Working with Sections

Title: Version: First edition: First English edition:

Working with Sections 1.0 March 2004 March 2004

Contents
Overview..........................................................................................................................................ii o!"right and trade#ark in$or#ation.........................................................................................ii Feed%ack..................................................................................................................................... ii &cknowledg#ents.......................................................................................................................ii Modi$ications and '!dates.......................................................................................................... ii What is a section(............................................................................................................................ 1 reating sections.............................................................................................................................. 1 O!ening the )nsert Section window............................................................................................ 1 *sing the Section ta%...................................................................................................................2 *sing the ol'#ns ta%................................................................................................................ + *sing the )ndents ta%..................................................................................................................., *sing the -ackgro'nd ta%........................................................................................................... . *sing the Footnotes/Endnotes ta%.............................................................................................10 Saving a new section................................................................................................................. 12 Maintaining sections...................................................................................................................... 12 Editing and deleting sections.....................................................................................................12 *!dating links........................................................................................................................... 1+

Working with Sections

Overview

Overview
This cha!ter shows "o' how to create and #aintain sections in a te0t doc'#ent 'sing O!enO$$ice.org Writer 1.1.0. To 'nderstand the instr'ctions1 "o' need to know how to create and edit doc'#ents in Writer.

Copyright and trademark information

The contents o$ this 2oc'#entation are s'%3ect to the 4'%lic 2oc'#entation 5icense1 Version 1.0 6the 75icense789 "o' #a" onl" 'se this 2oc'#entation i$ "o' co#!l" with the ter#s o$ this 5icense. & co!" o$ the 5icense is availa%le at: htt!://www.o!eno$$ice.org/licenses/425.rt$. The Original 2oc'#entation is How to Work with Sections. The )nitial Writer6s8 o$ the Original 2oc'#entation is/are atherine Water#an 2004. &ll :ights :eserved. 6)nitial Writer contact6s8: s!arkovich;att.net. The )nitial Writer contact6s8 is to re!ort errors in the doc'#entation. For <'estions regarding how to 'se the so$tware1 s'%scri%e to the *sers Mail 5ist and !ost "o'r <'estion there: htt!://s'!!ort.o!eno$$ice.org/inde0.ht#l.8 &ll trade#arks within this g'ide %elong to legiti#ate owners.

Feedback
4lease direct an" co##ents or s'ggestions a%o't this doc'#ent to: dev;doc'#entation.o!eno$$ice.org

Acknowledgments
Thanks to So!hie =a'tier1 a'thor o$ the French native>lang'age doc'#ent1 Comment Utiliser Les Diffrentes Sections, which was 'sed as a re$erence. This cha!ter has %een slightl" #odi$ied %" 4a'l Miller and ?ean @ollis We%er1 and it has %een given a new title as a cha!ter o$ the *ser ='ide $or O!enO$$ice.org Writer.

Modifications and updates

Version
1.0

Date
11 2ec 2004

Description of Change
First !'%lished edition.

Working with Sections

ii

What is a section?

What is a section?
& section is a %lock o$ te0t that has s!ecial attri%'tes and $or#atting. Ao' can 'se sections to:

Write>!rotect te0t. @ide te0t. 2"na#icall" insert the contents o$ another doc'#ent. &dd col'#ns1 #argin indents1 a %ackgro'nd color1 or a %ackgro'nd gra!hic to a !ortion o$ "o'r doc'#ent. 'sto#iBe the $ootnotes and endnotes $or a !ortion o$ "o'r doc'#ent.

Creating sections
This !art o$ the cha!ter shows "o' how to:

O!en WriterCs )nsert Section window. *se the )nsert Section window to c'sto#iBe a new section. Save the new section.

Opening the Insert

ection window

To o!en WriterCs )nsert Section window1 $ollow these ste!s: 18 4lace the c'rsor at the !oint in "o'r doc'#ent where "o' want to insert the new section. Or1 select the te0t that "o' want to !lace in the new section. 28 Fro# the #ain #en'1 choose Insert > Section... The )nsert Section window o!ens. D8 lick the Section ta% i$ it isnCt alread" dis!la"ed. 6See Fig're 1.8 *se the Section ta% to set the sectionCs attri%'tes. *se the Columns ta% to $or#at the section into col'#ns. *se the Indents ta% to set indents in the right and le$t #argins o$ the section. *se the Background ta% to add color or a gra!hic to the sectionCs %ackgro'nd. *se the Footnotes/Endnotes ta% to c'sto#iBe the sectionCs $ootnotes and endnotes. The )nsert Section window has $ive ta%s:

