ThankyouforyourinterestintheKochFoundationInc.Thisguideisdesignedtoassistourapplicantsin understandingtheapplicationprocesshowlongittakesandwhatisrequiredsothatyouareaware ofyourprojectsplaceinthatprocess,andsothatyoucanputtogetherthebestpossiblecontentfor submission. Agoodapplicationcanbeevaluatedbothonthemeritsoftheworktobedoneandwhetherornotthe paperworkhasbeencompletedcorrectly.Forthisreasonitisofvitalimportancethatwereceive accurateandappropriatelylabeledinformationfromourapplicants.Thisinformation,thecontentof yourapplication,iswhatallowsustoassessnotonlytheneedbutalsothefeasibilityofaproject.Itis thiscontentthatwemustshowtoourauditorsandtheIRS.Iftheinformationisincompleteoris providedimproperlythenourabilitytocontinuetofundworthyprojectsisjeopardized. Accuracyisnottheonlyvirtueofasuccessfulapplication.Brevityinbothdescriptionsandexplanations isalsoessential.Whiletheemotionalbackstoryofaprojectisimportant,andindeedthistypeofimpact iswhatwehopetofacilitatewithourfunding,itcandetractfromtheprojectitself,causingthereader tofocusonthepastcircumstancesratherthanthepresentneed.Providingclear,conciseanswerstothe questionsontheapplicationisthebestmethodtoinsureasuccessfulsubmission.

Section1|UnderstandingtheProcess Totheuninitiatedtheapplicationprocesscanseemlikeaquagmire,abottomlesspitofdifficultand sometimesconfusingpaperworkthatappearstohavelittlerelationshiptoyourneedsfortheproject. Thoughitmayfeelthiswayatfirst,beassuredthatallthedocumentswerequirearebothrelevantand necessaryforcompletingthegrantprocess. Withthatinmind,letsbeginbyexplainingthepurposeofeachdocument: LetterofRequestThisisourfirstcontactwithyourorganizationandourintroductiontoyourproject. Itisalsothefirststepinourprocess.Submittedatthebeginningofeachcalendaryeartheinformation providedinaletterofrequestallowsustodeterminewhetherornotaprojectfallswithinourfunding guidelines,andsowhetherornotanapplicationwillbesent.Therearethreeimportantpointsthat shouldbecoveredintheletterofrequest.Thefirstisthenatureofyourorganization.Besuretostate plainlythatyourorganizationisaCatholicnotforprofit.Iftheorganizationhasarelationshipwitha ReligiousCongregation(explanationprovidedunderthesectiononpage3)orisdirectlyresponsibleto thediocese,itisagoodideatomentionthisrelationshipintheletterofrequest.Thesecondcrucial pointistodescribetheprojectforwhichyouarerequestinganapplication,asclearlyandconciselyas possible.Istheconstructionofyournewchapelabouttobeginthesecondphase?Thenbyallmeans provideabriefexplanationofwhatwillhappeninthesecondphase.Thirdly,youmuststatehowmuch yourprojectwillcostintotalandhowmuchyouareaskingfromus,inUSD. GrantApplicationThisisthemainbodyoftheprocess,bothforyoutheapplicantandourstaff,forit isbytheapplicationthataprojectisjudgedforfunding.Forthisreason,werequirespecificdatain equallyspecificformats.Thisdatanotonlyillustratestheneedoftheproject,butalsotheimpactofthe project.Anexplanationofhowthisworkswillbeprovidedfurtheronintheguide AssociatedDocumentationThevarioussupportdocumentsthatenhancetheapplication.Weuse thesedocumentsandtheinformationtheycontaintodeterminehowtheprojectwillbesupported, eitherfinancially,spirituallyorboth,bythebroadercommunity. FiscalAgentLetterAletterfromarepresentativeofaUSbasedorganizationlistedinthe OfficialCatholicDirectorythatiswillingtoreceivegrantfundsonyourbehalf.YourFiscalAgentmust knowyoupersonally,orbepersonallyknowntosomeoneinyourCongregationorDiocese,andmustbe willingtovouchfortheauthenticityofyourprojectshouldanyquestionsarise. ProofofownershipAdeedofsaleoraleaseagreement,thisisonlyrequiredforconstruction projects,andhelpstoensurethatwedonotprovidefundstoaprojectthatwillnotbeabletomove forwardduetolegalreasons. LandUsePermitIncountrieswheregovernmentapprovalisrequiredforconstruction,or wherethelocalmunicipalgovernmentrequirespermitsforrenovations,youwillbeaskedtoprovide someproofthatyouhavethisapproval.

