Chairman's Foreword

Sewerage Undertakers in the UK are responsible for over

300,000 kilometres of sewers. Recent changes in legislation
and the needs of sewerage undertakers to more effectively
manage their systems has led to a dramatic increase in the
amount of manhole locations surveys.

The Model Contract Document for Manhole Location Surveys and

the Production of Record Maps was first published in 1983.
Since the publication of the last edition of the document,
computer data capture, storage and validation programs have
become an integral part of the survey procedure and have
revolutionised the way in which contracts are executed.

This new edition is part of a family of three Model Contract

Documents which also comprise Model Contract Documents for
short term sewer flow surveys and sewer inspections. Large
parts of the Conditions of Contract, Specifications and
Preamble to the Bill of Quantities have been amended to
provide a common thread which will run through all three
documents. Term Contracts are also now provided for in the
document.
The work on updating the document has been carried out by WRc
in close co-operation with the Engineering and Operations
Committee's Sewerage Working Group under the Chairmanship of
Mr W G Sheldon of North West Water. I acknowledge the input of
the Working Group in the work and I expect that this will
ensure that the manual continues to be a success in the
future.

JOHN SIMPSON
Chairman

Engineering and Operations Committee

(i)
 CONTENTS

PAGE

SECTION 1- INSTRUCTIONS TO TENDERERS 1

SECTION 2- CONDITIONS OF CONTRACT 7

SECTION 3- SPECIFICATION 21

SECTION 4- PREAMBLE TO THE BILL OF QUANTITIES 31

SECTION 5- BILL OF QUANTITIES 45

SECTION 6- INFORMATION AND INSTRUCTION SCHEDULE 38

SECTION 7- FORM OF TENDER 55

SECTION 8- NON-COLLUSIVE TENDERING CERTIFICATE 57

APPENDICES

APPENDIX A - ACKNOWLEDGEMENT OF REC61PT OF TEND

APPENDIX B - ORDNANCE SURVE63MAPS AND P

APPENDIX C - GENERAL NOTES ON65RAINS AND

APPENDIX D - DATA CO67ECTION

APPENDIX E MODEL WEEKL83REPORT FOR

APPENDIX F REFERENCING OF BURIED OR UNCHARTE
TO NWC STANDARD 85

APPENDIX G SOURCES OF87NFORMATION

(i)
(ii)
 SECTION 1 - INSTRUCTIONS TO TENDERERS

SECTION SECTION TITLE PAGE

NUMBER

GENERAL
1.1 Tenderer to inform himself 3

1.2 All items to be completed 3

1.3 Tender return 3

1.4 Interpretation and qualified tenders 4

1.5 Addenda 4

1.6 Late tenders 4

1.7 Period for acceptance 4

1.8 Fixed price 4

1.9 Pre-tender inspection 4

1.10 Acceptance of tenders 5

1.11 Arithmetical errors 5

1.12 Sub-contractor(s) 5
MANHOLE LOCATION

1.13 Quality control procedure 5

1.14 Sample work 6

1
2
 1. INSTRUCTIONS TO TENDERERS

GENERAL

1.1Tenderer to inform himself

The Tenderer shall obtain at his own

expense all information necessary for
making a Tender and entering into a
Contract and shall examine and consider
all matters referred to in the documents
and accompanying plans. Particular
attention is drawn to the requirements
contained in the Information and
Instruction Schedule (Section 6).
The Tenderer shall be deemed to have
satisfied himself before submitting his
tender as to the correctness and
sufficiency of the rates and prices
stated by him in the priced Bill of
Quantities which shall (except insofar
[It is the as it is otherwise provided in the
Engineers Contract) cover all his obligations
responsibility to under the Contract.
complete the
Information and
Instruction 1.2All items to be completed and returned
Schedule (Section with Tender
6).
The items listed shall be returned with
It is assumed that the Tender and completed in ink where
where a section of relevant:
the Schedule is
left blank the 1. Bill of Quantities, Dayworks
Engineer has Schedule and Summary.
elected not to use
that particular 2.
clause]. Form of Tender.

3. Other Requirements as listed in

Clause 6.22.

[This approach to
the return of the 1.3Tender return
Tender may not be
appropriate. The
Engineer should One set of completed documents and
check the enclosures (Clause 1.2) shall be
Employer's returned in the envelope provided
procedures for without any added words or identifying
letting contracts]. marks thereon to the address stated in
[The period to be Clause 6.2 of the Schedule by the time
allowed for the and date stated in Clause 6.3 of the
Tenderer to prepare Schedule.
his tender should
normally be 4 The second set of the documents shall be
weeks. This period retained by the Tenderer.
may be altered if 1.4Interpretation and qualified tenders
the Engineer so
decides].
The Tenderer shall make no alteration to
the documents. Qualifications in the
nature of statements, or interpretation
of Contract Documents should, if
possible, be avoided by referring them
to the Engineer during the tender period
(Clause 6.1). A qualified tender will
not be admitted.

An alternative may only be admitted

where the tenderer also submits a copy
of the original tender completed in
full.

1.5Addenda

Should any additions or changes to the

documents be necessary prior to the date
for submission these will be issued by
the Engineer to all Tenderers in the
form of written instructions which will
form part of the documents.

Tenderers will be required to

acknowledge receipt of such instructions
in writing.

1.6Late tenders

Any tender received after the due date

and time will be rejected by the
Employer.

1.7Period for acceptance

Every tender shall be open to acceptance

by the Employer for the period stated in
Clause 6.4 of the Information and
Instruction Schedule following the date
stated in Clause 6.3 of the Schedule.

1.8Fixed price

[It is preferable Tenderers should note that this Contract

that the Engineer will be fixed price.
makes available
adequate plans at 1.9Pre-tender inspection
the tendering stage
so that the In the event of some or all of the Works
Tenderer can being in, on or under private land or
ascertain the premises, Tenderers wishing to inspect
nature of the Works the site, shall make their own
and what element of arrangements with the owner(s) or
the Works is "off occupier(s) of such land or premises and
the highway". If obtain any necessary permission to enter
work needs to be thereon. Tenderers will make such entry
undertaken "off the at their own risk and be responsible for
highway" the any injury or damage whatsoever caused
Engineer should by them in the course of entering or
indicate this in leaving the land or premises or whilst
the Information and they are on the land or within the
Instruction premises. If entry is refused the matter
Schedule and may should be referred to the person named
provide an in Clause 6.1 who will use his best
additional Bill efforts to arrange matters.
item. If plans are
not available the
Engineer should
provide as much
detail as possible
in the Information
and Instruction
Schedule. This
clause may be
deleted for Term If this requires lifting manhole covers
Contracts.] the Tenderer shall only do so with the
express permission of the person named
in Clause 6.1. Where in exceptional
circumstances entry into the sewer is
required, permission must be obtained in
writing from the person named in Clause
6.1.

1.10Acceptance of tenders

The Employer does not bind himself to

accept the lowest or any tender, nor
will the Employer be responsible for or
pay for any expenses or losses incurred
by the Tenderer in the preparation of
his tender. Where appropriate the
Employer reserves the right to accept
the Tender as a whole or any part or
parts thereof (unless the Tenderer
stipulates otherwise at the time of
tendering, in which case such
stipulation must be without prejudice to
the Employer's right to delete any
provisional items or to amend, vary or
modify any works as provided for under
the Contract).

Tenderers must submit offers for the

 whole of the works. No tenders will be
accepted unless fully completed.

1.11Arithmetical errors

If a tender contains errors in the

extension of quantities and rates, the
rates will be deemed to stand and the
[see Clause 1.2] extension will be corrected. Where an
arithmetical error is found in the make
up of the final sum, the Tenderer will
be informed of the error in writing and
given the choice between withdrawing the
tender or correcting the error.

1.12Sub-contractor(s)

If the Tenderer knows at the time of

completing the tender documents that he
intends to use a sub-contractor for part
of the Works he shall so inform the
Engineer in writing at the time of
tender of the name and address of the
sub-contractor together with a Statement
of Experience and Statement of
Resources, for each sub-contractor he
intends to use.

MANHOLE LOCATION

1.13Quality control procedure

The Tenderer shall submit with his

tender (see Clause 3.22) a quality
control system which will effectively
gauge the accuracy and consistency of
the works.

1.14Sample work

If requested by the Engineer in the

Information and Instruction Schedule
(Clause 6.14) the Tenderer shall supply
a copy of the sample work listed in
Clause 6.14.
 SECTION 2 - CONDITIONS OF CONTRACT

SECTION SECTION TITLE PAGE

NUMBER

2.1 Definitions 9

2.2 Engineer's Representative 10

2.3 Assignment and subletting 10

2.4 Contract documents 11

2.5 General obligations 11

2.6 Acceptance, commencement, programme and

contract period 12
2.7 Normal working hours 13

2.8 Employer's responsibilities 13

2.9 Public relations 13

2.10 Contractor's responsibility: health and safety 14

2.11 Skilled operators and supervision 14

2.12 Nuisance 14
2.13 Accident 14

2.14 Insurance 15

2.15 Liquidated damages 16

2.16 Re-execution of unsatisfactory work 16

2.17 Variations, extensions of time and claims 16

2.18 Certification, payment and daily progress report

17
2.19 Forfeiture 18

2.20 Collusion and corruption 19

2.21 Settlement of disputes - arbitration 19

2.22 Tax matters 20

2.23 Value Added Tax 20

2.24 Copyright 20
7
8
 2. CONDITIONS OF CONTRACT

2.1Definitions

2.1.1 Employer is as defined in Clause

6.10 of the Information and Instruction
[In Scotland this Schedule
document may need
modification(s) to 2.1.2 Contractor means the person or
bring it into line person, firm or company whose tender has
with the Law of been accepted by the Employer and
Contract under includes the Contractor's personal
Scottish Law]. representatives, successors and
permitted assignees.

2.1.3 Engineer is as defined in Clause

6.11 of the Information and Instruction
Schedule or his successor.

2.1.4 Engineer's Representative means a

[Team Leader may person appointed from time to time by
also be known as the Employer or Engineer and notified in
Rig Manager, or writing to the Contractor by the
Surveyor by some Engineer to perform the functions set
Contractors]. out in Clause 2.2.
2.1.5 Team Leader means the person
employed by the Contractor in day to day
charge of the Survey Vehicle, Equipment
and Personnel actually carrying out the
Survey.

2.1.6 Contract means the Conditions of

Contract, Specification, Drawings,
priced Bill of Quantities, completed
Information and Instruction Schedule,
the Tender, the written acceptance
thereof and the Contract Agreement (if
completed).

2.1.7 Specification means the

specification referred to in the Tender
and any modifications thereof or
addition thereto as may from time to
time be furnished or approved in writing
by the Engineer.

