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Contents

1 Introduction
1.1 1.2 1.3 Energy Star ..................................................................................... 1-3 What is an ENERGY STAR Product? .......................................... 1-3 Trademarks and registered trademarks ......................................... 1-4 About this manual ............................................................................. 1-7 Structure of the manual ................................................................. 1-7 Notations ........................................................................................ 1-7 Images that are used ..................................................................... 1-7 Explanation of manual conventions ................................................ 1-8 Safety advices ................................................................................ 1-8 Sequence of action ........................................................................ 1-8 Tips ................................................................................................ 1-9 Special text markings ..................................................................... 1-9 Users Guides .................................................................................. 1-10 Users Guide Copy Operations ................................................ 1-10 Users Guide Network Scanner Operations ............................. 1-10 Users Guide Box Operations (this manual) .............................. 1-10 Users Guide Print Operations .................................................. 1-10 CD-ROM configuration .................................................................. 1-11

1.4

1.5

1.6

Overview of the Box functions


2.1 2.2 Box functions .................................................................................... 2-3 Types of boxes ............................................................................... 2-3 Available Box functions .................................................................... 2-4 Scanning documents and saving the data (Scan to HDD) ............. 2-4 Downloading saved scan documents to the computer ................. 2-4 Saving print documents ................................................................. 2-4 Printing a proof copy ...................................................................... 2-4 Printing confidential documents .................................................... 2-4 Specifying settings for using the Box functions ............................ 2-5 Creating boxes ............................................................................... 2-5 Registering and specifying settings for destinations ..................... 2-5 Specifying network settings ........................................................... 2-5

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Saving and printing documents


3.1 General information ...........................................................................3-3 User authentication .........................................................................3-3 Available functions/parameters ......................................................3-4 Scanning documents and saving the data (Scan to HDD) .............3-6 Saving data by touching a one-touch dial button ..........................3-6 To save scan data using a one-touch button .................................3-6 Specifying the scanning quality ......................................................3-8 To specify the scanning quality ......................................................3-9 Specifying the scanning density ...................................................3-10 To specify the scanning density ...................................................3-11 Specifying the document scanning size .......................................3-12 Printing the result report ...............................................................3-14 To print the transmission report ....................................................3-15 Specifying the 2in1 setting ...........................................................3-17 Specifying the 2-Sided TX setting ................................................3-18 Specifying the Priority TX setting ..................................................3-19 Specifying the Timer TX Setting ...................................................3-20 Specifying the Stamp setting ........................................................3-21 Specifying the file name ................................................................3-22 Specifying the e-mail notification recipient ...................................3-24 Viewing the transmission report ...................................................3-26 Downloading saved documents to the computer ........................3-27 To download a scan document ....................................................3-27 Saving print data ..............................................................................3-29 To save a print document .............................................................3-29 Printing documents saved using the Store to HDD operation .................................................................................3-31 To print saved document ..............................................................3-31 Deleting the specified document ..................................................3-33 Deleting all document ...................................................................3-35 Printing a proof copy .......................................................................3-37 Length of time that proof print data is saved ................................3-39 Printing a proof copy from the computer .....................................3-39 Printing a proof copy from the machines control panel ..............3-40 Deleting the specified document ..................................................3-44 Deleting all document ...................................................................3-46 Printing a confidential document ...................................................3-48 Printing a confidential document from the computer ...................3-48 Checking the settings of the confidential document ....................3-50 Printing the specified document ...................................................3-53 Deleting the specified document ..................................................3-55

3.2

3.3 3.4 3.5

3.6

3.7

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Printing all document ................................................................... 3-57 Deleting all document .................................................................. 3-59

Utility/Counter screen and PageScope Web Connection


4.1 Available functions ........................................................................... 4-3 Specifying settings from the control panel .................................... 4-3 Performing operations from PageScope Web Connection ............ 4-4 Other related parameters ............................................................... 4-4 Registering one-touch recipients from the control panel ............ 4-5 Programming a one-touch dial button ........................................... 4-5 To program a one-touch dial button .............................................. 4-6 Changing/deleting a one-touch recipient .................................... 4-11 Copying a one-touch recipient .................................................... 4-12 Deleting confidential documents .................................................. 4-13 To delete confidential documents ................................................ 4-13 Specifying software switch settings (machine functions) .......... 4-16 Software SW settings ................................................................... 4-16 To change a software switch setting ........................................... 4-18 Specifying the length of time that confidential documents are saved (mode 036) ................................................................... 4-21 Using PageScope Web Connection .............................................. 4-22 System requirements ................................................................... 4-22 Accessing PageScope Web Connection ..................................... 4-22 When performing user authentication .......................................... 4-23 If account track settings have been applied ................................ 4-23 Structure of pages ....................................................................... 4-24 Logging on to Administrator mode .............................................. 4-26 Web browser cache ..................................................................... 4-28 With Internet Explorer .................................................................. 4-28 With Netscape .............................................................................. 4-28 Registering one-touch recipients ................................................. 4-29 Naming an index .......................................................................... 4-31 Registering with one-touch registration ....................................... 4-33 Changing the contents of the one-touch registration .................. 4-35 Deleting one-touch registrations .................................................. 4-37 Performing Box operations from User mode ............................... 4-39 Creating a user box ...................................................................... 4-39 Downloading saved documents to the computer ........................ 4-41 Deleting a document saved in a box ........................................... 4-43 Changing user box names ........................................................... 4-45 Changing user box passwords .................................................... 4-47 Deleting a user box ...................................................................... 4-49

4.2

4.3 4.4

4.5

4.6

4.7

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4.8

Performing Box operations from Administrator mode ................4-51 Deleting a saved document ..........................................................4-51 Changing the user box name ........................................................4-53 Changing the user box password .................................................4-55 Deleting a user box .......................................................................4-57 Specifying the length of time until a document is deleted ............4-59

Appendix
5.1 Error messages .................................................................................5-3 When a certain screen appears ......................................................5-3 Error codes .....................................................................................5-4 Entering text .......................................................................................5-5 To type text .....................................................................................5-5 List of available characters .............................................................5-6 Glossary ..............................................................................................5-7 Index ...................................................................................................5-9

5.2

5.3 5.4

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Introduction

Introduction

Introduction
Thank you for choosing a Konica Minolta digital electrophotographic copier. This Users Guide contains details on the necessary operations of the various Box functions of the bizhub 200, 250 and 350, precautions on their use, and basic troubleshooting procedures. In order to ensure that these machines are used correctly and efficiently, carefully read this Users Guide before using the machine. After reading the Users Guide, store it in the Users Guide holder so that it can easily be referred to when questions or problems arise during operation. Views of the actual equipment may be slightly different from the illustrations used in this Users Guide.

1.1

Energy Star

As an ENERGY STAR Partner, we have determined that this machine meets the ENERGY STAR Guidelines for energy efficiency. What is an ENERGY STAR Product? An ENERGY STAR product has a special feature that allows it to automatically switch to a low-power mode after a period of inactivity. An ENERGY STAR product uses energy more efficiently, saves you money on utility bills and helps protect the environment.

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1.2 Trademarks and registered trademarks

Introduction

KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation. Compact-VJE Copyright 1986-2003 VACS Corp. RC4 is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. RSA is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. OpenSSL Statement

OpenSSL License
Copyright 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/) 4. The names OpenSSL Toolkit and OpenSSL Project must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact opensslcore@openssl.org. 5. Products derived from this software may not be called OpenSSL nor may OpenSSL appear in their names without prior written permission of the OpenSSL Project. 6. Redistributions of any form whatsoever must retain the following acknowledgment: This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)

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Introduction

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT AS IS AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product includes cryptographic software written by Eric Young (eay@crypt-Soft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).

Original SSLeay License


Copyright 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Youngs, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: This product includes cryptographic software written by Eric Young (eay@crypt-soft.com)

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Introduction The word cryptographic can be left out if the rouines from the library being used are not cryptographic related :-). 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: This product includes software written by Tin Hudson (tjh@cryptsoft.com) THIS SOFTWARE IS PROVIDED BY ERIC YOUNG AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.] All other product names mentioned are trademarks or registered trademarks of their respective companies

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Introduction

1.3

About this manual


This Users Guide covers the Box functions of the bizhub 200, 250 and 350. This section introduces the structure of the manual and the notations used for product names, etc. This manual is intended for users who understand the basic operations of computers and the machine. For operating procedures of the Windows or Macintosh operating system and software applications, refer to the corresponding manuals. Structure of the manual This manual consists of the following chapters. Chapter 1 Overview of the Box Functions Chapter 2 Saving and Printing Documents Chapter 3 Utility/Counter Screen and PageScope Web Connection Chapter 4 Appendix Notations
Product Name bizhub 200/250/350 Microsoft Windows 98 Microsoft Windows Me Microsoft Windows NT 4.0 Microsoft Windows 2000 Microsoft Windows XP When the operating systems listed above are all written together Notation in the Manual this machine or 200/250/350 Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows 98/Me Windows NT 4.0/2000/XP Windows 98/Me/NT 4.0/2000/XP

Images that are used Generally, the touch panel screens and application windows shown in this manual are images where only the optional hard disk drive has been installed.

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1
1.4 Explanation of manual conventions

Introduction

The marks and text formats used in this manual are described below. Safety advices

6 DANGER
Failure to observe instructions highlighted in this manner may result in fatal or critical injuries in fact of electrical power. % Observe all dangers in order to prevent injuries.

7 WARNING
Failure to observe instructions highlighted in this manner may result in serious injuries or property damage. % Observe all warnings in order to prevent injuries and to ensure safe use of the copier.

7 CAUTION
Failure to observe instructions highlighted in this manner may result in slight injuries or property damage. % Observe all cautions in order to prevent injuries and to ensure safe use of the copier.

Sequence of action

1 2

The number 1 as formatted here indicates the first step of a sequence of actions. Subsequent numbers as formatted here indicate subsequent steps of a sequence of actions.
An illustration inserted here shows what operations must be performed.

Text formatted in this style provides additional assistance. % Text formatted in this style describes the action that will ensure the desired results are achieved.

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Introduction Tips

2
Note

Text highlighted in this manner contains useful information and tips to ensure safe use of the copier.

2
Reminder

Text highlighted in this manner contains information that should be reminded.

