2009 Oracle Corporation Proprietary and Confidential

GL Transfer
Day, Date, 2004 time p.m. ET Day, Date Time MDT Teleconference Access:
North America: xxxx Teleconference Access: International: xxxx Password: Advisor 1-888-259-4812 +1-706-679-4880 Passcode:

Will be updated after submission.

2009 Oracle Corporation Proprietary and Confidential

Agenda
Presentation and Demo approximately 45 minutes Q&A Session approximately 15 minutes
Please hold all questions to the end of the session. To ask a question, move your cursor to the top of the screen and select the bubble icon next to the moderators name. A dialog box will open. Enter your question and select Send.

During the Q&A session your question will be read and an answer will follow.

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ATTENTION AUDIO INFORMATION

If you encounter any audio issues, please call InterCall (Audio Conferencing) and mute your phone. 1-888-259-4812 +1-706-679-4880 Conference ID: We would like to encourage attendees with sufficient Internet bandwidth to listen through VoiceStreaming to continue to use this audio source. Thank you.
2009 Oracle Corporation Proprietary and Confidential

Safe Harbor Statement

The following is intended to outline our general product direction. It is intended for information purposes only, and may not be incorporated into any contract. It is not a commitment to deliver any material, code, or functionality, and should not be relied upon in making purchasing decision. The development, release, and timing of any features or functionality described for Oracles products remains at the sole discretion of Oracle.

2009 Oracle Corporation Proprietary and Confidential

<Insert Picture Here>

R12 Transfer to General Ledger

Seetha Nilacantan Sr. Principal Software Engineer

Agenda
General information about GL Transfer Tables Involved GL Transfer Submission Transfer Mode Detail Vs Summary Transfer Status Determination GL Link to SLA Additional Information Diagnostics Patches and Notes Q&A Session

2009 Oracle Corporation Proprietary and Confidential

General Information about GL Transfer

Accounting data from all the subledger applications are transferred into Oracle General Ledger through the GL transfer process. Journal Entries Transfer to GL is the concurrent program that performs the GL Transfer. All subledger accounting needs to be transferred to GL to allow period close in the subledgers.

2009 Oracle Corporation Proprietary and Confidential

GL Transfer - Tables Involved

Subledger Tables XLA_AE_HEADERS XLA_AE_LINES XLA_DISTRIBUTION_LINKS Transfer Journal Entries to GL (XLAGLTRN) process takes the subledger journals and inserts records into the Interface Tables Interface Tables GL_INTERFACE / XLA_GLT_<groupid> Journal Import (GLLEZL) then reads from the interface table and creates records in the GL Tables GL Tables GL_JE_BATCHES GL_JE_HEADERS GL_JE_LINES GL_IMPORT_REFERENCES GL Posting process then posts to the GL_BALANCES table.
2009 Oracle Corporation Proprietary and Confidential

GL Transfer - Tables Involved

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GL Transfer Submission
a) ONLINE MODE
Example: Navigation in Payables: Invoices/Entry/Invoices: Action: Create Accounting/Final Post. Spawns GL Transfer, the Journal Import, Data Manager, GL Posting . Transfers ALL the final accounted data for that document. Uses the interface table GL_INTERFACE

b) BATCH MODE Example: Navigation in Payables: Other/Request/Run: Create Accounting with "Transfer to GL" parameter set to Y.
Spawns journal import and data manager GL Posting process spawned if Post to GL parameter is set to Yes Transfers all the final accounting created by the Create Accounting request Uses the interface table XLA_GLT_<groupid>.

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GL Transfer Submission
c) CONCURRENT REQUEST Example: Navigation in Payables: Other/Request/Run: Transfer Journal Entries to GL
Spawns the Journal Import and Data Manager Transfers all the final accounting that exists for the given ledger and end date. Uses the interface table XLA_GLT_<groupid>.