 USOfficialCatholicDirectoryFororganizationsintheUnitedStatesonly,thisisundeniable evidenceofyourorganizationsgoodstandingwithintheCatholicChurch. IRSDeterminationLetterFororganizationsintheUnitedStatesonly,thistwopageletterfrom theIRSisproofthatyourorganizationisrecognizedbytheFederalGovernmentasanotforprofitand thereforeanydonationsaretaxdeductible. LettersofSupportDependingontheorganizationapplyingandthetypeofproject,the numberofthesesupportlettersmayvary,howevertheweighttheycarrydoesnot.Itisthroughthese letters,writtenbyindividualsholdingprominentpositionswithintheChurchhierarchythatwecometo knowhowtheprojectisperceivedbytheChurch.Wealsolearnhowtheprojectoperateswithinthe contextofthelocalcommunity,howitrepresentsthemissionofaDiocese,VicariateApostolicorOrder, andhowitwillbesupportedbythatcommunity.Aprojectthatisoutofstepwiththecommunityis unlikelytoreceiveafavorablereview.

Section2|AnatomyofanApplication Herewewillanalyzetheform,pagebypage,explainingthequestionsanddesiredresponses,and providingtipsoncompletingeachsectionoftheapplication. ExpertTip: Compileallthedocumentation youneedaheadoftimeto ensurethatyousubmita completeapplication.

TheApplicationChecklistprovidesyouwithalistofallthedocumentsyouneedtocompleteyour applicationsubmission.Ifyouhaverequestedapaperapplicationform,theChecklistwillbeattachedto yourapplication.OnlineapplicantscandownloadaprintablecopyoftheChecklisthere: ReturningtheChecklistisnotrequired,howeveritisrecommendedasitallowsustoknowimmediately iftheapplicationbeingsubmittedisaccompaniedbyalltherequiredsupportingdocumentation. Physicallytickingoffeachitemcanalsohelpyoukeeptrackofwhatdocumentsyouhaveandwhichyou needtoacquireononeconvenientlist.

ExpertTip: Thecurrentpostaladdressand telephonenumberfortheKoch Foundationarefoundatthetopof page1.Thisinformationisprovided foryoutouse,souseit!Ifyouhavea question,calltheofficeandaskfor help.

Page1providesyouwithasetofbasicinstructionsforcompletingtheform,alongwithareiterationof therequiredsupportingdocumentsandcontactinformationfortheFoundation.Thisisalsothepage whereyoutelluswhatorganizationisrequestingassistanceandwhatthebestpostaladdressforthat organizationis,sothatifyourapplicationisapprovedforfundingwecanpromptlynotifyyou.An applicationwithablankpage1willnotbeprocessed,andinsteadwillbeputonholduntilpage1is completedandsenttoouroffice. Itisvitallyimportantthatyoureadtheinstructionsonthispage,asfailuretocomplywiththese instructionscancauseyourapplicationtobeconsideredincomplete.Incompleteapplicationscannotbe processed,andsoareplacedonholdwhilecorrectionsoradditionsaremade,whichmeanstheyare amongthelasttobereviewed.Inextremecases,anincompleteapplicationwillbereturnedtothe applicanttoberedone,whichcantakeevenlonger. Wewouldlikeallofourapplicantstosuccessfullysubmitcompleteapplications,soweareavailableto answerquestionsandclarifyconfusingpointsduringstandardbusinesshours.Pleasebearinmindthat ourofficesarelocatedontheEastCoastoftheUnitedStates(UT5:00)soforsomeofourapplicants thegeneralinquiryformonthewebsitemightbethebestmethodofcontact.

ExpertTip: Clipthecopiesofyourorganizations OCDlistingandIRSDetermination lettertoPage2toensurethose documentsarenotleftoutofthe envelopewhentheapplicationis mailed.

