Memo

To: Finance Committee

From: Bill Ross

Date: October 6, 2009

Subj: September Financial Statements

Attached is a copy of the September Income statement and Balance sheet.

Public Support continues to fall behind budget due to cuts from governmental
agencies and individual contributors. Program fees continue to be below plan
because of the difficulty parents have enrolling their children in our program.

We realized more payroll savings in September because we had some staff

vacancies.

We have been granted $170,000 in stimulus funds through BGCA that will help
save some positions this year and next year at four locations that faced closure
or cut backs do to our funding shortfall. The grants start October 1, 2009 and
cover a one year period.

Please let me know if you have any questions or comments on the statements.

Thank you.
10/6/2009 02:33:40 PM Boys & Girls Clubs of Tampa Bay, Inc. Page 1

Condensed Balance Sheet

Operating Land & Bldg Restricted Endowment Totals Totals

9/30/2009 9/30/2009 9/30/2009 9/30/2009 9/30/2009 9/30/2008

Assets

Current Assets

Cash & Cash Equivalents $433,664.41 $100,814.10 $353,269.83 $43,503.19 $931,251.53 $757,037.53

Grants Receivable $323,691.45 $0.00 $0.00 $0.00 $323,691.45 $269,199.72

Current Pledges Receivable $0.00 $0.00 $648,410.01 $0.00 $648,410.01 $430,153.32

Investments- Short Term $0.00 $211,985.00 $1,550,000.00 $0.00 $1,761,985.00 $2,114,011.94

Prepaid Expenses $307,075.34 $0.00 $0.00 $0.00 $307,075.34 $309,909.08

Total Current Assets $1,064,431.20 $312,799.10 $2,551,679.84 $43,503.19 $3,972,413.33 $3,880,311.59

Non Current Assets

Investments $0.00 $0.00 $0.00 $531,913.68 $531,913.68 $571,224.82

Land, Property and Equipment $0.00 $7,291,588.59 $0.00 $0.00 $7,291,588.59 $7,370,419.98

Long Term Pledges Receivable $0.00 $0.00 $151,009.38 $0.00 $151,009.38 $607,840.83

Other Assets $0.00 $0.00 $64,855.90 $0.00 $64,855.90 $61,188.08

Total Non Current Assets $0.00 $7,291,588.59 $215,865.28 $531,913.68 $8,039,367.55 $8,610,673.71

Total Assets $1,064,431.20 $7,604,387.69 $2,767,545.12 $575,416.87 $12,011,780.88 $12,490,985.30

Liabilities and Net Assets

Liabilities

Current Liabilities

Accounts Payable $67,235.00 $0.00 $0.00 $0.00 $67,235.00 $99,496.85

Payroll Withholdings Payable $0.00 $0.00 $0.00 $0.00 $0.00 $2.00

Payroll Benefits Payable $2,008.16 $0.00 $0.00 $0.00 $2,008.16 ($1,536.08)

Accrued Salaries Expense $227,449.13 $0.00 $0.00 $0.00 $227,449.13 $285,310.82

Accrued Pension Exp $81,000.00 $0.00 $0.00 $0.00 $81,000.00 $0.00

Deferred Revenue $170,731.33 $0.00 $0.00 $0.00 $170,731.33 $78,900.00

Leased Liability $0.00 $0.00 $0.00 $0.00 $0.00 $4,905.35

Total Current Liabilities $548,423.62 $0.00 $0.00 $0.00 $548,423.62 $467,078.94

Total Liabilities $548,423.62 $0.00 $0.00 $0.00 $548,423.62 $467,078.94

Net Assets

Net Assets - UR - Operations $403,737.39 $0.00 $0.00 $0.00 $403,737.39 $383,184.54

Net Assets - UR - Fixed Assets $0.00 $7,607,762.24 $0.00 $0.00 $7,607,762.24 $7,439,189.14

Net Assets - TR - Other $0.00 $0.00 $2,865,529.80 $0.00 $2,865,529.80 $3,582,962.50

Net Assets - PR - Endowment $0.00 $0.00 $0.00 $586,327.83 $586,327.83 $618,570.18

Net Asset Transfers

Transfers (To)/From UR - Operations $71,810.62 ($3,374.55) ($97,984.68) ($10,910.96) ($40,459.57) $356,768.61

Transfers (To)/From UR - Fixed Assets ($137,028.97) $0.00 $0.00 $0.00 ($137,028.97) ($529,964.93)

Transfers (To)/From TR - Other $171,401.11 $0.00 $0.00 $0.00 $171,401.11 $163,180.68

