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MINUTES EXECUTIVE COMMITTEE OF THE NATIONAL ASSOCIATION OF COUNTY PLANNERS Teleconference Call on December 5, 2013 Completed on December 11,

2013

1. Call to Order Chair Brown convened the regular meeting at 2:33 pm (Eastern Time). 2. Roll Call Members present were Tim Brown, Royce Maniko, Megan Nelms, Mike Kayes, Keith Cubic, Mike Harper and Joe Scorcio. Judy Francis, Robert Hill, Jacqueline Kamp, Dennis Sandquist, Adriana Trujillo-Villa, Tracy Hegler and Charlie Compton were excused. A quorum was confirmed. 3. Approval of July 11, 2013 Teleconference Summary Helms moved and Harper seconded to approve the minutes as presented. The motion passed unanimously. 4. Approval of September 12, 2013 Teleconference Summary Helms moved and Harper seconded to approve the minutes as presented. The motion passed unanimously. 5. Finance Report Treasurer Harper indicated that there is a current balance of $1612.13 following payment of Insidedesign (they are changing names in future). The bank has asked NACP to get new checks because of a new routing number. We need to re-register as a non-profit organization with the Nevada Secretary of State. Scorcio moved approval of the financial report including authorization to pay the re-registration fee. Maniko seconded and the motion passed unanimously. 6. Update on IRS 501(c)(3) or (c)(6) Organizations Treasurer Harper indicated that the 501 (c)(4) designation was the most appropriate designation for NACP. There is a one-time non-refundable $400 fee to initiate the organization request (approval is not guaranteed). The State of Nevada already considers NACP to be a non-profit organization, so there may be little immediate benefit to obtaining the federal designation. Given the current fund balance, it does not seem like the best time to pursue this designation. Harper suggests we revisit this question in 6 months in conjunction with the budget discussion. 7. 2013 Renewal Notices Update Treasurer Harper has traditionally sent our renewal notices to members from the preceding 3 years. He doesnt think there are any more members to join from that list. He suggested using a different request mailing reaching all previous members. He has all the prior membership lists. He has been attempting to work with Hegler
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on this idea. He hasnt heard back from her recently and asked the Chair to contact her. NACP will not likely remain effective in FY 2014-1015 without some additional members. 8. Chair of the Land and Solid Waste Subcommittee within the EELU Steering Committee for the 2013-2014 year Sandquist was unable to participate in the meeting, but had forwarded an email indicating that he had no new information to present. 9. Other Business There was no other business. 10. Schedule Next Executive Committee Meeting Date and Time The next conference call will be Thursday February 6, 2014 immediately following the 2:00 pm (Eastern Time) CPD meeting. 11. Adjournment The NACP meeting was adjourned at 2:51 pm (Eastern Time).

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