE) (EMAIL)

(TITLEOFEVENT)
PreparedFor(CLIENTNAME) PreparedBy(NAME) (TITLE) Description (ENTERDISCRIPTIONOFTHEEVENT)

ServicestoBeProvidedAsNeeded:

IndividualConsulting&Planning (Event Planner) will be available from 8am 9pm,7days a week. Consultingservices areprovidedatnocost.

DecorationandSetUp: [Event Planner] will oversee the design, decoration and set up for your event. She will coordinatewith set upstaffpriortoyoureventandthedayofyourevent tomakesureevery detailistakencareof.

Catering: [EventPlanner]will design a menu thatperfectly complements thefeelofyoureventand ensurethatthecateringserviceselectedinabletomeettheneedsoftheevent.

Music&Entertainment: [EventPlanner]willprocureanyandallmusicandentertainment.

BreakDown/CleanUp: [Event Planner]will ensure clean up staff isontimeandhas everything clearedfromthe venuebythetimestatedinthecontract.

Samples:
We have included several concept ideas based on our knowledge ofyourideasforyour event. These themes are for illustration purposes only and are not intended to be final choices. The themes reflect our desire to create an event that is marketable [Event Planner].Wewillworkcloselywithyoutofinalizeallconceptsbeforetheevent. Concept1:(TITLE) (DISCRIPTIONOF1stCONCEPT) [Testimonial] [ImageofEvent] Concept2:(TITLE) (DISCRIPTIONOF2ndCONCEPT) [Testimonial] [ImageofEvent] Concept3:(TITLE) (DISCRIPTIONOF3RDCONCEPT) [Testimonial] [ImageofEvent]

Pricing

Terms&Agreement
[EventName] [Customer'sName] [StreetAddress] [City,StateZip] [PhoneNumber] [EmailAddress] This agreement, completed on[MonthDay,Year]is between[Event Planners Name] and [Company's Name]. Under this agreement, the [Company's Name] hire [Event Planners Name] as their Event Planner and event coordinator for their event scheduled on [Month Day,Year].

ExplanationofServices
[Event Planners Name] will provide the following event planning services* for the [CompanysName]: [ListServices] [ListServices] [ListServices] [ListServices] [ListServices]

PerformanceofServices

[Company's Name] will relyon[EventPlanner]toworkasmanyhoursasreasonably necessarytofulfillallobligationsunderthisagreement. [Company's Name] may not change the date, time or location ofthe event without firstcontactingand advising [Event Planner] of saidchanges todetermineif[Event Planner] is still available to provide services. If changes are made and [Event Planner]is unavailable to provideservicesthen[Event Planner]is releasedfromall contract and obligations, and shall in no way be held responsible or liable in any manner whatsoever for nonperformance. [Companys Name] also forfeits the depositfornoncompliancewiththisagreement. [Event Planner] shallarriveat the Eventlocation atanagreedupontimetomeetthe vendors at least three hours prior to start of ceremony. [Companys Name]

understand andagreethat [EventPlanner] shall not be responsible or heldliablein the event [Event Planner] is prohibited from providing Event day services due to illness, hospitalization, auto accident, transportation breakdown/disruption, traffic difficulties,actsofGodsuchashurricanesorinclementweatherorotherunforeseen incapacitationor othercause ofnonarrival on the day of theEvent.[EventPlanner] will make every attemptto notify [CompanysName] andto providefor a substitute Event Consultant who can provide services if time and resources permit. In any event, [Company Name], their agents and assigns shall NOTbeheldliable for any compensation or any damages (including punitive) due to nonperformance ofany service resulting from such incapacitations, nonarrival, errors and/or omissionsof anytype.

PaymentandBillingSchedule
[Companys Name]agreetopay[EventPlanner]a totalof$____forthe servicesprovided. This signed agreementalongwithanonrefundableretainerfee ordepositintheamountof $______ to [Event Planner] is required to reserve your Event date. The deposit will be subtracted from the total payments owed by [Companys Name] upon completion of the services. The remaining balance of $______ is due on [Month Date, Year], two weeks before the Event date. In the event that the balance is not paid in full at leasttwoweeks before theEventdate,thereservation isreleasedandotherclientswillhavetheopportunity to reserve it. If the Event location ismore than ____ miles awayfrom[Office Location], a total of$______will beduetotheEventPlannertwoweeksbeforetheEventdatetocover travel expenses. [Companys Name] are responsible for paying for vendor products and services in full and accepts responsibility for purchasing items needed for the Event ceremony and reception. If [CompanysName]request anyspecialprovisionsor services from [Event Planner], these details shallbe submittedin writingno later thanthree weeks prior to theEvent date. Thedetailsandfeestructure will then be noted inanaddendumto thisagreement.

ExpenseReimbursement
Allexpensesincurredby[EventPlanner]duringtheperformanceofthisAgreementshallbe the sole responsibility of [CompanysName] provided, however, those expensesalready agreed upon by both parties to be the responsibility of [Companys Name]. If other expenses arise during [Event Planners] performance of this agreement, [Event Planner]

shallobtainpriorconsentof[CompanysName]before[EventPlanner]canbereimbursed. *RunninganyEventrelatederrandsisnotincluded

Term
[Companys Name]and [EventPlanner] agree thatthisagreement shall commenceonthe abovedateandterminateon[MonthDay,Year]. Amendment This agreementmay bemodifiedoramendedinwriting,ifthewritingissignedbytheparty obligatedundertheamendment.

GoverningLaw
ThisagreementshallbegovernedbythelawsoftheStateof[State]. Notice Any notice or communication required or permitted under this agreement shall be sufficientlygiven if deliveredin person or by certified mail, return receipt requested,to the address set forth in the beginning of this agreement or such other address as one party mayhavefurnishedtotheotherinwriting. WaiverofContractualRight Thefailure of either party to enforceanyprovisionofthisagreementshallnot beconstrued as a waiver of limitation of that partys right to subsequently enforce and compel strict compliancewitheveryprovisionofthisagreement. WaiverofContractualRight Thefailure of either party to enforceanyprovisionofthisagreementshallnot beconstrued as a waiver of limitation of that partys right to subsequently enforce and compel strict compliancewitheveryprovisionofthisagreement.

Conditions

[Company'sName]isresponsibleforselectingallvendors. [Companys Name] is accountable for directlypaying all vendorsin fullfor services and/orproducts. [Companyname]doesnotholdresponsibilityforvendorservicesand/orproducts. [Companys Name] must provide the Event Planner a complete list of vendor

names, vendor contact information and schedule at least three weeks before the Eventdateoratthemomentthiscontractissigned. [Event Planner] releases all photographs, videos or otherrecording media in which theEventPlannerisin,orapartof,inanymannerorforanypurposetheywish. [Companys Name] releases all photographs of them, the ceremony site and reception site on the Event Planners website for viewing. [Companys Name] acknowledges that this is for promotional purposes only and do not expect any compensationofanykind.Thereshallbenoexpirationperiodforthispermission. In the eventthatalawsuittranspiresthelosing partywillpaythewinning parties legal fees,courtcostsandattorneyfees. I look forward to working with youandassistingyouin makingyourEventday better than youeverenvisioned! In witnesswhereof, the undersignedhasexecutedthisEventPlanningAgreementasofthe datestatedabove.