!
Detail

Text highlighted in this manner contains references for more detailed information.
Special text markings [Copy] key The names of keys on the control panel are written as shown above. MACHINE SETTING Display texts are written as shown above.

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1.5 Users Guides

Introduction

The following Users Guides have been prepared for this machine. Users Guide Copy Operations This manual contains details on basic operations and the operating procedures for the various copy functions. - Refer to this Users Guide for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds. Users Guide Network Scanner Operations This manual contains details on specifying network functions for standard equipment and on operations for scanning functions. - Refer to this Users Guide for details on operating procedures for network functions and for using the Scan to E-Mail, Scan to FTP, Scan to SMB and Internet fax operations. Users Guide Box Operations (this manual) This manual contains details on operating procedures for using the Box functions. - Refer to this Users Guide for details on using the Scan to HDD operation, on printing a proof copy or a locked job, and on functions using the optional hard disk. Users Guide Print Operations This manual contains details on operating procedures using the standard built-in printer controller. - Refer to this Users Guide for details on operating procedures for using the print functions.

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Introduction

1.6

CD-ROM configuration
The printer controller CD-ROMs consist of the following: - User Software CD-ROM - PostScript Printer Driver CD-ROM (Win/Mac) Each CD-ROM contains printer drivers (for Windows and for Macintosh) and utilities as well as screen fonts and documentation, such as the Users Guides and release notes. Browse through the CD-ROMs for the desired folders and files. - The folder and file names may not be listed below starting from the root directory. - Use all of the files in each language folder.

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1-11

Introduction

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Overview of the Box functions

Overview of the Box functions

2
2.1

Overview of the Box functions


Box functions
The Box functions allow data of scanned documents and documents set to be printed from the printer driver to be saved in a box, then printed when needed. If this machine is installed with a hard disk, boxes can be created on the hard disk, and data of scanned documents can be saved in those boxes. In addition, if Save in User Box is specified when printing a document open on the computer, the document data can be saved on the machines hard disk, and printed from the machines control panel when needed. By using the Box functions, the trouble of constantly scanning frequently used documents and saving various data on the computer can be avoided. Types of boxes Depending on the desired application, the following types of boxes can be registered. Boxes for saving documents scanned with the machine The optional hard disk drive is required.
Box Name Public User box Description This box can be used by all users. The box name Public cannot be changed. A maximum of 100 documents can be saved in this box. Boxes can be created and named for various users or accounts. A password can be specified for the box in order to limit access to it. A maximum of 115 user boxes can be created. A maximum of 100 documents can be saved in each user box.

Boxes specified from the printer driver In order to use the Store to HDD operation, the optional hard disk drive is required.
Box Name Store to HDD box Proof Print box Secure Print box Description Data set to be printed can be saved in this box. This box is used when making proof prints. After checking the proof, print the remaining number of copies. When printing a confidential document, specify an ID and password, and then save the document in the Secure Print box. When printing the document, type in the ID and password.

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2
2.2 Available Box functions

Overview of the Box functions

Scanning documents and saving the data (Scan to HDD) The optional hard disk drive is required. Scanned document data can be saved in the specified box. For details on saving data, refer to Scanning documents and saving the data (Scan to HDD) on page 3-6. Downloading saved scan documents to the computer The optional hard disk drive is required. Saved scan documents can be downloaded and saved on a computer on the network. For details, refer to Downloading saved documents to the computer on page 3-27. Saving print documents The optional hard disk drive is required. The data opened on the computer can be saved on the built-in hard disk. At the same time, the document can be printed. For details, refer to Saving print data on page 3-29. Printing a proof copy A single proof copy can be printed in order to check the data opened on the computer, and the print settings can be changed or the remaining number of copies can be printed from the machines control panel. For details, refer to Printing a proof copy on page 3-37. Printing confidential documents When printing the data opened on the computer, an ID and password can be specified and the data can be saved in this machines confidential box. The document can be printed if the ID and password are entered from the machines control panel. This is useful for printing documents that should not be read by other people. For details, refer to Printing a confidential document on page 3-48.

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Overview of the Box functions

2.3

Specifying settings for using the Box functions


Before using the Box functions, the following settings should be specified. Creating boxes In order to save scan documents in user boxes, the user box for saving the document must be created. User boxes can be set up by using PageScope Web Connection from a Web browser on a computer on the network. For details, refer to Using PageScope Web Connection on page 4-22. Registering and specifying settings for destinations Register the boxes where scan documents are to be saved with a one-touch key as an HDD destination. Boxes can be set up by using the machines touch panel or by using PageScope Web Connection from a Web browser on a computer on the network.

!
Detail

For details on registering and specifying settings for destinations, refer to the sections listed below. Registering one-touch recipients from the control panel on page 4-5 Registering one-touch recipients on page 4-29
Specifying network settings Various settings must be specified in order to perform the Scan to HDD operation. For details on the various settings and the procedures for specifying the settings, refer to the Users Guide Network Scanner Operations.

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Overview of the Box functions

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Saving and printing documents

Saving and printing documents

3
3.1

Saving and printing documents


General information
Keep in mind the following information before saving documents. User authentication This machine can be set so that an account or user name and a password must be entered in order to use the machine. Contact the administrator for details on the account or user name for using the machine. With user authentication Type in the user name and password, and then touch [Login].

Input User Name and Password to login.


User Authentication

Login

User Name Password

With account track Type in the account name and password, and then press the [Access] key.

Input Account Name and Password to Login.

Account Track

Account Name Password

Memory Free

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3-3

3
Available functions/parameters

Saving and printing documents

Touch [Quality & Reduction] or [Menu] in the screen that appears after the [Fax/Scan] key in the control panel is pressed, and then specify settings for the following functions/parameters when saving the scanned document.

2
Note

The following Quality & Reduction parameters have no effect, even if settings have been specified. - Reduction on the Reduction/Area tab
Quality/Reduction screen
Parameter Original Type Density Reduction/ Area Set Original Size Description Select the scanning resolution (amount of details). Specify the density for scanning. Select the desired standard size for the area to be scanned. Page Reference p. 3-8 p. 3-10 p. 3-12

2
Note

The following Menu functions and parameters have no effect, even if settings have been specified. - TSI on the Setting 1 tab - Dest. Insert on the Setting 1 tab - Rotation TX on the Setting 1 tab - Subject Selection on the Network tab - Reply Address on the Network tab

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Saving and printing documents Menu screen


Function Setting 1 TX Report 2in1 2-Sided TX Description Select the conditions for printing the results report. Select whether or not to send the data using the 2in1 function (reducing two pages to fit in a single page). Select whether or not a double-sided transmission is performed. The position of the binding margin and the page orientation can also be specified. Select whether or not the data is sent (saved) with priority over the other jobs. Specify the time for sending (saving) the data. Touch [Enter] to specify that the data will be sent (saved) at the specified time. Specify whether the scanned image is stamped to indicate that it has been scanned. In addition, the document must be loaded into the ADF.

Page Reference p. 3-14 p. 3-17 p. 3-18

Setting 2

Priority TX Timer TX Setting Stamp

p. 3-19 p. 3-20

p. 3-21

2
Note

In order to use the Stamp function, optional stamp unit must be installed.
Network File Name Email Notification Type in the name of the file to be saved. Up to 16 characters can be entered. Select a recipient registered with a one-touch dial button where an e-mail message is to be sent to inform the recipient that the file has been saved. p. 3-22 p. 3-24

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3
3.2

Saving and printing documents

Scanning documents and saving the data (Scan to HDD)


Scan data can be saved in an HDD box on the machines internal hard disk. The following procedures describe operations that must be performed and the settings that must be specified when touching a single button to save a document. Saving data by touching a one-touch dial button Program a one-touch dial button with the location of a box where data is to be saved. For details on programming one-touch dial buttons, refer to Utility/Counter screen and PageScope Web Connection on page 4-3.

2
Note

In addition to touching a one-touch dial button to select it, it can be selected by entering the number of the one-touch dial button or by searching for it by name. For details on these procedures, refer to the Users Guide [Network Scanner Operations].
To save scan data using a one-touch button

1 2 3 4

Load the document. Press the [Fax/Scan] key. Touch [One-Touch]. Select the index containing the desired recipient, and then touch the one-touch dial button. Using one-touch dial buttons, multiple recipients can be specified. A maximum of 300 recipients can be specified at a time.

Fax/Scan

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Saving and printing documents

To select an index, touch the tab of the desired index, or touch [*] or [)] to select a different index.

SCANReady
box01

Standard
Direct Input

No.ofDest. 1 Menu

One-Touch Search
JPN Tokyo

Quality& Reduction

US

IndexList

Osaka Nagoya Fukuok a

Center Center box01 1 2


Job List
Memory Free

100%

Specify the image quality, density and zoom ratio according to the document. For details, refer to Specifying the scanning quality on page 3-8 and later.

SCANReady
One-Touch
Original Type

Standard
Direct Input

No.ofDest. 1 Menu

Search

Quality& Reduction

Density

Reduction/ Area

600 dpi

Standard

Fine

Super Fine

Text/Photo
Job List

GSR

Super GSR
Memory Free

100%

Press the [Start] key. The document is scanned and the data is saved.

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Specifying the scanning quality

Saving and printing documents

From the Original Type tab, select the scanning resolution (amount of details). From the following available resolution settings, select the appropriate resolution according to the type of document being scanned.
Setting Standard Fine Super Fine 600 dpi Text Text/Photo 600 dpi Text & Photo GSR Super GSR 600 dpi Photo Description For documents with normal text (such as handwriting) For documents containing small print, such as newspapers, or documents containing detailed illustrations For documents containing both text and images with color shades (such as photos) For documents with color shades, such as photos

2
Note

If data is saved with the Text/Photo setting selected, moir patterns may appear in the photos of some documents. This is not a sign of a malfunction. To reduce the appearance of moir patterns, save the data with the GSR or Super GSR setting. When data is saved, the settings return to their defaults. If 600 dpi Text or 600 dpi Text & Photo is selected, the density can be set to one of three levels: Light, Std., and Dark.

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Saving and printing documents To specify the scanning quality

Touch [Quality & Reduction].

SCANReady

Standard
Direct Input
Quality& Reduction

Chain
Menu

One-Touch Search
JPN Tokyo

US

IndexList
Tokyo box

Osaka Nagoya Fukuok a

Center Center 1 2
Job List
Memory Free

100%

Touch [Original Type], and then touch the button for the desired Original Type setting. To select a higher resolution, touch [600 dpi].