The ne0t $ive !arts o$ this cha!ter tell "o' how to 'se each o$ these $ive ta%s. &t an" ti#e1 "o' can reset a ta% to its de$a'lt settings %" clicking the Reset %'tton. 6Eote1 however1 that "o' cannot reset the Section ta%. )$ "o' wish to 'ndo changes to the Section ta%1 "o' #'st do so #an'all".8

Working with Sections

Creating sections

Figure 1. Section tab of nsert Section !ialog

!sing the

ection tab

*se the Section ta%1 !ict'red in Fig're 11 to set the attri%'tes o$ the c'rrent section.
"aming sections

Writer a'to#aticall" enters a na#e $or the c'rrent section in the to! %o0 o$ the New section area. To change the na#e1 si#!l" t"!e over it.
#inking sections

Ao' can insert the contents o$ another doc'#ent into the c'rrent section and then have Writer '!date the section whenever the other doc'#ent is '!dated. This is called linking the section to the other doc'#ent.

Working with Sections

Creating sections

To link the c'rrent section to another doc'#ent1 $ollow these ste!s: 18 )n the Link area 6see Fig're 281 check the Link check%o0.

Figure ". Link area of Section tab 28 lick the 6...8 %'tton to the right o$ the File name $ield. The )nsert window o!ens. D8 Find and select the doc'#ent whose contents "o' want to insert and then click the Insert %'tton. The )nsert window closes and the na#e o$ the selected doc'#ent a!!ears in the File name $ield. 48 )$ "o' want to insert onl" a section o$ the selected doc'#ent1 select the desired section $ro# the Section dro!>down list. Note: #he section must alrea!$ e%ist in the selecte! !ocument. &ou cannot create a section in the selecte! !ocument at this 'oint. )$ "o' are $a#iliar with 22E o%3ect linking and !re$er to 'se 22E co##ands $or linking1 check the DDE check%o0. The DDE command $ield a!!ears1 allowing "o' to enter a 22E co##and. Ao' can '!date links a'to#aticall" or #an'all". To learn #ore1 see F*!dating linksG on !age 14.
Write$protecting sections

To write>!rotect the c'rrent section so that its contents canCt %e edited1 check the Protect check%o0 in the rite !rotection area 6Fig're D8.

Figure (. Write 'rotection area of Section tab Note: Write)'rotection onl$ 'rotects the section*s contents, not its attributes or format.

Working with Sections

Creating sections

To !revent others $ro# editing the sectionCs attri%'tes or $or#at1 !rotect the section with a !assword1 as $ollows: 18 heck the it" !assword check%o0. The Enter 4assword window 6Fig're 48 o!ens.

Figure +. ,nter -asswor! win!ow 28 Enter a !assword in the Password $ield and then con$ir# the !assword %" entering it again in the Con#irm $ield. Note: -asswor!s must contain a minimum of . characters. #he /0 button remains inacti1e until $ou ha1e t$'e! at least . characters. D8 lick $%. The Enter 4assword window closes. &n"one who tries to edit the sectionCs attri%'tes or $or#at will %e !ro#!ted to enter the !assword.

%iding sections

Ao' can hide the c'rrent section so that it wonCt %e dis!la"ed on the screen or !rinted. Ao' can also s!eci$" conditions $or hiding the section. For e0a#!le1 "o' can hide the section onl" $ro# certain 'sers. To hide a section1 check the &ide check%o0 in the @ide area 6Fig're +8.

Figure .. Hi!e area of Section tab )$ "o' want to hide the section onl" 'nder certain conditions1 enter the desired conditions in the it" Condition $ield. The s"nta0 and o!erators that "o' 'se to enter conditions are the sa#e ones that "o' 'se to enter $or#'las. For s"nta0 and a list o$ o!erators1 see WriterCs online hel! 'nder F onditions.G Note: &ou can*t hi!e a section if the section is the onl$ content on the 'age or if the section is in a hea!er, footer, footnote, en!note, frame, or table cell.

Working with Sections

Creating sections

!sing the Columns tab

*se the Columns ta%1 !ict'red in Fig're H1 to $or#at the c'rrent section into col'#ns.