2.1.8 Site means the manhole and/or sewer

 being surveyed and the minimum area
required adjacent to manholes to allow
the Survey to be executed and the
Contractor shall be responsible for
[The headings and physically defining the limits of the
marginal notes are Site which shall be agreed with the
primarily to assist Engineer.
those preparing 2.1.9 Plans mean maps, drawings or
contract documents diagrams showing the location of and/or
and to explain extent of the Survey.
apparent omissions
from the text and 2.1.10 Survey means the work referred to in
for cross the Contract which is intended to be
referencing.] executed and performed by the Contractor
on under in or through the site.

2.1.11 Survey Report means the report to be

prepared and submitted in accordance
with the Contract.
2.1.12 Works means the Survey together with
the preparation and submission of the
Survey Report.

2.1.13 Singular and Plural words importing

the singular also include the plural and
vice-versa where the context requires.

2.1.14 Marginal notes in this document

shall NOT be deemed to be part of the
contract.

2.2Engineer's Representative

2.2.1 The functions of the Engineer's

Representative are to watch and
supervise the execution of the Survey.
He shall have no authority to relieve
the Contractor of any of his duties or
obligations under the Contract nor,
except as expressly provided hereunder,
to order any work involving delay or any
extra payment by the Employer.

2.2.2 The Engineer or the Engineer's

Representative may appoint any number of
persons to assist the Engineer's
Representative in the exercise of his
functions under Clause 2.2.1 above. He
shall notify to the Contractor the names
and functions of such persons. The
Engineer's Representative or his duly
appointed assistants shall have power to
issue such written instructions to the
Contractor as may be necessary to enable
them to properly discharge their
 function.

2.2.3 The Engineer may authorise any

other person responsible to him to act
on his behalf either generally, in
respect of the Contract, or
specifically, in respect of particular
[Plans will be clauses of these Conditions of Contract,
supplied or made and any act of any such person within
available prior to the scope of his authority shall, for
tender as listed in the purposes of the Contract, constitute
Clause 6.12. The an act of the Engineer. Prior notice in
Engineer's writing of any such authorisation shall
attention is also be given by the Engineer to the
drawn to Clause Contractor. Such authorisation shall not
1.12]. be given in respect of any decision to
be taken or certificate to be issued
under Clauses 2.6, 2.17.3, 2.18.3 or
2.21.1.

2.3Assignment and sub-letting

2.3.1 The Contractor shall not assign

the Contract or any part thereof or any
benefit or interest therein or
thereunder without the written consent
of the Employer.

2.3.2 The Contractor shall not sub-let

the whole of the Works. Except where
otherwise provided by the Contract the
Contractor shall not sub-let any part of
the Works without the written consent of
the Engineer and such consent if given
shall not relieve the Contractor from
any liability or obligation under the
Contract and he shall be responsible for
the acts, defaults and neglects of any
Sub-contractor, his agents, servants or
workpeople as fully as if they were the
acts defaults or neglects of the
Contract, his agents, servants or
workpeople.

Provided always that the provision

of labour on a"contract for services"
basis shall not be deemed to be a
sub-letting under this Clause.

2.4Contract documents

2.4.1 The documents are to be taken as

mutually explanatory and in cases of
ambiguities or discrepancies these shall
be explained and adjusted by the
Engineer in writing.

Where a section of the Information

and Instruction Schedule is left blank
 the Engineer has elected not to use that
particular clause.

2.4.2 The Employer shall be

responsible for providing:
(a)plans necessary for the
[The Engineer may location of sewers and access points
wish to vary the except where the contractor is
dates given in this
section to suit the specifically required to locate the
Employer's sewers and access points by some
policy/procedure other provision of this document.
and also if
emergency works are (b)two full copies of the
being carried out. contract documents.
The time of working
in streets will be 2.4.3 The Contractor shall give
used to allow the adequate notice in writing to the
Engineer to liaise Engineer of any further information or
with the Highway instruction that the Contractor may
Authority.] require for the execution of the Survey
or otherwise under the contract.

2.5General obligations

[The Engineer shall

delete either 2.5.1 The Contractor shall, subject to
clause 2.6.2 and/or the provisions of the Contract, carry
2.6.3 whichever out and complete the Survey, interpret
shall not be the data, supply the Survey Report,
applicable see provide all necessary labour, materials,
6.6]. equipment and transport as may be
required for or be inferred from the
Contract.
2.5.2 Except where it is legally or
physically impossible the Contractor
shall undertake to complete the Works to
the satisfaction of the Engineer and
comply with and adhere strictly to the
Engineer's instructions and directions
on any matter connected therewith.

2.5.3 The Contractor shall provide the

Engineer (and any other person
authorised by him and notified to the
Contractor) with access to the site at
all times.

2.5.4 The Contractor upon starting

site work shall make and maintain
regular contact with:
� The Engineer

� Highway Authority
�
Any other organisation as listed in
Clause 6.13.
2.5.5 The Contractor shall comply with the
MAFF guidance note "Precautions to
prevent the spread of Animal and Poultry
Diseases - Code of Practice for Civil
Engineers, Surveyors and Contractors's",
1974 together with the relevant Code of
Practice for the exercise of works
powers by water and sewerage undertakers
on land, approved by the Secretary of
State under Section 182 of the Water
Industry Act 1991.
[Under Item (c) the 2.6Acceptance, commencement, programme and
Engineer would contract period
normally certify
payment against
Bill Items. The 2.6.1 Within 21 calendar days after the
Engineer may wish written acceptance of his tender the
to make it the Contractor shall, if requested by the
Contractor's Engineer in Clause 6.5, submit to the
responsibility for Engineer for his approval a programme
locating the showing the way in which he proposes to
manhole covers. If carry out the Survey. The Engineer will
so this should be provide the Contractor with the
stated in Clause necessary drawings etc. to enable the
6.22]. programme to be achieved. The programme
shall indicate the times when the
Contractor will be working in streets.

2.6.2 The Contractor shall, unless

otherwise agreed with the Engineer,
commence the Survey as specified in
Clause 6.6 and proceed with due
diligence in accordance with the
Contract and shall complete the whole of
the Works within the period specified
(see Clauses 6.7 and 6.8).
2.6.3 The Contract period shall be as
defined in the Information and
Instruction Schedule (Clause 6.7 and
6.8). The contractor shall unless
otherwise agreed, commence any survey
within 28 days of receiving written
instructions from the Engineer.

2.6.4 When a programme has been

approved under Clause 2.6.1, the
Contractor shall complete the whole of
the Works within the period specified
(Clause 6.7 or 6.8). Should additional
work be included in the Contract or
other special circumstances of any kind
arise such as, in the opinion of the
Engineer, to entitle the Contractor to
an extension of time for the completion
of the Survey, the Engineer shall, after
consultation with the Contractor,
determine the amount of such extension
and inform the Contractor in writing.

2.6.5 Following commencement of the

Survey the Contractor shall not leave
the Site other than in accordance with
the agreed programme without having
notified the Engineer of the reasons for
his departure and the proposed date and
time for his return.
2.6.6 If for any reason (which does
not entitle the Contractor to an
extension of time) the rate of progress
of the Survey is at any time in the
[Clarification opinion of the Engineer too slow, the
shall be given by Engineer shall so notify the Contractor
the Engineer on the in writing and the Contractor shall
nature of accidents thereupon take such actions as are
to be notified]. necessary as the Engineer may approve to
expedite progress so as to complete the
Survey by the prescribed or extended
time. The Contractor shall not be
[NOTE: Compensation entitled to any additional payment for
payments as a taking such actions. If as a result of
result of the any notice given by the Engineer under
Contractor carrying this clause the Contractor shall seek
out the the Engineer's permission to do any work
instructions of the at night or at weekends, such permission
Engineer and/or shall not be unreasonably refused.
complying with the
Contract are 2.6.7 The Engineer shall agree the
normally the method of working with the Contractor
responsibility of and approve it in writing.
the Employer. The
Engineer should 2.7Normal working hours
check with the
Employer's
policy/procedure]. 2.7.1 Normal working hours shall be
Monday to Friday between 0800 and 1800.
No work shall be carried out outside
these times except with the written
permission of the Engineer.

2.8Employer's responsibilities

[The Employer may 2.8.1 The Employer will be responsible

wish to verify that for the following:
the provision of (a)providing the site and
Labour on a access.
"contract for
services" basis (b)any excavation found to be
does not invalidate necessary for Survey purposes,
the Contractors together with reinstatement of such
insurance policy] excavations.

(c)except where explicitly

required elsewhere, ensuring that
manhole covers are located, operable
and available prior to commencement
of the Survey.
(d)providing all reasonable
assistance to the Contractor in
removing parked vehicles to enable
the Survey to proceed (see Clause
3.6).

(e)providing clear, readable

copies of plans showing the sewers to
be surveyed.

(f) arranging any road

closures necessary for the Works.
[This clause may be (g)Traffic matters related to
deleted by the traffic-sensitive areas in the
Employer if he context of the New Roads and Street
considers the use Works Act 1991.
of the liquidated
damages clause
inappropriate]. 2.9Public relations

2.9.1 Where it is necessary for the

Contractor's survey vehicle to drive on
to private land the Employer will be
responsible for negotiating access or
serving formal notices on the
landowners. The Contractor shall not
traverse private land until he has
established that access has been agreed
or notices have been served and must
therefore provide the Engineer with
adequate notice of his need to enter the
land.

2.9.2 Where access is necessary on to

private land and premises but which does
not involve driving the survey vehicle
over private land the Employer will
normally issue the Contractor with a
letter of authorisation entitling the
Contractor to carry out the Survey at
any reasonable time.
[See Clause 1.2]
2.9.3 Irrespective of whether a notice
has been served the Contractor shall
comply with all reasonable requests of
landowners, owners and householders
particularly with regard to means of
access. Any request which the Contractor
regards as unreasonable should be
referred to the Engineer for decision.
The Contractor must endeavour to foster
good relationships with land owners,
householders and the public when
carrying out the Survey.
2.9.4 Each site operative shall carry
a personal identification card which
shall carry a photograph. The
Contractors failure to comply with this
condition shall permit the Employer to
suspend the Contract.
[The Engineer may
wish to vary the
figure of 28 days 2.10Contractor's responsibility: health and
to suit the safety
Employer's policy/
procedures]. 2.10.1 The Contractor shall take full
responsibility for the adequacy of site
operations and methods of carrying out
the Survey and compliance in all
respects with the requirements of
applicable EC directives, general or
local acts of Parliament, regulations
[The Engineer shall and by-laws of any local or statutory
make allowances for authority. The Contractor shall be
any additional responsible for the safety of all site
works by extending operatives and operations.
the Contract period
if appropriate].
2.11Skilled operators and supervision

2.11.1 The Contractor shall provide

sufficient numbers of suitably skilled
and trained operatives and all necessary
equipment for the work of this Contract.

2.11.2 The Contractor shall maintain on

site a competent team leader in charge
of the Survey at all times and approved
in writing by the Engineer prior to
commencement of the Survey.

