Excel Short Cut Keys

KEY CTRL+( CTRL+) CTRL+& CTRL+_ CTRL+~ CTRL+$ CTRL+% CTRL+^ CTRL+# CTRL+! CTRL+CTRL+* DESCRIPTION Unhide any hidden rows within the selection. Unhide any hidden columns within the selection. Applies the outline border to the selected cells. Removes the outline border from the selected cells. Applies the General number format. Applies the Currency format with two decimal places (negative numbers in parentheses). Applies the Percentage format with no decimal places. Applies the Exponential number format with two decimal places. Applies the Date format with the day, month, and year. Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. Displays the Delete dialog box to delete the selected cells. Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report. Enters the current time. Enters the current date. Alternates between displaying cell values and displaying formulas in the worksheet. Copies a formula from the cell above the active cell into the cell or the Formula Bar. Copies the value from the cell above the active cell into the cell or the Formula Bar. Displays the Insert dialog box to insert blank cells. Displays the Format Cells dialog box. Applies or removes bold formatting.

CTRL+@ Applies the Time format with the hour and minute, and AM or PM.

CTRL+: CTRL+; CTRL+` CTRL+' CTRL+" CTRL++ CTRL+1 CTRL+2

CTRL+3 CTRL+4 CTRL+5 CTRL+6 CTRL+7 CTRL+8 CTRL+9 CTRL+0 CTRL+A

Applies or removes italic formatting. Applies or removes underlining. Applies or removes strikethrough. Alternates between hiding objects, displaying objects, and displaying placeholders for objects. Displays or hides the Standard toolbar. Displays or hides the outline symbols. Hides the selected rows. Hides the selected columns. Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula. Applies or removes bold formatting. Copies the selected cells. CTRL+C followed by another CTRL+C displays the Microsoft Office Clipboard. Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. Displays the Find dialog box. SHIFT+F5 also displays this dialog box, while SHIFT+F4 repeats the last Find action. Displays the Go To dialog box. F5 also displays this dialog box. Displays the Find and Replace dialog box. Applies or removes italic formatting. Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks. Displays the Create List dialog box. Creates a new, blank file. Displays the Open dialog box to open or find a file.

CTRL+B CTRL+C CTRL+D CTRL+F

CTRL+G CTRL+H CTRL+I CTRL+K CTRL+L CTRL+N CTRL+O

CTRL+SHIFT+O selects all cells that contain comments. CTRL+P CTRL+R CTRL+S CTRL+U CTRL+V Displays the Print dialog box. Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. Saves the active file with its current file name, location, and file format. Applies or removes underlining. Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you cut or copied an object, text, or cell contents. Cuts the selected cells. Repeats the last command or action, if possible. Uses the Undo command to reverse the last command or to delete the last entry you typed. CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

CTRL+W Closes the selected workbook window. CTRL+X CTRL+Y CTRL+Z

KEY DESCRIPTION F1 Displays the Help task pane. CTRL+F1 closes and reopens the current task pane. ALT+F1 creates a chart of the data in the current range. ALT+SHIFT+F1 inserts a new worksheet. Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. SHIFT+F2 edits a cell comment. Pastes a defined name into a formula. SHIFT+F3 displays the Insert Function dialog box. Repeats the last command or action, if possible. CTRL+F4 closes the selected workbook window. Displays the Go To dialog box. CTRL+F5 restores the window size of the selected workbook window. Switches to the next pane in a worksheet that has been split (Window menu, Split command). SHIFT+F6 switches to the previous pane in a worksheet that has been split. CTRL+F6 switches to the next workbook window when more than one workbook window is

F2

F3 F4 F5 F6

open. NOTE When the task pane is visible, F6 and SHIFT+F6 include that pane when switching between panes. F7 Displays the Spelling dialog box to check spelling in the active worksheet or selected range. CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ESC. Turns extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection. SHIFT+F8 enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys. CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized. ALT+F8 displays the Macro dialog box to run, edit, or delete a macro. Calculates all worksheets in all open workbooks. F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas) calculates the selected a portion of a formula and replaces the selected portion with the calculated value. SHIFT+F9 calculates the active worksheet. CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated. CTRL+F9 minimizes a workbook window to an icon. Selects the menu bar or closes an open menu and submenu at the same time. SHIFT+F10 displays the shortcut menu for a selected item. ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message. CTRL+F10 maximizes or restores the selected workbook window. Creates a chart of the data in the current range. SHIFT+F11 inserts a new worksheet. ALT+F11 opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA). ALT+SHIFT+F11 opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify any script code. Displays the Save As dialog box.

