SCHOOL OF MANAGEMENT & RESEARCH

ITM UNIVERSITY, RAIPUR

FORMAT FOR PREPARING NGO PROJECT REPORT
The write-up should focus on the specific objectives of the project, the methodology used, and the major findings. Regarding title, instead of giving a general, topic-like title, be specific and emphasize the explicit nature of the work. The report should be brief, with the number of pages of the main content of the report being not be more than 60 pages (Please consult with respective faculty for specific instructions in this regard). Front matter, appendix, etc can be extra. A. GUIDELINES TO PREPARE THE REPORT

1. How should the report layout look like? It has been long and widely accepted by the academic community, regardless of the field of interest that reports (of which a project report is an example) benefit from a uniform layout, for many reasons. The most important of these are: clarity, conciseness, logic, comparability, and ease of publishing. Roughly, the layout should look as follows:

Table 1: Report Layout

No. of pages S. No. Section Title page Declaration by Candidate Certificate by Organisation Certificate by Institute Certificate by Examiner Acknowledgement Executive Summary Abbreviations Table of contents, list of tables and figures Introduction (approx.)

1 2 3 4 5 6 7 8 9 10

1 1 1 1 1

1 1 1 to 2 2 to 15

Background/ history of NGO Vision & mission statement Aim/objectives Activities undertaken by the NGO

11

Student Project Activities Description of the project theme & area (location, if any) Project Objectives Major activities Outputs/ Outcomes/ Results Recommendations

5 to 25

If a research / survey work was part of the internship then it must clearly state Research methodology Data analysis (presented through graphs and charts) Findings Conclusion

12 13 14

Over all Conclusions and recommendations to the NGO Learning accumulated References Annexes

1 to 5 to 1

Font Size The entire text should have 1.15-line spacing in Times New Roman nr 12, and contain between 20 -30 pages (excluding annexes).

Boxes, tables and figures Insert then caption choose box, chart, equation, figure, table or make another heading of your own. The numbering of the box/table/chart/figure etc will automatically appears.

Annexes The annexes should be included at the end of the report. This will copy of the blank questionnaire; List of contacts other than those used in consumer research, any other secondary reports.

2. How to title the reports? Titles could emerge from the -

1. Objectives of the activities undertaken. 2. Any previous study done in the area/ theme. 3. Major focus of work.

3. Guidelines to prepare the Executive Summary An executive summary is a condensed version of a longer piece of writing that highlights the major points covered; it concisely describes the content and scope of the writing, and reviews the writings contents in abbreviated form. It is a long abstract that contains an overall resume of the report. The reader should be able to pick up from the summary what the project entailed, how it was undertaken and an indication of what was found out. Also remember that it is prepared for the benefit of senior executives who do not have time to read the entire report.

What should a summary contain? Introduction to the topic of the research (problem statement) Main objective(s) of the research Presentation of the methodology used Presentation of the main finding(s) Presentation of the main conclusion(s) and or recommendation(s)

How long should a summary be? Length of the summary: Maximum 700 words.

4. Presentation of data The date can be presented in any of the following forms:

Tabular: Ensure that there is a table number, title for the table, units for the columns and rows, reference if taken from secondary source. Charts: You can use pie chart and histograms. Give appropriate units. The bar charts can be given in different forms like horizontal, vertical, mixed and others Graphs: Give correct units to the X & Y axis Pictograph: These are typically used for population studies and show a caricature of persons per family and so on Cartogram: These are used on the backdrop of the map of the country showing plant locations, warehouses, distributors, sales in different territories and others

5. Presenting Results and discussion: Students are expected to prepare the written report and have a video component embedded in the presentation. The guidelines for the video following outlines need to be followed: The objective of the Internship Pre internship preparation that students have undergone Organization overview and the Project assigned Project in detail Outcome of the project and lessons learned Key challenges faced and how students overcame the same How did the internship enrich the students How did the immersion add value to the interning organization Mentors / Guides from the Organization commenting on the internship and the outcome would be ideal Testimonials of work

The Video should typically be captured on high resolution / definition, preferably in the interning environment. The ideal duration of the Video could be between 8-10 minutes. Further present your written report in a logical sequence, highlighting what is important and how the data you obtained have been analysed to provide the results you discuss. You should discuss what you infer from the data. You need to adopt a critical approach. Make sure that all diagrams, graphs etc. are properly labeled and have a caption.

6. Writing the Conclusion: You should include a concise version of your discussion, highlighting what you found out, what problems you had, and what might be done in the future to remedy them. You should also indicate how the investigation could usefully be continued and how the organisation could carry forward the initiatives taken up by you.

7. References / Bibliography: There is a difference between these two terms. When you give a specific quote and the page number/s from a source, it is called a 'reference'. When you give only the source in a particular format, it is called 'bibliography'.

Bibliography: Books Y.K. Alagh: Regional Aspects of Indian Industrialization, University of Bombay, 1977.

Articles Chakrabarty S. On the Question of Home Market and Prospects of Indian Growth, EPW, Spl. No Aug. 1972. Reference Anshuman, V Ravi and S. Chandrashekar (2003), Benchmarking IIM Bangalore PGP Course curriculum to Global Standards, working paper: IIM Bangalore, December pp........... This will include all secondary sources which you may have used during the study. May include textbooks, newspapers or magazines, reports and data obtained from government publications, web sites and any others. It is imperative that you acknowledge all sources of secondary information The references have to be given in a particular format. The textbooks should be given as shown Name of the author, name of the book, edition, name of publisher and the specific page, which you have referred. Newspaper and magazines should give the date and page number. Websites should be listed accordingly.

