A

PROJECT REPORT
ON
ONLINE INSTITUTE MANAGEMENT SYSTEM
SUBMITTED IN
PARTIAL FULFILLMENT OF THE REQUIRMENT
FOR THE COURSE OF
DIPLOMA IN ADVANCE COMPUTING

YASHWANTRAO CHAVAN PRATISHTHANS ACADEMY OF

INFORMATION TECHNOLOGY
General J. Bhosale Marg, Nariman Point Mumbai-400021
Maharashtra-INDIA

SUBMITTED BY
GANDHAR MUJUMDAR (A08)
SHRIRANG BARVE

(A18)

DATTATRAY PATIL (A07)

JUEELI CHAUDHARI (A02)

BATCH: AUGEST 2013

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ONLINE INSTITUTE MANAGEMENT SYSTEM

CERTIFICATE
This is to certify that the project entitled

ONLINE INSTITUTE MANAGEMENT SYSTEM

Has been satisfactorily completed by:
1. Mr. Gandhar Mujumdar (A08)
2. Mr. Shrirang Barve (A18)
3. Mr. Dattatray Patil (A07)
4. Ms. Jueeli Chaudhari (A02)

Under supervision and guidance for partial fulfillment of Diploma in Advance

Computing (DAC) (24 weeks full time post graduate) course of centre for
development of advance computing (C-DAC), Pune at
Yashwantrao Chavan Pratishthans Academy of Information Technology,
Nariman Point , Mumbai-21.

MRS. PRADNYA CHONKAR

Mr. S.N.GUPTAN

Course Coordinator

(DIRECTOR)

DATE:

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ONLINE INSTITUTE MANAGEMENT SYSTEM

ACKOWLEDGEMENT

A project usually falls short of its expectation unless aided and guided by the right persons at the right
time.
We avail this opportunity to express our deep sense of gratitude towards.
MR. S.N.GUPTAN (DIRECTOR YCPAIT, MUMBAI)
MRS. PRADNYA CHONKAR (COURSE CO-ORDINATOR)
MR.VIKRAM SHARMA (SUBJECT FACULTY)
MR. DHANSINGH (LAB FACULTY)
MR. SUMIT JADHAV (LAB FACULTY)
We are deeply indebted and grateful to them for their guidance, encouragement and deep
concern for our project. Without their periodical evaluations and suggestions at every stage of the
project, this project couldnt reach to this form.
Last but not the entire faculty, and all the teaching and non-teaching staff members of YCPAIT
for their valuable support.

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ONLINE INSTITUTE MANAGEMENT SYSTEM

Index
Sr. No Topic
Introduction
Scope Of project
H/W and S/W specifications
E.R. Diagrams
Data Flow Diagrams
Functional Diagrams
Table Details
Screenshots
Future Scope
References

Page No

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ONLINE INSTITUTE MANAGEMENT SYSTEM

INTRODUCTION

A Student Management System is to provide a system which manages the records of

the students, teachers i.e. attendance, assignments, profile and details of students and
teachers.
This automated system will be able to consume less time in storing the records when
compared to manual or paper work. The system will take care of all the activities like managing
student attendance the number of leaves taken by the particular student and calculation of
marks in a very quick manner and it avoid any miscalculation. Storing of data is easy.
The institute spends more time on monitoring the process. The system is user Friendly
and easy to use. All the important data will be stored in the database unnecessary report can
be viewed.
We have developed this project in ASP.NET, which is specially designed for own
system. In this project all the operation carried out by the computer, which requires input.
It is difficult to keep all the records, updating the data, searching a data in the manual
paper system. We have successfully tried to eliminate the problem and drawback of the
manual system.

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ONLINE INSTITUTE MANAGEMENT SYSTEM

SCOPE OF THE PROJECT

The area or scope of a project is limited for the members of institute which consist of
1. Admin
2. Teacher
3. Student

This limits the scope and increase the safety of website login or number of people log in
into website.

There are two types of sites involved in our project

1. Level 0 site It can be only viewed by all
2. Level 1 site It can be seen by logged into the site by member

This site can be viewed using internet or intranet which is depend on the institute only

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ONLINE INSTITUTE MANAGEMENT SYSTEM

FEATURES OF A PROJECT

System has limited no. of login members hence there are very less chances of
system gets overloaded.

Files Uploaded by Admin/Teachers are directly stored in a database.

Student and Teacher can make their own profiles.

Teacher can edit student attendance and marks.

Admin can view performance of students in form of REPORT

and can export it as a pdf /excel sheet

Updates and schedule can be put over the site and that will shown directly to
teacher and student home page

BIODATA is made automatically as student inserts a data into profile.

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ONLINE INSTITUTE MANAGEMENT SYSTEM

Hardware & Software Specification

Hardware:

P IV or further processor

512 MB of RAM(Minimum)

SVGA/Monochrome monitor

40 GB of Hard disk(Minimum)

1 mouse & keyboard as input device

Software:

Operating System: Window XP/7

Visual Studio 2010 /12(as front end)

SQL Server 2005/2008 (as back end)

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ONLINE INSTITUTE MANAGEMENT SYSTEM

ENTITY RELATION DIAGRAMS

1. Admin

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ONLINE INSTITUTE MANAGEMENT SYSTEM

2. Teacher

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ONLINE INSTITUTE MANAGEMENT SYSTEM

3. Student

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ONLINE INSTITUTE MANAGEMENT SYSTEM

DATA FLOW DIAGRAMS

1. Admin

2. Teacher

3. Student

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ONLINE INSTITUTE MANAGEMENT SYSTEM

MODULES

1. Login:

All users who are registered / added by the admin , they can login into site.

