SIS EDU-soft

Introduction
This document describes the SIS EDU Management Web Inference System, which automates administrates tasks of Institute management for smooth running their day today activities and provides accurate information as re uired!

Usage
Members and staff of administration team wi"" be using this system, #"ong with chosen data entry operators!

1.1 Project Details

A Brief Description of the project
This software is bui"t to enhance students performance and hence to improve the overa"" performance of the Institute!

This software works as a interactive medium among students, parents $ Institute administration!

The main eature of the Soft!are

It he"ps in %eeping track of student&s performance throughout his stay in the institute! It maintains the data of every student in the institute in terms of his attendance, E'am resu"ts, e'tracurricu"ar activities "ike cu"tura" events $ sports! This software he"ps the parents to know about each $ every activity of there chi"d! The parents wi"" get to know about there (hi"ds absence to the c"ass within 1" hours! The e'am resu"ts, Specia" events "ike sports $ cu"tura" functions wi"" be known to the parents with in )* hours from the time of announcement!

#o! it !or$s
The main server wi"" be present in SIS EDU office!

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We wi"" be maintaining and updating the information from our master server! SIS EDU wi"" update the data from the respective institute! The Institute wi"" a"so be having an option to update the data themse"ves if it is very immediate $ confidentia"! The updating of attendance wi"" be done either in the evening after a"" the c"ass or in the morning +,revious days-, depending on the Institute preference! #"" the other information regarding the resu"ts, functions $ other e'tra . curricu"ar activity wi"" be done as per the Institutes preference! Every parent is given a "ogin id $ password and they can view a"" the detai"s of there chi"d! /n"y the Institute can see the entire data of the student! The parents wi"" be getting the regu"ar update about there chi"d in terms of attendance, resu"ts,fee and events! If the parents re uest for any information through there mobi"e or mai", it wi"" be sent to them immediate"y! Every student, teachers, c"erk, hoste", "ibrarian and admin provided there own user id and password!

1." Ad%antages of using this Soft!are

Ad%antage for Institute
The Institute can maintain a thorough database of every student in the institute! This wi"" give an instance access to any information as soon as it is needed! SIS EDU he"ps the Institute to regu"ar"y keep in touch with the parents about there chi"d0s e'am resu"ts, specia" functions, 1o"idays, attendance $ his over a"" performance! It a"so conveys detai"s regarding ho"idays, specia" events, parents meeting $ e'tra curricu"ar activities to the parents instant"y! The parents wi"" become more responsib"e as they get regu"ar update about there chi"d! The Institutes responsibi"ity towards a chi"d wi"" get reduced as parents take more attention towards there chi"d! The students wi"" become very regu"ar to the Institute as there absence wou"d be informed to there parent within *2 hours! Sis edu soft application can reduce paper!or$ related to maintaining students attendance& e'amination related !or$s

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B( Sis edu soft application parents can find their children performance online instead of %isiting to school unless needed. Sis edu soft application updates e%ents li$e )ultural acti%ities*sports& parents meet etc. Parents can %ie! the e'amination schedule +( Sis edu soft application !hich !ill update regularl(.

Ad%antage for Students

Students can view a"" there resu"ts through internet as soon as it is announced! They can get the intimation about specia" events "ike sports, 1o"iday, cu"tura" events $ e'cursion as soon as it is announced! #"" the ueries regarding certificates, Marks (ard can be given through mai" and a copy wi"" be sent to him instant"y through internet!

Ad%antage for Parents

The parent wi"" get to know about there chi"d0s absence to the c"ass with in )3 minutes from the time of commencement of the c"ass! ,arents wi"" regu"ar"y get the detai"s about ,arents Meeting, 4esu"ts, (u"tura" function, fee, e'cursion $ specia" events as soon as it is announced! #n SMS wi"" be sent to the parents when the resu"ts are announced! If parents re uire any detai"ed information about there chi"d, they can p"ace a re uest through mobi"e or mai" and wi"" be sent to them within )* hours! Every parent is given a "ogin id so that they can view there chi"d0s resu"t and overa"" performance!

#I,#-I,#TS . SISEDU Student Performance trac$ing.