2.11.3 The Engineer shall be at liberty

to object to and require the Contractor
to remove from site any person employed
directly or otherwise by the Contractor
in or about the execution of the Survey
who, in the opinion of the Engineer,
misconducts himself or is incompetent or
negligent in the performance of his
duties or fails to conform with any
particular provisions with regard to
safety which may be set out in the
contract or persists in any conduct
which is prejudicial to safety or health
and such person shall not be again
employed upon the Survey without the
permission of the Engineer.

2.12Nuisance

2.12.1 All operations for the execution

of the Survey, shall, so far as
compliance with the requirements of the
Contract permits, be carried on so as
not to interfere unnecessarily or
improperly with public convenience or
the access to or use or occupation of
public or private roads and footpaths to
or of properties whether in the
possession of the Employer or of any
other person and the Contractor shall
 save harmless and indemnify the Employer
in respect of all claims, demands,
proceedings, damages, costs, charges and
expenses whatsoever arising out of or in
relation to any such matters.

2.13Accident

[All interest rates

shall be compound 2.13.1 Should any accident occur on or
interest rates] in the vicinity of the site, the matter
shall be reported immediately to the
Engineer.

2.14Insurance

2.14.1 The Contractor shall indemnify

the Employer against all losses and
claims for injury or damage to any
person or property whatsoever which may
arise out of or in consequence of the
carrying out of this Contract and
against all claims, demands,
proceedings, damages, costs, charges and
expenses whatsoever provided that the
Contractor shall not be required to
indemnify the Employer against:

(a)any action by the Employer,

his agents and servants.

(b)any compensation or damages

for or with respect to crops being on
the Site (except where possessions
has not been given to the Contractor)
or with respect to the use or
occupation of the land which has been
provided by the Employer.
(c)damage which is the
unavoidable result of the execution
of the Survey in accordance with the
Contract.

2.14.2 The Employer shall not be liable

for or in respect of any damages or
compensation payable at law in respect
or in consequence of any accident or
injury to any workpeople or other person
in the employment of the Contractor or
any Sub-contractor save and except to
the extent that such accident or injury
results from or is contributed to by any
act or default of the Employer, his
agents or servants, and the Contractor
shall indemnify and keep indemnified the
Employer against all such damages and
compensation (save and except as
aforesaid) and against all claims,
demands, proceedings, costs, charges and
expenses whatsoever in respect thereof
or in relation thereto.

2.14.3 The Contractor shall secure the

indemnities above by entering into such
insurance or otherwise as the Employer
shall approve, which shall include
Employer's Liability and Public
Liability insurance. The policies and
 premium receipts shall be produced upon
the request of the Employer. Such
policies and receipts to be supplied to
the Employer within 28 days of the
acceptance of Tender and at other times
as requested by the Engineer. The
insurances shall be for at least the
amount stated in Clause 6.17 of the
Information and Instruction Schedule in
respect of any one claim or series of
claims arising out of any one event and
unlimited in any one year of insurance.

2.14.4 The Contractor shall save

harmless and indemnify the Employer from
and against all claims and proceedings
for or on account of infringement of any
patent rights, design, trade mark or
name or other protected rights in
respect of any plant, machine, work or
material used for or in connection with
the Survey and from and against all
claims, demands, proceedings, damages,
costs, charges and expenses whatsoever
in respect thereof or in relation
thereto.

2.15Liquidated damages

2.15.1 In Clause 6.16 of the

Information and Instruction Schedule
under the heading "Liquidated damages
for delay" there is stated the sum which
represents the Employer's genuine pre-
estimate of the damages likely to be
suffered by him in the event that the
Survey and the Survey Report is not
completed within the time prescribed in
Clause 6.7 and 6.8 of the Schedule. If
the Contractor shall fail to complete
either the Survey or the Survey Report
within the prescribed time, or any
extension thereof granted under Clause
2.6.4, the Contractor shall pay to the
Employer for such default the sum stated
in Clause 6.16 for every week or part
week which shall elapse between the date
on which the prescribed time or any
extension thereof expired and the date
of completion of the Survey or the
 Survey Report. All sums payable by the
Contractor to the Employer pursuant to
this clause shall be paid as liquidated
damages for delay and not as a penalty.

2.16Re-execution of unsatisfactory work

2.16.1 The Engineer shall, during the

 progress of the Survey and up to 2
months after submission of the Survey
Report have power to order in writing
the re-execution (notwithstanding any
previous test thereof or interim payment
therefor) of any work which in the
opinion of the Engineer is not in
accordance with the Contract.

2.16.2 Any additional works required by

the Engineer to remedy defective work
shall be at the expense of the
Contractor.

2.16.3 If in the opinion of the

Engineer any survey data provided under
the Contract falls below the standard of
any samples submitted under Clause 6.14
the work in question shall be
re-executed at no cost to the Employer.

2.17Variations, extensions of time and

claims

2.17.1 The Engineer shall have power,

from time to time during the execution
of the Contract by notice in writing, to
direct the Contractor to alter, amend,
omit, add to or otherwise vary the
Survey, if in the opinion of the
Engineer such variation is necessary for
the satisfactory completion of the
Survey, and the Contractor shall carry
out such variation in accordance with
the Contract.
2.17.2 The value of such variation
shall be ascertained by reference to the
rates entered in the Bill of Quantities
or if these are not applicable, the
rates will be adjusted by the Engineer
after consultation with the Contractor.

2.17.3 If the Contractor intends to

claim any additional payment pursuant to
any clause of the Contract he shall give
notice in writing of his intention to
the Engineer as soon as reasonably
possible and not later than 28 days
after the event and shall make
contemporary records to support his
claim which shall be produced to the
Engineer upon request. The Engineer
shall certify for payment such sums to
which in his opinion the Contractor is
entitled.

2.17.4 The Contractor shall on the

written order of the Engineer suspend
the progress of the Survey or any part
 thereof for such time or times and in
such manner as the Engineer may consider
necessary and the Contractor shall be
paid the extra cost (if any) incurred in
giving effect to the Engineer's
instructions under this clause except to
the extent that such suspension is
otherwise provided for in the Contract
or is necessary by reason of some
default on the part of the Contractor.

The Engineer shall take any delay

occasioned by a suspension ordered under
this clause (including that arising from
any act or default of the Engineer or
the Employer) into account in
determining any extension of time or any
extra cost to which the Contractor is
entitled.

2.17.5 The Engineer shall have full

power to increase the extent of the
Works by notice in writing after due
consultation with the Contractor. The
Contractor shall carry out such
variations in accordance with the
Contract.

2.17.6 If the Contractor suffers delay

or incurs cost from failure on the part
of the Employer to give possession of
any of the sewers/manholes comprising
the Site then the Engineer shall take
such delay into account in determining
the extension of time to which the
Contractor is entitled and in
determining any extra costs to which the
Contractor might be entitled under the
Contract.

2.18Certification, payment and daily

progress report

2.18.1 The Contractor may be required

to complete a daily written record
detailing the work carried out and any
dayworks, delays or other additional
items claimed in accordance with the
Bill of Quantities. The Contractor shall
submit such records to the Engineer's
Representative at intervals not
exceeding seven days (see Clause 6.22 of
the Information and Instruction
Schedule).

The Engineer's Representative shall

certify such records for record purposes
only and the Engineer shall have sole power to authorise
payment if payment is due. A copy of each record shall be
supplied to the Engineer's Representative.

2.18.2 The Contractor shall submit to the Engineer at

intervals of not less than one month a statement detailing
the value of the work executed and approved to date. The
minimum amount of any such interim statement shall be as
shown in the Information and Instruction Schedule (Clause
6.15). Payment will be made within 28 days of the delivery
to the Engineer of the statement by the Contractor
provided all items required under the Contract have been
delivered to the Engineer.

2.18.3 Not later than 6 weeks after completion of the

Survey Report and all items required under the Contract,
the Contractor shall submit to the Engineer a statement of
final account and supporting documentation showing in
detail the value of the work done in accordance with the
Contract together with all further sums which the
Contractor considers to be due to him under the Contract.
Within one month after receipt of this final account and
of all information reasonably required for its
verification the Engineer shall issue a final certificate
stating the amount which in his opinion is finally due
under the Contract up to the date of completion. This
amount, less any sums previously paid under Clause 2.18.2,
shall be paid to the Contractor within 28 days of the date
of the final certificate.
Where the Engineer requires additional information
from the Contractor and is therefore unable to issue a
final completion certificate within one month after
receipt of this final account he shall inform the
Contractor of the additional information in writing and
the items affected. The Contractor shall then submit an
interim claim for the items not in dispute (see Clause
2.18.2) together with a revised statement of final
account.

2.18.4 In the event of failure by the Engineer to certify

or the Employer to make payment in accordance with the
above sub-clause the Employer shall pay to the Contractor
interest upon any payment overdue thereafter at a rate per
annum equivalent to 2% plus the average of the base
lending rates of Barclays, Lloyds, Midland and National
Westminster Banks current at the date upon which the
interest falls to be calculated.

2.18.5 The Employer shall be entitled to withhold payment

if the Contractor has been unable to submit Survey results
in accordance with The Specification and the Engineer has
ordered their preparation by a third party.
2.18.6 The Employer shall be entitled to deduct from any
payment due to the Contractor penalties paid by the
Employer under provisions contained in the New Roads and
Street Works Act 1991 as a result of actions taken by the

22
 Contractor.

2.19Forfeiture

2.19.1 If the Contractor shall become bankrupt or have a

receiving order made against him or shall present his
petition in bankruptcy or shall make an arrangement with
or assignment in favour of his creditors or shall agree to
carry out the Contract under a committee of inspection of
his creditors or (being a corporation) shall go into
liquidation (other than a voluntary liquidation for the
purposes of amalgamation or reconstruction) or if the
Contractor shall assign the Contract without the consent
in writing of the Employer first obtained or shall have an
execution levied on his goods or if the Engineer shall
certify in writing to the Employer that in his opinion the
Contractor:

(a)has abandoned the Contract, or

(b)without reasonable excuse has failed to

commence the Survey in accordance with Clause 2.6 or
has suspended the progress of the works for 14 days
after receiving from the Engineer written notice to
proceed, or
(c)despite previous warning by the Engineer in
writing is failing to proceed with the Survey with due
diligence or is otherwise persistently or fundamentally
in breach of his obligations under the Contract, or

(d)has, in defiance of the Engineer's instruction

to the contrary, sublet any part of the Contract,

then the Employer may after giving 7 days' notice in

writing to the Contractor enter upon the site of the
Survey and expel the Contractor therefrom without thereby
avoiding the Contract or releasing the Contractor from any
of his obligations or liabilities under the Contract or
affecting the rights and powers conferred on the Employer
or the Engineer by the Contract and may himself complete
the Survey or may employ any other Contractor to complete
the Survey and the Employer or such other Contractor may
use for such completion so much of the Survey materials
and data which have been deemed to become the property of
the Employer. By the said notice or by further notice in
writing within 14 days of the date thereof the Engineer
may require the Contractor to assign to the Employer and
if so required the Contractor shall forthwith assign to
the Employer the benefit of any agreement for the supply
of any survey materials and data and/or for the execution
 of any work for the purpose of this Contract which the
Contractor may have entered into.

