Importing class lists from Infinite Campus into SMART Response Generating a Gradebook Export

The Gradebook Export file allows you to export the scores in your grade book to a file that can be opened in other applications including Excel. This report must be generated for each class individually. 1. Select the class for which you want to generate the report in the section drop-down at the top of the screen.

2. Click Reports under Instruction in the Index. 3. Select Gradebook Export.

4. Click the drop-down arrow beside File Format and select the format you want. (Choose Comma Separated to open the file in Excel)

5. Make sure the names of all the active students are checked. 6. Make sure all the terms and assignments are checked.

7. Click the Generate Report button below File Format. A message will appear asking if you want to open or save the file.

8. If you click Open, the file will open in whatever format you chose.

If you click Save, a window will open asking you where to save the report. a. Navigate to the directory where you want the file to save. b. Give the file a name. c. Click Save.

Preparing the Excel File for Import

1. Open the file you just saved. 2. Delete the columns containing assignments and grades. The column remaining should contain the student last name, first name and student id number. 3. Click the letter A at the top of the column to select the whole column. 4. On the menu bar, click Data>Text to Columns. 5. Choose Delimited and click Next.

6. Uncheck the Tab box and check the boxes next to Comma and Space. 7. Click Next. 8. Click Finish.

9. Check your data to make sure the last names are all in one column, the first names are in their own column, etc. If a student doesnt have a middle initial, you may need to move the student id number to the correct column. 10. Delete the column with the student middle initials (column C). 11. On the menu bar, choose Edit>Replace. 12. Type # in the Find what: field and leave the Replace with: field blank. 13. Click Replace All to remove the # in front of the student id numbers. 14. Close the Find and Replace box. 15. Click to highlight Column A. 16. Click Insert>Columns on the menu bar. 17. Click to highlight the student ID column (column D).

18. Click Edit>Copy on the menu bar. 19. Click Column A and then click Edit>Paste on the menu bar. 20. Click back on Column D and click Edit>Delete to delete the column. 21. Click to highlight Column B and click Insert>Columns on the menu bar. 22. Click to highlight the student first name column (column D). 23. Click Edit>Copy on the menu bar. 24. Click Column B and then click Edit>Paste on the menu bar. 25. Click back on Column D and click Edit>Delete to delete the column. 26. In cell A1, type ID Number. 27. In cell B1, type First Name. 28. In cell C1, type Last Name. 29. If there is a blank row between the headings and the student data, delete it.

30. Click File>Save As. 31. In the field next to Save as type: use the drop down arrow to select Microsoft Office Excel Workbook (*.xls). You will need to scroll up the list to see this choice. 32. Click Save.
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Importing the Class List into SMART Response

1. Open Teacher Tools in Gradebook view. 2. Click Add a Class in the Gradebook area on the left. 3. Type a name for your class, change the passing grade percentage if desired, and click Add.

4. Click the Students tab at the top of the window. 5. Click the Import button at the top of the window and choose Students or click Add students to your class below Next steps.

6. Select the class to which you want to import the class list and click Next.

7. Select Microsoft Excel for the file type and click Next. 8. Browse to the class excel file and click Open. 9. Make sure Privacy is set to off and make and changes necessary to the students information.