SCANReady
One-Touch
Original Type

Standard
Direct Input Quality& Reduction

Chain Menu

Search

Density

Reduction/ Area

600 dpi

Standard

Fine

Super Fine

Text/Photo
Job List

GSR

Super GSR
Memory Free

100%

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Specifying the scanning density

Saving and printing documents

From the following five resolution settings, select the appropriate resolution according to the type of document being scanned.
Setting Light Std. Dark Description For documents with a dark background color, such as newspaper and blueprints For normal documents For documents with faint or colored text

2
Note

When data is saved, the settings return to their defaults. If 600 dpi Text or 600 dpi Text & Photo is selected, the density can be set to one of three levels: Light, Std., and Dark.

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Saving and printing documents To specify the scanning density

Touch [Quality & Reduction].

SCANReady

Standard
Direct Input
Quality& Reduction

Chain
Menu

One-Touch Search
JPN Tokyo

US

IndexList
Tokyo box

Osaka Nagoya Fukuok a

Center Center 1 2
Job List
Memory Free

100%

Touch [Density], and then touch the button for the desired Density setting.

SCANReady
One-Touch
Original Type

Standard
Direct Input Quality& Reduction

Chain Menu

Search

Density

Reduction/ Area

Light
Job List

Std.

Dark
Memory Free

100%

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3
Specifying the document scanning size

Saving and printing documents

The scanned area can be specified as a standard size. However, a portion of a large document can be saved or a non-standard-sized document can be saved as a standard size.

Touch [Quality & Reduction].

SCANReady

Standard
Direct Input
Quality& Reduction

Chain
Menu

One-Touch Search
JPN Tokyo

US

IndexList
Tokyo box

Osaka Nagoya Fukuok a

Center Center 1 2
Job List
Memory Free

100%

Touch [Reduction/Area], and then touch [Set Original Size].

SCANReady
One-Touch
Original Type

Standard
Direct Input Quality& Reduction

Chain Menu

Search

Density

Reduction/ Area

Auto Reduction

Auto Detect. Set Original Size

Reduction

Job List

Memory Free

100%

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Saving and printing documents

Select the desired scanning size, and then touch [OK]. Touch [Auto Detect.] to automatically select the size closest to the size of the document. However, if the document is smaller than Letter size, Letter size is selected.

SCANReady

Standard
Direct Input Quality& Reduction

Chain Menu

One-Touch Search
Original Type

Density

Reduction/ Area

Set Original Size Letter


5 8
1 /2 1 /2

Enter
Auto Detect.

Letter
5 8
1 /2 1 /2

Legal Metric
Memory 100% Free

Exec.
Job List

Exec.

2
Note

Touch [Metric] to specify a metric size. When data is saved, the settings return to their defaults.

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3
Printing the result report

Saving and printing documents

The conditions for printing the result report can be specified. The conditions for printing the result report are preset with the Report Settings parameters from the Administrator Management 1 screen. Follow the procedure described below to change these conditions. The following settings can be specified.
Setting Default ON If TX Fails OFF Description Select this setting to apply the displayed print conditions specified in Administrator mode. Select this setting to print the report, regardless of the transmission result. Select this setting to print the report if the data could not be saved. Select this setting to not print the report, regardless of the transmission result.

2
Note

For details on the settings available from the Administrator Management screen to print the result report, refer to the Users Guide Network Scanner Operations.

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Saving and printing documents To print the transmission report

Touch [Menu].

SCANReady

Standard
Direct Input
Quality& Reduction

Chain
Menu

One-Touch Search
JPN Tokyo

US

IndexList
Tokyo box

Osaka Nagoya Fukuok a

Center Center 1 2
Job List
Memory Free

100%

Touch [TX Report] on the Setting 1 tab.

SCANReady

Standard
Direct Input
Quality& Reduction

Chain Menu

One-Touch Search
Setting 1

Setting 2

Network

TSI

Dest.Insert

TX Report

2in1

2-Sided TX

Rotation TX
Memory Free

Job List

100%

200/250/350

3-15

3
3

Saving and printing documents Specify the printing condition, and then touch [Enter].

SCANReady
One-Touch Search

Standard
Direct Input Quality& Reduction

Chain
Menu

Setting 1 TX Report Default ON


Job List

Setting 2

Network
Enter

Single Dest Broadcast If TX Fails

: :

If TX Fails If TX Fails

OFF
Memory Free

100%

3-16

200/250/350

Saving and printing documents Specifying the 2in1 setting

1 2

Touch [Menu]. Touch [Setting 1], then [2in1]. Touch the key again to cancel the settings. The key is highlighted.

SCANReady

Standard
Direct Input
Quality& Reduction

Chain Menu

One-Touch Search
Setting 1

Setting 2

Network

TSI

Dest.Insert

TX Report

2in1

2-Sided TX

Rotation TX
Memory Free

Job List

100%

200/250/350

3-17

3
Specifying the 2-Sided TX setting

Saving and printing documents

1 2

Touch [Menu]. Touch [Setting 1], then [2-Sided TX].

SCANReady

Standard
Direct Input
Quality& Reduction

Chain Menu

One-Touch Search
Setting 1

Setting 2

Network

TSI

Dest.Insert

TX Report

2in1

2-Sided TX

Rotation TX
Memory Free

Job List

100%

Select the binding position. To specify the load direction and the portrait orientation of the original document, touch [Original Direction].

SCANReady
One-Touch Search

Standard
Direct Input Quality& Reduction

Chain Menu

Setting 1 2-Sided TX

Setting 2
OFF

Network
Enter
Original Direction

Original Bind Direction

Left Bind
Job List

Top Bind

Auto
Memory Free

100%

Touch [Enter]. Touch [OFF] to cancel the settings.

3-18

200/250/350

Saving and printing documents Specifying the Priority TX setting

1 2

Touch [Menu]. Touch [Setting 2], then [Priority TX]. Touch the key again to cancel the settings. The key is highlighted.

SCANReady
One-Touch Search

Standard
Direct Input Quality& Reduction

Chain Menu

Setting 1

Setting 2

Network

Priority TX

Timer TX Setting

Stamp

Job List

Memory Free

100%

200/250/350

3-19

3
Specifying the Timer TX Setting

Saving and printing documents

1 2

Touch [Menu]. Touch [Setting 2], then [Timer TX Setting].

SCANReady
One-Touch Search

Standard
Direct Input Quality& Reduction

Chain Menu

Setting 1

Setting 2

Network

Priority TX

Timer TX Setting

Stamp

Job List

Memory Free

100%

Enter the time for transmission. Touch [Hour] and [Minute] and type in the value using the keypad.

SCANReady
One-Touch Search

Standard
Direct Input Quality& Reduction

Chain Menu

Setting 1

Setting 2
OFF

Network
Enter

Timer TX Setting Current Time 16 Hour


Job List

15 : 55 24 Minute
Memory Free

100%

Touch [Enter]. Touch [OFF] to cancel the settings.

3-20

200/250/350

Saving and printing documents Specifying the Stamp setting

1 2

Touch [Menu]. Touch [Setting 2], then [Stamp].

SCANReady
One-Touch Search

Standard
Direct Input Quality& Reduction

Chain Menu

Setting 1

Setting 2

Network

Priority TX

Timer TX Setting

Stamp

Job List

Memory Free

100%

Select the print position of the stamp, and then touch [Enter].

SCANReady
One-Touch Search

Standard
Direct Input Quality& Reduction

Chain Menu

Setting 1 Stamp

Setting 2

Network
Enter

Trail Edge
Job List

Lead&Trail

OFF
Memory Free

100%

200/250/350

3-21

3
Specifying the file name

Saving and printing documents

The name of the saved document file can be specified.

Touch [Menu].

SCANReady

Standard
Direct Input
Quality& Reduction

Chain
Menu

One-Touch Search
JPN Tokyo

US

IndexList
Tokyo box

Osaka Nagoya Fukuok a

Center Center 1 2
Job List
Memory Free

100%

Touch [File Name] on the Network tab.

SCANReady
One-Touch Search

Standard
Direct Input Quality/ Reduction

Chain Menu

Setting 1

Setting 2

Network

Subject Selection Email Notification

Reply Address

File Name

Job List

Memory Free

100%

3-22

200/250/350

Saving and printing documents

Type in the file name, and then touch [Enter]. To cancel the setting, touch [OFF]. Up to 16 characters can be entered. It is not necessary to enter the file extension. If no file name is specified, the file is sent with a name automatically specified, as shown below. <machine_name><date_&_time_scanned>.<extension>

File Name

OFF

Enter

Del. @ Q W A Z S X E D C R F V SPACE Alpha Caps


Memory Free

T G

Y H B

U J N

I K M _

O L . -

P ,

Job List

100%

200/250/350

3-23

Saving and printing documents Specifying the e-mail notification recipient An e-mail message can be sent to inform the specified recipient where the data has been saved. The IP address of the machine where the data is saved and the name of the box are indicated in the body of the e-mail message.

Touch [Menu].

SCANReady

Standard
Direct Input
Quality& Reduction

Chain
Menu

One-Touch Search
JPN Tokyo

US

IndexList
Tokyo box

Osaka Nagoya Fukuok a

Center Center 1 2
Job List
Memory Free

100%

Touch [EMail Notification] on the Network tab.

SCANReady
One-Touch Search

Standard
Direct Input Quality/ Reduction

Chain Menu

Setting 1

Setting 2

Network

Subject Selection Email Notification

Reply Address

File Name

Job List

Memory Free

100%

3-24

200/250/350

Saving and printing documents

Select the e-mail address of the recipient, and then touch [Enter]. To cancel the setting, touch [OFF].

Select E-Mail Notification Address from One-Touch keys.