Figure 2. Columns tab of the nsert Section !ialog Ao' can 'se one o$ WriterCs !rede$ined col'#n la"o'ts1 or "o' can create a c'sto#iBed col'#n la"o't. The !review %o01 located to the right o$ the Settings area1 shows as "o' work how the col'#n la"o't will look.
!sing a predefined column layout

The Settings area dis!la"s $ive !rede$ined col'#n la"o'ts. To 'se one o$ the#1 si#!l" click the desired la"o't.
pecifying the number of columns

)$ "o' !re$er to create a c'sto#iBed col'#n la"o't1 "o' #'st s!eci$" the n'#%er o$ col'#ns that "o' want. Enter the desired n'#%er in the Columns s!in %o0 o$ the Settings area.

Working with Sections

Creating sections

&istributing te't across columns

Ao' can choose to distri%'te te0t across the col'#ns in one o$ two wa"s:

E'enl(. )$ "o' choose to distri%'te te0t evenl"1 Writer will $ill the $irst line o$ each col'#n1 $ollowed %" the second line o$ each col'#n1 and so on. News!a!er)st(le. )$ "o' choose to distri%'te te0t news!a!er>st"le1 Writer will $ill the col'#ns one at a ti#e1 %eginning with the $irst col'#n.

To distri%'te te0t evenl"1 check the E'enl( distri*ute contents to all columns check%o0 in the Settings area. lear this check%o0 i$ "o' want to distri%'te te0t news!a!er>st"le.
Formatting column width and spacing

To create evenl">s!aced col'#ns that are all the sa#e width1 check the +uto check%o0 in the Width and s!acing area. To c'sto#iBe the width and s!acing o$ the col'#ns1 $ollow these ste!s: 18 )n the Width and s!acing area1 clear the +uto idt" check%o0. 28 On the Width line1 enter a width $or each col'#n.

idt"

D8 On the S!acing line1 enter the a#o'nt o$ s!ace that "o' want %etween each col'#n !air. *se the arrow ke"s on the ol'#n line to scroll a#ong the col'#ns.
Formatting separator lines

To dis!la" se!arator lines %etween the col'#ns1 $ollow these ste!s: 18 Fro# the Line dro!>down list in the Se!arator line area1 select the t"!e o$ line that "o' want. 28 -" de$a'lt1 the se!arator lines are the sa#e height as the col'#ns. )$ "o' want the se!arator lines to %e shorter than the col'#ns1 'se the &eig"t s!in %o0 to enter the height o$ the se!arator lines as a !ercentage o$ the height o$ the col'#ns. For e0a#!le1 i$ "o' enter +0I1 the se!arator lines will %e hal$ as high as the col'#ns. D8 )$ "o' entered a height o$ less than 100I1 'se the Position dro!>down list to select a vertical align#ent $or the se!arator lines.
(everting to a single$column layout

To revert to a single>col'#n la"o't1 si#!l" reset the Columns s!in %o0 to 1. Or1 in the Settings area1 click the single>col'#n la"o't thatCs located to the right o$ the Columns s!in %o0.

Working with Sections

Creating sections

!sing the Indents tab

*se the Indents ta%1 !ict'red in Fig're ,1 to set indents in the right and le$t #argins o$ the c'rrent section. Enter the desired le$t>#argin indent in the Be#ore section s!in %o0. Enter the desired right> #argin indent in the +#ter section s!in %o0. The !review %o0 on the right>hand side o$ the ta% shows "o' how the section will look with the indents a!!lied.

Figure 3. n!ents tab of the nsert Section !ialog

Working with Sections

Creating sections

!sing the )ackground tab

*se the Background ta%1 !ict'red in Fig're .1 to add color or a gra!hic to the %ackgro'nd o$ the c'rrent section.
Adding color

To add color to the %ackgro'nd o$ the c'rrent section1 si#!l" click the desired color in the color grid.

Figure 4. 5ackgroun! tab of the nsert Section !ialog

Adding a graphic

To add a gra!hic to the %ackgro'nd o$ the c'rrent section1 $ollow these ste!s: 18 Fro# the +s dro!>down list1 select ,ra!"ic. The Background ta% dis!la"s the gra!hics o!tions. 6See Fig're J.8 28 lick the Browse %'tton. The Find =ra!hics window o!ens. D8 Find the gra!hic $ile that "o' want to 'se and then click the $!en %'tton. The Find =ra!hics window closes and the selected gra!hic a!!ears in the gra!hic !review %o0 on the right>hand side o$ the Background ta%. 6)$ "o' donCt see the gra!hic1 check the Pre'iew check%o0 'nderneath the gra!hic !review %o0.8
Working with Sections 8

Creating sections

48 )n the T"!e area o$ the Background ta%1 choose how "o' want the %ackgro'nd gra!hic to a!!ear:

To !osition the gra!hic in a s!eci$ic location in the %ackgro'nd1 select Position and then click the desired location in the !osition grid. To stretch the gra!hic so that it $ills the entire %ackgro'nd area1 select +rea. To re!eat the gra!hic across the entire %ackgro'nd area1 select -ile.