2.20Collusion and corruption

23
 2.20.1 The Employer shall be entitled
to terminate the Contract and to recover
from the Contractor the amount of any
loss resulting from any such termination
if the Contractor shall have practised
collusion in tendering for the Contract
or shall have employed any corrupt or
illegal practice in the obtaining or
execution of the Contract.

2.20.2 The Contractor shall not employ

any of the Employer's employees.

2.21Settlement of disputes - arbitration

2.21.1 Any dispute between the Employer

and the Contractor arising from the
Contract shall be referred to the
Engineer in writing for decision. If a
decision is not given within one
calendar month or if either party is
dissatisfied with this decision the
dispute may be referred to arbitration
by either party.

2.21.2 Arbitration shall be conducted

in accordance with the Short Procedure
detailed in Part F of the "Institution
of Civil Engineers" Arbitration
Procedure, (1983)', Published by Thomas
[It may be Telford Ltd., ISBN 0727705210.
necessary to hire
stand-pipes and to 2.22Tax matters
enter into an
agreement with the 2.22.1 If the cost to the Contractor of
water undertaker. performing his obligations under the
If a supply from Contract shall be increased or reduced
the water by reason of the making or amendment
undertaker is after the date of Tender of any law or
unavailable, or for of any order, regulation, or by-law
reasons of economy, having the force of law in the United
the Engineer may Kingdom that shall affect the Contractor
allow the use of in the performance of his obligations
sewage effluent or under the Contract, the amount of such
a surface water increase or reduction (to the extent
supply.] that it arises directly in respect of
the Survey) shall be added to or
deducted from payments otherwise due to
the Contractor under the Contract.
2.23Value Added Tax

2.23.1 The rates and prices in the Bill

of Quantities shall not include value
added tax.

2.23.2 To the extent that value added

tax is properly chargeable on the
[Chapter 8 covers execution of work or the provision of
many aspects which services for the Employer by the
are sometimes found Contractor under the Contract, the
in specifications, Employer shall pay such tax as an
such as traffic addition to payments otherwise due to
lights, traffic the Contractor under the Contract.
signals, signs, one
way and minimum
carriageway widths. 2.24Copyright
See also "Traffic
Warning Signs for 2.24.1 All original data, photographs
Road-works" and results taken and/or
published by the processed/interpreted as part of the
Department of Contract shall be supplied to the
Transport] Employer and shall become the sole
property of the Employer.

2.24.2 The Employer may, however, if

[The issue of any requested in writing by the Contractor,
Statutory Notice allow the Contractor (at the
shall be the Contractor's expense) to make copies of
responsibility of any photographs or other data collected
the Employer. The as part of the Contract. Such copies
Engineers attention will become the property of the
is drawn to the Contractor. Copyright will remain with
requirements of the the Employer.
Road and Street
Works Act 1991, The 2.24.3 If the Contractor wishes to use
Code of Practice such copies for promotional or tender
for the purposes he shall obtain the prior
Co-ordination of written consent of the Employer, and
Street Works and such consent shall not be unreasonably
Works for Road withheld or delayed. The Employer may,
Purposes and however, request that the source of such
Related Matters, photographs or data remains anonymous.
November 1992, and
The Street Works
(Registers, Notice,
Directions and
Designations)
Regulations,
Statutory
Instrument No.
2985 1992, all
published by HMSO.
Provision is made
in Clause 6.20 for
the Engineer to
indicate known
traffic sensitive
areas]. SECTION 3 - SPECIFICATION
[Where considered
necessary by the SECTION SECTION TITLE
Engineer, the NUMBER
Employer may need
to supply signs to GENERAL
the Contractor] 3.1 Extent of survey
[A Bill item is 3.2 Location
provided for the
provision of 3.3 Survey units
traffic lights,
etc, see Clause 3.4 Survey vehicle
4.8.5] 3.5 Supply of water

3.6 Parked vehicles

3.7 Traffic
3.8 Police notification

3.9 Manholes

3.10 Dealing with flow and blockages

3.11 Advance notice

3.12 Health and safety

3.13 Noise
3.14 Metric measurements

MANHOLE LOCATION

3.15 Contractors obligation for manhole

surveys 27
3.16 Employers responsibilities

3.17 Standards of performance

3.18 Accuracy of inspection

3.19 Base maps

3.20 Connecting point without manholes

28

3.21 Location of buried manholes

3.22 Quality control checks
[This may entail
the use of a permit
to enter the sewer
before commencing
any part of the
Works. The Engineer
is advised to
consult the
Employer's
policy/procedures]

[The Contractor
should inform the
Engineer of any
request(s) for
additional
information to be
gathered during the
Contract by a third
party]
3. SPECIFICATION

GENERAL

3.1Extent of survey

3.1.1 The Contractor shall carry out

the Survey as indicated on the plans and
detailed in Clause 6.12 of the
Information and Instruction Schedule.

3.2Location

3.2.1 The location of the Survey shall

be as detailed in Clause 6.12.

3.3Survey units

3.3.1 The Contractor shall provide

sufficient survey units, including
standby units in the event of breakdown,
in order to complete the Survey within
the Contract period.

3.4Survey vehicle

3.4.1 A telephone, or suitable

alternative approved by the Engineer
must be fitted in the survey vehicle for
the duration of the Survey, see Clause
6.22 of the Information and Instruction
Schedule.

3.5Supply of water

3.5.1 The Employer will make no

arrangements under the Contract for the
supply of water. If the Contractor
wishes to use water he shall discuss his
requirements with the Engineer who shall
determine the arrangements to be made.
The Contractor shall be responsible for
transporting water from the point of
supply to the operational site.

3.5.2 The use of any stand-pipe which

has not been approved by the water
undertaker is expressly forbidden.
3.5.3 In all cases the Contractor
shall take proper safeguards to prevent
contamination of water in the mains by
incorporation of an air gap of at least
300mm, or any other requirements of the
water undertaker.
3.6Parked vehicles

3.6.1 The Contractor shall inform the

Engineer where parked vehicles are found
to impede the progress of the Survey and
shall continue with the next available
length to be surveyed. The Engineer
shall then give instructions as to what
action is to be taken.

3.7Traffic

3.7.1 The Contractor shall comply with

the requirements of the New Roads and
Street Works Act 1991 together with any
Regulations enacted thereunder and Codes
of Practice relating thereto.
3.7.2 The Contractor shall comply with
the relevant provisions of the Traffic
Safety Measures for Road Works as
contained in Chapter 8 of the Traffic
Signs Manual and the booklet Safety at
Street Works and Road Works published by
Her Majesty's Stationery Office.

3.7.3 The Contractor shall carry out

the Survey in such a manner as to cause
as little interference as possible to
the flow of traffic and pedestrians and
shall make all necessary arrangements
with the appropriate Authorities except
with regard to road closures, see Clause
2.8.

3.7.4 Should the Contractor wish to

divert traffic on to any temporary
routes or to close a highway he shall
submit any such request to the Engineer
at least 8 weeks in advance of the
proposed diversion.
 3.7.5 The Contractor shall provide and
allow for watching and lighting the Site
and provide safe passage to pedestrians
and vehicular traffic at all times.

3.7.6 The Contractor shall comply with

any special traffic requirements
detailed in Clause 6.20.
3.7.7 If the use of traffic lights and
associated signs is specified by the
Engineer, either in Clause 6.20 or
requested by him during the course of
the Survey, then the Contractor shall
make his own arrangements to provide
these.

3.7.8 Where the volume of traffic or

parked vehicles makes it impracticable
or hazardous to carry out the Survey
during normal working hours the
Contractor shall apply to the Engineer
for permission to work outside of normal
working hours.

3.8Police notification

3.8.1 The Contractor shall notify the

local Police of his presence on the
Survey and shall keep the Police aware
of his approximate area of working at
all times. The Contractor shall make
available to the Police a telephone
number of a person who may be contacted
during the Survey in order to resolve
any queries.

3.9Manholes

3.9.1 If during the course of the

Survey the Contractor observes any
damage to manholes or sewers which are a
potential hazard he shall inform the
Engineer immediately.
3.9.2 If a manhole cover is damaged
whilst being lifted the Contractor shall
provide temporary protection for
pedestrians and for vehicular traffic
 and shall inform the Engineer
immediately so that arrangements can be
made for replacement.

3.10Dealing with flow and blockages

3.10.1 Pre-cleaning of sewers is

covered in Clause 6.19 but does not form
 part of this Contract.
3.10.2 The Contractor shall be responsible for dealing
with flow as far as is reasonably possible by temporary
stoppering for limited periods without affecting the
general effectiveness of the sewer. Such arrangements
shall be subject to the Engineer's approval.

3.10.3 In the case of a blockage in the sewer the

Contractor shall request the Engineer to arrange for the
blockage to be cleared and shall proceed to the next
location to be surveyed. The Engineer will arrange for
the blockage to be cleared and advise the Contractor of
what action to take.

3.10.4 Where there is a temporary rise in the flow the

Contractor shall either move to a different location
where Survey is still possible or he shall delay the work
until the temporary rise has abated. In these
circumstances, no additional payment shall be made to the
Contractor.

3.11Advance notice

3.11.1 If, due to high flows or traffic conditions the

Contractor anticipates requiring overpumping, night or
weekend working, he shall, before attempting to commence
the Survey, request an authorisation from the Engineer
giving at least 4 working days' notice for overpumping
and 2 working days' notice for night or weekend working.

3.11.2 If, in the opinion of the Engineer, the flow is

too great for the Contractor to deal with by temporary
stoppering the Engineer will either arrange for
overpumping, authorise night or weekend working, or make
alternative arrangements.

3.12Health and safety

3.12.1 The Contractor's Health and Safety Policy, in

particular the organisation and arrangements for its
implementation, shall have regard for the Water
Industry's National Joint Health and Safety Committee's
publications (issued from time to time) and in particular
Guideline No. 2 "Safe Working in Sewers and Sewage
Works". In addition to the National Guidance Publications
the Contractor shall recognise all local health and
safety requirements as may be listed in Clauses 6.20 and
6.21.
3.12.2 The Contractor shall provide and maintain on site
suitable and sufficient safety equipment and the
necessary personnel trained in its use in order to fulfil
the various statutory requirements associated with the
Survey and for the safety and protection of his
employees, the general public and the systems and
property of the Employer and others.
 3.12.3 Contractor's plant and equipment
used in the Survey shall be to an
approved standard appropriate for the
potentially hazardous environment which
may be encountered.

3.13Noise

3.13.1 The Contractor shall employ the

"best practicable means" as defined in
the Control of Pollution Act 1974, to
minimise noise and vibration resulting
from his operations and shall have
regard to BS 5228: 1975 (Code of
practice for noise control on
construction and demolition sites).