There is a general tendency of the students to indulge in 'piracy'. Avoid it. You can fool yourself and your institute by copying a report but you will never learn the research methodology and also may face problem in viva voce. Do a sincere job and you will feel immense satisfaction. A summer project is your first professional work. It will underscore your creativity. Appendix: This will include the following: Copy of the blank questionnaire List of contacts other than those used in consumer research Any other secondary reports

B. PREPARATION FORMAT: 1. Cover Page & Title Page A specimen copy of the Cover page & Title page of the report are given in Appendix 1. 2. Declaration by Candidate see template in Appendix 2. 3. Certificate by Organisation The Certificate shall be in double line spacing Times New Roman using Font Style and Font Size 14, as per the format in Appendix 3. The certificate shall carry the supervisors signature and HoD's signature for projects done in their respective organization. project

4. Certificate by Institute The Certificate shall be in double line spacing Times New Roman using Font Style and Font Size 14, as per the format in Appendix 4. The certificate shall carry the Internal Guides (ITMUR-SMR) signature and Heads (ITMUR-SMR) signature. 5. Certificate by Examiner The Certificate shall be in double line spacing Times New Roman using Font Style and Font Size 14, as per the format in Appendix 5. The certificate shall carry the Examiner 1 & Examiner 2s signature. 6. Acknowledgement from Candidate It shall be written with the candidates own will. Refer Appendix 6. 7. Executive Summary Refer Appendix 7. 8. Table of Contents The table of contents should list all material following it as well as any material which precedes it. The title page, Bonafide Certificate, and Declaration by Authors may not be included in the Table of Contents, but the page numbers of which are in lower case Roman numbers. The format of the table of contents is given in Appendix 8.

A NGO Project Report On Title of the Project (Times New Roman, Bold, Font size 18 & 1.5 Line spacing)

Submitted for partial fulfillment of requirement for the award of degree

Of Master of Business Administration (Font Size 16) Of ITM UNIVERSITY RAIPUR (C.G.)

Session 2013-14 (Font Size 16) Submitted by Name of

the student Enrollment No. MBA III Semester 2014

SCHOOL OF MANAGEMENT & RESEARCH

ITM - UNIVERSITY RAIPUR C.G.

Appendix 2

DECLARATION BY CANDIDATE
<Font Style Times New Roman size -16>

This is to declare that this report has been written by me. No part of the report is plagiarized from other sources. All information included from other sources has been duly acknowledged. I aver that if any part of the report is found to be

plagiarized, I shall take full responsibility for it.

<<Signature of Candidate>> <<Name of Candidate>> <<Enroll number: >>

Place Date

Appendix 3

CERTIFICATE BY ORGANISATION (in companys letter head)

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This is to certify that this project report entitled .TITLE OF THE PROJECT.. Submitted to School of Management & Research, ITM University Raipur, is a bonafide record of work done by ..NAME OF THE STUDENT. under my supervision from starting date.. to ending date..

<<Signature of the Supervisor>> <<Name and Designation>> <<Countersignature>> <<Name>> <<Designation, eg. Head of Dep. / Divisional Head) <<Name of Department / Division and Centre>>

Place Date

Appendix 4

CERTIFICATE BY INSTITUTE
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This is to certify that this project report entitled .TITLE OF THE PROJECT.. for Name of Company is a bonafied work carried out by Name of Candidate of MBA of School of Management & Research for fulfillment of MBA degree course of ITM University Raipur.

<<Signature of the Internal Guide>> <<Name of the Internal Guide >>

<<Signature of the Head ITMUR-SMR>> <<Name of the Head ITMUR-SMR >>

Place Date

Appendix 5

CERTIFICATE BY EXAMINER
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This is to certify that the project entitled Title of the Project submitted by Name of the student Roll No.:.. Enrollment No.:.. Has been examined by the undersigned as apart of the examination for the award of Master of Business Administration degree of ITM University, Raipur (C.G.).

<<Signature with date of the Examiner>> <<Name of the Examiner >>

Place: Date:

Appendix 6

ACKNOWLEDGEMENT
<Font Style Times New Roman size -16>

(Body of the text should be paragraphed. The text should be typed in Times New Romans Font, Justified line spacing 1.5 and font size 12).

Appendix 7

EXECUTIVE SUMMARY
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(Body of the text should be paragraphed. The text should be typed in Times New Romans Font, Justified line spacing 1.5 and font size 12).

Appendix 8

TABLE OF CONTENTS
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CHAPTER NO.

TITLE

PAGE NO.

1. Introduction ....................................................................................... ................................................................................................................. ................................................................................................................. 1.1 Problem addressed .................................................................. .......................................................................................................... .......................................................................................................... 1.1.1 .................................................................................... ..................................................................................................... ..................................................................................................... 1.1.2 ..................................................................................... ..................................................................................................... ..................................................................................................... 1.2 Related literature ...................................................................... .......................................................................................................... 1.2.1 ..................................................................................... ..................................................................................................... ..................................................................................................... 7 5 3 1

1.2.2 ..................................................................................... ..................................................................................................... ..................................................................................................... 1.2.3 ..................................................................................... ..................................................................................................... ..................................................................................................... 1.3 Scope of the project 10 9

2. Approach Used for Determining ... ................................................ ................................................................................................................. ................................................................................................................. 2.1 ..................................................................................................... .......................................................................................................... .......................................................................................................... 2.2 ..................................................................................................... .......................................................................................................... .......................................................................................................... 18 17 14