Constitution

MEMORANDUM OF ASSOCIATION OF THE SOCIETY OF SURGEONS OF PAKISTAN

The name of the Society will be The Society of Surgeons of Pakistan. The Registered Office of the Society will be situated at Charania Hospital, Rimpa Plaza, M.A. Jinnah Road, Karachi. The aims and object of the Society will be: To bring together all Surgeons to encourage good will and understanding between them. To stimulate interest in the study and advancement of the Science and Practice of Sur gery in all possible ways including propagandas education and research. To organise lectures, clinical meetings, conferences and exhibitions for the study of and discussion of the Science of Surgery and Surgeons. To print or publish for sale or distrib ution useful literature in the field of Surgery either in the form of pamphlets, journals or books. To acquire and maintain property for the use of and to promote the object of the Society whether by out-right purchase or on lease or on lease or hire by way of donations. To receive any moveable or immoveable property in the form of gifts, donations or legacy and utilise if for the promotion of the objectives of the Society. To improve, alter, mortgage, let or sell all or any part of the property of th e Society as may be required in the interest of the Society from time to time. To associate or to enter into arrangement with other Associations, Bodies and Authorities in all matters which are likely to promote the objects of the Society. To take all the necessary steps to procure funds for the Society and to utilise these funds in the best interest and to promote the object of the Society To engage the necessary staff for the conduct and management of the affairs of the Society. That the promoters of the society will not be the paid employees of the Society. That the Society will run on non-commercial and non-political basis. Do such other acts and deeds as may be essential to attainment of aims and objectives of the Society.. The and detailed account shall be kept of all the receipts and expenditure from the funds of the Society as well as those of the profits, credits and liabilities of the Society and the same shall be open for inspection if demanded. Once at least in every year the accounts of the Society shall be examined and certified by Auditors. If upon the dissolution of the Society, there shall remain, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid or distributed among the members of the Society or any of them, but shall be given to other Society to be determined by the votes of not less than 3/5 of the members present personally at the time of dissolution, or in default thereof by a Court of competent jurisdiction.

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 The following are the Adhoc Members of the Executive Committee of the Society. Sr# 1 2 3 4 5 6 7 8 9 Names Dr. S.A. Hamid S/O S.A. Matin Dr. F. U. Baqai S/O Late H. Nizamuddin Dr. Faiz Mohammad Khan S/O Niaz Mohammad Khan Dr. Naved Shah S/O Lt. Col. M. H. Shah Dr. Irshad Waheed S/O Waheeduddin Dr. Barkat Charnia S/O Nimji Charnia Dr. Moizuddin S/O Qurban Dawood Dr. Masood Jawaid S/O Mohammad Abdul Latif Dr. Mohammad Shamim S/O A. M. Fakhruz-Zaman Residential Address C/1, J. P. M. C., Karachi D-36, Block-B, North Nazimabad, Karachi Designation in Society President Vice President

124, Lajpat Rai Road,Jamshed Road, Secretary Karachi 39-N/6 P. E. C. H. S. Karachi D-199 KDA Scheme No. 1 Ext., Karachi Charnia Hospital, M.A. Jinnah Rd., Karachi 191/B. Shabbirabad, Karachi 1V-D/11-5, Nazimabad, Karachi A-5 Surgeon Flat, Abbasi Saheed Hospital, Karachi 5-K.V. Hospital, S.I.T.E., Karachi Warden House, Jinnah Post Graduate Medical Centre, Karachi B-76/I, KDA Scheme No. 1, Karachi 43-1-F, Block 6, P.E.C.H.S., Karachi Treasurer Member Member Member Member Member Member Member Member Member

10 Dr. Haziq-ul-Yaqin S/O M. Wasiq-ul-Yaqin 11 Dr. Abdul Aziz S/O Abdul Latif 12 Dr. Arif Moten S/O Ghaffar Moten 13 Dr. Mushtaq Ahmad S/O Saiduddin Ahmed