F8

F9

F10

F11

F12

Other useful shortcut keys KEY DESCRIPTION

ARROW KEYS

Move one cell up, down, left, or right in a worksheet. CTRL+ARROW KEY moves to the edge of the current data region in a worksheet. SHIFT+ARROW KEY extends the selection of cells by one cell. CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell. LEFT ARROW or RIGHT ARROW selects the menu to the left or right when a menu is visible. When a submenu is open, these arrow keys switch between the main menu and the submenu. DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options. ALT+DOWN ARROW opens a selected drop-down list. Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point. Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible. CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). ALT+ENTER starts a new line in the same cell. CTRL+ENTER fills the selected cell range with the current entry. SHIFT+ENTER completes a cell entry and selects the cell above. Cancels an entry in the cell or Formula Bar. It also closes an open menu or submenu, dialog box, or message window. Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is

BACKSPACE DELETE

END

ENTER

ESC HOME

turned on. Selects the first command on the menu when a menu or submenu is visible. CTRL+HOME moves to the beginning of a worksheet. CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet. PAGE DOWN Moves one screen down in a worksheet. ALT+PAGE DOWN moves one screen to the right in a worksheet. CTRL+PAGE DOWN moves to the next sheet in a workbook. CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook. Moves one screen up in a worksheet. ALT+PAGE UP moves one screen to the left in a worksheet. CTRL+PAGE UP moves to the previous sheet in a workbook. CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook. In a dialog box, performs the action for the selected button, or selects or clears a check box. CTRL+SPACEBAR selects an entire column in a worksheet. SHIFT+SPACEBAR selects an entire row in a worksheet. CTRL+SHIFT+SPACEBAR selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet. ALT+SPACEBAR displays the Control menu for the Excel window. TAB Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box. CTRL+TAB switches to the next tab in dialog box. CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

PAGE UP

SPACEBAR

F2 -Edit the selected cell. F5 -Go to a specific cell. For example, C6. F7 -Spell check selected text and/or document. F11 -Create chart. Ctrl + Shift + ; -Enter the current time. Ctrl + ; -Enter the current date. Alt + Shift + F1 -Insert New Worksheet.

Shift + F3 -Open the Excel formula window. Shift + F5 -Bring up search box. Ctrl + A -Select all contents of the worksheet. Ctrl + B -Bold highlighted selection. Ctrl + I -Italic highlighted selection. Ctrl + K -Insert link. Ctrl + U -Underline highlighted selection. Ctrl + 5 -Strikethrough highlighted selection. Ctrl + P -Bring up the print dialog box to begin printing. Ctrl + Z -Undo last action. Ctrl + F9 -Minimize current window. Ctrl + F10 -Maximize currently selected window. Ctrl + F6 -Switch between open workbooks / windows. Ctrl + Page up -Move between Excel work sheets in the same Excel document. Ctrl + Page -down -Move between Excel work sheets in the same Excel document. Ctrl + Tab -Move between Two or more open Excel files. Alt + = -Create a formula to sum all of the above cells Ctrl + ' -Insert the value of the above cell into cell currently selected. Ctrl + Shift + ! -Format number in comma format. Ctrl + Shift + $ -Format number in currency format. Ctrl + Shift + # -Format number in date format. Ctrl + Shift + % -Format number in percentage format. Ctrl + Shift + ^ -Format number in scientific format. Ctrl + Shift + @ -Format number in time format. Ctrl + Arrow key -Move to next section of text. Ctrl + Space -Select entire column. Shift + Space -Select entire row.

F2 F5 F7 F11

Edit the selected cell. Go to a specific cell. For example, C6. Spell check selected text or document. Create chart.

Ctrl + Shift + ; Ctrl + ; Alt + Shift + F1 Shift + F3 Shift + F5 Ctrl + A Ctrl + B Ctrl + I Ctrl + K Ctrl + U Ctrl + 5 Ctrl + P Ctrl + Z Ctrl + F9 Ctrl + F10

Enter the current time. Enter the current date. Insert New Worksheet. Open the Excel formula window. Bring up search box. Select all contents of the worksheet. Bold highlighted selection. Italic highlighted selection. Insert link. Underline highlighted selection. Strikethrough highlighted selection. Bring up the print dialog box to begin printing. Undo last action. Minimize current window. Maximize currently selected window.