E-Mail Notification Address

OFF

Enter IndexList

JPN Tokyo

US

Osaka Nagoya Fukuok Tokyo box a

Center Center 1 2
Job List
Memory Free

100%

200/250/350

3-25

3
Viewing the transmission report

Saving and printing documents

2
P.1

TRANSMISSION REPORT
(WED) 2005MAY24 11:32 CHICAGO

USER NAME DESTINATION

:SALES :NEW YORK

DOCUMENT# TIME STORED TX START DURATION MODE

:6614316-761 :MAY24 11:32 :MAY24 11:32 :8 sec :HDD

PAGES RESULT

:1page :OK

IMAGE

No. 1 2 3 4

Item Report output date Transmission source name Transmission information Transmission results

Description Shows the date that the report was printed. Shows the name and address of the transmission source. Shows the number for the document, the duration, and the mode. Shows the results. Any of the following may be indicated. OK: The data was saved successfully. INTERR: The transmission was interrupted. F.MEM: The memory is full. NG: The operation was completed unsuccessfully. Error code: For details, refer to Error codes on page 5-4. Shows a part of the image.

Transmission image

3-26

200/250/350

Saving and printing documents

3.3

Downloading saved documents to the computer


A document saved on the machines hard disk can be downloaded to and saved on a computer connected to the network. PageScope Web Connection is used to download the document. For details on using PageScope Web Connection, refer to Using PageScope Web Connection on page 4-22. To download a scan document

1 2 3

Start the Web browser, and then display the PageScope Web Connection page. Click the User Box tab. Under User Box List, click the name of the box where the data is saved. A list of documents saved in the box appears. If a password has been set for the box, type in the password, and then click [Apply].

200/250/350

3-27

3
4

Saving and printing documents Click the name of a document to be downloaded, and then click [Download].

Specify the location where the document is to be saved, and then click [Save].

!
Detail

To delete unnecessary documents, refer to Deleting a document saved in a box on page 4-43.

3-28

200/250/350

Saving and printing documents

3.4

Saving print data


Data opened on the computer can be saved on the machines hard disk with the same operation used for printing. The document can also be printed at the same time that it is saved on the hard disk. Saved data can be printed at any time by touching [Store to HDD] in the machines touch panel. To save a print document

1 2

On the [File] menu of the software, click [Print]. The print settings dialog box appears. From the Output Method list, select Save in User Box or Save in User Box and Print. If Save in User Box is selected, the document is saved in the box without being printed. If Save in User Box and Print is selected, the document is saved in the box and printed.

200/250/350

3-29

3
3

Saving and printing documents Specify the name that the document is to be saved as, and then click [OK].

4 5

Specify any other desired print settings. Click [OK].

!
Detail

For details on the print settings, refer to the Users Guide Print Operations.

3-30

200/250/350

Saving and printing documents

3.5

Printing documents saved using the Store to HDD operation


Documents saved using the Scan to HDD operation can be printed, or unnecessary documents can be deleted. To print saved document

1 2

Press the [Box] key in the control panel. Touch [Store to HDD].

Please select desired User Box.

User Box
Store to HDD Proof Print Secure Print

Job List

3 4

Select the document to be printed. Touch [Action]. When there are five or more documents, touch [+] or [,] to change the screen that is displayed.

Select the document.


Store to HDD
Date/Time Stored

1 /1 Enter User Name


user01 user02 user03 user01
Document Name

03/18 09:23 03/21 11:59 03/21 15:40 03/23 10:15

document01 document02 test sample

Action
Job List

Delete All

200/250/350

3-31

3
5

Saving and printing documents Check the document information that appeared, and then touch [Print].

Set the Operation.


Store to HDD
Date/Time Stored

Back 03/21 user02 document02 11:59

User Name
Document Name

Delete
Job List

Print

Touch [Enter].

The job is accepted.


Accepted Time

: 19:43

Job No. :00015 Enter

Job List

The document is printed.

3-32

200/250/350

Saving and printing documents Deleting the specified document

A document that has been printed or is no longer needed can be selected to be deleted.

1 2

Press the [Box] key in the control panel. Touch [Store to HDD].

Please select desired User Box.

User Box
Store to HDD Proof Print Secure Print

Job List

3 4

Select the document to be deleted. Touch [Action].

Select the document.


Store to HDD
Date/Time Stored

1 /1 Enter User Name


user01 user02 user03 user01
Document Name

03/18 09:23 03/21 11:59 03/21 15:40 03/23 10:15

document01 document02 test sample

Action
Job List

Delete All

200/250/350

3-33

3
5

Saving and printing documents Check the document information that appeared, and then touch [Delete].

Set the Operation.


Store to HDD
Date/Time Stored

Back 03/21 user02 document02 11:59

User Name
Document Name

Delete
Job List

Print

To delete the document, touch [Yes], and then touch [Enter]. To return to the previous screen, touch [No], and then touch [Enter]. The document is deleted.

Do you want to delete these documents?

Document Delete Confirmation


Yes No

Enter

Job List

3-34

200/250/350

Saving and printing documents Deleting all document All document saved by using the Store to HDD operation can be deleted.

1 2

Press the [Box] key in the control panel. Touch [Store to HDD].

Please select desired User Box.

User Box
Store to HDD Proof Print Secure Print

Job List

Touch [Delete All].

Select the document.


Store to HDD
Date/Time Stored

1 /1 Enter User Name


user01 user02 user03 user01
Document Name

03/18 09:23 03/21 11:59 03/21 15:40 03/23 10:15

document01 document02 test sample

Action
Job List

Delete All

200/250/350

3-35

3
4

Saving and printing documents To delete the documents, touch [Yes], and then touch [Enter]. To return to the previous screen, touch [No], and then touch [Enter].

Is it OK to delete all documents?

Delete All Confirmation


Yes
Number of Documents

Enter

No

: 4

Job List

All documents are deleted.

3-36

200/250/350

Saving and printing documents

3.6

Printing a proof copy


Before printing a large number of copies, a single proof copy can be printed to be checked before the remaining copies are printed. When printing the remaining copies from the control panel, settings for the following can be changed.
Available Functions # of Sets Single-Sided/Double-Sided Staple settings Description Specifies the number of copies to be printed. Use the keypad to type in a number between 1 and 999. Select whether a single-sided or double-sided copy is to be printed. Either Corner Staple or 2 Staples can be selected. To specify the stapling position, touch [Position Setting]. Whether the pages are stapled at the top or on the left side can be specified.
Change the settings of the selected document.

Proof Print

Cancel

Enter

Position Setting
Auto

Proof Print

Print
Job List

Hole-Punch Crease

Holes can be punched in the pages. To specify the holepunching position, touch [Position Setting]. The pages can be folded in half. If the print command is sent from the computer, the setting for this function can be specified is Booklet is selected.

200/250/350

3-37

3
2
Note

Saving and printing documents

Proof and Print can be selected while the Sort check box is selected. When printing a proof copy, settings cannot be specified on the Per Page Setting tab.

!
Detail

When the machine is turned off, data saved for proof printing is deleted. If the machine is turned off before the data is printed, the document must be specified again for printing from the computer.

2
Note

The staple settings are available only if optional finisher is installed. The Punch setting is available only if optional finisher and punch unit are installed. The Crease setting is available only if optional finisher and saddle stitcher are installed.

3-38

200/250/350

Saving and printing documents Length of time that proof print data is saved

When the specified length of time has elapsed after printing a proof copy from the computer, proof print data saved on the machine is automatically deleted. The length of time that data is saved on the machine can be set using the Document Hold Time parameter (displayed by touching [Printer Setting], then [MFP Set] on the Utility/Counter screen). For details, refer to the Users Guide [Print Operations]. Printing a proof copy from the computer

On the [File] menu of the software, click [Print]. Before printing a proof copy, clear the Collate check box under Output. The print settings dialog box appears.

From the Output Method list, select Proof and Print.

3 4

Specify any other desired print settings. Click [OK]. One copy of the number specified is printed.

!
Detail

For details on the print settings, refer to the Users Guide Print Operations.
200/250/350 3-39

Saving and printing documents Printing a proof copy from the machines control panel A proof copy of the saved document can be printed from the machines control panel.

1 2

Press the [Box] key in the control panel. Touch [Proof Print].

Please select desired User Box.

User Box
Store to HDD Proof Print Secure Print

Job List

3 4

Select the document to be printed. Touch [Action]. When there are five or more documents, touch [+] or [,] to change the screen that is displayed.

Select the document.


Proof Print
Date/Time Stored

1/ 1 User Name
user01 user02 user03 user01

Enter

Document Name

03/18 03/21 03/21 03/23

09:23 11:59 15:40 10:15

document01 document02 test sample

Action
Job List

Delete All

3-40

200/250/350

Saving and printing documents The document information appears.

Set the Operation.


Proof Print
Date/Time Stored

Back 03/21 user02 document02


Proof Print

11:59

User Name
Document Name

Detail
Change Settings

Delete

Print

Job List

Check the document information that appeared, and then perform the necessary operation. Date/Time Stored: Displays the date and time that the document was stored User Name: Displays the name of the user that stored the data Document Name: Displays the name of the document [Detail]: Touch to display a list of the specified settings. [Proof Print]: Touch to print another proof copy after the settings have been changed. The remaining number of copies to be printed does not change no matter how many times a proof copy is printed. [Change Settings]: Touch to change the print settings. [Delete]: Touch to delete the selected document. [Print]: Touch to print with the currently selected settings.

Proof Print

Enter

# of Sets:

3
SingleSided

Finishing

Print:

Job List

200/250/350

3-41

3
6

Saving and printing documents To change the settings, touch [Change Settings].

Change the settings of the selected document.

Proof Print

Cancel

Enter

# of sets
Corner Staple

535

Print
SingleSided DoubleSided

2 Staples
Hole-Punch

Crease
Position Setting

Proof Print

Print

Job List

A screen appears, allowing you to change the print settings.

Check the document information that appeared, and then touch [Print]. To print another proof copy after the settings have been changed, touch [Proof Print]. The remaining number of copies to be printed does not change no matter how many times a proof copy is printed.

Change the settings of the selected document.

Proof Print

Cancel

Enter

# of sets
Corner Staple

535

Print
SingleSided DoubleSided

2 Staples
Hole-Punch

Crease
Position Setting

Proof Print

Print

Job List

3-42

200/250/350

Saving and printing documents

Touch [Enter].

The job is accepted.


Accepted Time

: 12:03

Job No. :00252 Enter

Job List

The document is printed.

200/250/350

3-43

3
Deleting the specified document

Saving and printing documents

After proof printing is finished, the data saved on the machine is automatically deleted. To delete any other data that does not need to be printed, follow the procedure described below.

1 2

Press the [Box] key in the control panel. Touch [Proof Print].

Please select desired User Box.