Figure 6. 7ra'hics o'tions on the 5ackgroun! tab of the nsert Section !ialog
&eleting color or graphics

To delete color or gra!hics $ro# the %ackgro'nd o$ the c'rrent section1 $ollow these ste!s: 18 Fro# the +s dro!>down list1 select Color. 28 lick No Fill on the color grid.

Working with Sections

Creating sections

!sing the Footnotes*+ndnotes tab

*se the Footnotes/Endnotes ta%1 !ict'red in Fig're 101 to c'sto#iBe the c'rrent sectionCs $ootnotes and endnotes.

Figure 18. Footnotes9,n!notes tab of the nsert Section !ialog

Customi,ing footnotes

)$ "o' want the c'rrent sectionCs $ootnotes to a!!ear se!aratel" $ro# the other $ootnotes in the doc'#ent1 check the Collect at end o# te.t check%o0 in the Footnotes area. To n'#%er the c'rrent sectionCs $ootnotes se!aratel" $ro# the other $ootnotes in the doc'#ent1 $ollow these ste!s: 18 )n the Footnotes area1 #ake s're that the Collect at end o# te.t check%o0 is checked. 28 heck the Restart num*ering check%o0. D8 )$ "o' want the sectionCs $ootnotes to start at a n'#%er other than 11 enter the desired starting n'#%er in the Start at s!in %o0. To edit the $or#at o$ the sectionCs $ootnotes1 $ollow these ste!s: 18 )n the Footnotes area1 #ake s're that the Collect at end o# te.t and Restart num*ering check%o0es are checked.
Working with Sections 10

Creating sections

28

heck the Custom #ormat check%o0.

D8 Fro# the dro!>down list to the right o$ the Custom #ormat check%o01 select a n'#%ering $or#at $or the $ootnotes. 48 To add te0t to the selected n'#%ering $or#at1 'se the Be#ore and +#ter $ields. For e0a#!le1 i$ "o' want the $ootnote n'#%ers to %e !receded %" the word FEoteG and $ollowed %" a colon1 $ill the Be#ore and +#ter $ields like this:

Figure 11. Customi:e! format for footnotes

Customi,ing endnotes

)$ "o' want the c'rrent sectionCs endnotes to a!!ear at the end o$ the section rather than at the end o$ the doc'#ent1 check the Collect at end o# section check%o0 in the Endnotes area. To n'#%er the c'rrent sectionCs endnotes se!aratel" $ro# the other endnotes in the doc'#ent1 $ollow these ste!s: 18 )n the Endnotes area1 #ake s're that the Collect at end o# section check%o0 is checked. 28 heck the Restart num*ering check%o0. D8 )$ "o' want the sectionCs endnotes to start at a n'#%er other than 11 enter the desired starting n'#%er in the Start at s!in %o0. To edit the $or#at o$ the sectionCs endnotes1 $ollow these ste!s: 18 )n the Endnotes area1 #ake s're that the Collect at end o# section and Restart num*ering check%o0es are checked. 28 heck the Custom #ormat check%o0. D8 Fro# the dro!>down list to the right o$ the Custom #ormat check%o01 select a n'#%ering $or#at $or the endnotes. 48 To add te0t to the selected n'#%ering $or#at1 'se the Be#ore and +#ter $ields. For e0a#!le1 i$ "o' want the endnote n'#%ers to %e !receded %" the word FEoteG and $ollowed %" a colon1 $ill the Be#ore and +#ter $ields like this:

Figure 1". Customi:e! format for en!notes

Working with Sections 11

Creating sections

aving a new section

To save a new section so that it a!!ears in "o'r doc'#ent1 click the Insert %'tton. The )nsert Section window closes and the new section a!!ears in "o'r doc'#ent.

Maintaining sections
This !art o$ the cha!ter shows "o' how to:

Edit and delete sections. *!date links.

