WHITE PAPER Outside Processing Functionality in Oracle Financials for India

Prepared by Author: Srinivas Gadde Oracle Financials for India Su!!ort "reation #ate: $%&A!ril&$''( )ast *!dated: $+&A*G&$''( "ontrol ,u-.er: / 0ersion: / "o!yright 1"2 $''3 Oracle "or!oration All Rights Reserved Product Design and Architecture

Outside Processing Functionality in Oracle Financials for India

TABLE OF CONTENTS
1. SCOPE............................................................................................................................3 2. INTRODUCTION .........................................................................................................4 3. OVERVIEW...................................................................................................................5 3.1 BASIC BUSINESS NEEDS:.................................................................................................5 3.2 MAJOR FEATURES:.........................................................................................................5 4. SETUP.............................................................................................................................5 4.1 ADDITIONAL INFORMATION..............................................................................................5 4.2 SUBINVENTORIES:...........................................................................................................7 4.3 ITEMS:..........................................................................................................................8 5. OUTSIDE PROCESSING TRANSACTION..............................................................9 5.1 CORE APPLICATION FUNCTIONAL FLOW:............................................................................9 5.2 ORACLE FINANCIALS FOR INDIA FUNCTIONAL FLOW............................................................9 5.2.1 MANUAL BOM........................................................................................................10 5.2.2 APPROVE 57F 4! DISPATC".......................................................................................12 5.2.3 APPROVAL 57F 4! RECEIPTS......................................................................................1# 5.2.4 ENTER MANUAL 57F 4!............................................................................................19 .............................................................................................................................20 5.2.5 PRINT CONTROL 57F(4).....................................................................................22 6. REPORTING...............................................................................................................25 #.1 INDIA $ OSP PENDIN% DISPATC" REPORT.......................................................................25 #.2 INDIA $ OSP PENDIN% RECEIPT REPORT.........................................................................2# #.3 INDIA $ OSP STOC& RE%ISTER REPORT..........................................................................27 #.4 INDIA OUTSIDE PROCESSIN% C"ALLAN............................................................................28

Outside Processing Functionality in Oracle Financials for India

1. SCOPE
This !a!er is intended for an audience fa-iliar 4ith Oracle Financials for India and see5ing an insight into ho4 the functionality of Outside Processing is .uilt to cover the statutory re6uire-ent in India7 To !revent this docu-ent fro- .eco-ing too .ul5y8 and also to -aintain focus throughout the !a!er8 the sco!e of this !a!er is li-ited to the .asic set u! need for defining the Outside Processing8 factors to .e 5e!t in -ind 4hile defining the Organi9ation Infor-ation8 Transaction flo4 and the Re!orts availa.le7 It is assu-ed that the audience is a4are of the .asics of Financials for India8 as only the .ehavior !eculiar to Outside Processing is handled in this !a!er7 This docu-ent is intended to .e su!!le-entary in nature and does not in any 4ay8 !ur!ort to .e a su.stitute for any official literature .eing drafted or currently !u.lished7

Outside Processing Functionality in Oracle Financials for India

2. INTROD CTION
It -ay not .e !ossi.le for an industry to carry all !rocesses leading to -anufacture of final !roduct 4ithin its o4n !re-ises7 In such an eventuality the unit 4ill have to get the 4or5 done 1i7e7 !rocessing of the ra4 -aterials or inter-ediate !roduct2 fro- outside7 The !rocesses !erfor-ed outside are called :;o. Wor5<7 The !rovisions contained in the la4 in res!ect of =o. 4or5 are as follo4s: & Rule >%F1+2 Re-oval of In!uts as such or !artially !rocessed in!uts in res!ect of 4hich ?odvat credit has .een availed7 The re-oval of in!uts or !artially !rocessed in!uts is governed .y the !rovisions of Rule >%F1+2 of the "entral E@cise Rules8 /(++7 The in!uts and !artially !rocessed in!uts can .e re-oved for the !ur!oses of test8 re!air8 refining8 reconditioning or carrying out any other o!eration necessary for the -anufacture of final !roducts or for -anufacture of inter-ediate !roducts necessary for the -anufacture of final !roducts7 The in!uts or the !artially !rocessed in!uts after they are su.=ected to the re6uisite !rocess are to .e .rought .ac5 to the factory 4ithin /3' days and are either to .e used in the -anufacture of final !roduct or re-oved after !ay-ent of duty for ho-e consu-!tion or for e@!ort under .ond7 The 4aste generated during the !rocess !erfor-ed outside the factory8 is re6uired to .e returned to the factory7 Ho4ever8 the re6uire-ent can .e dis!ensed 4ith8 if the e@cise duty levia.le on such 4aste8 is !aid7 The re-oval of in!uts or !artially !rocessed in!uts under Rule >%F1+2 is underta5en after de.iting an a-ount e6ual to /'A of the value of such in!uts or the !artially !rocessed in!uts7 The a-ount can .e de.ited either in the RG&$BA Part&II account or in the current account7 The -anufacturer can ta5e credit of the a-ount thus de.ited 4hen the entire 6uantity in!uts or !artially !rocessed in!uts -inus the 4aste generated if any8 is received .ac5 in the factory8 in the RG&$BA Part&II account7 If the in!uts or !artially !rocessed in!uts are not received .ac5 in the factory of -anufacture of final !roducts 4ithin a !eriod of /3' days8 the -anufacturer is to recalculate the a-ount of credit attri.uta.le to such in!uts or on in!uts contained in the !artially !rocessed in!uts7 The ad=ust-ent of differential a-ount if any8 after ta5ing into account of the a-ount already de.ited 4hile sending the in!uts or !artially !rocessed in!uts fro- the factory8 is thereafter -ade7