Page2remindsourUSapplicantstoattachcopiesoftheirlistingintheOfficialCatholicDirectory(OCD) andtheirIRSDeterminationLetter.ForthoseofyouunabletoaffordacopyoftheUSOCD,please contactyourDiocesanCuriaandaskeitherforacopyoftheDioceseslistingoryourparishslisting. NotallparishofficeshaveacopyoftheIRSDeterminationLetter,either,sincenearlyallparishesare coveredundertheUnitedStatesConferenceofCatholicBishops(USCCB)GroupRuling.Youcan downloadaprintablePDFofthecurrentrulingfromtheUSCCBwebsitehere: http://www.usccb.org/about/generalcounsel/grouptaxexemption.cfm Question#2mightseemdifficultbutifyourorganizationdoesnotanswerdirectlytoaCongregation (seetheExpertTiponthenextpageforanexplanationofthisterm)thenyousimplyanswerNo. OrganizationsthatdoanswerdirectlytoaCongregationwouldanswerYes,andthenprovidethe Congregationsname. Youwillalsobeaskedtoprovideabriefhistoryofyourorganizationonpage2.Thewordhistoryoften callstomindimagesofgreatthickbooksoffactsandanecdotes,butwhatisneededfortheapplication isasummaryofyourorganizationshistory.Threeshortparagraphs,coveringtheestablishmentofthe organization,itsmissionandgoals,anditscurrentactivities,areallthatwerequire.Followingthis summaryisthelistofpastgrantsyourorganizationhasreceivedfromourFoundation.Weunderstand thatsometimesrecordsarelostduringamove,soitwillnotcountagainstyouifyoudonotremember theGrantApplicationnumbersfromyearspast.Wedoask,however,thatifyouareunsureastothe pastfundinghistoryofyourorganizationthatyoustatethatinresponsetoquestion#4onthispage.

ExpertTip: WhereverthewordCongregation appearsintheapplication,itrefersto aReligiousInstitutesuchasthe SocietyofJesus,SistersofSt.Joseph, orOrderofFriarsMinor,andnottoa parish.

Page3iswhereyoufinallyhavethechancetotalkaboutyourproject.Firstyouneedtotellusthename ofthediocese,archdioceseorvicariatewheretheprojectwilltakeplace,sothatwehaveageographical contextfortheproject.Thishelpsustodeterminetheoveralllevelofneed,aswellastounderstand whatothertypeofsupportisavailable.Next,youareaskedifaCongregationisinvolvedwiththe project,andtodenotewhatthatCongregationsstatusis. DiocesanAReligiousInstitutethatwasfoundedinadioceseand/orbyadiocesanordinary. OftentheheadquartersoftheseCongregationsarelocatedwithinthedioceseorcountryoftheir founding. PontificalAReligiousInstituteeithererectedorapprovedbyformaldecreefromtheHolySee. TheseCongregationstypicallyhaveaGeneralCuriainRome. AutonomousAReligiousInstitutewhosedirectsuperioristheseniormemberofthat community.ThesetypesofCongregationsmighthaveaMissionorDevelopmentOfficeinRome,but rarelypossessahierarchybeyondtheindividualmonasteriesandabbeysthoughseveralabbeysmight jointogetherasafederationforfinancialorlogisticalreasons.

ExpertTip: TheProjectDatesyouareaskedto provideinQuestion#8actuallyrefer tothetwelve(12)monthperiod duringwhichyouwoulduseany fundsyoumightreceivefromthe KochFoundation.

Page4isdataintenseandrequiresthatyouhaveadetailedbudgetandtimelineforyourprojectreadily available.Takecarethatthesumsenteredintothethree(3)columns(KochFunds,OtherFunds,InKind Donations)addupinthefinalcolumn,aswellasinthebottomfour(4)rows.Thetotalenteredatthe bottomoftheKochFundscolumnshouldbethesameasthetotalamountrequestedfromthe FoundationinQuestion#7a.ThetotalenteredatthebottomoftheTotalcolumnshouldbethesameas thetotalamountoftheprojectinQuestion#7b.ItisimportantthatallsumsaregiveninUSDollars. BankschargeafeetoconvertlocalcurrenciesintoUSDhoweveryoucanmaketheseconversions yourself,atnocost,byusingtheCurrencyConverterfoundhere:http://www.xe.com/ucc/ Thetabledoesnotallowformuchdetail,soweaskthatyouprovideaseparatesheetofitemizationsfor thefollowingareas: SuppliesincludingfoodEquipmentOtherConstruction/Renovation SincetheKochFoundationreceivesfarmorerequeststhanwehavefundsavailable,wearenotableto fullyfundprojects.Forthisreasonwerequireallapplicantstoseekoutadditionaloralternatesources offunding,andtolistthesesourcesinQuestion#9.Privatedonorsmay,ofcourse,remainprivate howeverwedoneedtoknowhowmuchhasbeenreceivedorpromisedtowardsaprojectbythese donors.FailuretoanswerQuestion#9maycausedelaysintheprocessingofyourapplication.