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SOCIETY'S REGISTRATION ACT XXI OF 1860 ARTICLES OF ASSOCIATION OF THE SOCIETY OF SURGEONS OF PAKISTAN
Organisation of Society: Society shall have a central body called "Centre" which shall have representation in the shape of Councillors from all the registered branches called Chapters. CENTRE: This will Comprise of: a. The Central Executive Committee : This will comprise of the office bearers and nine Executive Members to be elected by the Central Council from the ordinary or life members of any Chapter as follows: Office Bearers : President One; by Rotation from each Chapter President Elect. One; by Rotation from each Chapter Vice President One; from each Chapter Secretary One; from Karachi Treasurer One; from Karachi Executive Members Nine b. c. General Body or "Council" of the Centre : This will be formed by the Central Executive Committee i.e. its Office Bearers, Executive members and all the Councillors who have been elected by each Chapter. The office bearers and members of Central Executive Committee will be elected from the Membership of the Chapters; any ordinary or life Members shall be competent to contest for the Executive Committee election. The Office Bearers and Executive Members shall be elected by the Councillors. If a Councillor is elected into the Central Executive Committee, an additional councillor will be elected by his respective Chapter to fill the vacated post. The candidate for the post of office Bearers from general Membership will be proposed and seconded by any Councillor. The outgoing President shall remain as Ex-officio member to the Executive Committee for the following term.

d. e. f. g.

LOCATION OF OFFICE: Office of the Centre will be located in Karachi permanently FUNCTIONS OF THE CENTRE: 1. 2. 3. 4. 5. To Co-ordinate the act vities of Chapter. To organise International and National symposia at any of Chapter by rotation. To Supervise and Co-ordinate the training of Surgeons. To organise the publication of scientific and academic journal. To organise central academic library and information retrieval system.

CHAPTERS :

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a. b. c. d.

e. f. g.

h.

A Chapter of the Society may be formed where there are more than 10 life or ordinary member in any area or region. The Chapters will register the membership as described herein elsewhere. The General Body of the Chapter will comprise of the ordinary and life members. The General Body shall Elect as per Constitution : i. The Executive Committee of the Chapter. ii. The required number of Councillors to represent the Chapter at the centre. Each Chapter shall elect one Councillor for every 10 ordinary members or part thereof. As soon as possible after election, the Secretary of each Chapter will intimate the centre the name of elected councillors and a full list of Membership. The Chapters may increase or decrease the office bearers or Executive Members in their respective Executive Committee for better functioning of the Chapter's activities. The General Body of the Chapter will adopt this Constitution with necessary amendments as required for smootherning their day to day work and get the said amendments approved by the Central Executive Committee. When the proposed constitution for the Chapter is approved by the Central Executive Committee, the said Chapter will officially become a part and parcel of the Society.

MEMBERSHIP: Membership of the Society shall be registered by by each Chapter and will be classified as under : a. b. c. d. Life Members Ordinary Members Temporary Members Associate Members

LIFE MEMBERS: a. b. Any person who is qualified to be admitted as an admitted as an Ordinary Member may be admitted as a Life Member on a single payment of an amount to be determined from time to time. Ordinary Members who have been on the Membership Register for twenty years continuously will be made life members automatically by the Executive Committee.

SOCIETY'S REGISTRATION ACT XXI OF 1860 ARTICLES OF ASSOCIATION OF THE SOCIETY OF SURGEONS OF PAKISTAN ORDINARY MEMBERS: Ordinary Membership of the Association will be open for those Members of the Medical profession, who are holding academic qualification of F.C. P.S. / F.R.C.S. or equivalent in surgery. TEMPORARY MEMBERS: The practitioners of Medicine and surgery from foreign countries who are posted temporarily in Pakistan may be admitted as Temporary Members provided that they are qualified to be admitted as Ordinary Members. ASSOCIATE MEMBERS : Associate Membership of the Society will be open to Registered Medical Practitioners practising in any discipline of Medicine, holding consultant or equivalent appointments independently or in a General Hospital or to a qualified specialist e. g. Graded Surgeon of Defence services practising surgery. HONORARY MEMBERS:

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This will be awarded by the Central Executive Committee at their discretion. RIGHT OF VOTE : Right of vote will be limited to life and Ordinary Members. APPLICATION FORMEMBERSHIP: All candidates for Membership will submit their application to his pertaining Chapter on a prescribed form after having been duly proposed by one and seconded by another member of the Society. The Secretary will put these applications forms before the Executive Committee for their approval only after such approval will these candidates be admitted as Members. ANNUAL SUBSCRIPTION: The Admission Fee and Annual Subscription payable to their respective Chapters by each class of Members will be as follows : i. ii. iii. iv. Class of Membership Admission Fee Annual Subscription Life Members To be determined Nil All the other Classes of Membership Rs. 200/Rs. 200/- The Executive Committee will have the right to modify the above amount as and when it feels necessary.

MEMBERSHIP REGISTER : A Register containing the names and addresses of the Members, the date of their admission to the Membership, and date as cessation of their Membership, if any, will be kept in the office of each Chapter f the Society. CHAPTER'S CONTRIBUTION TO CENTRE: Five percent as total revenue of the Membership Fee will be paid by each Chapter to the Centre every year. The subscription year will commence from 1st January and will end on 31st December, but all the Members of the Society will pay the total annual subscription for the whole year. The annual subscription will become due on the 1st January and must be paid within two months from the said date. After the expiry of two months the Treasurer will put before the secretary the names of such Members who have not paid their annual subscription. The Secretary will inform such Members in writing and request to pay the subscription by a definite date. If after this date some Members are still in default, the Secretary will send them a Notice by Registered Post asking them to clear up their arrears within a month of receipt of such notice. Those defaulting Members who do not comply with the above notice will automatically cease to be Members. CESSATION OF MEMBERSHIP : a. b. c. Any Member may withdraw his Membership of the Society by giving notice in writing to the Secretary of his intention to do so. Any Member whose subscription has been in arrears to as mentioned in Article '18' will cease to be the Member. Any Member whose behaviour and conduct have been derogatory to the objective of the Society will be liable to have his name struck off the Register or suspended for a specified period if the Executive Committee of the Chapter recommends and the General Body of the Chapter by 2/3 (Two third)

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majority of votes decides, after giving the Member concerned full opportunity to present his case before the Executive Committee and the General Body. RESTORATION OF DISQUALIFIED MEMBERS : All those persons who cease to be Members for any reason will be however, liable for and shall pay to the Society all the money of subscription, if any, due from him. Such Members may be readmitted to the Society at the recommendation of the Executive Committee of the Chapter and approval of the General Body on such terms as it may determine. PRIVILEGES OF MEMBRES : All categories of Members will have the right to participate in all the activities of the Centre and his respective Chapter. And all members will be entitled to receive any periodical journal or publication by the Society, at a discount as fixed by the Executive Committee. FUNCTIONS OF EXECUTIVE COMMITTEE OF CENTRE AND CHAPTERS : The Management of the affairs of the Society and its individual Chapters and the administration of their individual funds, assets and properties will vest entirely in hands of their respective Executive Committee and the same shall be the functions of the Executive Committee. For better functioning of the Society, the Executive Committee may co-opt Ex-officio members as necessary, may form subcommittees and may make rules and regulations for day to day work. TERMS OF OFFICE : The terms of office of Executive Committee will be two years. Office bearers can be re-elected for second term for the same office, those who have held the same office for two terms will automatically cease to hold the same but can become eligible for any other post or for the same post after a lapse of one term. DUTIES OF OFFICE BEARERS : I. President : Duties of the President will include a. b. c. d. To preside all the meetings. To control and guide the activities of the Society. To regulate the proceedings of the meetings and interpret the articles of the Constitution in doubtful cases. To perform such other duties pertaining to his office.