Outside Processing Functionality in Oracle Financials for India

!. O"ER"IE#
The Outside Processing Feature of Financials for India !rovides the functionality of trac5ing the goods sent to a su.&contractor for ;o. 4or57

!.1 $asic $usiness Needs%

E@cise ?aterial sent for Outside !rocessing should .e associated 4ith OSP "hallan and -ove-ent of E@cise -aterial for outside !rocessing and recei!t after =o. 4or5 needs .e trac5ed7 ?aterial should .e acco-!anied 4ith OSP challan and re!orts should .e !u.lished 4ith OSP details7

!.2 &a'or (eatures%

Follo4ing are -a=or freatures su!!orted .y Oracle Financials for India:& /7OSP "hallans can .e created .ased on Purchase orders or su!!liers7 $7?anual OSP "hallan can .e generated in the cases of staggered dis!atches8 this 4ill .e generated against a !ri-ary challan7 B7Cou need to 5ee! a -anual trac5 on Doverdue issuesE i7e78 those !ending for -ore than /3' days7 The duty on such issues has to .e calculated -anually and de.ited to the duty !aying register through RG $B ?anual entry screen7 +7Cou have an o!tion of cancelling OSP "hallan to over co-e user errors8 ho4ever syste4ill allo4 cancelling the challan if the -aterial is not yet received7 >7Cou can generate Original8 #u!licate challans in cases 4here the challan is lost7 F7Syste- allo4s sending e@cess -aterial and trac5ing of scra! return7 %7This feature !rovides you 4ith re!orts8 4hich sho4 useful infor-ation for -aintaining your !rivate records8 .ased on this you can revie4 the status of each "hallan and trac5 the -aterial7 These functionalities are e@!lained in detail in the relevant sections7

). SET P ).1 Additiona* In+or,ation

In Organi9ation Additional Infor-ation8 Organi9ation and )ocation should .e classified as -anufacturing .y filling Ta@ Info details7 1,2India )ocal Inventory G Oracle Inventory G Setu! G Additional Infor-ation

Outside Processing Functionality in Oracle Financials for India

Hased on the !ara-eters set u! in the additional organi9ation infor-ation8 duty 4ill .e de.ited at the ti-e of re-oval of goods and the sa-e can .e credited on recei!t of the goods7 Hence there is no need to !ay duty on re-oval of goods for su. contracting7 Cou need to ta5e care to set u! 9ero in the DOSP E@cise Pct 1A2E field7 #ifferent re!orts are .eing !rovided .y !roduct to trac5 the dis!atch and recei!t of goods sent under OSP transactions7 *ser needs to 5ee! a -anual trac5 for the recei!t of goods .y -onitoring OSP re!orts7 DOSP Return #aysE hel!s in setting threshold for trac5ing the -aterial8 if the goods are not received .ac5 4ithin /3' days8 duty needs to .e 4or5ed out -anually and the a-ount should .e de.ited in the duty !aying register through RG $B ?anual entry screen7 Syste- allo4s to dis!atch -ore than original 6uantity 4hen DAllo4 #is!atch Ity to E@ceed Orig ItyE flag is chec5ed7

Outside Processing Functionality in Oracle Financials for India

).2 Subin-entories%
Cou need to define Su.inventory 4ith ,a-e :OSP<7 1,2 India )ocal Inventory G Oracle Inventory G Setu! GOrgani9ation GSu.inventories7 If the Su.inventory is not defined syste- 4ill !o!u! a ,ote: :APP&;A&+F'+3'&OSP Su.inventory not defined for this Organi9ation<7