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ExpertTip: Makeyourstrongestpointsinthefirst paragraphtograbthereadersattention. Useyourpassionanddedicationtothe projecttostateyourcaseratherthan relyingonquotationsorbulletedlists,to givetheprojectapersonalcontext. Page5istheImpactStatement,whereyouareaskedtoprovideajustificationfortheproject.On previouspagesyouhavebeenaskedtoprovidefacts;onthispageyouhavetheopportunitytoillustrate theprojectspotential.WhiletheKochFoundationsmissionisevangelizationthemajorityofthe projectswefundhaveother,equallyimportanteffectsonthelocalcommunity.Page5istheplaceto tellusabouttheseeffectsaswell.

REMINDER: Ifsomethinghappenstothispageor youareunsureastohowtoacquire theneededsignatureandsealonthe originalpage,contacttheFoundation immediately.

Page6isapagewhoseimportancecannotbestressedenough.Notonlyisyourpersonalcontact informationincludedonpage6,butthecontactinformation,signatureandsealofthelocaldiocesan ordinaryaswell.Thoughasmallpercentageofprojectsdonotrequirethesignatureofadiocesan ordinaryonpage6,thevastmajoritydoandwithoutthatsignatureareineligibleforreview. Thesignatureofadiocesanordinaryonpage6,thesamediocesanordinarywhosuppliesyourletterof support,isconcreteevidencethatyourprojectissupportedbyyourdiocese.Knowingthatyouhavethis supportassuresusthatweareprovidingassistancetoaprojectthatiswelcomedbythecommunity. Furthermore,wecannotvisitalltheparisheswhoaskusforhelp,sowemustrelyupontheHierarchyof theChurch,herBishopsandCardinals,herProvincialsandAbbesses,tohelpusassesswherethegreater needliesandwhichprojectscanbestservethatneed. 11

REMINDER: TheKochFoundationdoesnot transferfundsdirectlyoverseasor intobankaccountswhichcarrythe nameofprivateindividuals,so overseasapplicantsMUSTfinda fiscalagent.Wewillnotfindor contactoneforyou. Page7onlyappliestooverseasapplicants,soifyourorganizationislocatedintheUnitedStates,you canskipthispagealtogether. ForthoseofyounotlocatedintheUS,thispageismandatory.Youmustlocateandcontacta representativefromaUSbasedorganizationthatislistedintheUSOCD,arepresentativewhoknows youoryourprojectpersonallyandiswillingtoserveasFiscalAgentforyourproject,andprovidethat representativescontactinformationhere.Notonlydoesacompletedpage7reassureusthatyouhave aFiscalAgent,italsoprovidesuswithanalternatecontactshouldtherebeanyquestionsaboutthe applicationduringthereviewprocess,orlateronwhenfundsaredistributed. TheKochFoundationdoesnotlocateorcontactFiscalAgentsforourapplicantsbecausewedonot knowwhointheUSknowsyouandyourproject.Ifyouexperiencedifficultyfindingafiscalagent,ask yourlocalBishoporCongregationalSuperiorforadvice.IfthereareCatholiclaymissionariesnearby, seekouttheirassistance.Ifallelsefails,contactyourcountrysPapalNuncio. Section3|FollowingUpYourFunding Asseenintheprecedingpagesaproperlycompletedapplicationwillbringyouclosertoachievingyour financialgoals,buttheprocessdoesnotendthere. Onceyourapplicationandallrequiredsupportdocumentsreachouroffice,theyarecompiledintobook formforourBoardofDirectorstoreview.Iftheytakethedecisiontofundyourproject,youoryour fiscalagentwillreceivenotificationand/orpaymentaccordingtowhateverarrangementsyouhave made.IncludedwiththenotificationletteristheGrantAgreement.Itisimperativethatyousignand returntheentireGrantAgreementassoonasyouareable,asthisagreementisyourpledgetoadhere toourrulesforreportinganduseofthefunds. PartoftheserulesrelatetotheProgressandFinalReports.NotallprojectsnecessitateaProgress Reportbutweencourageyoutoupdateusaftersix(6)monthshavepassedfromthetimeyoureceived funding.ProgressReportsmaybeinformal,consistingoflittlemorethanabriefletterandsome pictures. 12