I. President : Duties of the President will include a. b. c. d. To preside all the meetings. To control and guide the activities of the Society. To regulate the proceedings of the meetings and interpret the articles of the Constitution in doubtful cases. To perform such other duties pertaining to his office.

II. Vice President :

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It will be duty of the Vice President to perform the duties of the President in his absence and to assist him in the discharge of his duties. III. Secretary : Duties of the Secretary will include to : a. b. c. d. e. f. g. Have the administrative Control of all the affairs of the Society. Be responsible for all the correspondence of or in relation to the Society. Keep an upto date record of Membership. Keep a correct record of the proceedings of all meetings of the Society and its Sub Committee, if any. Organise meetings, lectures, demonstrations and conferences. Do all such things as are incidental to his office. Prepare the Annual Report.

IV. Treasurer: The duties of Treasurer will include to : a. b. c. d. Have custody of all the funds and assets of the Society and maintain their proper accounts. Collect all the dues of the Society. Make payment and maintain proper vouchers of the expenses of the Society provided the later are sanctioned by the Executive Committe Prepare the annual statement of account for purpose of audit and the audited account at the Annual General Meetings.

RESIGNATION OF OFFICE BEARERS : I. Any office bearer may resign his office by giving a notice in writing to the President or the Secretary. Such notice will be put before the Executive Committee and the resignation will take place from the date of its acceptance by the Executive Committee. If an office bearer ceases to be an ordinary members he will be deemed to have vacated his office.

II.

SOCIETY'S REGISTRATION ACT XXI OF 1860 ARTICLES OF ASSOCIATION OF THE SOCIETY OF SURGEONS OF PAKISTAN VACANCIES TO THE EXECUTIVE COMMITTEE : I. II. In the event of the office of the resident falling vacant at any time due to any cause, the Vice President will take over his place till another President is elected at the next election. In the event of any other post of an office bearer falling vacant. The Executive Committee shall elect one of its own Members to fill that post and shall co-opt a Member of the Society to the Committee in his place till the expiry of his term.

MEETING: The President or the Secretary may convene an Ordinary Meeting of the Executive Committee at such time and place as may be necessary for transacting the business of the Society. The Secretary shall summon a Special Meeting of the Executive Committee on a requisition in writing signed by not less than 5 of its members. Notice of the Meeting shall be given by the Secretary in writing to all the Members at least 7 days in advance. Five Members or one fourth of total number of the Executive Committee whichever is less shall form a quorum for a meeting of the Executive Committee. If a quorum is not present within 1/2 an hour after the appointed time, the meeting, if requisitioned by the Members shall be dissolved and the Ordinary Meeting

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shall be adjourned, to a later time at the same place and date and no quorum will be required for such an adjourned meeting. If the President or the Executive Committee so direct, any business or call of business of the Executive Committee may be transacted by a Circular Resolution duly signed by a majority of the Members of the Executive Members. ANNUAL GENERAL MEETING : Annual General Meeting shall be held once every year on a date time and place to be discussed by the Executive Committee. The notice of such meeting shall be given by the Secretary in writing to every Councillor of the Centre or the Members of the Chapter as the case may be at least one month in advance. ELECTIONS : All elections to the Executive Committee will be by a secret ballot by members present or through their proxy. Nominations duly proposed and seconded and bearing the consent of the candidate must be sent to the Secretary at least seven days before the General Meeting. Nominations received after this date will not be considered. The elections shall be held after every two years. The modalities and rules and regulation of election will be made by the Executive Committee. FUNCTION OF THE GENERAL BODY : a. To receive and adopt the report of the proceedings of the executive Committee and its SubCommittee, if any, and of the activities of the Society together with a statement of the assets and liabilities of the Society for the preceding two years and the Audito's Report for the past year. To elect Office Bearers and the members of the Executive Committee for the ensuing years. To consider amendments to the Constitution, if any. To consider resolutions, it any, put up by the Executive Committee. To appoint an Auditor for the ensuing year and to fi his remuneration, if necessary. To appoint legal Advisor and to his remuneration, if necessary. To transact any other business with the permission of the Chair.

b. c. d. e. f. g.