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Paperless Attendance sheet of indi%idual student. Student Data maintenance related to attendance& e'amination results& performance trac$ing& e'tracurricular acti%ities. Student performance Intimation to parents through /e+ interface& sms. Displa( of e'amination results online and mo+ile message. Instant access to student details online an( time an( !here through parents login id. E%er( parent !ill pro%ided !ith user id and pass!ord to find their child0s details li$e attendance& performance& e'amination results&fee&etc.& )ommunicate !ith parents& students& teachers& cler$& admin thro! message +o' pro%ide in login id . 1.-ES )-ASSI I)ATI.2S SD3S has si' t(pe of 1oles are classified as a4 Administrator*#eadmaster 1ole +4 )lass In charge*teacher 1ole c4 Student*Parent 1ole d4 -i+rarian role e4 )ler$ role f4 #ostel !arden

Administrator -ogin5
This 5ogin is be maintained by schoo" administrator who has a"" privi"ege of data access! (reate, modify and de"ete of data can be done on"y by using admin "ogin! (reating c"ass names, sub6ects to respective c"ass by using masters

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Teacher, student, c"erk 4egistry "ogin creation can be done by admin with their respective detai"s of individua" teacher, student, c"erk! #dmin has rights to assign ("ass Teacher to the respective c"ass! ,reparing E'amination schedu"e for individua" c"asses Up"oading /rgani7ed 4e"ated Documents data +(ircu"ars re"ated to schoo", parent re"ated/vera"" organi7ation reports can by view by administrator "ike student attendance, student marks, by using search criteria "ike by c"ass vise or date vise, "ibrary books, fee detai"s, emp"oyee sa"ary detai"s etc! Every ro"e wi"" have their own setting page where he8she can change their password, etc

)lass Teacher 1ole5

4o"e of ("ass teacher is to take care of his8her c"ass which is assigned by administrator8 +1ead Master- "ike taking attendance, creating "ogin for those students who 6oined in his c"ass (reating Student8,arent "ogin by using student registration form! Taking attendance without doing any paper work and tracking student attendance in on"ine such that dai"y attendance can by updated to their respective parents Up"oading student marks Student previous information wi"" be maintained in data base so that student performance and attitude can know easi"y by using simp"e reports as show in "ive demo ! E'amination schedu"e wi"" be updated automatica""y for a"" c"ass teachers when ever administrator created e'amination schedu"e in his "ogin Up"oading note, uestion papers to students 4ep"ay 8 chat with respective students regarding any uires from parents8studen t

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Student*Parent -ogin5
Student user id and password are given to their respective parents where they can see their (hi"ders performance and attitude and remarks given by there c"ass teacher and e'amination schedu"e! Events and schoo" function, sports everything re"ated to students are updated in the web site so that every parent can update day by day virtua""y! #ttendance can by seen for any month by using from date and to date search criteria

ADDITI.2A- EATU1ES

#13S 6salar( management s(stem4

# fu""y functiona" payro"" management system is integrated into the software ease to burden on 14 department! The payro"" modu"e is fu""y comp"iant with the ru"es as "aid down by 5aw! 9arious ca"cu"ation parameters and the a""owances are a"so configurab"e as per the user re uirements! The payro"" modu"e is capab"e of ca"cu"ating the working days, payab"e amount, deductions etc! 9arious reports are a"so avai"ab"e to assist the management in ca"cu"ating the e'penses on sa"ary as we"" as reports needed for departmenta" processes "ike ,: forms8(ha""ans etc!

-i+rar( 3anagement S(stem

# simp"e "ibrary management system that provides fo""owing faci"ities "ogin, register, add category, add 8 remove book, search 8 issue book, return book! #dmin user has e'tra functiona"ities "ike add category, add8remove books! These functiona"ities cannot be done by simp"e user that registers! Students can view avai"abi"ity of books in "ibrary, view due date and fine amount

-a(out of portal
1. -.,I2 PA1T

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 Students "ogin #dmin "ogin 5ibrary "ogin c"erk "ogin parents "ogin teacher "ogin hoste" warden "ogin

". STUDE2TS -.,I2

5ibrary book avai"abi"ity (o""ege 8 E'am fee date update Se"ection of sub6ect notes Down"oad important study materia"s updated by staff8admin Se"ection of categories +e'; mode" uestion, notes, study materia"s etc!!!-

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 Suggestion uery +here students can forward there prob"ems regarding sub6ects to concern sub6ect facu"ty !!!its redirect to concert facu"ty members who hand"ing that sub6ect!! they get feedback to students msg board Students as option to update use fu"" study materia"s to web from their user account Students have option to te"" their feedback regarding web porta"!