User Box
Store to HDD Proof Print Secure Print

Job List

3 4

Select the document to be deleted. Touch [Action].

Select the document.


Proof Print
Date/Time Stored

1/ 1 User Name
user01 user02 user03 user01

Enter

Document Name

03/18 03/21 03/21 03/23

09:23 11:59 15:40 10:15

document01 document02 test sample

Action
Job List

Delete All

3-44

200/250/350

Saving and printing documents

Check the document information that appeared, and then touch [Delete].

Set the Operation.


Proof Print
Date/Time Stored

Back 03/21 user02 document02


Proof Print

11:59

User Name
Document Name

Detail
Change Settings

Delete

Print

Job List

To delete the document, touch [Yes], and then touch [Enter]. To return to the previous screen, touch [No], and then touch [Enter]. The document is deleted.

Do you want to delete these documents?

Document Delete Confirmation


Yes No

Enter

Job List

200/250/350

3-45

3
Deleting all document

Saving and printing documents

All document saved as proof copies can be deleted.

1 2

Press the [Box] key in the control panel. Touch [Proof Print].

Please select desired User Box.

User Box
Store to HDD Proof Print Secure Print

Job List

Touch [Delete All].

Select the document.


Proof Print
Date/Time Stored

1/ 1 User Name
user01 user02 user03 user01

Enter

Document Name

03/18 03/21 03/21 03/23

09:23 11:59 15:40 10:15

document01 document02 test sample

Action
Job List

Delete All

3-46

200/250/350

Saving and printing documents

To delete the documents, touch [Yes], and then touch [Enter]. To return to the previous screen, touch [No], and then touch [Enter]. All documents are deleted.

Is it OK to delete all documents?

Delete All Confirmation


Yes
Number of Documents

Enter

No

: 4

Job List

200/250/350

3-47

3
3.7

Saving and printing documents

Printing a confidential document


When printing a document opened on a computer, an ID and password can be specified. The document can be printed if the ID and password are entered from the machines control panel. This is useful for printing documents that should not be read by other people.

!
Detail

When the machine is turned off, saved confidential document data is deleted. If the machine is turned off before the data is printed, the document must be specified again for printing from the computer.
Printing a confidential document from the computer

1 2

On the [File] menu of the software, click [Print]. The print settings dialog box appears. From the Output Method list, select Secure Print.

3-48

200/250/350

Saving and printing documents

Type in the ID and password for the confidential document, and then click [OK].

4 5

Specify any other desired print settings. Click [OK].

!
Detail

For details on the print settings, refer to the Users Guide Print Operations.

200/250/350

3-49

Saving and printing documents Checking the settings of the confidential document By typing in an ID and password for confidential documents, a list of documents appears, showing those that match the entered ID and password.

1 2

Press the [Box] key in the control panel. Touch [Secure Print].

Please select desired User Box.

User Box
Store to HDD Proof Print Secure Print

Job List

Touch [Secure Print ID].

Input the Secure Print ID and Password to operate.

Secure Print

Cancel

Enter

Secure Print ID
Secure Print Password

Job List

3-50

200/250/350

Saving and printing documents

Type in the ID for the confidential document, and then touch [Enter].

Input Secure Print ID.

Cancel

Enter

Del. @ Q W A Z S X E D C R F V SPACE Alpha


Job List

T G

Y H B

U J N

I K M _

O L . -

P ,

Caps

Touch [Secure Print Password].

Input the Secure Print ID and Password to operate.

Secure Print

Cancel

Enter

Secure Print ID
Secure Print Password

1111

Job List

200/250/350

3-51

3
6

Saving and printing documents Type in the password for the confidential document, and then touch [Enter].

Input Secure Print Password.

Cancel

Enter

Del. @ Q W A Z S X E D C R F V SPACE Alpha


Job List

T G

Y H B

U J N

I K M _

O L . -

P ,

Caps

Touch [Enter].

Input the Secure Print ID and Password to operate.

Secure Print

Cancel

Enter

Secure Print ID
Secure Print Password

1111

**********

Job List

The list of confidential documents appears.

3-52

200/250/350

Saving and printing documents Printing the specified document

1 2

Select the document to be printed. Touch [Action]. When there are five or more documents, touch [+] or [,] to change the screen that is displayed.

Select the document.


Secure Print
Date/Time Stored

1/ 1 User Name
user01 user02

Back

Document Name

03/18 03/21

09:23 11:59

document01 document02

Action
Job List

Batch Operations

Check the document information that appeared, and then touch [Print].

Set the Operation.


Secure Print
Date/Time Stored

Back 03/21 user02 document02 11:59

User Name
Document Name

Delete
Job List

Print

200/250/350

3-53

3
4
Touch [Enter].

Saving and printing documents

The job is accepted.


Accepted Time

: 19:43

Job No. :00015 Enter

Job List

The document is printed.

3-54

200/250/350

Saving and printing documents Deleting the specified document

After a confidential document is printed, it is automatically deleted. To delete any other data that does not need to be printed, follow the procedure described below.

1 2

Select the document to be deleted. Touch [Action].

Select the document.


Secure Print
Date/Time Stored

1/ 1 User Name
user01 user02

Back

Document Name

03/18 03/21

09:23 11:59

document01 document02

Action
Job List

Batch Operations

Check the document information that appeared, and then touch [Delete].

Set the Operation.


Secure Print
Date/Time Stored

Back 03/21 user02 document02 11:59

User Name
Document Name

Delete
Job List

Print

200/250/350

3-55

3
4

Saving and printing documents To delete the document, touch [Yes], and then touch [Enter]. To return to the previous screen, touch [No], and then touch [Enter]. The document is deleted.

Do you want to delete these documents?

Document Delete Confirmation


Yes No

Enter

Job List

3-56

200/250/350

Saving and printing documents Printing all document

Touch [Batch Operations].

Select the document.


Secure Print
Date/Time Stored

1/ 1 User Name
user01 user02

Back

Document Name

03/18 03/21

09:23 11:59

document01 document02

Action
Job List

Batch Operations

Touch [Batch Print], and then touch [Enter].

Select desired batch operation.


Secure Print

Enter
Batch Delete

Batch Print

Job List

200/250/350

3-57

3
3

Saving and printing documents To print the documents, touch [Yes], and then touch [Enter]. To return to the previous screen, touch [No], and then touch [Enter].

Are you sure you want to print all documents?

Batch Print

Enter

Yes

No

Job List

All documents are printed.

3-58

200/250/350

Saving and printing documents Deleting all document The data for all confidential documents that is saved can be deleted.

Touch [Batch Operations].

Select the document.


Secure Print
Date/Time Stored

1/ 1 User Name
user01 user02

Back

Document Name

03/18 03/21

09:23 11:59

document01 document02

Action
Job List

Batch Operations

Touch [Batch Delete], and then touch [Enter].

Select desired batch operation.


Secure Print

Enter
Batch Delete

Batch Print

Job List

200/250/350

3-59

3
3

Saving and printing documents To delete the documents, touch [Yes], and then touch [Enter]. To return to the previous screen, touch [No], and then touch [Enter]. All documents are deleted.

Is it OK to delete all documents?

Delete All Confirmation


Yes
Number of Documents

Enter

No

: 2

Job List

3-60

200/250/350

Utility/Counter screen and PageScope Web Connection

Utility/Counter screen and PageScope Web Connection

4
4.1

Utility/Counter screen and PageScope Web Connection


Available functions
Various basic settings and advanced parameters for using this machine can be set from the Utility/Counter screen. Operations can be performed from the Utility/Counter screen in the machines touch panel or from the utility PageScope Web Connection from a computer on the network. Specifying settings from the control panel The following Utility/Counter screen parameters are described in this manual.
Operation Registering, changing and deleting onetouch recipients Deleting a confidential document Specifying software switch settings Description When saving a document with the Scan to HDD operation, register the user box as a one-touch dial button. All saved confidential documents can be deleted. Use to specify the machine settings.

!
Detail

If the Restrict One-Touch Editing parameter on the Administrator Set screen (displayed from the Administrator Management screen) is set to ON, [E-Mail Input] is added to the Administrator Management 1 screen and can be used to register, change and delete one-touch dial buttons. [E-Mail Input] does not appear on the User Setting screen. For details on the Administrator Set screen, refer to the Users Guide [Copy Operations].

200/250/350

4-3

Utility/Counter screen and PageScope Web Connection Performing operations from PageScope Web Connection
Operation Registering, changing and deleting onetouch recipients Creating and editing user boxes Description When saving a document with the Scan to HDD operation, register the user box destination with a onetouch dial registration. When saving a document with the Scan to HDD operation, create a user box, change its name, and specify its password. Download document data saved with the Scan to HDD operation to a computer where it can be saved. Specify the length of time for saving documents saved with the Scan to HDD operation.

Downloading documents

Specifying when documents are deleted from boxes

!
Detail

If the Restrict One-Touch Editing parameter on the Administrator Set screen (displayed from the Administrator Management screen) is set to ON, the Scan(2) tab is added to the Administrator mode page so that one-touch recipients can be registered, changed and deleted. The Scan tab does not appear on the Administrator mode page.
Other related parameters
Parameter Document Hold Time Description Specify the length of time that proof print data is saved on the machine. For details, refer to the Users Guide [Print Operations].

4-4

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4.2

Registering one-touch recipients from the control panel


Programming a one-touch dial button If a destination is registered with a one-touch dial button, the data can be saved easily and accurately. To program one-touch dial buttons with similar settings, touch [One-Touch Copy], and then change the settings to create a new one-touch dial button. Settings can be specified for the following.
Item One-Touch Name User Box File Type/ Coding Method Description Type in the name of the recipient that will appear on the onetouch dial button. Up to 12 characters can be entered. Select the box where the recipient is to be registered. Select the file type and coding method for the data to be saved. The file type can be set to Multi Page TIFF, Single Page TIFF, or PDF. The coding method can be set to MH or MMR. The data amount with the MMR coding method is less than with the MH method.

2
Note

For details on changing index names or registering mail programs with one-touch operations, refer to the Users Guide [Network Scanner Operations].

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4
1

Utility/Counter screen and PageScope Web Connection To program a one-touch dial button Press the [Utility/Counter] key.

Utility/ Counter

Touch [User Setting].

Utility/Counter
User Setting User Management

Enter
Total Counter

357
Admin. Management

Reports

Total Copy Counter

285
Printer Setting Total Copy Size

5
Check Detail

Touch [E-Mail Input].