Outside Processing Functionality in Oracle Financials for India

).! Ite,s%
All ite-s sent for outside !rocessing -ust e@ist in organi9ation ite-s and OSP relation is properly defined. 1,2 India )ocal Inventory G Oracle Inventory G Ite-s G Organi9ation Ite-s7 All issues for outside processing take place from inventory and receiving happens into Inventory.Cou need to 6uery ite-s in Organi9ation Ite- screen and select :India Ite-s< "onte@t in Ite-s #esctive fle@field 1#FF27 >%F+ re!ository gets !o!ulated 4hen attri.ute of E@cise flag is set to :Ces<7

Outside Processing Functionality in Oracle Financials for India

.. O TSIDE PROCESSIN/ TRANSACTION ..1 Core App*ication (unctiona* +*o0%

Standard Oracle Applications supports Outside Processing Operations in Oracle Work in Process (WIP) module. You will be able to monitor the movement of goods to the sub contractor in Oracle Financials for India Module. Bills of Material needs to be created for the assembly in BOM module and a Job should be created for the Assembly in Oracle Work in Process (WIP) module. When the Job is released and component is moved to queue of OSP operation, a requisition gets created in purchasing module. Submit Requisition Import to create the Requisition. Using requisition you can create a Purchase Order using auto create and approve the PO. When you receive material it is directly updated in WIP Operations. Please note: There are multiple ways of creating a Purchase document based on sourcing rules.

..2 Orac*e (inancia*s +or India (unctiona* +*o0

Under Oracle Financials for India following additional steps or processes are involved: 1. You need to navigate to Approve 57F(4) Dispatch Screen and verify the details populated, update the quantity you wish to dispatch and approve the dispatch. Form (Challan) number will be generated. 2. 57F4 forms are created on the basis of BOM components defined for the Item being subcontracted. In case the issue of material to the sub contractor is in a staggered manner (items or quantities), Enter Manual 57F4 form can be used for the subsequent dispatches. Each dispatch in the Manual 57F4 generates a new challan number. 3. Receive the items against the Purchase Order or Release; Return quantity in Approve 57F(4) Receipt will get updated. 4. On final Receipt of material, navigate to Approve 57(F4) Receipt window and approve the Receipt. 5.If an OSP item is returned, new 57(F4) will be generated and then steps 1 to 4 should be followed.

Outside Processing Functionality in Oracle Financials for India

..2.1 &anua* $O&

The objective of this screen is to facilitate duty draw back processing and reporting. If you are not using localization for duty draw back processing, this feature can be ignored. Data in this form can be used for OSP related transactions and draw back related if a standard BOM is not defined. This form will be exclusively used to design Manual Bill Of Material for a finished goods Inventory item. Use This Window to enter Bill of Material for a Finished Item, if you are not using Oracle BOM. You can enter different Bill of material for the same item, effective in different Dates ranges. This BOM definition will be used for Duty Drawback Processing and Outside Processing purpose.

Prerequisites
Before you enter the Manual BOM, you must: Define Organizations Define Locations Items In Oracle Financials for India, navigate to the Manual Bills of Materials India Localization windowas follows: (N) India Local Inventory > Setup > Items> Define Manual BOM

Outside Processing Functionality in Oracle Financials for India

10

The screen layout and its features are described below for ready reference.

(ie*d Description Type IteRe6uired

Action Description PI"J Cou need to enter a Finished Goods ite- fro- the )O0 for 4hich you 4ant to define the Hill of ?aterial7 )O0 4ill .e restricted to the Ite-s 4ith ite- class as Finished Goods The *O? for the a.ove finished goods ite- 4ill .e dis!layed7 PI"J Enter Ite-s8 4hich are used in ?anufacture of Finished good7 Sa-e itecannot .e used t4ice in a HO?7 The Finished ite- for 4hich HO? is defined cannot .e included in its HO?7 The *O? for the a.ove in!ut ite- 4ill .e dis!layed7
11

*O?

#is!lay

Ite-

Re6uired

*O?

#is!layed

Outside Processing Functionality in Oracle Financials for India

Iuantity

Re6uired

Enter a Iuantity re6uired to -anufacture one unit 1!ri-ary *O?2 of Finished ite-7

..2.2 Appro-e .1(2)3 Dispatch

Using this form the user can find out the 57F(4) dispatch forms for a Purchase Order (PO) or a vendor and the same can be approved. Dispatch approved in this form is Primary Form for a particular OSP PO. System creates the 57F4 form comprising all the WIP Components required for the specific WIP Operation attached to OSP PO in the Outside Processing Details. If the WIP Operation is the first Operation, only the Components are to be dispatched to the Sub Contractor. If the WIP Operation is the second or higher, the intermediate assembly of earlier operations along with the Components required for the current operation need to be dispatched to the Sub Contractor. Hence an additional item line with the PO OSP Item is created in the 57F4 forms for such OSP Purchase Orders. The PO OSP Item Description could be provided in such a way to identify with the Intermediate Assembly. This is a specific workaround to meet the India specific OSP Excise requirement. It is not mandatory to dispatch all the components or their full quantities in the Primary Form itself. If the dispatches are done in a staggered manner, the first batch could be dispatched through the Primary form. Subsequent dispatches could be done through the Manual 57F4 Forms. India Local Inventory >Transactions > Outside Processing > Approve 57 F(4) ispatc! > Find