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Transfer Mode- Detail Vs Summary

Two setup variables Affects merging/non-merging accounting data from multiple transactions in SLA for insert into GL_JE_HEADERS and GL_JE_LINES. - Journal Entry Summarization in Subledger Accounting Options - Journal Line Types

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Details Vs Summary - Setup

a) Subledger Accounting Options Navigation: Accounting Setups : Ledger Setup : Define : Accounting Setups Choose the ledger Click on "Update Accounting Options" Scroll to Subledger Accounting Options in the Primary Ledger section Click on Update Icon Click on Update Icon against the Application to be setup(Example: Payables) Field: General Ledger Journal Entry Summarization This can be set to ONE of the following:
Summarize by GL Period Summarize by GL Date No Summarization

This setup determines if the accounting header is summarized or not.

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Detail Vs Summary - Setup

b) Journal Line Types Navigation: Accounting Setups : Subledger Accounting Setup : Accounting Methods Builder : Journal Entry Setups Form :"Define Journal Line Types" Field: Transfer to GL - set to Summary or Detail -Determines if lines in XLA_AE_LINES are summarized or not Note 1: Lines cannot be summarised if the headers are not summarised. Note 2: Irrespective of transfer in Detail or Summary, there is always a one-to-one correspondence between the XLA_AE_LINES and GL_IMPORT_REFERENCES.

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Setup options and outcome

GL Journal Entry Summarization Summarize JLT -Transfer to GL Summary Expected behavior Summarized at both GL_JE_HEADERS and GL_JE_LINES Summarized at GL_JE_HEADERS and detailed in GL_JE_LINES Detailed at both GL_JE_HEADERS and GL_JE_LINES Detailed at both GL_JE_HEADERS and GL_JE_LINES

Summarize

Detail

No Summarization

Detail

No Summarization

Summary

2009 Oracle Corporation Proprietary and Confidential

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Transfer Status Determination

XLA_AE_HEADERS - shows transfer status of the accounting data --For R12, after successful transfer to GL and Journal Import: XLA_AE_HEADERS.gl_transfer_status_code = Y XLA_AE_HEADERS.gl_transfer_date is not null XLA_AE_HEADERS.group_id is not null --For 11i data upgraded to R12, XLA_AE_HEADERS.gl_transfer_status_code = Y XLA_AE_HEADERS.gl_transfer_date is null XLA_AE_HEADERS.group_id is null XLA_AE_HEADERS.upg_batch_id is not null --> indicates 11i data

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GL Links to SLA

GL data links back to SLA data through the following GL_IMPORT_REFERENCES.gl_sl_link_id=>XLA_AE_LINES.gl_sl_link_id GL_JE_BATCHES.group_id => XLA_AE_HEADERS.group_id Reference Columns - Not populated in R12 until patch 7512923:R12.XLA.A - 6 reference columns REFERENCE5 to REFERENCE10 in GL_IMPORT_REFERENCES populated - entity_id, event_id, ae_header_id, ae_line_num, accounted_cr, accounted_dr

2009 Oracle Corporation Proprietary and Confidential

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Additional Information
XLA_TRIAL_BALANCES table is populated after successful journal import by the data manager. Group Ids One group id for Primary and ALC Ledger One group id for Primary and another group_id for Secondary ledger. Two journal imports spawned.

2009 Oracle Corporation Proprietary and Confidential

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Diagnostics - GL Transfer
Apply patch 8513940:R12.XLA.A (for R12.0.x) - Delivers diagnostics script to troubleshoot Transfer to GL issues. Some of the issues this script detects are Negative ledger_id in GL tables SLA data marked as transferred but not in GL GL data exists but SLA data marked as untransferred SLA data transferred multiple times to GL.

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Notes
Note:876190.1 - R12: FAQ on Transfer to GL in R12

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Questions
To ask a question, move your cursor to the top of the screen and select the bubble icon next to the moderators name. A dialog box will open. Enter your question and select Send.

Do you have any requests for future Payables Advisor Webcast Events? Please post in the Payables Community with Subject: Web Event Topic

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THANK YOU

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