Utility/Counter
User Setting
User s Choice E-Mail Input

Enter

Store Overlay

4-6

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Touch [One-Touch].

Utility/Counter
E-Mail Input

Enter

One-Touch Domain Name

Index

Mail Program

Touch the one-touch recipient button to be registered. Touch an index tab or touch [Index List], and then touch the desired one-touch button. If the machine is set to allow LDAP searches, a screen appears, allowing the one-touch dial button to be set to either permit or prohibit the address from being found with an LDAP search. In this case, select No.

Select One-Touch to REG/CHANGE/DEL. Touch [Enter].

One-Touch
JPN Tokyo US

Enter

IndexList

Osaka Nagoya Fukuok a

Center Center 1 2

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4
6

Utility/Counter screen and PageScope Web Connection Type in the recipient name that will appear on the one-touch button, and then touch [Next].

One-Touch Name

Cancel

Next

Del. @ Q W A Z S X E D C R F V SPACE Alpha Caps T G B Y H N U J M _ I K . O L , P

Select the communication mode. Touch [HDD], and then touch [Next].

Select default Communication Mode.

Com. mode Cancel

Back

Next

InternetFAX PC HDD

4-8

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Select the box where the data is to be saved, and then touch [Next]. Boxes other than the Public box must be created with PageScope Web Connection in advance. For details, refer to Creating a user box on page 4-39.

Enter destination by selecting User Box.

Utility/Counter
User Box
Cancel Back Enter

Public box02

box01 box03

Check the information to be registered.

OneTouch

#014

Cancel

Enter

BOX01 Dest. Mode 1 Mode 2

Delete
OneTouch

Remote Destination Name

BOX01 HDD box01

Com. mode Destination

10

To specify the format in which the file is saved and the coding method, touch [File Type/Coding Method] on the Mode 1 screen.

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4-9

4
11

Utility/Counter screen and PageScope Web Connection Select the file format and coding method, and then touch [Enter].

Select the desired file type and coding method for scan-to-e-mail.

Utility/Counter
Scanning Mode
File Type/ Coding Method

Cancel

Enter

TIFF PDF

Multiple

MH MMR

Single

12

Touch [Enter] in each screen until the first screen appears.

4-10

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Utility/Counter screen and PageScope Web Connection Changing/deleting a one-touch recipient

1 2

Perform steps 1 through 4 of the procedure Programming a one-touch dial button. Touch the button for the one-touch recipient that you wish to change or delete.

Select One-Touch to REG/CHANGE/DEL. Touch [Enter].

One-Touch
JPN Tokyo US

Enter

IndexList

Osaka Nagoya Fukuok a

Center Center 1 2

BOX01

Touch the button for the setting to be changed, and then change the setting. To delete the one-touch recipient, touch [Delete].

OneTouch

#014

Cancel

Enter

BOX01 Dest. Mode 1 Mode 2

Delete
OneTouch

Remote Destination Name

BOX01 HDD box01

Com. mode Destination

4 5

Check the information to be registered, and then touch [Enter]. Touch [Enter] in each screen until the first screen appears.

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4
1 2 3

Utility/Counter screen and PageScope Web Connection Copying a one-touch recipient Perform steps 1 through 4 of the procedure Programming a one-touch dial button. Touch the button for the one-touch recipient to be copied. Touch [One-Touch], and then touch [One-Touch Copy].

OneTouch

#014

Cancel

Enter Delete

BOX01 Dest. Mode 1 Mode 2

OneTouch

One-Touch Copy

Touch the button where the one-touch recipient is to be copied. Select a one-touch recipient button where no settings have already been registered. To deselect the one-touch dial button where the information is to be copied to, touch the selected one-touch dial button again.

Select the One-Touch key you wish to copy to.

One-Touch Copy
JPN Tokyo US

Cancel

Enter IndexList

Osaka Nagoya Fukuok a

Center Center 1 2

BOX01

5
4-12

Touch [Enter] in each screen until the first screen appears.

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Utility/Counter screen and PageScope Web Connection

4.3

Deleting confidential documents


Although the data for a confidential document is automatically deleted when the document is printed from the machine, all remaining data that is not printed can also be deleted. This operation can easily be performed without entering the ID and password for each confidential document. To delete confidential documents

Press the [Utility/Counter] key.

Utility/ Counter

Touch [Admin. Management].

Utility/Counter
User Setting User Management

Enter
Total Counter

357
Admin. Management

Reports

Total Copy Counter

285
Printer Setting Total Copy Size

5
Check Detail

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4-13

4
3

Utility/Counter screen and PageScope Web Connection Type in the administrator code, and then touch [Enter].

Input Administrator Code.

Utility/Counter
Administrator Code
Cancel Enter

Touch [Admin. 2], and then touch [Delete Job].

Utility/Counter
Administrator Management 2
Network Settings Printer Setting

Enter

Software SW

Ping

Delete Job SSL/TLS

4-14

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To delete all confidential documents, touch[Yes], and then touch [Enter].

Delete all confidential print?

Utility/Counter
Delete Job Yes No
Enter

Touch [Enter] in each screen until the initial screen appears.

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4
4.4

Utility/Counter screen and PageScope Web Connection

Specifying software switch settings (machine functions)


By specifying the software switch settings (Mode Selection, Bit Selection and Hex Selection), various machine functions can be changed to meet your specific needs.

2
Reminder

Do not change any modes or bits other than those described in this manual.
Software SW settings
Parameter Mode Selection Bit Selection Description The parameter to be specified is expressed as a three-digit number. Use the keypad to type in the value. The bits are the eight numbers that construct the mode status. By specifying a binary number (0 or 1) for each of the bits (0 through 7), a setting for each parameter can be specified. Specify a setting for each mode as a hexadecimal number (0 through 9 and A through F). Bit setting 0011 0000 is expressed as the hexadecimal setting 30. Specify a mode setting by using either bits or hexadecimal values.

HEX Selection

Examples of settings for Bit Selection (binary numbers) and HEX Selection (hexadecimal numbers) are shown below.
Decimal number 0 1 2 3 4 5 6 7 8 9 10 11 Bit Selection setting (binary number) 0000 0000 0000 0001 0000 0010 0000 0011 0000 0100 0000 0101 0000 0110 0000 0111 0000 1000 0000 1001 0000 1010 0000 1011 HEX Selection setting (hexadecimal number) 00 01 02 03 04 05 06 07 08 09 0A 0B

4-16

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Decimal number 12 13 14 15 16 17 18 19 20 252 253 254 255

Bit Selection setting (binary number) 0000 1100 0000 1101 0000 1110 0000 1111 0001 0000 0001 0001 0001 0010 0001 0011 0001 0100 1111 1100 1111 1101 1111 1110 1111 1111

HEX Selection setting (hexadecimal number) 0C 0D 0E 0F 10 11 12 13 14 FC FD FE FF

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4
1

Utility/Counter screen and PageScope Web Connection To change a software switch setting After entering Administrator mode, touch [Admin. 2]. For details on entering to Administrator mode, perform steps 1 through 3 of Deleting confidential documents on page 4-13.

Touch [Software SW].

Utility/Counter
Administrator Management 2
Network Settings Printer Setting

Enter

Software SW

Ping

Delete Job SSL/TLS

Touch [Mode Selection], and then use the keypad to type in the mode number.

Software Switch Setting


Mode Selection Bit Selection HEX Selection A D 000 00110000 (76543210) 30 B E C F

Enter

Enter

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Touch either [Bit Selection] or [HEX Selection], and then specify the setting. To specify the bits, touch [Bit Selection], move the cursor to the bit to be changed, press either the [0] or the [1] key in the keypad to specify the bit, and then touch [Enter].

Software Switch Setting


Mode Selection Bit Selection HEX Selection A D 000 00110000 (76543210) 30 B E C F

Enter

Enter

To specify the hex value, touch [HEX Selection], specify the value by either using the keypad or touching [A] through [F], and then touch [Enter].

Software Switch Setting


Mode Selection Bit Selection HEX Selection A D 000 00110000 (76543210) 30 B E C F

Enter

Enter

5 6 7

To change the setting for a different mode, repeat steps 3 and 4. Touch [Enter] in each screen until the first screen appears. Turn the machine off, then on again.

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4
2
Reminder

Utility/Counter screen and PageScope Web Connection

When turning the machine off, then on again, wait about 10 seconds after turning the machine off before turning the machine on again. The settings may not be applied correctly if the machine is turned on immediately after it is turned off.

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Utility/Counter screen and PageScope Web Connection Specifying the length of time that confidential documents are saved (mode 036)

Specify the length of time until a data saved in a confidential box is deleted. Settings at time of purchase
Bits Settings 76543210 0 0 0 0 0 0 0 1 (HEX: 01)

Specifying the setting During the production of this unit, the settings in the shaded cells were selected. The numbers on the right side indicate the page numbers with descriptions for the corresponding function.
Bits 7,6,5,4,3 Description Specifies the length of time until a saved confidential document is automatically deleted Setting 00000 00001 00010 00011 00100 00101 00110 : : 11000 Others Description Do not delete 1 hour 2 hours 3 hours 4 hours 5 hours 6 hours : : 24 hours
* Do not specify any settings other than those mentioned above. * Do not change these bits.

Page Reference ----------

2,1,0

----------

001

----------

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4
4.5

Utility/Counter screen and PageScope Web Connection

Using PageScope Web Connection


System requirements
Network Computer applications Ethernet (TCP/IP) Compatible Web browsers: For Windows 98SE, Me or NT 4.0: Microsoft Internet Explorer 4 or later, or Netscape Navigator 4.73 or 7.0 For Windows 2000: Microsoft Internet Explorer 5 or later, or Netscape Navigator 7.0 For Windows XP: Microsoft Internet Explorer 6 or later, or Netscape Navigator 7.0
*With Microsoft Internet Explorer 5.5, the one-touch export function may not operate correctly. Use Microsoft Internet Explorer 5.5 Service Pack 1 or later.

!
Detail

PageScope Web Connection is a device management utility supported by the HTTP server integrated into the printer controller. Using a Web browser on a computer connected to the network, machine settings can be specified from PageScope Web Connection.
Accessing PageScope Web Connection PageScope Web Connection can be accessed directly from a Web browser.