Field #escri!tion
PO Number

Ty!e
Optional

Action
EDIT HELP PICK

#escri!tion
Select PO number from LOV to find and review or approve dispatch /receipt. Select Vendor name from LOV to find and review or approve dispatches/receipts for that vendor. Select Form Date from LOV to 12

Vendor Name

Optional

EDIT HELP PICK

Form Date

Optional

EDIT HELP PICK

Outside Processing Functionality in Oracle Financials for India

find and review or approve dispatch /receipt.

The screen layout and its feature are described below for ready reference.

(ie*d Description Type

Organi9ation

Action Description

Re6uiredK#efaulted E,TER The user needs to enter the Inventory Organi9ation na-e here7 If the ?anual >%F1+2 is referred through a Purchase Order8 then the PO Organi9ation 4ill .e defaulted here7 Re6uired E,TER The users need to enter the )ocation of the a.ove Inventory Organi9ation 4here this ?anual >%F1+2 is to .e raised7 Syste- generated For- ,u-.er 4ill .e dis!layed after co-!letion and a!!roval of a transaction7

)ocation

For- ,u-.er

#is!lay only

For- #ate Su!!lier ,a-e

#is!lay only Hy default this 4ill .e current date Re6uiredK#efaulted E,TER If the ?anual >%F1+2 is referred through a Purchase Order8 then the PO Su!!lier ,a-e 4ill .e defaulted here other4ise the user need to enter the Su!!lier ,a-e7

Outside Processing Functionality in Oracle Financials for India

13

?a@ #ays Per-itted #is!lay only

This field 4ill have default value froOrgani9ation Para-eters7 This 4ill .e the cutoff date for receiving .ac5 the OSP -aterials fro- the delivery date fro- the vendor7 E,TER The users need to select the E@cise Register to .e used for this OSP transaction fro- the )O0 On a!!roval of dis!atch entry in the selected register and entry nu-.er is generated and dis!layed here7 This 4ill al4ays .e RG$B A Part II as !er the legal re6uire-ent7 On a!!roval of recei!t entry is -ade in RG $B A Part&II and entry nu-.er is generated7 E,TER ;o. na-e associated in the PO 4ill .e defaulted here if the user enters ?anual >%F1+2 4ith PO reference other4ise the user needs to select the res!ective ;o. na-e fro- the )O07

Receive u!to

#is!lay only

Registers $*oc4
#is!atch Register Re6uired

Entry ,u-.er

#is!lay only

Recei!t Register Entry ,u-.er

#is!lay only #is!lay only

5ine *e-e*
;o. ,a-e

Asse-.ly #escri!tion Ite#escri!tion *nit of ?easure

#is!lay only

Asse-.ly for the a.ove ;o. na-e 4ill .e dis!layed here7 #is!lay only #escri!tion for the a.ove ;o. na-e 4ill .e dis!layed here7 Re6uired E,TER The user needs to select the Inventory ite- fro- the )O07 #is!lay only #escri!tion of the a.ove inventory 4ill dis!lay here7 #is!lay only in PO *nit of ?easure for the Ite- .eing lin5ed ?anual For-s dis!atched7 Pri-ary *O? of the ite- shall .e defaulted7 Ho4ever other *O?s could .e used if *O? conversion is defined for the Ite-7 #is!lay #is!lay only Enter Identification ?ar5 if any7 There is no validation for this field7 Tariff code 4ill .e defaulted froite- definition7 *ser can change the sa-e7 There is no validation for this field7 This is the Iuantity as !er Purchase Order or the user can enter the #is!atch Iuantity7 14

Identification Tariff "ode

#is!atch Iuantity

Re6uiredK#is!lay only

Outside Processing Functionality in Oracle Financials for India

Ite- Rate

#es!lay only

)ist !rice in ite- definition 4ill .e defaulted in this field7 This can .e u!dated as !er the valuation for e@cise !er unit of OSP ite-7 #is!atch value L #is!atch Iuantity M Ite- Rate E@cise rate 4ill .e defaulted froOrgani9ation Para-eters7 This is !ercentage rate on #is!atch value and not a !er unit rate7 #is!atch E@cise A-ount L #is!atch value M E@cise Rate This a-ount of duty 4ill .e de.ited to the Selected Register on a!!roval of #is!atch7 This 4ill default fro- O!eration #escri!tion of OSP o!eration frothe related =o. and this can .e edited if re6uired7 The user can enter the relevant !rocessing details here if the ?anual >%F1+2 is created 4ithout PO reference7

#is!atch value E@cise Rate

#is!lay only #is!lay only

#is!atch E@cise A-ount

#is!lay only

Processing ,ature

#is!lay only

After entering data press Approve Dispatch button to save the transaction and approve.