TheFinalReport,however,mustbesubmittedinaspecificformatwhichisavailableinhardcopyor fromthewebsite.Thisreportconsistsoffour(4)simplequestionsthathelpustounderstandhowthe projectwasactuallyimplementedanditsrealimpactonthecommunity,andanaccountofexactlyhow Kochfundingwasspent.FinalReportsareduetwelve(12)monthsafterfundingwasdispensed.Failure tosubmitaFinalReportcancauseyourorganizationtobedeemedineligibleforfuturefunding.Should ayearpassandyouhavenotyetspentallofthegrantmoney,youmustwriteourofficeandexplainthe situation.Inthisletteryoushouldstatewhyyouhavefundsremaining,howyouwishtousethose remainingfundsandrequestpermissiontosodo.ItisonlyafteryoureceivepermissionfromourBoard thatyoumayusegrantmoniesforanypurposeotherthantheprojectexplicitlydescribedinyour originalapplication.ShouldtheBoardconsideryourproposaltobetoodifferentfromthatoriginal project,youmaybeaskedtoreturnthebalanceofthegrantfundstotheKochFoundation.

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Section4|Glossary FiscalAgentMemberofaUSbasedorganizationlistedintheUnitedStatesOfficialCatholicDirectory thathasFederalTaxExemptstatuseitherthroughtheUSCCBGroupRulingoritsown501(c)(3),whois authorizedtoacceptgrantmoniesonbehalfofanapplicant.Mustbepersonallyknowntotheapplicant ortosomeonecloselyconnectedtotheapplicantsproject,andbewillingandabletovouchforthe applicantshouldtheIRSrequireit. CongregationWithintheRomanCatholicChurch,thetermcongregationcurrentlyhastwo(2) usages. TorefertothehighestrankingdepartmentsoftheRomanCuria Todenoteagroupingofmonasteriesorchaptersofcanonsregular,whereallofthese congregationscomeunderthejurisdictionofasinglesuperior

Priortothe1983CodeofCanonLaw,thetermwasalsousedtodenoteareligiousinstituteof consecratedlifethathadsimplevows,whereasthosewithsolemnvowswerereferredtoasreligious orders.Thatdistinctionwasdroppedinthe1983Codeandreplacedbythesingletermreligious instituteforallinstitutesofconsecratedlife. DuetothefactthataconsiderableportionoftheAnnuarioPontificomaintainsthehistoricdistinction betweenordersandcongregations,butdoesnotdifferentiatebetweenthetwofortheEastern CatholicChurches,theKochFoundationcontinuestousethetermcongregationasinterchangeable withthetermreligiousinstitute. ItisworthyofnotethatonlyintheEnglishtranslationofthecurrentCodeofCanonLawisthetermever usedtodescribethepeopleatMass,wheretheLatinisgivenaspopuliconcursus. OrdinaryAnofficeroftheChurchwhobyreasonofofficeandecclesiasticallawhasordinarypowerto executetheChurchslaws.KnownasanHierarchinEasternChristianity. Thefollowingarelocalordinaries:

SupremePontiffAsheadoftheLatinChurchandtheuniversalCatholicChurch,thePopeisa localordinary(andthereforealsoanordinary). Diocesan/eparchialbishops(eparchs)andallprelateswhoheadadiocese,apostolicvicariateor prefecture,territorialprelatureorabbacy,orapersonalprelature Apostolicvicars,exarchs,apostolicprefects,andecclesiasticalsuperiorswhoheadamissionsui iuris Administratorssedevacante,apostolicadministrators,anddiocesanadministrators Vicarsgeneralandprotosyncelli Episcopalvicarsandsyncelli

Thereareotherclericswhoarealsoordinaries(LatinChurch)orhierarchs(EasternChurches),butare notlocalordinaries(LatinChurch)orlocalhierarchs(EasternChurches):

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Patriarchs,majorarchbishops,andmetropolitanswhoheadsuiiurischurches Superiorsofreligiousinstitutesandofsocietiesofapostoliclike,includingabbotsandmajor superiorsovertheirrespectivereligiousorders Ordinariesofpersonalordinariates

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Section5|ContactingtheFoundation Therearemultiplelinesofcommunicationthatwillhelpyousuccessfullyreachthecorrectinformation WebSite:http://www.thekochfoundation.org Phone:352.373.7491 Email:staff@thekochfoundation.org PostalMail: 4421NW39thAvenue Bldg1,Suite1 Gainesville,FL32606

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