1 2

Start up the Web browser. In the Address bar, type the IP address of this machine, and then press the [Enter] key. http://<IP_address_of_machine>/ Example: If the IP address of this machine is 192.168.1.20 http://192.168.1.20/

!
Detail

When SSL/TLS is enabled, the URL becomes: https://<IP_address_of_machine>/ Even if http:// is entered, the URL at https:// is automatically accessed.

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Utility/Counter screen and PageScope Web Connection When performing user authentication

When performing user authentication or external server authentication, the following screen is displayed. Type in the user name and password, and then click [Log-in].

2
Note

For the user authentication details, refer to Users Guide [Copy Operations]. For the user name and password, ask the network administrator.

To log off, click [Log-out] in the upper-right corner of the page. If account track settings have been applied If account track settings have been applied, it is not necessary to type in the account number.

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Utility/Counter screen and PageScope Web Connection Structure of pages The page that appears immediately after PageScope Web Connection is accessed is called the User mode page. All users can view this page. The pages of PageScope Web Connection are constructed as shown below.

!
Detail

By entering the password in the Administrator Password box, the Administrator mode page can be displayed. For details, refer to Logging on to Administrator mode on page 4-26.

2 3 9

7 8

10

No. 1

Item Konica Minolta logo

Description Click the logo to go to the Konica Minolta Web site at the following URL. http://konicaminolta.com Click the PageScope Web Connection logo to display the version information. Click to log on to Administrator mode. The statuses of this machines printer section and scanner section are displayed using icons.

2 3 4

PageScope Web Connection logo Administrator mode logon button Status display

4-24

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Utility/Counter screen and PageScope Web Connection

No. 5

Item Message display

Description If an error occurred in the machine, the status of the malfunction/error and other error information are displayed. The name of the device being accessed is displayed. This button appears after you have logged on when user authentication or external server authentication settings have been applied. Click this button to log off. Select the category of the page to be displayed. The following tabs are displayed in User mode. System Job User Box Print Scan Information and settings for the selected tab are listed. The menu that appears differs depending on the tab that is selected. Details of the item selected from the menu are displayed.

6 7

Device name [Log-out] button

Tabs

Menu

10

Information and settings

2
Note

To reset the status display and message display, click [Refresh] in the browser.

200/250/350

4-25

Utility/Counter screen and PageScope Web Connection Logging on to Administrator mode You can switch between User mode and Administrator mode. However, you must be logged on to Administrator mode in order to specify system or network settings. 0 When logged on to Administrator mode, the control panel of this machine is locked and cannot be used. 0 Depending on the status of the machine, you may not be able to log on to Administrator mode. 0 When logged on to Administrator mode, a timeout occurs and you will automatically be logged off from Administrator mode if no operation is performed for 10 minutes.

Type in the administrator access code, and then click [Log-in].

4-26

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Utility/Counter screen and PageScope Web Connection The Administrator mode page appears.

To return to User mode, click [Log-out].

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4-27

Utility/Counter screen and PageScope Web Connection Web browser cache The most recent information may not appear in the PageScope Web Connection pages because older versions of pages are saved in the cache for the Web browser. In addition, problems may occur when the cache is used. When using PageScope Web Connection, disable the cache for the Web browser.

!
Detail

If the utility is used with the cache enabled and Administrator mode was timed out, the timeout page may appear even when PageScope Web Connection is accessed again. In addition, since the machines control panel remains locked and cannot be used, the machine must be restarted. In order to avoid this problem, disable the cache.

2
Note

The menus and commands may vary depending on the Web browser version. For details, refer to the Help for the Web browser.
With Internet Explorer

1 2 3 1 2 3

On the Tools menu, click Internet Options. On the General tab, click [Settings] under Temporary Internet files. Select Every visit to the page, and then click [OK].

With Netscape On the Edit menu, click Preferences. In the Category box on the left side of the dialog box, click Advanced, then Cache. Under Compare the page in the cache to the page on the network, select Every time I view the page.

4-28

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Utility/Counter screen and PageScope Web Connection

4.6

Registering one-touch recipients


Register document destinations as a one-touch registration. A name can also be given to the index.

2
Note

This machine contains 36 indexes and up to 15 one-touch registrations and fax programs can be registered in each index.

!
Detail

The scan settings can be registered as a fax program with the recipient. For details on fax programs, refer to the Users Guide [Network Scanner Operations].
The following items can be entered in the screen of each communication mode.

Item One-Touch Name User Box Name File Type

Description Type in the name of the recipient that will appear on the one-touch dial button. Up to 12 characters can be entered. Select the box where the data is to be saved. Select the format (PDF, Multi Page TIFF, or Single Page TIFF) of the file that is to be saved.

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4
Item Coding Method

Utility/Counter screen and PageScope Web Connection

Description Select the coding method (MH or MMR) for the data to be saved. The data amount with the MMR coding method is less than with the MH method.

4-30

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Utility/Counter screen and PageScope Web Connection Naming an index

1 2 3

Click the [Scan] tab. Click [One-Touch Key Registration]. From Index, click the index (in the center of the frame) that is to be named. The one-touch registrations that are saved in the selected indexes are displayed on the lower half of the screen.

200/250/350

4-31

4
4

Utility/Counter screen and PageScope Web Connection Enter the index name, and then click [Apply]. Up to 8 characters can be entered. The index name is displayed in the index list on the upper half of the screen.

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Utility/Counter screen and PageScope Web Connection Registering with one-touch registration

1 2 3

Click the [Scan] tab. Click [One-Touch Key Registration]. From Index, click the index (in the center of the frame) that is to be named. The one-touch registrations that are saved in the selected indexes are displayed on the lower half of the screen. Click the one-touch registrations that are not registered. Which are the one-touch registrations that are not registered? % The one-touch registrations that are not registered are indicated by ---.

200/250/350

4-33

4
5

Utility/Counter screen and PageScope Web Connection Select TX: HDD, and then click [Next].

6 7

Type in the recipient information. Click [Apply]. The one-touch registration is registered.

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Utility/Counter screen and PageScope Web Connection Changing the contents of the one-touch registration

1 2 3

Click the [Scan] tab. Click [One-Touch Key Registration]. From Index, click the index name to be changed in the one-touch registration. The one-touch registrations that are saved in the selected indexes are displayed on the lower half of the screen.

Click the one-touch registration that is to be changed. Are there one-touch registrations that cannot be selected even when clicked? % The fax program cannot be selected even when clicked.

200/250/350

4-35

4
5

Utility/Counter screen and PageScope Web Connection To change the communication mode, select the communication mode, and then click [Next].

Enter the items in the screen of each communication mode. For details and the available settings when Com. Mode is set to TX: PC (E-mail), TX: PC (FTP Server), TX: InternetFAX (E-mail) or TX: PC (SMB), refer to the Users Guide [Network Scanner Operations]. For details and available settings when Com. Mode is set to TX: FAX (G3), refer to the Users Guide [Facsimile Operations]. For details and the available settings when Com. Mode is set to TX: PC (Scanner), TX: InternetFAX (IP-TX) or TX: InternetFAX (IP-Relay), refer to the Users Guide [Advanced Scan Operations].

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Utility/Counter screen and PageScope Web Connection Deleting one-touch registrations

1 2 3

Click the [Scan] tab. Click [One-Touch Key Registration]. From Index, click the index name to be changed in the one-touch registration. The one-touch registrations that are saved in the indexes are displayed on the lower half of the screen.

200/250/350

4-37

4
4

Utility/Counter screen and PageScope Web Connection Select the check box of the one-touch registration that is to be deleted.

Click [Delete].

4-38

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Utility/Counter screen and PageScope Web Connection

4.7

Performing Box operations from User mode


The following operations can be performed from User mode. - Creating a user box - Downloading documents saved in boxes - Deleting documents saved in boxes - Changing user box names - Changing user box passwords - Deleting a user box Creating a user box

1 2

Click the User Box tab. Click [Create].

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4-39

4
3

Utility/Counter screen and PageScope Web Connection Type in the name and password of the box. Type in a box name of 20 characters or less. Type in a password of 8 characters or less. For confirmation, type in the password twice. If no password is to be set for the box, click [Create] without entering a password. A maximum of 115 boxes can be created.

Click [Create]. The box is created.

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Utility/Counter screen and PageScope Web Connection Downloading saved documents to the computer

1 2

Click the User Box tab. Click the box that contains the saved document to select the box.

If a user box was selected, type in the password, and then click [Apply]. If no password was specified for the box, click [Apply] without entering a password.

200/250/350

4-41

4
4

Utility/Counter screen and PageScope Web Connection Select the document to be downloaded, and then click [Download].

Specify the location for saving the document and the file name, and then click [Save].

4-42

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Utility/Counter screen and PageScope Web Connection Deleting a document saved in a box

1 2

Click the User Box tab. Click the box that contains the saved document to select the box.

If a user box was selected, type in the password, and then click [Apply]. If no password was specified for the box, click [Apply] without entering a password.

200/250/350

4-43

4
4

Utility/Counter screen and PageScope Web Connection Select the document to be deleted, and then click [Document Delete]. To delete all documents in the box, click [Delete All Documents].

Check the message that appears, and then click [OK].

4-44

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Utility/Counter screen and PageScope Web Connection Changing user box names

1 2

Click the User Box tab. Click the box to select it.

Type in the password, and then click [Apply]. If no password was specified for the box, click [Apply] without entering a password.

200/250/350

4-45

4
4

Utility/Counter screen and PageScope Web Connection Click [Change User Box Name].

Type in the new box name and the password, and then click [Apply].

4-46

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Utility/Counter screen and PageScope Web Connection Changing user box passwords

1 2

Click the User Box tab. Click the box to select it.

Type in the password, and then click [Apply]. If no password was specified for the box, click [Apply] without entering a password.

200/250/350

4-47

4
4

Utility/Counter screen and PageScope Web Connection Click [Change User Box Password].

Type in the current password and the new password, and then click [Apply]. For confirmation, type in the new password twice.

4-48

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Utility/Counter screen and PageScope Web Connection Deleting a user box

1 2

Click the User Box tab. Click the box to be deleted to select it.

Type in the password, and then click [Apply]. If no password was specified for the box, click [Apply] without entering a password.

200/250/350

4-49

4
4

Utility/Counter screen and PageScope Web Connection Click [User Box Delete].