2. View / Edit Profile

Users can view there profile.

3. View / Edit Attendance

User with privileges of students can only view attendance and rest all can view and
edit the attendance.

4. Add/Remove User
This module is only used by ADMIN. He can add and remove the user from system.

5. File Upload / Download

Users with privileges of students can only download the file rest all can upload and
download the file.

6. Add / Remove Subject

Only ADMIN can add or remove subject from a list.

7. Performance Review using report

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ONLINE INSTITUTE MANAGEMENT SYSTEM

This module is used by ADMIN only and he can export reports in PDF/EXCEL formats.

8. Messaging

This Module is only used by Students for internal messaging and can only view the
received messages

9. Updates and Schedule

This module is used by all users but posting an update and schedule is done by only
admin

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ONLINE INSTITUTE MANAGEMENT SYSTEM

Functional Diagram

1. Admin

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ONLINE INSTITUTE MANAGEMENT SYSTEM

2. Teacher

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ONLINE INSTITUTE MANAGEMENT SYSTEM

3. Student

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ONLINE INSTITUTE MANAGEMENT SYSTEM

Table Details
1. admininfo
Column Name
Ausername
Apassword

Data type
Varchar(50)
Varchar(50)

Constraints
Primery Key
-

Data type
Varchar(50)
Varchar(50)

Constraints
Primary Key
-

Data type
Varchar(50)
Varchar(50)

Constraints
Primary Key
-

2. teacherlogin
Column Name
Tusername
Tpassword
3. studentlogins
Column Name
Susername
Spassword
4. assignment
Column Name
pid
assigntext
asigby
Asigdate
Asiglastdate

Data type
Int, identity(1,1)
Varchar(MAX)
Varchar(50)
Varchar(50)
Varchar(50)

Constraints
Primary Key
-

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ONLINE INSTITUTE MANAGEMENT SYSTEM

5. feedback
Column Name
sname
ssubject
Skills
understandings
assignment
suggestion
fdate

Data type
Varchar(50)
Varchar(50)
Varchar(50)
Varchar(50)
Varchar(50)
Varchar(50)
datetime

Constraints
-

Data type
int, identity(1,1)
varchar(MAX)
varbinary(MAX)
varchar(50)

Constraints
Primary Key
-

Data type
int, identity(1,1)
varchar(MAX)
varchar(50)
varchar(50)
varchar(50)

Constraints
Primary Key
-

6. fileupload
Column Name
fid
fname
filedata
contenttype
7. msg
Column Name
msgid
msgtext
msgby
msgto
msgdate

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ONLINE INSTITUTE MANAGEMENT SYSTEM

8. sattendance3
Column Name
pid
sid
ssubject
smonth
spresentdays
stotaldays
sperc(computed field)

Data Type
int, identity(1,1)
varchar(10)
varchar(50)
varchar(50)
int
int
float

Constraints
Primary Key
-

Data Type
int, identity(1,1)
varchar(10)
varchar(50)
varchar(50)
int
int
float

Constraints
Primary Key
-

Data Type
int, identity(1,1)
varchar(10)
varchar(50)
int
int
float

Constraints
Primary Key
-

9. smarks
Column Name
pid
sid
ssubject
smonth
sobtmarks
stotalmarks
sperc(computed field)
10.

tattendance

Column Name
pid
tid
tmonth
tpresentdays
ttotaldays
tperc(computed field)

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ONLINE INSTITUTE MANAGEMENT SYSTEM

11.

teacherdetails

Column Name
tid
tfirstname
tlastname
tqualification
temailid
tsubject
12.

Data type
varchar(10)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
varchar(50)

Constraints
Primary key
-

Data type
varchar(20)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
varchar(MAX)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
varchar(50)

Constraints
Primary Key
-

studentdetails

Column Name
sid
sfirstname
slastname
smiddlename
sgender
saddress
scourse
scontact
semailid
syear
sperssc
sboard
sperhsc
sboardhsc
shobbies
simage
sbirthdate

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ONLINE INSTITUTE MANAGEMENT SYSTEM

13.

id_pos

Column Name
mid
position
14.

Data type
int, identity(1,1)
varchar(50)
varchar(50)
varchar(50)
varchar(50)
varchar(50)

Constraints
Primary Key
-

Data type
int, identity(1,1)
varchar(50)

Constraints
Primary Key
-

Data type
int, identity(1,1)
varchar(MAX)

Constraints
Primary Key
-

subjects

Column Name
sub_id
subject
16.

Constraints
Primary Key
-

schedule

Column Name
pid
start_date
subject
faculty
start_timing
end_timing
15.

Data type
varchar(50)
varchar(50)

updates_new

Column Name
rid
updates_new

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ONLINE INSTITUTE MANAGEMENT SYSTEM

SCREENSHOTS OF PROJECT

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FUTURE SCOPE

Following are the functions or modules that can be added into the project to increase the
scope of the project and it will the overall rating of the project.

Register Guest module: It will enable the other users (not added by admin) can
also register on site and can view the student profiles for placement purpose etc.

Use of Login Based Attendance: It will allow user to mark his/her attendance
only by logging in into site.

Use of Thumb Based attendance System: This is the hardware interface to

database which automatically mark the attendance of user into database.

By purchasing various services, we can add VIDEO CONFERENCING, ELECTURES etc.

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ONLINE INSTITUTE MANAGEMENT SYSTEM

REFERENCES

www.w3schools.com
msdn library
www.google.com
www.asp.net

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ONLINE INSTITUTE MANAGEMENT SYSTEM