3.13.2 This shall not be taken as

preventing or prohibiting the execution
of works which are absolutely necessary
for the saving of life or property or
for the safety of the Works. The use of
plant or equipment in an emergency
situation shall be notified as soon as
practicable to the Engineer.

3.14Metric measurements

3.14.1 All dimensions shall be METRIC.

MANHOLE LOCATION

3.15Contractor's obligations for manhole

surveys

3.15.1 The Contractor shall examine the

existing records held by the Employer
and shall prove the existence or
otherwise of all manholes shown on these
records. The presence of records does
not necessarily show all the existing
manholes, and the Contractor shall trace
and locate the whole of the sewer
network by field survey or other methods
of the area shown on the existing sewer
 records.

3.16Employer's responsibilities

3.16.1 The Employer shall be

responsible for arranging for access to
existing records of the public sewer
network of the area to be surveyed.
3.17Standards of performance

3.17.1 Save insofar as it is physically or legally

impossible the Contractor shall undertake to carry out the
Survey and provide the specified information relating to
the whole of the public sewerage system in the defined
area to the satisfaction of the Engineer.

3.17.2 To ensure the accuracy of the new records provided

under the Contract, acceptance tests will be applied as
detailed in the specification. The Contractor shall allow
for his survey team(s) to undertake checked surveys under
the discretion of the Engineer as a matter of routine. No
payment shall be made for measured items in the Bill of
Quantities unless those items have been accepted.

3.18Accuracy of inspection

3.18.1 The standard of accuracy required in the Survey

and completion of manhole record card shall be as follows:

(a)All textual information shall be correct;

(b)All measurements shall be accurate within the

following tolerances:
National Grid Reference � 1m
Location measurement � 300mm
Levels � 25mm
Relative levels of pipe inverts and
weirs within the same chamber� 10mm
Pipe sizes: circular � 10mm
non-circular � 10mm
(Internal dimensions)
All other dimensions � 50mm

(c)Location sketches should be drawn with

reference to fixed points on Ordnance Survey sheets.
The sketch shall show the manhole layout, including the
distance and direction of offset from the manhole
cover to the centre line of flow in the main pipe.

3.18.2 A manhole data/pipeline data sheet shall be filled

in for each manhole, lamphole, pump station, outfall and
other ancillary structure within the public sewerage
system and shall be completed in every detail which it is
possible to ascertain by physical inspection and
measurement.
3.18.3 Overlay negatives shall show the presence and
location of all manholes and pipelines on the public
sewerage system.
3.18.4 The standard of accuracy required in the
completion of overlay negatives shall be as follows:

(a)all pipelines on the public sewerage system

including pumping mains shall be shown.

33
 (b)all manholes and ancillary structures shall be
shown and a note reference shall be provided.

(c)all pipelines and manholes shall be located

within a drawing dimension of 1mm of their true
position.

(d)Particular attention should be paid to

direction of flow and continuity across OS sheet
boundaries.

3.19Base maps

3.19.1 Base maps shall be the latest published version of

the Ordnance Survey 1:1250 or 1:2500 sheets or, where
appropriate, copies of SUSI sheets.
3.19.2 The Contractor shall bring any deficiencies in the
original plans to the attention of the Engineer who shall
instruct the Contractor accordingly.

3.20Connecting points without manholes

3.20.1 Where sewers connect without a manhole the

connection point shall be numbered as though a manhole
were present and the actual point of connection located
(see Clauses 6.22 and 6.12 for location).

3.20.2 Location of connecting points without manholes

shall only be carried out once a written instruction has
been given by the Engineer.

3.21Location of buried manholes

3.21.1 The Contractor shall only locate manholes when a

written instruction has been given by the Engineer (see
Clause 5.1.25).

3.22Quality control checks

3.22.1 On completion of the Survey of each 100 manholes

or other structures the Contractor shall supply completed
manhole record cards and a copy of the relevant portion of
the map in respect of those manholes or other structures
and notify in writing to the Engineer that in the opinion
of the Contractor the records are ready for a quality
control check to be carried out. The Engineer shall then
carry out a performance test as specified below within 4
weeks of the written notification.
3.22.2 The quality control check shall consist of a
validation check and a site check.

The validation check shall be carried out by the

Engineer using a computer program or other method.

34
 The site check shall comprise a
resurvey of 5 manholes from each 100
record sheets submitted randomly
selected by the Engineer and checked
against the results obtained by the
Contractor in the initial survey. The
check shall include the reproving of all
associated pipework lengths. The
Contractor shall supply a survey team to
carry out the quality control check
under the supervision of the Engineer,
and a person appointed by the Contractor
as his representative.

3.22.3 The Survey shall have been

deemed to have failed the quality
control check if any item of manhole
measurement falls outside the tolerances
stated in Clause 3.18.1. Notwithstanding
any of the foregoing if in the opinion
of the Engineer the survey of the other
data on the manhole record sheets is
sufficiently defective then the Survey
shall be deemed to have failed the
quality control check.

3.22.4 If the Survey satisfies the

quality control check the Contractor
shall be entitled to payment for the
Survey and the performance test at the
rates included in the Bill of
Quantities.
3.22.5 If the Survey fails to meet the
quality control check, the Contractor
shall resurvey that portion of the work
which failed to meet the tolerances
stated in Clause 3.18.1 at his own
expense and he shall not be paid for the
work involved in that quality control
check. When he is satisfied that the
previously failed work has been
corrected he shall inform the Engineer
and a further quality control check
shall be carried out in accordance with
the above procedure on the remaining 95
manholes. Quality control checks shall
be repeated at the Contractor's expense
until the Engineer is satisfied that
this portion of the work has met the
requirements of the check as stated in
Sub-Clause 3.22.3. The Contractor shall
then be paid in accordance with Clause
4.8 for that portion of the Survey and
the final quality control test.
[The Contractor's
attention is also
brought to
provisions set out
in Clause 6.20]

[The Engineer
should complete the
Amount column in
the Dayworks
Schedule before
inviting tenders]
SECTION 4 - PREAMBLE TO THE BILL OF
QUANTITIES

SECTION SECTION TITLE

NUMBER

GENERAL

4.1 Documents mutually compatible

4.2 Stated quantities

4.3 Errors in the Bill of Quantities

4.4 Rates to include

4.5 Unpriced items

4.6 Preliminary item

4.7 Non circular sewers

4.8 Method of measurement

4.9 Working hours

4.10 Dayworks rates

4.11 Dayworks quantities

4.12 Unproductive or standing time

4.13 Prime cost items

4.14 Engineer's instructions

4.15 Provisional items

4.16 Fixed price

4.17 Term contracts

MANHOLE LOCATION

4.18 Parked vehicles

4. PREAMBLE TO THE BILL OF QUANTITIES

GENERAL

4.1Documents mutually compatible

4.1.1 The Conditions of Contract, the

Specification, the Drawings and the
Information and Instruction Schedule
shall be read in conjunction with the
Bill of Quantities. The work or
materials covered by items in the Bill
of Quantities are as detailed in the
Specification.

4.2Stated quantities

4.2.1 The quantities set out in the

Bill of Quantities are provisional and
are the estimated quantities of the
work.

4.3Errors in the Bill of Quantities

4.3.1 Any error in description in the

Bill of Quantities or omission therefrom
shall not release the Contractor from
the execution of the whole or any part
of the Survey according to the
Specification or from any of his
obligations or liabilities under the
Contract. Any such error or omission
shall be corrected by the Engineer and
the value of the work actually carried
out shall be ascertained in accordance
with the Contract, provided that there
shall be no rectification of any errors,
omissions or wrong estimates in the
descriptions, rates and prices inserted
by the Contractor in the Bill of
Quantities. In the event of a
discrepancy between the quantity, the
Bill rate and the extended amount, the
Bill rate as written shall be taken as
correct.

4.4Rates to include
4.4.1 Rates shall be deemed to include
for complying with the whole of the
Contractor's obligations under the
Contract.

4.4.2 Rates shall be deemed to include

the costs of provision and operation of
all necessary equipment and compliance
 with the Contract.

4.4.3 The Contractor shall allow in his rates and prices

for dealing with flow by temporary stoppering for limited
periods (see Clause 3.10). All costs incurred in carrying
out the Engineer's instructions for dealing with flows
other than by stoppering for limited periods will be
reimbursable to the Contractor.

4.4.4 The Contractor will be responsible for making his

own arrangements and paying all charges for the supply of
electricity including the provision of mobile generators
where necessary.
4.4.5 An item is included for travelling to the initial
site and return to depot on completion of the Contract.
All other travelling shall be included in bill rates
(Clause 4.4.1).

4.5Unpriced items

4.5.1 Any items left unpriced should have the word

"Inc." inserted in the Tender, but in any event unpriced
items will be held to have had their costs included in the
prices for other items of work. Items shall not be
bracketed together.

4.5.2 With the exception of Dayworks items which are

covered in Clause 4.10, where a NIL quantity has been
entered or left blank against a bill item, no tender rate
is required and no contract work is intended. Should
subsequent events indicate a need for such works a
variation may be ordered in accordance with Clause 2.17.

4.6Preliminary item

4.6.1 A preliminary item is provided for pricing the

requirements of any clause or clauses of the Conditions of
Contract or Specification to cover all the Contractor's
obligations of every kind which are not covered by the
Contract Rates for measured items.

4.7Non circular sewers

4.7.1 For the purposes of pricing and payment non

circular sewers shall be assumed to be circular with a
diameter equal to the major dimension of the sewer,
whether horizontal or vertical.
4.8Method of measurement

4.8.1 The rates for surveying sewers have been divided

into various items in consideration of the nature of the
survey operation and other conditions.

40
 4.8.2 The Bill of Quantities has been prepared on the
basis that manholes are situated within the curtilage of
the public highway (ie in public roads, footpaths or
verges). Where the Contractor has to undertake surveys
which are not within the curtilage of the highway,
separate items have been included in the Bill of
Quantities to enable the Contractor to claim additional
payment in respect of any additional costs of access
and/or liaising with land owners or tenants.

4.8.3 Where the Engineer authorises resurvey works, the

Contractor shall only be entitled to payment in full for
the resurvey, if it can be shown that the Contractor or
his work was not initially at fault. Payment will be in
accordance with the rates entered in the Bill of
Quantities, if resurveyed within the contract period;
outside the contract period, shall be on a dayworks basis.

4.8.4 The Bill of Quantities is prepared on the basis

that manholes are accessible by means of conventional two
wheel drive vehicles. Where this is not the case a Bill
item has been provided to allow the Contractor additional
payment in respect of the additional costs of access.
4.8.5 A Bill item is provided for the provision of
traffic lights and associated signs. This item may only be
expended on the written instructions of the Engineer and
payment will be made for each week or part week with a
minimum of one week for any separate period of provision.