Outside Processing Functionality in Oracle Financials for India

15

..2.! Appro-a* .1(2)3 Receipts

Through this form you can find out the material received from OSP vendor and approve them. An automatic update feature is provided for the Return Quantity field on receipt of the materials against the PO. The Return Quantity field is updated on receipt in the following sequence: a) Primary form b) Manual form c) Return to Vendor (RTV) (in case of RTV re-receipt) Such automatic update of the receipt quantities is provided only for the Forms linked to Purchase Orders. This is not available for Manual Forms created without any linkage to Purchase Order. "ote# $%It is advisable to have single distribution line for return of material under 57F(4) in order to update the 57F(4) forms in an Inventory Location. 2.Approve Receipt button should be clicked only when you receive full quantity or when you are sure that you will not be receiving any more material from OSP Vendor.

(") Transactions > Outside Processing > Approve 57 F(4) &eceipts

(ie*d Description Type

Organi9ation

Action Description

Re6uiredK#efaulted E,TER The user needs to enter the Inventory Organi9ation na-e here7 If the ?anual >%F1+2 is referred through a Purchase Order8 then the PO Organi9ation 4ill .e defaulted here7

Outside Processing Functionality in Oracle Financials for India

1#

)ocation

Re6uired

E,TER The users need to enter the )ocation of the a.ove Inventory Organi9ation 4here this ?anual >%F1+2 is to .e raised7 Syste- generated For- ,u-.er 4ill .e dis!layed after co-!letion and a!!roval of a transaction7

For- ,u-.er

#is!lay only

For- #ate Su!!lier ,a-e

#is!lay only Hy default this 4ill .e current date Re6uiredK#efaulted E,TER If the ?anual >%F1+2 referred through a Purchase Order8 then the PO Su!!lier ,a-e 4ill .e defaulted here other4ise the user need to enter the Su!!lier ,a-e7 This field 4ill have default value froOrgani9ation Para-eters7 This 4ill .e the cutoff date for receiving .ac5 the OSP -aterials fro- the delivery date fro- the vendor7 This 4ill sho4 against 4hich fornu-.er recei!t 4as -ade7 E,TER The users need to select the E@cise Register to .e used for this OSP transaction fro- the )O0 On a!!roval of dis!atch entry in the selected register and entry nu-.er is generated and dis!layed here7 This 4ill al4ays .e RG$B A Part II as !er the legal re6uire-ent7 On a!!roval of recei!t entry is -ade in RG $B A Part&II and entry nu-.er is generated7 E,TER ;o. na-e associated in the PO 4ill .e defaulted here if the user enters ?anual >%F1+2 4ith PO reference other4ise the user needs to select the res!ective ;o. na-e fro- the )O07 #is!lay only #is!lay only O!tional Re6uired Asse-.ly for the a.ove ;o. na-e 4ill .e dis!layed here7 #escri!tion for the a.ove ;o. na-e 4ill .e dis!layed here7 E,TER Select the !arent IteE,TER Cou need to select the Inventory ite- fro- the )O07 17

?a@ #ays Per-itted #is!lay only

Receive u!to

#is!lay only

Pri-ay For,u-.er

#is!lay only

Registers $*oc4
#is!atch Register Re6uired

Entry ,u-.er

#is!lay only

Recei!t Register Entry ,u-.er

#is!lay only #is!lay only

5ine *e-e*
;o. ,a-e

Asse-.ly #escri!tion Parent IteIte-

Outside Processing Functionality in Oracle Financials for India

#escri!tion *nit of ?easure

#is!lay only #is!lay only in PO lin5ed ?anual For-s

#escri!tion of the a.ove inventory 4ill dis!lay here7 *nit of ?easure for the Ite- .eing dis!atched7 Pri-ary *O? of the ite- shall .e defaulted7 Ho4ever other *O?s could .e used if *O? conversion is defined for the Ite-7 Enter Identification ?ar5 if any7 There is no validation for this field7 Tariff code 4ill .e defaulted froite- definition7 *ser can change the sa-e7 There is no validation for this field7 Original Iuantity gets !o!ulated .ased on ;o. details #is!lays dis!atched 6uantity #is!lays dis!atched 6uantity )ist !rice in ite- definition 4ill .e defaulted in this field7 This can .e u!dated as !er the valuation for e@cise !er unit of OSP ite-7 #is!atch value L #is!atch Iuantity M Ite- Rate E@cise rate 4ill .e defaulted froOrgani9ation Para-eters7 This is !ercentage rate on #is!atch value and not a !er unit rate7 #is!atch E@cise A-ount L #is!atch value M E@cise Rate This a-ount of duty 4ill .e de.ited to the Selected Register of a!!roval of #is!atch7 This 4ill default fro- O!eration #escri!tion of OSP o!eration frothe related =o. and this can .e edited if re6uired7 The user can enter the relevant !rocessing details here if the ?anual >%F1+2 is created 4ithout PO reference7 This 4ill .e Iuantity received till date7 On recei!t of the -aterial fro- OSP vendor this Iuantity 4ill get u!dated7