Check the message that appears, and then click [OK]. The box is deleted.

2
Note

When a user box is deleted, all documents saved in the box are also deleted.

4-50

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Utility/Counter screen and PageScope Web Connection

4.8

Performing Box operations from Administrator mode


The following operations can be performed from Administrator mode, for example, the name of the box can be changed without entering a password. - Deleting documents saved in boxes - Changing the user box name - Changing the user box password - Deleting a user box - Specifying the length of time until a document is deleted Deleting a saved document

1 2 3 4

Log on to Administrator mode. Click the User Box tab. Click [User Box]. Click the box that contains the saved document to select the box.

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4-51

4
5

Utility/Counter screen and PageScope Web Connection Select the document to be deleted, and then click [Document Delete]. To delete all documents in the box, click [Delete All Documents].

Check the message that appears, and then click [OK].

4-52

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Utility/Counter screen and PageScope Web Connection Changing the user box name

1 2 3 4

Log on to Administrator mode. Click the User Box tab. Click [User Box]. Click the box to select it.

Click [Change User Box Name].

200/250/350

4-53

4
6

Utility/Counter screen and PageScope Web Connection Type in the new box name, and then click [Apply].

4-54

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Utility/Counter screen and PageScope Web Connection Changing the user box password

1 2 3 4

Log on to Administrator mode. Click the User Box tab. Click [User Box]. Click the box to select it.

Click [Change User Box Password].

200/250/350

4-55

4
6

Utility/Counter screen and PageScope Web Connection Type in the new password, and then click [Apply]. For confirmation, type in the new password twice.

4-56

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Utility/Counter screen and PageScope Web Connection Deleting a user box

1 2 3 4

Log on to Administrator mode. Click the User Box tab. Click [User Box]. Click the box to be deleted to select it.

Click [User Box Delete].

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4-57

4
6

Utility/Counter screen and PageScope Web Connection Check the message that appears, and then click [OK]. The box is deleted. If an error occurred while an operation was being performed.

2
Note

When a user box is deleted, all documents saved in the box are also deleted.

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Utility/Counter screen and PageScope Web Connection Specifying the length of time until a document is deleted

A document saved in a box is automatically deleted after a set length of time has elapsed. The length of time until the document is deleted can be specified. The length of time can be set to No File Time Limitation, 1 day, 2 days, 3 days, 4 days, 5 days, 6 days, or 7 days.

1 2 3 4

Log on to Administrator mode. Click the User Box tab. Click [User Box Documentation Delete Time]. Select the length of time until the document is deleted, and then click [Apply].

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Utility/Counter screen and PageScope Web Connection

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Appendix

Appendix

5
5.1

Appendix
Error messages
When a certain screen appears If the following screen appears, perform the operation described below.

Registering in network.

Registering in network. Other operations halted. Please wait.

The administrator is logged on to the machine from a computer on the network. Wait until the administrator has finished their operation and logged off. If the administrator exits the browser without logging off, the administrator must log on again, then log off.

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5-3

5
Error codes

Appendix

If an error occurred while an operation was being performed, an error code appears in the Job List screen or in a report. Perform the operations described below.
Error code EF09CD EE09CE EF09D0 EF09D1 EF09D2 Cause The memory has become full. The hard disk is full. The file name was specified using prohibited characters. The box cannot be accessed. The amount of data in the specified box has reached the maximum allowed. Remedy Increase the machines memory or change the scan settings. Delete unnecessary documents from the hard disk, and then try sending again. Type in the file name correctly. Check that the box has not been deleted. A maximum of 100 documents can be saved in a single box. Delete unnecessary documents from the box, and then try sending again.

5-4

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Appendix

5.2

Entering text
This section contains details on using the keyboard that appears in the touch panel for typing in passwords and text to register one-touch recipients. The keypad can also be used to type in numbers. The following procedure describes how to enter characters in the User Name screen when registering users for user authentication. To type text % In the keyboard that appeared, touch the button for the desired character.

Numbers can also be typed in with the keypad. To type in uppercase letters, touch [Caps]. To cancel Caps mode, touch [Caps] again.

2
Note

To cancel the entered text, touch [Cancel]. To clear all entered text, press the [C] (clear) key.

!
Detail

To switch between entering letters or symbols, touch the button for switching the input mode. To change a character in the entered text, touch and to move the cursor to the character to be changed, touch [Del.], and then type in the desired letter or number.

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5-5

5
List of available characters

Appendix

Alphanumeric characters / symbols

(Space)

5-6

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Appendix

5.3

Glossary
Term BMP Definition Abbreviation for Bitmap. A file format for saving image data which uses the .bmp extension. Commonly used on Windows platforms. You can specify the color depth from monochrome (2 values) to full color (16,777,216 colors). Images are not usually compressed when saved. Unit of information (data quantity) on a computer or printer. Configured as 1 byte equals 8 bits. The initial settings. The settings first selected when the machine is turned on, or the settings first specified when the function is selected. An indication of the amount of darkness in the image The function that adjusts the color tones of an output device, such as a printer or monitor A method of using only black and white to create the illusion of different shades of gray. The process is simpler than with error diffusion; however, some irregularities may occur. Abbreviation for Dots Per Inch. A resolution unit used by printers and scanners. Indicates how many dots per inch are represented in an image. The higher the value, the higher the resolution. Software that works as a bridge between a computer and a peripheral device. LAN transmission line standard The characters added to the file name in order to differentiate file formats. The file extension is added after a period, for example, .bmp or .jpg. The light and dark levels of an image. As the number increases, smoother brightness variations can be reproduced. Monochrome image expressive form using the gradation information from black to white The method of producing the light and dark parts of an image through varying sizes of black and white dots Large capacity storage device for storing data. The data can be stored even if the power is turned off. To install hardware, operating systems, applications, printer drivers on to a computer Abbreviation for Local Area Network. A network which connects computers on the same floor, in the same building, or in neighboring buildings. Abbreviation for Lightweight Directory Access Protocol. On a TCP/ IP network, such as the Internet or an intranet, this protocol is used to access a database for managing environment information and the e-mail addresses of network users. Storage device for storing data temporally. When the power is turned off the data may or may not be erased.

Byte Default

Density Density Adjustment Dither

DPI (dpi)

Driver Ethernet File Extension

Gradation Grayscale Halftone Hard Disk Install LAN

LDAP

Memory

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Term Multi-Page TIFF OS PDF Definition A single TIFF file that contains multiple pages

Appendix

Abbreviation for Operating System. Basic software for controlling the system of a computer. Abbreviation for Portable Document Format. An electronically formatted document which uses the .pdf extension. Based on the PostScript format, you can use the free Adobe Reader software to view documents. An image pixel. The smallest unit of an image. Abbreviation for Pixels Per Inch. Measuring unit for resolution, particularly for monitors and scanners. This measurement indicates the number of image pixels contained within 1 inch. Print request transmitted from a computer to a printing device Displays the ability to reproduce the details of images and print matter correctly With the scanning operation of the scanner, an image is read while the row of image sensors is gradually moved. The direction that the image sensors are moved is called the main scanning direction, and the direction in which the image sensors are arranged is called the sub-scanning direction. Indicates the density of dots used to create the image A single TIFF file that contains only a single page Abbreviation for Transmission Control Protocol/Internet Protocol. The de facto standard protocol used by the Internet that uses IP addresses to identify each network device. Abbreviation for Tagged Image File Format. One of the file formats for saving image data. (The file extension is .tif.) Depending on the tag indicating the data type, information for various image formats can be saved in a single image data. To delete software installed on a computer Software such as Internet Explorer and Netscape Navigator for viewing Web pages

Pixel PPI

Print Job Resolution Scanning

Screen Frequency Single-Page TIFF TCP/IP

TIFF

Uninstall Web Browser

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Appendix

5
Index
File type ......................... 4-5, 4-29

5.4

Numerics
2in1 ................................3-5, 3-17 2-Sided TX .....................3-5, 3-18

I
Index ...................................... 4-31

M
MH ................................. 4-5, 4-30 MMR .............................. 4-5, 4-30 Multi-page TIFF ............. 4-5, 4-29

A
Account track .................3-3, 4-23 Administrator access code ....4-13 Administrator mode ...............4-26

N
Network settings ..................... 2-5

B
Batch delete .......3-35, 3-46, 3-59 Batch print .............................3-57 Box name ...............................4-29

O
One-Touch .............. 3-6, 4-4, 4-5 Original Type ................... 3-4, 3-8

C
Cache .....................................4-28 Change user box name 4-45, 4-53 Changing passwords ...4-47, 4-55 Changing/deleting one-touch recipients ...............................4-11 Coding method ..............4-5, 4-30 Copying one-touch recipients 4-12 Creating user boxes ...............4-39

P
PageScope Web Connection 4-22 PDF ................................ 4-5, 4-29 Priority TX ...................... 3-5, 3-19 Proof print .............................. 3-37 Proof print box ......................... 2-3 Public ....................................... 2-3

R
Reduction/Area ........................ 3-4 Registering one-touch recipients ..................... 4-29, 4-33 Resolution ................................ 3-8

D
Delete .3-33, 3-44, 3-55, 4-43, 451 Density ...........................3-4, 3-10 Destination Name ..........4-5, 4-29 Downloading ........3-27, 4-4, 4-41

S
Save in user box .................... 3-29 Save in user box and print .... 3-29 Scan to HDD .................... 2-4, 3-6 Secure print 3-48, 3-50, 4-13, 4-21 Secure print box ...................... 2-3 Set original size ............. 3-4, 3-12 Single-page TIFF ........... 4-5, 4-29 Software SW .................. 4-3, 4-16

E
Email notification ...................... 3-5 E-mail notification recipient ...3-24 Error codes .............................. 5-4

F
File name ........................3-5, 3-22

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5
Stamp ............................ 3-5, 3-21 Store to HDD ............... 3-29, 3-31 Store to HDD box .................... 2-3

Appendix

T
TIFF ........................................ 4-29 Time for deleting documents from boxes ............................. 4-4, 4-59 Time that proof print data is saved ..................................... 3-39 Timer TX Setting ............ 3-5, 3-20 TX report .............. 3-5, 3-14, 3-26

U
User authentication ....... 3-3, 4-23 User box .................. 2-3, 4-4, 4-5 User box delete ........... 4-49, 4-57

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