4.9Working hours

4.9.1 Daytime working is defined as 0800 to 1800 hours.

No work shall be carried out at any other time including a
Saturday, Sunday or bank holiday, without the permission
in writing of the Engineer except when the work is
unavoidable or absolutely necessary for the saving of
life, property or for the safety of the Works in which
case the Contractor shall immediately notify the Engineer.

For the purposes of this clause bank holidays shall be

considered to be the same as Saturdays and Sundays.

4.9.2 Night work shall be defined as the period of 1800

to 0800 hours.
4.9.3 Weekend working shall be defined as the period
from 0800 hours Saturday to 0800 hours Monday and 0800
hours on Bank Holidays to 0800 hours on the following day.

4.9.4 Work on heavily trafficked routes shall be

restricted to certain hours as directed by the Engineer.
No work will be permitted outside these hours.

4.9.5 Bill items are provided to allow the Contractor

additional payment for weekend and/or night working. These
items may only be expended on the written instructions of
the Engineer where he considers such working is necessary

41
 by reason of traffic conditions or rates of flow which
cannot reasonably be dealt with by other means.

4.10Dayworks rates

4.10.1 Work ordered by the Engineer to be carried out on

a dayworks basis will be valued at the appropriate
Contract Rates for Dayworks in the Bill of Quantities,
which rates shall be inclusive of all the Contractor's
costs, including supervision, all overheads and profit.

4.10.2 The rates for dayworks shall include for all items
covered by the Bill rates.
4.10.3 Expenditure on dayworks will only be on the
instructions of the Engineer.

4.11Dayworks quantities

4.11.1 Where no quantities are entered in the dayworks

schedule, the rates for Dayworks shall be filled in but
not extended.

4.12Unproductive or standing time

4.12.1 If the Contractor is unable to proceed with the

Survey or is delayed due to unforeseen circumstances, the
rates as entered in the Dayworks Schedule shall be used as
a basis for reimbursement where payment is properly due to
the Contractor.

No payment will be made in respect of inclement

weather.

4.13Prime cost items

4.13.1 A prime cost item is provided for the supply of

water in accordance with Clause 3.5. If the Engineer
authorises the use of this item, payment will only be
certified against water company's invoices.

4.14Engineer's instructions

4.14.1 If the Engineer instructs or allows work under

either Clause 2.6.4 or Clause 3.7.6 this will be paid at
the rates specified in the Bill of Quantities.

4.15Provisional items
 4.15.1 Provisional items will only be used on the written
instruction of the Engineer.

4.16Fixed price

4.16.1 The Contractor shall include in his rates entered

in the Bill of Quantities for any variation in the price
42
 of materials, labour rates and any other costs whatsoever
except labour tax matters described in Clause 2.22 and
Value Added Tax decribed in Clause 2.23 - which he
anticipates might take place during the term of the
Contract and it must be clearly understood that no
additional payment will be allowed in respect of any
increase in such prices, rates or other costs.

4.17Term contracts

4.17.1 Clauses 6.7 and 6.8 indicate whether the contract

is for specified Works (A Specified Works Contract), or a
term contract for work included in the schedule of rates
or ordered by the Engineer and which may be specified from
time to time (A Term Contract).

4.17.2 Where Clause 6.8 indicates that the contract is a

term contract the Bill of Quantities shall be taken to be
a schedule of rates. The quantities shall be used for
comparison of tenders only and all references in the
Contract to "Bill of Quantities" shall be taken to mean
"Schedule of Rates".
MANHOLE LOCATION

4.18Parked vehicles

4.18.1 Where at the instruction of the Engineer under

Clause 3.6 the Contractor returns to a manhole location to
survey and is once again unable to raise the manhole due
to the presence of parked vehicles he shall be entitled to
a single payment under Item 5.1.4 in the Bill of
Quantities.
43
44
 SECTION 5 - BILL OF QUANTITIES

SECTION SECTION TITLE PAGE

NUMBER

5.1 Measured work 41

5.2 Dayworks 43
Summary 44
45
46
5.1
- Measured work

Item Item Description Quantity Unit Rate Amount

5.1.1The Contractor shall, Item

except where otherwise
stated in this Bill, allow
here for the cost of
5.1.2complying with all his No.
obligations under the
Contract not priced
5.1.3elsewhere. No.

Travel to initial Survey

5.1.4site and clear up from last No.
Survey site and return to
5.1.5depot on completion of No.
Contract.
Search for manhole which
could not be located
(maximum 15 minutes).

5.1.6Attempt to lift manhole No.

5.1.7cover which could not be No.
raised (maximum 10
minutes).
5.1.8 No.
Assist Engineer in carrying
out quality check on
manholes as described in
Clause 3.22 (Rate per
5.1.9manhole). No.
No.
5.1.1Setting up equipment and
preparatory work.
Manhole up to 3m deep.

Manhole greater than 3m

deep, but less than 9m
No.
Extra over items 5.1.6 to
5.1.8 for work outside No.
5.1.1normal working hours.

5.1.1Night work, Monday to

Friday NO.

5.1.1Work on Saturday, Sunday

and Statutory Holidays.
5.1.1Extra over itmes 5.1.6 to
5.1.8 for side entry
manhole.

Total carried to

47
 5.1 - Measured work (continued)

Item Item Description Quantity Unit Rate Amount

Effect all safety

precautions, and works
(either on site or in the
office) necessary to carry
out and prepare the data
5.1.1required under Clause 6.25 No.
(items (d) - (m)
5.1.1inclusive). All in No.
accordance with the
5.1.1Specification. No.

Manholes and ancillaries 0

5.1.1- 3m deep. No.
Manholes and ancillaries
exceeding 3m but not
exceeding 6m deep.

5.1.1Manholes and ancillaries No

5.1.2exceeding 6m but not No
exceeding 9m deep.

Manholes and ancillaries

exceeding 9m deep (see
Clause 6.25).

5.1.2Extra over items 5.1.15 to No.

5.1.18 for work outside
5.1.2normal working hours No.
Night work, Monday to
Friday
5.1.23 No.
Work on Saturday, Sunday
5.1.2and Statutory Holidays No.

5.1.25 No.
Extra over items 5.1.13 to
5.1.16 for gaining access/
5.1.2liaising for manhole off Item
the public highway.
Manhole accessible by
conventional drive vehicle.

Manhole not accessible by

conventional drive vehicle
 Total carried to

48
 5.2 - Dayworks

Item Item Description Unit Rate

5.2.1 Day shift, Monday to 10 hour

Friday shift

5.2.2 10 hour
Day shift, Saturday shift
5.2.3
Day shift, 10 hour
Sunday/Statutory shift
5.2.4 Holidays
10 hour
Night shift, Monday shift
5.2.5 to Friday 10 hour
shift
5.2.6
Night shift, Saturday 10 hour
shift
5.2.7
Night shift, hour
5.2.8 Sunday/Statutory
Holidays hour
49
 SUMMARY

Amount
� p

Page 41 Measured work

Page 42 Measured work

TOTAL �

------------
 SECTION 6 - INFORMATION AND INSTRUCTION SCHEDULE

SECTION SECTION TITLE PAGE

50
NUMBER

A. ADDRESSES 47

6.1 Address for enquiries 47

6.2 Address for return of documents 47

B. CALENDAR OF EVENTS 47

6.3 Time and last date for return of documents 47

6.4 Period for acceptance 47

6.5 Programme 47

6.6 Start of survey 48

6.7 Survey/report period 48

6.8 Term contract period 48

6.9 Urgent start 48

C. CONTRACT INFORMATION 49

6.10 Employer 49

6.11 Engineer 49
6.12 Location of survey 49

6.13 Liaison arrangements 49

6.14 Samples 50
D. FINANCIAL INFORMATION 51

6.15 Interim payments 51

6.16 Liquidated damages 51

6.17 Employer's liability and public liability insurance
51

6.18 References - minimum value and period covered 51

6.19 Pre-cleaning of sewers 51

6.20 Special local traffic requirements 52

6.21 Special local safety requirements 52

SECTION SECTION TITLE PAGE

NUMBER
F. GENERAL 52
6.22 Any other special instructions 52

51
 6.23 Additional quality control procedures 52

G. STATEMENT 52

6.24 Engineer's statement of modifications to standard

document 53
H MANHOLE SURVEY 53

6.25 Type and extent of survey 53

6. INFORMATION AND INSTRUCTION SCHEDULE

(Each Item must be completed by the Engineer before inviting

tenders)

A. ADDRESSES
6.1 Enquiries about the
tender documents
shall be addressed to:
.......................................................................

52
.......................................................................

Tel No.:
.......................................................................

6.2 Address for return

of completed
tender documents:
.......................................................................

.......................................................................

.......................................................................

B. CALENDAR OF EVENTS
6.3 Time and last date for
return of tender
documents:
.......................................................................

(Note: This should not normally be

less than 21 days after dispatch of the tender
documents)

6.4 Period during which

the tender shall be
open for acceptance
after the date in 6.3
above: ................ weeks.

6.5 (i) The Contractor will/will not* be

required to submit within 21 calendar days of receipt
of written acceptance of tender a programme for
approval showing the order he proposes to carry out
the Survey (Clause 2.6.1).

* Delete as appropriate.
(ii) Subject to sewer availability, the
Survey is to be carried out in the following order:
(leave blank if not applicable).

.......................................................................

.......................................................................
6.6 The Contractor will be required to commence the Survey

53
within:

(a) 28 calendar days after acceptance of his tender (Clause 2.6.2

and 2.6.3 do not apply)
(b) 21 calendar days after acceptance of his programme
(Clause 2.6.3 does not apply)
(c) 28 calendar days after receiving a written instruction from
the Engineer (Clause 2.6.2 does not apply).
(d) Other than (a), (b) or (c) (state details)....................

........................................(Tick as appropriate).

NOTE:

The Engineer to delete either Clause 6.7 or Clause

6.8, whichever shall not apply.

6.7 The Survey shall be completed by the Contractor in a

period of ...... weeks from the date of the written
instructions or acceptance of his tender/programme.
The Survey Report including quality control checking
must be submitted within .......... weeks after
completion of the Survey or receipt of all necessary data
from the Engineer whichever is the later.

6.8 This contract is a term contract and clause 6.7 does

not apply.

The term is .......... calendar months.

6.9 (For urgent use only). The Survey is to commence as
soon as possible and in any case no later than ..........
hours on ...........................
54
C. CONTRACT INFORMATION

6.10 The Employer is:

.......................................................................

.......................................................................

.......................................................................

6.11 The Engineer is:

.......................................................................

.......................................................................

.......................................................................

6.12 The location of the Survey: (State

Area/District Council(s)/Main Town(s)

etc.)
.......................................................................

.......................................................................

.......................................................................

The following maps and/or plans indicating the location and

extent of the Survey are available for inspection, during
normal office hours at the address indicated in 6.13(a) or
(b):

Ref No. Scale Title

Work is required off the highway which is not accessible by a

conventional two wheel drive vehicle:

YES � Details: ..........................................