Identification Tariff "ode

#is!lay #is!lay only

Original Iuantity

#is!lay only

#is!atched Iuantity #is!lay only For- #is!atch Iuantity Ite- Rate #es!lay only

#is!atch value E@cise Rate

#is!lay only #is!lay only

#is!atch E@cise A-ount

#is!lay only

Processing ,ature

#is!lay only

Return Iuantity

Return value Scra!

#is!lay only

Return value L Return Iuantity M Ite- Rate E,TER Scra! 6uantity can .e entered -anually7

Outside Processing Functionality in Oracle Financials for India

18

..2.) Enter ?anual >%F1+3

This form can be used to create a manual 57F(4) for sending material for Outside Processing and view 57F(4) forms. Manual forms can be created based on an OSP PO or just on the basis of Supplier information filled in the Query window. If the Manual 57F4 form is being created based on a OSP PO, the system checks for the dispatched quantity in the Primary Form. An entry is allowed in the Manual 57F4 form only if the full quantity is not dispatched through the Primary form. System does not allow dispatching any additional material against the PO in excess of the materials required for the WIP Job linked to the OSP PO Item line. If the Manual 57F4 form is being created based on the Supplier, there is no linkage to PO and hence the update to the form is entirely Manual. The system shall not default any Job related data while creating the form entries neither it updates the Return quantity value as there is no linkage to any PO in this case. The form updates have to be done manually based on manual controls of issue and receipt. (") Transactions > Outside Processing > 'nter (anual 57 F (4)

(ie*d Description
PO ,u-.er

Type

Action Description
Select PO nu-.er fro- )O0 if a PO has .een raised for this OSP transaction8 other4ise leave .lan57 Select 0endor na-e fro- )O0 for 4ho- the >%F1+2 is going to .e created7 Select 0endor site for the a.ove vendor fro)O0 relevant for a >%F1+2 transaction7

Re6uiredK#efaulted PI"J

0endor ,a-e

O!tional

PI"J

0endor Site

O!tional

PI"J

After pressing the Open button the following 57F(4) -India Localization Form will be opened and the user can enter the data as per the notes given below.

Outside Processing Functionality in Oracle Financials for India

19

The screen layout and its feature are descri.ed .elo4 for ready reference7

(ie*d Description Type

Organi9ation

Action Description

Re6uiredK#efaulted E,TER The user needs to enter the Inventory Organi9ation na-e here7 If the ?anual >%F1+2 referred through a Purchase Order8 then the PO Organi9ation 4ill .e defaulted here7 Re6uired E,TER The users need to enter the )ocation of the a.ove Inventory Organi9ation 4here this ?anual >%F1+2 is to .e raised7 Syste- generated For- ,u-.er 4ill .e dis!layed after co-!letion and a!!roval of a transaction7

)ocation

For- ,u-.er

#is!lay only

For- #ate Su!!lier ,a-e

#is!lay only Hy default this 4ill .e current date Re6uiredK#efaulted E,TER If the ?anual >%F1+2 is referred through a Purchase Order8 then the PO Su!!lier ,a-e 4ill .e defaulted here other4ise the user needs to enter the Su!!lier ,a-e7 This field 4ill have default value froOrgani9ation Para-eters7 This 4ill .e the cutoff date for receiving .ac5 the OSP -aterials fro- the delivery date frothe vendor7

?a@ #ays Per-itted #is!lay only

Receive u!to

#is!lay only

Registers $*oc4 Outside Processing Functionality in Oracle Financials for India

20

#is!atch Register

Re6uired

E,TER The users need to select the E@cise Register to .e used for this OSP transaction fro- the )O0 On a!!roval of dis!atch entry in the selected register and entry nu-.er is generated and dis!layed here7 This 4ill al4ays .e RG$B A Part II as !er the legal re6uire-ent7 On a!!roval of recei!t entry is -ade in RG $B A Part&II and entry nu-.er is generated7 E,TER ;o. na-e associated in the PO 4ill .e defaulted here if the user entesr ?anual >%F1+2 4ith PO reference other4ise the user needs to select the res!ective ;o. na-e frothe )O07