Ctrl + F6 Ctrl + Page up Ctrl + Page down Ctrl + Tab Alt + = Ctrl + ' Ctrl + Shift + ! Ctrl + Shift + $ Ctrl + Shift + # Ctrl + Shift + % Ctrl + Shift + ^ Ctrl + Shift + @ Ctrl + Arrow key Ctrl + Space Shift + Space

Switch between open workbooks or windows. Move between Excel work sheets in the same Excel document. Move between Excel work sheets in the same Excel document. Move between Two or more open Excel files. Create a formula to sum all of the above cells Insert the value of the above cell into cell currently selected. Format number in comma format. Format number in currency format. Format number in date format. Format number in percentage format. Format number in scientific format. Format number in time format. Move to next section of text. Select entire column. Select entire row.

Ctrl + Ctrl + Shift + = Ctrl + Home Ctrl + ~

Delete the slected column or row. Insert a new column or row. Move to cell A1. Switch between showing Excel formulas or their values in cells.

Keyboard Shortcuts
Action
Application window-maximize Application window-previous Application window-restore AutoFormat AutoText-create AutoText-insert entry AutoText-insert Bold Bookmarks Break-column Break-page Browse a document Browse next/previous item Capatilize word Case-All Caps Close Close Copy Copy formatting Create a nonbreaking hyphen Create a nonbreaking space

Keyboard shortcut
Alt-F10 Alt-Shift-F6 Alt-F5 Ctrl-Alt-K Alt-F3 Ctrl-Alt-V entry F3 Ctrl-B Ctrl-Shift-F5 Ctrl-Shift-Enter Ctrl-Enter Ctrl-Alt-Home Ctrl-PgDn/PgUp shift+f3 Ctrl-Shift-A Ctrl-F4 Ctrl-W Ctrl + C Ctrl-Shift-C CTRL+HYPHEN CTRL+SHIFT+SPACEBAR

Customize a menu Customize a shortcut Cut Date Field Decrease font size Dialog box next tabbed section Dialog box previous tabbed section Document window-move Document window-restore Document window-size Drawing-constrain shape to symmetrical Drawing-draw from center Ellipsis Em Dash Endnote Exit application Fields-display code Fields-display codes (toggle) Fields-double-click in field Fields-insert blank field Fields-lock a field Fields-lock a field Fields-next Fields-previous field Fields-unlink a field Fields-unlink a field Fields-unlock a field Fields-unlock a field Fields-update Fields-update link in source Fields-update selected Find Font Font Font grow/shrink 1 pt Font next/previous size Font Size Ctrl-Shift-P

Ctrl-Alt = Ctrl-Alt-Num + Ctrl-X Alt-Shift-D CTRL+SHIFT+< Ctrl-Tab Ctrl-Shift-Tab Ctrl-F7 Ctrl-F5 Ctrl-F8 Shift-drag Ctrl-drag Ctrl-AltCtrl-Alt-Num Ctrl-Alt-E Alt-F4 Shift-F9 Alt-F9 Alt-Shift-F9 Ctrl-F9 Ctrl-3 Ctrl-F11 field F11 Shift-F11 Ctrl-6 Ctrl-Shift-F9 Ctrl-4 Ctrl-Shift-F11 Alt-Shift-U Ctrl-Shift-F7 field F9 Find Ctrl + F Ctrl-D Ctrl-Shift-F Ctrl- ] or [ Ctrl-Shift- >or < Font Size Ctrl-Shift-P

Footnote Create a new blank document Go Back Go Back GoTo GoTo Next/Previous Paragraph GoTo Next/Previous Word Graphic-crop Graphic-original proportions Hanging indent-decrease Hanging Indent-increase Hard hyphen Hard space Header/Footer-link to previous Heading Level 1 Heading Level 2 Heading Level 3 Help Help-Whats This? Hidden text Hyperlink CTRL+SHIFT+> Indent-decrease Indent-increase Ctrl-Alt-M Insert ListNum Italics Justify-Center Justify-Full Justify-Left Justify-Right Line-spacing Line-spacing 1.5 Line-spacing 2 List Bullet Style Macros-edit Macros-view VBA code

