Beruflich Dokumente
Kultur Dokumente
2009
Objectives
Merge cells. Fill a data series in adjacent cells. Use AutoFormat to format a worksheet. Create multiple worksheets. Sort data in a worksheet. Change the page setup. Add headers and footers to a worksheet. Preview and print a worksheet.
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Merging Cells
You can join two or more adjacent cells together. This allows you to create larger cells to accommodate a head that spans several columns, headers or footers, or long text fields.
First select the cells to be merged. Click the Merge and Center button on the Standard toolbar.
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AutoFill Options
When you point to the AutoFill Options button (below the fill handle), the button expands to show a down arrow. Click the down arrow to display a shortcut menu with options to copy the content of the cells, fill the selected cells with formatting only, or fill the cells without the formatting.
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Applying AutoFormats
Excel provides several predefined worksheet formats that can be used to give your worksheet a professional look. AutoFormats include font styles, colors, borders, shading, and other features.
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Insert additional worksheets using the Worksheet option on the Insert menu.
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Sorting Data
To sort Excel data, select a column to sort on.
The data in all rows will move accordingly with the sorted field. Excel can determine whether your worksheet has a header row and will not include that row in the sort process.
Click the Sort Ascending button to sort the data in ascending order, from A to Z or smallest to largest. Click the Sort Descending button to sort the data in descending order, from Z to A or largest to smallest.
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Changing Margins
Click the Margins tab in the Page Setup dialog box to adjust the amount of white space around a worksheet when it prints.
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Changing Alignment
Basic cell content alignmentleft, center, and rightcan be applied by selecting the data and clicking the appropriate button on the Formatting toolbar. Other alignment options available on the Alignment tab of the Format Cells dialog box include
Center cell content across selected merged cells. Orient cell contents to set at an angle. Adjust the vertical alignment of cell contents to top, bottom, justified, or distributed.
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Gridlines in a Worksheet
Gridlines that appear in your worksheet on the screen do not print by default. However, you can add gridlines to a printed worksheet or remove them from your on-screen worksheet if you prefer.
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Footer text
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To add a header or footer, select the Header/Footer tab in the Page Setup dialog box. Headers and footers are used to provide descriptive text such as the date the worksheet was printed, the name of the person or company who created the worksheet, or the filename of the workbook.
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Printing a Worksheet
Click the Print button on the Standard toolbar to print the worksheet with default settings. Open the Print dialog box by selecting Print on the File menu to
Print the entire workbook. Print a selected area of the worksheet. Print multiple copies. Select a different printer.
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Summary
If you want text to span across several rows or columns, you can merge multiple cells into a single cell. The AutoFill feature can recognize a pattern in numbers or text and fill a series based on the pattern. You can use AutoFill to fill cells with or without formatting from the source cells.
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Summary cont
Applying AutoFormats can give your worksheet a professional look quickly and can make reading the data easier. You can delete or add one or several worksheets to a workbook, and you can rename each worksheet.
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Summary cont
The Sort feature provides options for organizing worksheet data numerically or alphabetically. You can sort the data based on a single column, or you can sort the data based on multiple criteria. The Alignment tab of the Format Cells dialog box offers advanced alignment options for cell contents, including wrapping text to new lines and orienting text vertically or at an angle.
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Summary cont
Before you print, you can preview the worksheet on the screen to see what it will look like when it is printed. You can change the page orientation or use the Fit to feature to fit all of the data on one page.
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Summary cont
Gridlines normally appear on screen in worksheets but do not appear when the worksheets are printed, but you can hide the gridlines on screen or have the gridlines appear in a printed worksheet by selecting appropriate options. Headers and footers can be added to worksheets to provide information, such as the source and date of the data.
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Summary cont
Inserting page breaks manually or selecting part of a worksheet as a print area control the appearance of the print output. You can choose to print the active worksheet only, or you can choose to print all worksheets in the workbook.
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Vocabulary
Ascending order Descending order Gridlines Header row Merge
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