7. AD3I2 PA1T admin as fu"" rights to update study materia"s, notes, student profi"es admin as rights to redirect student uery to concern facu"ty admin give option to add8remove notes, materia"s comp"ete student profi"e is under contro" of admin admin can add some more enhancement according student re uirements #dmin can manage staff sa"ary 5ibrary book ga""ery +avai"abi"ity, status of book #dmin as rights to modify students, staff, sa"ary, and "ibrary sections database

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8. -IB1A19 -.,I2

5ibrarian as fu"" accessibi"ity of book ga""ery #dd8de"ete of books with permission from admin Students books track Issuing permission to take books to student <ook avai"abi"ity status #uto sms de"ivery to students regarding due date of book #uto fine counter after due date

:. .ffice staff*teachers login

staff members + facu"ty, office staff facu"ty members have option to up"oad notes, study materia"s facu"ty members have option to send feedback8 doubts uery send by students regarding sub6ect facu"ty members have option to send timetab"e, resu"ts, attendance to their c"ass students parents throw sms8e=mai"8profi"e

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 staff can up"oad their sa"ary status8office work to admin on"ine new student registration student registration no issuing

I2T1.DU)TI.2 .

E1 1EE EDU)ATI.2 /EBSITE DESI,2

1eport model The 4eport Modu"e inc"udes the fo""owing reports; ee Details 1eport5 The fee detai"s report disp"ays the reports regarding fee! This section of report inc"udes the fo""owing reports! o #dmission :ee 4eceipt o Month"y :ee 4eceipt o :ee Due o :ee (o""ection 4eport o :ee 4eport

Administration 1eport5 The administration report disp"ays the reports regarding institution administration! This section has the fo""owing reports; o Donation o /ccurrence -i+rar( Details5 The "ibrary report disp"ays the reports regarding institution0s "ibrary! This section has the fo""owing reports; o <ooks in 5ibrary o Issued <ooks o /verdue <ooks

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o o

:ine Detai"s Stock Detai"s

Student Details5 The student report disp"ays the report regarding students! This section has the fo""owing reports; o #dmission Wise o #ge Wise o >ender Wise o ("ass Wise o (omp"ete Student Detai"s o 4o"" ?umber Wise Emplo(ee Details5 The transportation report disp"ays the institution0s transportation detai"s! This section inc"udes the fo""owing reports; o ,ersona" Detai"s o Department8 Designation wise Detai"s o Teacher Sub6ect Time Ta+le 1eport The time tab"e report disp"ays the reports regarding time tab"e! This section inc"udes the fo""owing reports; o ("ass Time Tab"e o Teacher Time Tab"e

)lass Details5 The c"ass detai"s reports disp"ays the report regarding c"ass detai"s! This section inc"udes the fo""owing reports; o ("ass (harges o ("ass Sub6ect o E'amination Schedu"ing 3ar$ Sheet 1eport5 The mark sheet report disp"ays the report regarding c"ass wise mark sheet! This section inc"udes the fo""owing reports; o Sing"e Student o ("ass Wise o (onso"idated Sheet ("ass Wise o Sub6ect Topper

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Student (ard

Attendance 1eport5 The attendance report disp"ays the attendance report for students as we"" emp"oyees! This section inc"udes the fo""owing reports; o Student #ttendance Detai"s o Emp"oyee #ttendance Detai"s Transportation 1eport5 The transportation report disp"ays the institution0s transportation detai"s! This section inc"udes the fo""owing reports; o Transportation Detai"s o 4oute Detai"s o 4oute #nd 9ehic"es o Maintenance 4eport!

The Quotation for the above school management software and the detailed demo will be given to the client when our Technical and Marketing Engineer Visits your place. or 3ore Details )all5

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