Ctrl-Alt-F Ctrl + N Ctrl-Alt-Z Shift-F5 Ctrl-G Ctrl-Up/Down Ctrl-Left/Right Shift-drag Ctrl-click Ctrl-Shift-T Ctrl-T Ctrl-Shift Hard space Alt-Shift-R Ctrl-Alt-1 Ctrl-Alt-2 Ctrl-Alt-3 F1 Shift-F1 Ctrl-Shift-H Ctrl-K Increase font size Ctrl-Shift-M Ctrl-M Insert Comment field Ctrl-Alt-L Ctrl-I Ctrl-E Ctrl-J Ctrl-L Ctrl-R Ctrl-1 Ctrl-5 Ctrl-2 Ctrl-Shift-L Alt-F8 Alt-F11

Mark-Index entry Mark-TOA citation Mark-TOC entry Maximize window Menu Bar Merge-data edit Merge-field insert Merge-preview Merge-to document Merge-to printer Microsoft Script Editor Microsoft System Info Move between master/subdocument Newline within paragraph Next window Nonprinting characters Normal Style Ctrl-Shift-N Open a document Open Outlining-collapse Outlining-expand Outlining-expand Outlining-move Outlining-promote/demote Outlining-Show 1st line Outlining-Show All Headings Outlining-Show Heading 1 Outlining-Show Heading 2 Outlining-Show Heading 3 Outlining-Show Heading 4 Outlining-Show Heading 5 Outlining-Show Heading 6 Outlining-Show Heading 7 Outlining-Show Heading 8 Outlining-Show Heading 9 Page number field

Alt-Shift-X Alt-Shift-I entry Alt-Shift-O Ctrl-F10 F10 Alt-Shift-E Alt-Shift-F Alt-Shift-K Alt-Shift-N Alt-Shift-M Alt-Shift-F11 Ctrl-Alt-F1 Ctrl-\ Shift-Enter Ctrl-F6 Ctrl-Shift-8 Ctrl-Shift-N Ctrl-O Ctrl + O Opens a saved document Alt-Shift-Num Alt-Shift = Alt-Shift-Num + Alt-Shift-Up/Down Alt-Shift-Left/Right Alt-Shift-L Alt-Shift-A Alt-Shift-1 Alt-Shift-2 Alt-Shift-3 Alt-Shift-4 Alt-Shift-5 Alt-Shift-6 Alt-Shift-7 Alt-Shift-8 Alt-Shift-9 Alt-Shift-P

Pane-Close Paragraph Space Above (add/delete 12 pt.)Ctrl-0 Paste Print Print Preview Redo the last action Remove Character formats Remove menu item Remove Paragraph formats Remove paragraph or character formatting Repeat the last command Repeat Find Repeat Find Shift-F4 Replace Revision Marks on/off Save As Save Select All Selection extended Selection reduced Shortcut Menu Small Caps Soft hyphen Spelling and Grammar check Spell-It-display next misspelling Spike-cut to Spike-paste Split a window Style box Subscript Symbol Font Table-remove border lines Table-to column Table-to column top Table-to row beginning

Alt-Shift-C Ctrl-0 (zero) Ctrl-V Ctrl-P Ctrl-Alt-I CTRL+Y Ctrl-Shift-Z Ctrl-Alt Ctrl-Q CTRL+SPACEBAR Ctrl-Y Ctrl-Alt-Y Repeat Find Shift-F4 Ctrl-H Ctrl-Shift-E F12 Ctrl-S Ctrl-A F8 Shift-F8 Shift-F10 Ctrl-Shift-K Ctrl F7 Alt-F7 Ctrl-F3 Ctrl-Shift-F3 Ctrl-Alt-S Ctrl-Shift-S Ctrl = Ctrl-Shift-Q Ctrl-Alt-U bottom Alt-PgDn Alt-PgUp Alt-Home

Table-to row end Thesaurus Time Field To bottom/top of screen Type (c) Type (r) Type (tm) Underline Underline-double Underline-word Undo View-Normal View-Outline View-Page Window pane-next Window pane-previous

Alt-End Shift-F7 Alt-Shift-T Ctrl-Alt-PgDn/PgUp Ctrl-Alt-C Ctrl-Alt-R Ctrl-Alt-T CTRL+U Ctrl-Shift-D Ctrl-Shift-W Ctrl-Z Ctrl-Alt-N Ctrl-Alt-O Ctrl-Alt-P F6 Shift-F6