+diting and deleting sections

Ao' can edit a sectionCs attri%'tes and $or#atting1 and "o' can also delete sections.
electing a section

To select the section that "o' want to edit or delete1 $ollow these ste!s: 18 Fro# the #ain #en'1 choose Format > Sections... The Edit Sections window 6Fig're 1D8 o!ens. 28 The na#e o$ the c'rrent section a!!ears in the Section area1 in the $ield thatCs a%ove the list %o0. )$ "o' want to edit or delete a di$$erent section1 click the na#e o$ the desired section in the list. The selected section %eco#es the c'rrent section1 and its na#e a!!ears in the $ield a%ove the list %o0.

Figure 1(. ,!it Sections win!ow

Working with Sections 12

Maintaining sections

+diting section attributes

To rena#e the c'rrent section1 si#!l" t"!e over its na#e in the Section area. Fro# the Edit Sections window1 "o' can also edit the c'rrent sectionCs link1 write>!rotect1 and hide attri%'tes. To learn how to edit these attri%'tes1 see:

F5inking sectionsG on !age 2. FWrite>!rotecting sectionsG on !age D. F@iding sectionsG on !age 4.

&eleting sections

To delete the c'rrent section1 click the Remo'e %'tton. 6Eote that Writer wonCt !ro#!t "o' to con$ir# the deleteK To 'ndo a delete1 click the Cancel %'tton.8
+diting the format of a section

To edit the $or#at o$ the c'rrent section1 click the $!tions... %'tton. The O!tions window 6Fig're 148 o!ens.

Figure 1+. /'tions win!ow

Working with Sections

13

Maintaining sections

The O!tions window has $o'r ta%s: Columns/ Indents/ Background/ and Footnotes/Endnotes. To learn how to 'se these ta%s1 see:

F*sing the ol'#ns ta%G on !age +. F*sing the )ndents ta%G on !age ,. F*sing the -ackgro'nd ta%G on !age .. F*sing the Footnotes/Endnotes ta%G on !age 10.

To reset a ta% to its #ost recentl" saved settings1 click the Reset %'tton. To save "o'r O!tions settings and ret'rn to the Edit Sections window1 click $%.

!pdating links
Ao' can have Writer '!date linked sections a'to#aticall"1 and "o' can also '!date links #an'all".
!pdating links automatically

-" de$a'lt1 whenever "o' o!en a doc'#ent that contains links1 Writer !ro#!ts "o' to '!date the links. To have Writer '!date links witho't !ro#!ting "o'1 or to t'rn o$$ a'to#atic '!dating1 $ollow these ste!s: 18 Fro# the #ain #en'1 choose -ools > $!tions... The O!tions L O!enO$$ice.org window 6Fig're 1+8 o!ens.

Figure 1.. /'tions ) /'en/ffice.org win!ow

Working with Sections

14

Maintaining sections

28 )n the list on the le$t1 click the !l's sign ne0t to -e.t Document. & list o$ te0t doc'#ent settings a!!ears 'nderneath -e.t Document. D8 *nder -e.t Document/ click ,eneral. The window dis!la"s general te0t doc'#ent settings 6Fig're 1H8.

Figure 12. 7eneral te%t !ocument settings 48 )n the *!date area1 'nder 0!date links w"en loading1 select an o!tion:

Select +lwa(s i$ "o' want Writer to '!date links a'to#aticall"1 witho't !ro#!ting "o'1 whenever "o' o!en a doc'#ent that contains links. Select $n re1uest i$ "o' want Writer to !ro#!t "o' %e$ore '!dating links. Select Ne'er i$ "o' donCt want Writer to '!date links. lick $% to save "o'r settings. The O!tions window closes.

+8

!pdating links manually

To '!date a link #an'all"1 $ollow these ste!s: 18 O!en the doc'#ent that contains the link. 28 Fro# the #ain #en'1 choose Edit > Links... The Edit 5inks window o!ens. 6See Fig're 1,.8 D8 The list on the Edit 5inks window dis!la"s the na#es o$ all the $iles that are linked to the c'rrent doc'#ent. lick the $ile that corres!onds to the link that "o' want to '!date. 48 lick the 0!date %'tton. The #ost recentl" saved contents o$ the linked $ile a!!ear in the c'rrent doc'#ent.
15

Working with Sections

Maintaining sections

+8 To close the Edit 5inks window1 click Close.

Figure 13. ,!it Links win!ow

Working with Sections

16