QUORUM FOR THE GENERAL MEETING : One-third of the Members shall form a quorum. If within 1/2 an hour of the appointed time for the Annual General meeting, there s no quorum present, the meeting shall stand adjourned to a later time on the same day and place and such meeting shall transact all the business for which the General Body Meeting was called. No quorum will be necessary for the adjourned meeting. The President may when required and shall upon receipt of written requisition signed by at least 1/3rd of the Members or Councillors as the case may be. Clearly stating their reasons, convene a Special General Meeting. Such requisition will be addressed to the Secretary who shall with the permission of the President, convene the Special Meeting at such time and place fixed by the President with 30 days of the receipt of the notice. One third of the Members shall form a quorum of a Special General Meeting. If within 1/2 an hour of the appointed time there is no quorum present, the meeting if requisitioned shall stand dissolved but if convened by the Executive Committee, if shall be adjourned to a later time on the same day and place and transact the business if necessary, without a quorum. The person presiding at General Meeting may with the consent of the Members present may adjourn the meeting to a later hour on the same date or to a later date at such time and place us decided at the meeting. Such adjourned meeting will transact only the business that is left unfinished at the time of adjournment. Every question or resolution before any meeting shall be decided by majority of voted cast at the meeting including proxies. In case of equality, the person presiding will have second vote in addition to his own vote is a member. After the voting the person presiding shall declare whether the resolution has been carried or

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lost and the result entered in the minutes of the meeting and such on entry shall be sufficient proof of the fact. FUNDS : a. b. c. All the funds of the Society whatsoever their sources, will be deposited in a Bank to be decided by the Executive Committee. All cheques will be payable to this Society of Surgeons of Pakistan, Centre its respective Chapters. All cheques should be signed by the two of the Following : Treasurer and President or Secretary. Once at least every year the accounts of the Society shall be examined and certified by the Auditors appointed for the purpose. The audited accounts shall be presented by the Treasurer at such Annual General Meeting.

AMENDMENTS TO THE CONSTITUTION : The Society shall have the power to amend. After, modify or repeal any of the fore-going Articles provided that such changes in Constitution have no direct or in-direct effect subverting any one or more of the aims objects of the Society. Proposal for amendment to the Constitution mentioning in exact words and the amendment desired and the Article concerned will be submitted to the Secretary at the Registered office of the Society. These will be discussed at the next meeting of the Executive Committee and if approved it will be circulated to all the Members at least two months before the next Annual General Meeting. The later body will consider the amendment according to article 34 (c and such amendment will be confirmed and come into force immediately if passed by a majority of 2 / 3 3rd of the persons present. AFFILIATION : For the furtherance of the aims and objectives, the Society shall have the right to affiliate or be affiliated to any International, National or Regional Association or Scientific Organisatiation either in Pakistan or abroad, on terms mutually decided upon with the approval of the Executive Committee. DISSOLUTION : Any number not less than three-fifth of the Members of the Society may determine that it shall be dissolved, and there upon it shall be dissolved forth-with or at the time then agreed upon, and all necessary steps shall be taken for the disposal and settlement of the property of the Society, its claim and liabilities, according to the rules of the said Society applicable thereto if any, and. If note, then as the Governing Body shall find expedient, provided that, in the event of any dispute arising among the said Governing Body or the Member of its affairs shall be referred to the Principal Court of original Jurisdiction of the District in which the main building of the Society is situated and the Court shall make such order in the matter as it shall deem requisite. Provided that Society, shall not be dissolved unless three-fifth of the Members hall have expressed a wish for such dissolution by their votes delivered in person, or by proxy, at a general meeting for the purpose

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