Beruflich Dokumente
Kultur Dokumente
June 6, 2013
Getting Started
The 10 digit personal identification number (PIN) and 8 digit alpha-numeric password has been sent to your official email id Logon to www.hrworkwaysindia.com. You may login to the website anytime, anywhere Click on Log On Enter your PIN / Password and Choose Employee login You will be prompted to change your password
Note: The pay components that are captured in this presentation are generic in nature & are not Company specific. Your Company specific pay components would appear when you logon to HRWorkways.
Homepage
Login Screen:
HRWorkWays Navigation
Vehicle Information
Please select the Vehicle Information, if you want to opt for Vehicle Reimbursements / Driver Salary
Important: The Vehicle Reimbursement & Driver Salary planner will be enabled for you to plan once updated your vehicle related details under Vehicle Information Conveyance Allowance of Rs. 800 per month will be paid to you as taxable, if you are opting for Vehicle Reimbursement & Driver Salary .
1. Click here to plan components Important: The Other Allowance Taxable & Employee plan total will be calculated after clicking on Process My Plan post plan changes.
Important: The VEHICLE REIMBURSEMENT & DRIVER SALARY REIMBURSEMENT employees who have updated their Vehicle details, under Vehicle Information link. (Refer. Previous slide for details)
Ensure to click on Confirm & View Report to freeze the flexi planning
Post clicking on Confirm & View Report, the revised CTC breakup screen will appear with the new plan changes.
Claim Reimbursements
Generate on-line reimbursement voucher & claim reimbursement amount online.
Enter the claim amount as per the bill under" Details tab.
Save : Click on Save button to temporarily save the records. This data can be modified again. Print: Click on Print button to generate the online voucher. Claims once printed can not be changed.
Original medical bills to be submitted. Photo copies of bills will be rejected Bill should be in the name of the employee or dependants.
Bill date should be within current FY. Overwritten / tampered will be rejected.
Unique voucher id is generated. This will help us track claims in future. Please refer the claim id for any reimb queries.
Click on Print, the web claim form will be printed. This web claim form along with the respective actual reimb bills should be stapled & drop in drop-box.
Place to be updated in case you dont find city in the drop down . Select the nearest city update place .
Click here to
save details
entered
Update landline/Mobile & Address as onetime activity. The land line /Mobile phone number will come in dropdown for section in the Claim details page
Click ADD for new entries Click Delete edit no deletion is allowed incase the claimed previously with updated number
Note :Claim can be made against one Landline or Post paid mobile connection or Internet connection including data card, broadband.
Note : Claim can be made against one Landline or Post paid mobile connection or Internet connection including data card, broadband. Original bills required & employee can submit bills against any or all the three type of expenses.
Click on Back, go to claim reimbursement screen Click on Print , the voucher will be printed
Voucher Reprint
Voucher Reprint
Claims History:
View the approval status of the reimbursement claim post reimbursement validation process. In case of rejection, relevant remarks will be updated.
Displays the employee details Displays the amount available under Medical Reimbursement as shown in the Claim Reimbursements screen
Space for the employees signature and the current date Displays an Employee Declaration
Click on View Proofs and Guidelines link to read Company specific instructions to submit the bill.
1. The duplicate bills cannot be submitted with the same Bill Number and Bill Date.
Claimed amount
Based on the data updated under the Details tab, the claimed amount appears under Current month claims.
Click on Print to generate the voucher, once you generate the voucher the claim will be freezed.
Create the zip file of scan images related to the voucher. In the above example, the voucher#245 should contain the scan image of only Medical Bills.
All Voucher IDs, where scan image is not uploaded will appear in drop-down
Notes:
1. Prepare the voucher ID wise zip file of corresponding reimbursement bill images. 2. Once employee upload images for a voucher, the additional images cannot be uploaded for the same voucher. 3. Post successful image upload, employee will receive an auto-mailer. 4. If the image upload is failed or corrupted, employee will receive an auto-mailer to re-upload the scan images again for that voucher
After the successful upload of scan image, following auto-mailer will be sent to official e-mail id of employee
If the scan image upload is failed or corrupted, following auto-mailer will be sent to official e-mail id of employee to upload the scan images once again on portal
Question # 3 : What is the maximum size of a ZIP file of each voucher? Answer # 3 : You can upload upto 20MB for single voucher.
Question # 4 : Employee has generated the vouchers W1 & W2 for LTA & medical respectively, how to upload the scan image? Answer # 4 : Create two different ZIP files of LTA bills & Medical bills. Choose the respective voucher ID & upload.
Question # 5 : How will employee know whether his/her reimbursement scan images are being uploaded? Answer # 5 : An auto-mailer will be sent by EOD regarding the image upload status.
Question # 6 : Employee has received an auto-mailer stating that, reimbursement scan image has failed/corrupted, what should employee do? Answer # 6 : Goto link Upload Reimbursement Images. Employee will see the failed voucher ID again in the image upload drop-down. Select the voucher ID & upload the ZIP file once again.
The File format of the scanned files should only be any of the these (.tif/.pdf/.Jpg/.Bmp)
Dont upload a .zip file which consists of files with formats any other than the once accepted (..tif/.pdf/.Jpg/.Bmp)
All the scanned files in the .zip file should be in black and while
To find the secured file, open the file and view the file headed .Which will show as (secured) Convert the pdf files in to(.tif/.pdf/.Jpg/.Bmp) format or re-scan PDF file with non secured mode and upload, For those Scan images where you may have received the scan image with Secured mode with password encrypted / with null password Dont upload the scan image with Secured mode with password encrypted/with null password
Please fill-in details like Email ID, Employee ID and DOJ, which will be validated online with our database. If the entries made are matching with our database then Pin & Password would be e-mailed to employee
Thank you.