�
POSSIBLY ....................................................
�
NO � ....................................................
�
(tick as appropriate and enter details).

55
6.13 Liaison arrangements. (This item may be left blank
at the time of Tender but must be completed on the award
of the Contract):

(a) The Engineer can be contacted during

normal office hours at:

..............................................................

..............................................................

Tel:
..............................................................

(b) The Engineer's Representative,

..............................................................
may be contacted during office hours at:

..............................................................

..............................................................

Tel:
..............................................................

In emergencies, the Engineer's Representative may be

contacted outside office hours by telephone on:
..............................................................

During the periods outside office

hours when possession of the sewer has been permitted
to the Contractor to carry out the Survey and at
other times when necessary, the Engineer's
Representative may be contacted through:

..............................................................

..............................................................

(c) Other liaison arrangements:

..............................................................

..............................................................

..............................................................
6.14 The Tenderer shall provide the following samples
.................................................................

56
 ..................................................................

..................................................................

..................................................................

..................................................................

D. FINANCIAL INFORMATION:

6.15 The Engineer shall not be obliged to

administer or certify an interim application for an
amount less than �.................. (Clause 2.18.2).

6.16 Liquidated damages for delay, per

week (Clause 2.15):

Survey
�....................

Survey Report
�....................

6.17 The Contractor shall maintain cover

for Employers Liability and Public Liability Insurance to
a minimum limit of any one claim of (Clause 2.14.3):
(Tick as appropr�2,000,000

Other (state amount � ...............

57
 6.18 The minimum value of each contract to
be listed under the references in the statement of
experience shall be �.................

The period covered shall be during the last

............years.

E. OPERATIONS INFORMATION

6.19 Sewers will be pre-cleansed prior to Survey:

(Tick as appropriate) (Clause 3.11.1) Yes

Any other comments on pre-cleansing:

No
..................................................................
Some
..................................................................

..................................................................

6.20 The Contractor shall comply with the following special

local traffic requirements
(Clause 3.7.6):

.......................................................................

.......................................................................

.......................................................................

.......................................................................

.......................................................................

.......................................................................
.......................................................................

6.21 The Contractor shall have regard to the following local

and known hazards particularly related
to the Health and Safety at Work Act 1974:

58
.......................................................................

.......................................................................

.......................................................................

.......................................................................

.......................................................................

.......................................................................

F. GENERAL

6.22 Other special instructions or information:

.......................................................................

.......................................................................

.......................................................................

.......................................................................

.......................................................................

.......................................................................

6.23 Additional quality control procedures:

.......................................................................

.......................................................................

.......................................................................

.......................................................................

.......................................................................

.......................................................................
G. STATEMENT

6.24 No alteration has been made to the

59
 model contract document approved for use by the Water
Services Association Sewers and Water Mains Committee in
1993, except as follows:

Clause No.
Change Made.

.........................................................
.........................................................
.........................................................
.........................................................

.........................................................
.........................................................

.........................................................
.........................................................

..........................................................
.........................................................

Signed: ............................................
Designation: .................................

Date: .............................................

H. MANHOLE SURVEY

6.25 The Contractor is required to carry out the following

works:

(a) Determine the position of all manhole covers by

on-site Survey. Y/N*

(b) Carry out a check level Survey of the Ordnance

Survey Bench
Marks. Y/N*

(c) Level each manhole cover frame (at the lowest point
on its
upper surface). Y/N*

(d) Level the invert of each inlet and outlet to each

manhole and
ancillary structure. Y/N*

(e) Level the invert of all outfalls and inlets. Y/N*

 (f) Level the invert of the inlet to each pump station.
Y/N*

(g) Survey the interior of each manhole to provide the

information
necessary to complete the sections of the manhole

60
detail and pipe
length details as indicated in Section 3.1. Y/N*

(h) Determine the position of all sewage pumping mains

from on-site
Survey. Y/N*

(i) Prove the line of a pipe linking two manholes or any

of the structures
on the sewerage system included in the Survey. Y/N*

(j) Plot the position of the manhole cover on the

overlay sheet Y/N*

(k) Plot the position of all sewage pumping mains on the

overlay sheet. Y/N*

(l) Additional
items:.................................................................

.......................................................................

.......................................................................

(m) Manholes over 9m deep are listed below (Engineer to

insert manhole reference
numbers and/or supporting information}:

.......................................................................

.......................................................................

.......................................................................

.......................................................................

.......................................................................

.......................................................................

.......................................................................
.......................................................................

.......................................................................

61
.......................................................................

* Delete as appropriate. NOTE: If for items (a) -

(k) (inclusive) the Y/N is not
marked up it shall be assumed by the Contractor that
the answer to the question
is `YES'.

SECTION 7 - FORM OF TENDER

CONTRACT: .........................
SURVEY WORKS

To: ..........................................................

................................................................
................................................................

................................................................

Gentlemen,
Having examined the documents for the above mentioned Survey,
we offer to undertake the Survey in conformity with the
drawings, Conditions of Contract, Specification, Bill of
Quantities and Schedule for such sum as may be determined in
accordance with the Contract.

Unless and until a formal Agreement is prepared and executed

this Tender, together with your written acceptance thereof,
shall constitute a binding Contract between us.

We understand that you are not bound to accept the lowest or

any tender you may receive.
We are, Gentlemen,

62
Yours faithfully

................................................ Signature
Duly Authorised Signatory

...................................................... Status

........................................................ Date

Name of Firm:
...............................................................

Registered address:
................................................................

................................................................

.
................................................................
Address for
correspondence:
................................................................

(if different
from above)
................................................................

................................................................

................................................................

Telephone No.
................................................................
63
64
 SECTION 8 - NON-COLLUSIVE TENDERING CERTIFICATE
(to be completed by Tenderers)

We certify that this is a bona fide Tender, and that we have

not fixed or adjusted the amount of the Tender by or under or
in accordance with any agreement or arrangement with any other
person. We also certify that we have not done and we undertake
that we will not do at any time before the hour and date
specified for the return of this Tender any of the following
acts:
(a)
Communicating to a person other than the person calling
for these tenders the amount or approximate amount of the
proposed Tender, except where disclosure, in confidence,
of the approximate amount of the Tender was necessary to
obtain insurance premium quotation required for the
preparation of the Tender.

(b) Entering into any agreement or arrangement with any other

person that he shall refrain from tendering or as to the
amount of any Tender to be submitted.

(c) Offering or paying or giving or agreeing to pay or give

any sum of money or valuable consideration directly or
indirectly to any person for doing or having done or
causing or having caused to be done in relation to any
other Tender or proposed Tender for said work any act or
thing of the sort described above.

In this certificate, the word "person" includes any persons or

any body or association, corporate or unincorporate; and "any
agreement or arrangement" includes any such transaction,
formal or informal, and whether legally binding or not.

.......................................................................
Signature
Duly Authorised Signatory

.......................................................................
Status

.......................................................................
Date

Name of Firm:
................................................
 Registered Address:
................................................

65
................................................

................................................

Telephone No.:
................................................
66
67
 APPENDICES

The following non-contractual appendices are provided for the

information and guidance of both the Contractor and the
Engineer:
(a)
Acknowledgement of Receipt of Tender Documents

(b) Ordnance Survey Maps and Plans

(c) General Notes on Drains and Sewers

(d) Data Collection

(e) Model Weekly Report Form

(f) Referencing of Buried or Uncharted Manholes to NWC

Standard

(g)
Sources of Information
68
69
 APPENDIX A - ACKNOWLEDGEMENT OF RECEIPT OF
TENDER DOCUMENTS

Contract:
.......................................................................
I/We acknowledge receipt of the following Tender Documents
relating to the above.

1. Instructions to Tenderers.

2.
General Conditions of Contract.

3. Specification.

4. Quality Control Procedures.

5. Preamble, Information and Instruction Schedule and Bill

of Quantities.

6. Forms of Tender, Declaration and Statement of

Experience.

7. Diagrams and Appendices.

I/We aknowledge that the data for the return of Tenders is

...................

Date......................... Signed:
..................................................
Director/Partner/Secretary

Tenderer's Name:
....................................................

....................................................

....................................................

....................................................

.................Post Code...................

Telephone No:
....................................................
70
71
 APPENDIX B - ORDNANCE SURVEY MAPS AND PLANS

B.1 1:1250 AND 1:2500 SERIES

The 1:1250 scale plan is based on the national grid and ground
features are shown to scale. The plans show administrative
boundaries, parliamentary boundaries, and relief by means of
bench marks and spot heights. The series forms the largest
scale published by the Ordnance Survey and it is intended that
they will cover all towns with a population of above 20,000
together with a number of other urban areas. Each plan
represents an area of 500m square and carries the national
grid at 100m intervals (actual size 0.4m x 0.4m).
The 1:2500 national grid series will eventually cover the
whole of Great Britain other than moorland and mountain areas.
It is similar to the 1:1250 in format and where 1:1250 plans
exist it is a direct photograph reduction from the larger
scale.

Also at 1:2500 is the county series of maps (no grid shown)

originally surveyed in the second half of the 19th Century,
although since revised. This series is being gradually
replaced by the 1:2500 national grid plans.

B.2 SIM and SUSI

The Ordnance Survey has introduced a system which makes
available to the map user the latest information about
development on the ground. The newly surveyed information is
drawn by Surveyors onto Master Survey Documents (MSDs) which
are at the scale of 1:1250 or 1:2500 as appropriate. The
information is made available to the public in two ways:

(a) SIM (SURVEY INFORMATION ON MICROFILM)

Each time approximately 50 units of change have been

surveyed onto an MSD, the document will be microfilmed.
Although the Survey of the area covered by the MSD will
not necessarily be complete, all changes shown will have
been examined for accuracy. Copies of the microfilm will
be sent to those Ordnance Survey agents who hold maps and
plans of the area and have microfilm equipment. These
agents will be able to supply paper printouts and copy
diazo negatives of the silver halide negatives.

(b) SUSI (SUPPLY OF UNPUBLISHED SURVEY INFORMATION)

The SUSI service is for map users who require direct
copies of MSDs at the current level of Survey update.
Film or paper copies of MSDs to scale can be provided on
demand from suitably equipped local Ordnance Survey
offices or within a few days from a nearby office. SUSI
is a direct copy of the MSD on which nearly all ground
changes have been surveyed and as such it provides the
latest revision information held by the Ordnance Survey.
It is, however, essentially unpublished information and
any new Survey added since the last edition of SIM may
not have been checked. Apart from these qualifications
the specification of SUSI is identical to that of SIM.