Entry ,u-.er

#is!lay only

Recei!t Register Entry ,u-.er

#is!lay only #is!lay only

5ine *e-e*
;o. ,a-e

Asse-.ly #escri!tion Ite#escri!tion *nit of ?easure

#is!lay only

Asse-.ly for the a.ove ;o. na-e 4ill .e dis!layed here7 #is!lay only #escri!tion for the a.ove ;o. na-e 4ill .e dis!layed here7 Re6uired E,TER The user needs to select the Inventory itefro- the )O07 #is!lay only #escri!tion of the a.ove inventory 4ill dis!lay here7 #is!lay only in PO *nit of ?easure for the Ite- .eing lin5ed ?anual For-s dis!atched7 Pri-ary *O? of the ite- shall .e defaulted7 Ho4ever other *O?s could .e used if *O? conversion is defined for the Ite-7 #is!lay #is!lay only Enter Identification ?ar5 if any7 There is no validation for this field7 Tariff code 4ill .e defaulted fro- itedefinition7 *ser can change the sa-e7 There is no validation for this field7 This is the Iuantity as !er Purchase Order or the user can enter the #is!atch Iuantity7 )ist !rice in ite- definition 4ill .e defaulted in this field7 This can .e u!dated as !er the valuation for e@cise !er unit of OSP ite-7 #is!atch value L #is!atch Iuantity M IteRate E@cise rate 4ill .e defaulted froOrgani9ation Para-eters7 This is !ercentage rate on #is!atch value and not a !er unit rate7 21

Identification Tariff "ode

#is!atch Iuantity

Re6uiredK#is!lay only #es!lay only

Ite- Rate

#is!atch value E@cise Rate

#is!lay only #is!lay only

Outside Processing Functionality in Oracle Financials for India

#is!atch E@cise A-ount

#is!lay only

#is!atch E@cise A-ount L #is!atch value M E@cise Rate This a-ount of duty 4ill .e de.ited to the Selected Register of a!!roval of #is!atch7 This 4ill default fro- O!eration #escri!tion of OSP o!eration fro- the related =o. and this can .e edited if re6uired7 The user can enter the relevant !rocessing details here if the ?anual >%F1+2 is created 4ithout PO reference7

Processing ,ature

#is!lay only

..2.. Print "ontrol >%F1+2

This feature enables you to control printing of 57F4 Challans. It would restrict repeated prints of a Challan. Control over printing of Duplicates would be controlled and Duplicate Challan would be marked as such. In cases where the print could not be generated due to Printer errors, authorized users can generate an original print. Records in Approve 57F(4) Dispatch window would be populated on Approval of a Purchase Order (PO) with Line Type as Outside Processing. The user would check the accuracy of the Records and Approve the Dispatch and not the Form Number. On approval a record would be populated in Print Control 57F(4) window, the Original in this form would be set to Yes and the value in the Duplicate field would be set to No. After approval, you would navigate to India Local Purchasing > Oracle Purchasing > Reports > Run, submit India Outside Processing Challan report. The Form Numbers From and Form Numbers To fields would display only the unprinted Challans i.e., challans with either the Original or Duplicate status set to Yes (in the View 57F(4) Challan window). On Printing the Challan, the value in the Original field would be set to No. At this stage, both Original and Duplicate fields can be updated. The Access to View 57F(4) Challans window would be restricted to authorized users. You can query the Forms, and change either Original or Duplicate. The value in either one of these fields can be set to Yes. On changing value in one of these fields the other field would be disabled. This change would list the Form for printing once more. The Challan Report that has Duplicate as Yes would be marked as Duplicate.On printing the Challan the values in both Original and Duplicate fields would be set to No.

Outside Processing Functionality in Oracle Financials for India

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Organi)ation "a*e# You can select from the Organizations. The List of values (LOV) for all other fields would be based on value selected in this field. This would be a mandatory filed. Location# You can select from the Locations defined for the Organization. The LOVs for all other fields would be based on value selected in this field. This would be a mandatory filed. Fin +ear# The LOV for this field would list the Fin Year (Localization) defined for the select Organization and Location. This would be a mandatory filed. ,endor "a*e# The LOV for this parameter would display the Suppliers with OSP transactions. PO "u*-er# The LOV for this field would display the Purchase Orders with OSP Items created for the selected Organization, Location and Fin Year. This would be restricted based on the value selected in the Vendor Name field. For* "u*-er# The LOV for this field would display the Form Numbers created for the selected Organization, Location, Fin Year. This would be restricted to Unapproved 57F4 Receipts. This would be restricted based on the value selected in the Vendor Name field. After clicking find button Print control 57F4 lines form will be opened and the your can enter the data as per the notes given below.

Outside Processing Functionality in Oracle Financials for India

23

PO "u*-er# This field would display the Purchase Order number based on which the Form Number has been generated. For* "u*-er# This field would display the 57F4 Form number. ,endor "a*e# This field would display the Supplier Name for which the Form has been generated Original# The Check box would be enabled when the 57F4 is dispatched. Once the Challan is printed the check would be removed. However, you can check this to Print an Original Challan. This field cannot be checked if the Duplicate field is checked. uplicate# You can check Duplicate check box to print duplicate challans, once the Challan is printed the check would be removed. However, you can check this to Print a Duplicate Challan. This field cannot be checked if the Original field is checked.

Outside Processing Functionality in Oracle Financials for India

24

6. REPORTIN/
The follo4ing re!orts are currently availa.le 4ith res!ect to Outside Processing functionality in Financials for India: a2 India & OSP Pending #is!atch Re!ort .2 India & OSP Pending Recei!t Re!ort c2 India & OSP Stoc5 Register Re!ort d2 India Outside Processing "hallan7

6.1 India 7 OSP Pending Dispatch Report

This report helps you to track all OSP material pending for dispatch.

Report Submission Use the Submit Requests (I", . PO (odules) form and enter India / O0P Pending ispatc! &eport in the Name field to submit the report. Report parameters: Organi)ation (Required) PI12 Enter the organization for which you wish to take the unapproved OSP Dispatches. Location
(optional) PI12

Outside Processing Functionality in Oracle Financials for India

25

Enter the Location for which you wish to take the unapproved OSP dispatches. ,endor na*e (03ip 4or all) (Optional) PI12 Report prints the 57F4 forms for this Vendor only, if you enter a value for this parameter. Fro* ate (optional) Report prints all the OSP items unapproved starting with the date you enter for this parameter To ate (optional) Report prints all the OSP items unapproved up to the date you enter for this parameter.

6.2 Ind ! " OSP P#nd n$ R#%# &' R#&()'

This Report gives you the unapproved 57F(4) Receipts in an Organization, location, for a given period and for a given vendor. The output is listed work order number wise.

Report Submission
Use the Submit Requests (INV & PO Modules) form and enter India - OSP Pending Receipts Report in the Name field to submit the report.

Report Parameters:
Organi)ation ((andatory) PI12 5'LP Enter the organization for which you wish to take the unapproved OSP Receipts. Location (optional)

Outside Processing Functionality in Oracle Financials for India

2#

Enter the Location for which you wish to take the Unapproved OSP Receipts Report for. ,endor "a*e(03ip 4or all) Report prints the 57F4 forms for this Vendor only, if you enter a value for this parameter. Fro* ate (optional) Report prints all the OSP items Unapproved starting with the date you enter for this parameter. To ate (optional) Report prints all the OSP items Unapproved up to the date you enter for this parameter.

6.3 Ind ! " OSP S'(%* R#$ +'#) R#&()'

This Report is an extract of all 57F(4) transactions in an Inventory Organization, Location for a given period and the format of the Report is as specified by the Central Excise Act.

&eport 0u-*ission Use the Submit Requests (I", and PO (odules) form and enter India / O0P 0toc3 &egister in the Name field to submit the report. &eport Para*eters Organi)ation (Required) PI12 Enter the organization for which you wish to take the 57F4 Register Report. Location (optional) PI12 Enter the Location for which you wish to take the 57F4 Register Report. Fro* ate (optional) Report prints all entries in the register starting with the date you enter for this parameter.

Outside Processing Functionality in Oracle Financials for India

27

To ate (optional) Report prints all entries in the register up to the date you enter for this parameter.

6.4 Ind ! O,'+ d# P)(%#++ n$ C-!..!n.

This report gives you the challan required under rule 4 (5) of The Central Excise Rules. The output is listed Challan number wise.

&eport 0u-*ission#
Use the Submit Requests (INV & PO Modules) form and enter India - Outside Processing Challan in the Name field to submit the report.

&eport Para*eters#
Organi)ation "a*e ((andatory) Report displays 57F4 forms for the Organization you enter for this Parameter. Location ((andatory) Report displays 57F4 forms for the Organization Location you enter for this parameter Fin +ear ((andatory) Report displays 57F4 forms for the Fin Year you enter for this parameter

Outside Processing Functionality in Oracle Financials for India

28

Issue date 4ro* (Optional) Report prints all the 57F4 forms starting from the date you enter for this parameter. Issue date to (Optional) Report prints all the 57F(4) forms up to the date you enter for this parameter. For* "os% Fro* (Optional) PI12 Report prints all the 57F(4) forms starting with the Number you enter for this parameter. For* "os% To (Optional) PI12 Report prints all the 57F(4) forms up to the Number you enter for this parameter. ,endor (Optional) PI12 Report prints the 57F(4) forms for this Vendor only, if you enter a value for this parameter. Place (Optional) Report prints this name in Place field of 57F(4) forms. "a*e o4 t!e 0ignee (Optional) Report prints this name in Signature of manufacturer/Authorized signatory field of 57F(4) forms.

Outside Processing Functionality in Oracle Financials for India

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