(c) The Ordnance Survey are currently introducing new

systems to replace SIM and SUSI, with digitally based
alternatives. The Engineer should make reference to the
Ordnance Survey for the latest information on survey

72
update information in the area in which the Survey is to be
carried out.
83
84
 APPENDIX C - GENERAL NOTES ON DRAINS AND SEWERS

INTRODUCTION

The overall objective of Manhole Location Surveys is to

locate, describe and map the public sewers vested in the
sewerage undertaker and such other drains and sewers which
significantly influence the operation of the public sewer
system.
During the progress of Surveys, difficulties can arise with
the definition of which sewers are vested in the undertaker
and which other data should be included to fulfil the overall
objective.

Where doubts exist the final decision will be made by the

Engineer to the Contract.

The following notes are intended to promote uniformity and

assist Contractors with the identification of different types
of drains and sewers. The notes are based on the law as it
stands in England and Wales. The law in Scotland and Northern
Ireland is different.
IF IN DOUBT THE CONTRACTOR IS ADVISED TO CONTACT THE ENGINEER
AT THE EARLIEST OPPORTUNITY.

HIGHWAY DRAINS

These drains are normally easily identified and are to be

dealt with in the following manner:
(a) Highway drain soakaways are not to be surveyed.

(b) Highway drains discharging direct to a watercourse are

not to be surveyed.

(c)
Highway drains discharging into public sewers are
required to be notified to the Engineer and will only be
surveyed if the Engineer directs.
FORMER SECTION 24 SEWERS

(a) These sewers are public sewers whose maintenance and

repair costs could formerly have been recovered from the
users under the provisions of Section 24 of the Public
Health Act 1936 (now repealed).

(b) Section 24 sewers are required to be surveyed.

(c) Such sewers will normally be notified to the Contractor

through the Engineer. In the absence of notification the
Contractor is advised to inform the Engineer if sewers
are encountered with the following characteristics:

(i) Combined sewers constructed before September 1937

serving more than one property and situated in
private land such as forecourts, backyards and

85
 access alleyways.

HOUSING ACT SEWERS

(a) These sewers are not vested in the undertaker and are not
to be surveyed unless the Engineer directs.

(b) Such sewers serve council houses or former council houses

and frequently discharge to septic tanks, ditches and
district council owned sewage works.

(c) Where sewers servicing council property connect into the

sewer system the Contractor should seek advice from the
Engineer before proceeding with the Survey.

PRIVATE SEWERS

(a) Private sewers are not required to be surveyed unless the

Engineer directs.

(b) The on-site identification of private sewers is difficult

but sewers and drains with a diameter less than 150mm and
serving one or two properties can be assumed to be
private for Manhole Location Surveys.

For further guidance the users attention is drawn to "An

Inspectors Guide to Sewerage Law", July 1992, FWR and to the
Water Industry Act 1991.
86
 APPENDIX D - DATA COLLECTION

FIGURES

Typical manhole record card

Field sheet

Pipeline details
Standard symbols for map overlays

Standard manhole dimension.

87
 MANHOLE DETAILS
NODE REFERENCE
OS SHEET NO.
CATCHMENT NAT GRID REFERENCE

DISTRICT TOWN/
COUNCIL PARISH

LOCATION

YEAR
CONSTRUCTED S 24 APPLIES DATE OF SURVEY
OTHER
COVER CIRCULAR SQUARE TRIANG RECT DIA

DUTYY MEDUTY DUTYT OPENING X mm

OK WORN ROCKING RE-SET REPLACE

SHAFT REDUCING NO. OF X

SLAB TAPER LANDINGS OPENING mm
DIA
O.K. ATTENTION REQUIRED
ACCESS STEP LADDER O.K. ATTENTION REQUIRED
IRONS

CHAMBER HATCHBOX SIDE ENTRY OPENING X mm

BRICK PRCONCST CONCTU SEGMENTS OTHER

O.K. ATTENTION REQUIRED CHANNELG/O.K. ATTENTION REQUIRED

SILTING/DEPTH EVIDENCE OF DEPTH INFILTRATIORATS TOXIC

DEBRIS mm SURCHARGE mm ATMOS

FOUL S.W. COMB GRAV PUMP SYPHON COVER .

MAIN LEVEL
INCOMING PIPES
PIPEINVERT LEVELDEPTH m UPSTREAM NODE S (DIA) SIZE mmACKDROP
REFERENCE * DIA mm
A . X
B . X
C . X
D . X
E
. X
F . X
G . X
OUTGOING PIPES
X . X
Y . X

* S=SHAPE C=CIRCULAR E=EGG R=RECTANGULAR T=TRAPEZOIDAL O=O

LOCATION DETAIL

N N

88
FIELD SHEET

AREA .................................................................
LOCATION .............................................................
FSC GRAV P/MAIN SYPHON
SEWER ................................................................
COVER C S T R O HD MD LD
OPENING X
CONDITION OK W R Reset repl.......................
Red Slab Taper OPENING X OK AR
SHAFT ................................................................
ACCESS ...Step Irons Ladder....................OK AR........

CHAMBER BW S/E OTHERB OPENING X OK AR

PCC ISITU SEGM

......................................................................
OK AR
BENCHING/CHANNEL .....................................................
COVER LEVEL

INCOMING PIPES

IL Depth U/S M

A
B

C
D

E
F

G
D/S MH No. OUTGOING PIPES

X
Y

LOCATION SKETCH
PIPELINE DETAILS Length..................... Gradient........
Surface 2nd Road Main Road Trunk Road Rlwy Rld G
 PIPELINE DETAILS

PIPE LENGTH
REFERENCE

YEAR LAID DOWN STREAM

NODE REF

LENGTH GRADIENT 1 in SIZX mm

SHAPE CIRCULAR SQUARE EGG TRAPEZ OTHER

CLASS
MATERIAL

JOINTFLEXIBLE MORTAR CLA BU FLAN WELDED OTHER

CONC CONC NOT

BEDDING/PROTECTION GRAN HAUNCH SURROUND SOIL KNOWN
SAND/
GROUND ROCK CLAY GRAVEL CHALK SILT FILL

OTHER WATER TABLE WATER TABLE

NON-PRIN PRINCIPAL TRUNK

SURFACE ROAD ROAD ROAD RAILWAY FIELDS

GARDENS PATH EMBANKMENT OTHER

LAMPING PIPES COLLAPSED ROOTS INFILTRATIONENCRUSTATION

SURVEY CRACKED
DEBRIS OBSTRUCTION OTHER

DATE REPORT NO. TAPE NO.

CCTV SURVEY

REMARKS
 APPENDIX E - MODEL WEEKLY REPORT FORM

Weekly Report Week Ending................

Contract Sewer Survey Job No.

Employee Survey Team Leader

...................................................................

Work Completed Totals This Week Total

No's & Depths No's & Depths

0-3m 3-6m Over 6m 0-3m 3-6m Over 6m
M.H.'s Surveyed

M.H.'s Levelled
M.H.'s Plotted
Lampholes Surveyed
Overflows, Penstocks, Outfalls
M.H.'s in Private Land

M.H.'s in B R Train Areas

M.H.'s Surveyed outside Normal Hours

Area Worked (District, O.S. Sheet No., Street, etc.)

This Week Next Week

Problems Encountered (U.T.L., U.T.F., U.T.S,. etc.)

M.H. No. O.S. Sheet No.

Give Details of Unproductive time or any Dayworks carried out under writ

Employees Signature.....................................................
 APPENDIX F - REFERENCING OF BURIED OR UNCHARTED
MANHOLES TO NWC STANDARD

The following information is to enable operators to number

buried or uncharted manholes found during survey work.

The referencing system is divided into three parts:

1. ORDNANCE SURVEY MAP NUMBER

The number of the 1:2500 base map. In the case of
1:1250 scale maps, the quadrant reference is omitted,
e.g. SP 1381 SE is SP 1381.

2.
100 METRE GRID CO-ORDINATE
The 100 metre grid in which the reference point occurs
is allocated a number of referring to the last digit of
the easting and northing of the 100 metre grid square.
For example, when the easting and the northing of the
square is 135 and 811 respectively, the first two digits
of the detail reference number will be 51.

3. REFERENCE POINT NUMBER

Each manhole or node is then numbered consecutively

within each 100 metre square, i.e. 01, 02, 03, 04, 05,
06, 07, 08, 09, 10, 11, etc.

The full nationally unique reference number using the

above example is SP 1381/5101, abbreviated to 1381/5101.
The number 5101 is drawn on the overlay adjacent to the
point referred to, in an ellipse (see drawing No. A).

1 . 5102 SHEET SP 1381

. 5101
811

. 7001
. 6001

0 . 5003 . 7002
. .
5001 5002
81000

5 6 7
13500 136 137

Drawing No. A
 APPENDIX G - SOURCES OF INFORMATION

1. NWC/DoE STANDING TECHNICAL COMMITTEE ON SEWERS AND WATER

MAINS Report No. 25 Sewer and Water Main Records.

2.
WATER AUTHORITIES ASSOCIATION/ WATER RESEARCH CENTRE.
Sewerage Rehabilitation Manual. WAA/WRc Second edition
1986.

3. NATIONAL JOINT HEALTH AND SAFETY COMMITTEE FOR THE WATER

SERVICE HEALTH AND SAFETY. Guideline No. 2 - Safe
Working in Sewers and at Sewage Works, and Guideline No.
3 - Respiratory Protective Equipment.

4. Health and Safety at Work etc. Act 1974.

5. Water Resources Act 1991.

6. ROAD TRAFFIC: Road Vehicle Lighting Regulation 1984.

Statutory Instrument 1984/812 HMSO.

7. BRITISH STANDARDS INSTITUTION. Code of Practice for

Noise Control on Construction and Demolition Sites (BS
5228).

8.
INSTITUTION OF CIVIL ENGINEERS. Arbitration Procedure.
ICE 1983.

9. WATER SERVICES ASSOCIATION. Civil Engineering

Specification for the Water Industry.

10. Water Industry Act 1991.

11. An Inspectors Guide to Sewerage Law. WSA/FWR 1992.

12. New Roads and Streets Works Act. 1991

 ACKNOWLEDGEMENTS

The Water Services Association/Foundation for Water Research

Engineering and Operations Committee carries out its functions
through Working Groups. This document was prepared under the
direction of the WSA/FWR sponsored Sewers and Water Mains
Committee through the Sewerage Working Group.

The group gratefully acknowledges the large number of people

who offered help and advice during the drafting stages of this
document and the following members of the Sewerage Working
Group:

W Sheldon North West Water

R Addison Anglian Water
J Barrows Leeds City Council
A Brown Southern Water
B Canton South West Water
R Falconer Babtie Shaw and Morton
P Gartside North West Water
T Harrington Thames Water
D Heath Wessex Water
B Malem Torbay Borough Council
A Proctor Welsh Water
D Robertson Strathclyde Regional Council
P Shelton Severn Trent Water
B Syms Northumbrian Water
B Wilkinson Yorkshire Water
The Sewerage Working Group welcomes any comments which should
be addressed to:

Nick Orman
Technical Secretary
WSA/FWR Sewerage Working Group
WRc Swindon
Frankland Road
Blagrove
Swindon
SN5 8YF
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