Transfers (To)/From PR - Endowment $6,087.43 $0.00 $0.00 $0.00 $6,087.43 $10,015.64

Total Net Asset Transfers $112,270.19 ($3,374.55) ($97,984.68) ($10,910.96) $0.00 $0.00

Total Net Assets $516,007.58 $7,604,387.69 $2,767,545.12 $575,416.87 $11,463,357.26 $12,023,906.36

Total Liabilities and Net Assets $1,064,431.20 $7,604,387.69 $2,767,545.12 $575,416.87 $12,011,780.88 $12,490,985.30
 Boys & Girls Clubs of Tampa Bay, Inc.
Statement of Revenues & Expenses
With Comparison to Budget & Last Year

Year To Date Last Year

Actual Budget
1/1/2009 1/1/2009 Total 2009 1/1/2008
To To Variance Var Annual To Variance Var
9/30/2009 9/30/2009 Fav/(Unfav) % Budget 9/30/2008 Fav/(Unfav) %

Revenue

Public Support

Contributions $1,716,376 $1,813,850 ($97,474) (5)% $3,168,500 $1,837,685 ($121,309) (7)%

Fees & Grants $1,285,077 $1,302,620 ($17,543) (1)% $1,607,083 $1,302,285 ($17,208) (1)%

Total Public Support $3,001,453 $3,116,470 ($115,017) (4)% $4,775,583 $3,139,970 ($138,517) (4)%

Revenues

Program Service Revenues $428,196 $503,235 ($75,039) (15)% $628,550 $494,917 ($66,722) (13)%

Investment Revenues $20,298 $45,400 ($25,102) (55)% $58,000 $58,681 ($38,384) (65)%

Other Revenues $17,075 $8,300 $8,775 106% $8,300 $13,111 $3,964 30%

Total Revenues $465,568 $556,935 ($91,367) (16)% $694,850 $566,709 ($101,141) (18)%

Special Events

Special Event Revenues $358,798 $385,000 ($26,202) (7)% $620,000 $410,782 ($51,984) (13)%

Special Event Expenses ($55,754) ($49,612) ($6,142) (12)% ($70,000) ($53,759) ($1,995) (4)%

Net Special Events $303,044 $335,388 ($32,344) (10)% $550,000 $357,023 ($53,979) (15)%

Total Public Support and Revenue $3,770,066 $4,008,793 ($238,727) (6)% $6,020,433 $4,063,703 ($293,637) (7)%

Expenses

Personnel Costs

Professional Staff Salaries $2,001,935 $2,097,721 $95,786 5% $2,707,095 $2,334,167 $332,232 14%

Benefits $237,908 $250,603 $12,695 5% $331,268 $162,614 ($75,295) (46)%

Payroll Taxes & Expense $217,912 $210,829 ($7,082) (3)% $288,078 $214,722 ($3,189) (1)%

Total Personnel Costs $2,457,755 $2,559,154 $101,399 4% $3,326,441 $2,711,503 $253,748 9%

Operating Costs

Professional Fees $18,500 $22,250 $3,750 17% $24,250 $25,713 $7,213 28%

Non-Professional Contract Services $111,996 $108,021 ($3,975) (4)% $118,305 $138,546 $26,550 19%

Supplies $192,965 $209,064 $16,099 8% $289,498 $205,939 $12,974 6%

Information Technolgy $60,715 $63,544 $2,829 4% $84,078 $52,109 ($8,606) (17)%

Inkind materials $2,317 $2,600 $283 11% $20,000 $9,025 $6,708 74%

Occupancy Expense $514,387 $528,904 $14,517 3% $1,487,555 $538,171 $23,784 4%

Equipment Expense $14,326 $29,790 $15,464 52% $40,450 $16,342 $2,016 12%

Postage, Printing & Publications $31,878 $33,126 $1,248 4% $47,463 $20,198 ($11,680) (58)%

Transportation Expense $142,376 $148,593 $6,216 4% $208,952 $158,342 $15,966 10%

Program Services $168,439 $189,767 $21,328 11% $368,950 $198,566 $30,127 15%

Total Operating Costs $1,257,899 $1,335,659 $77,760 6% $2,689,501 $1,362,950 $105,051 8%

Total Expenses $3,715,654 $3,894,813 $179,158 5% $6,015,942 $4,074,453 $358,799 9%

NET SURPLUS/(DEFICIT) $54,411 $113,980 ($59,569) (52)% $4,491 ($10,750) $65,161 606%

10/6/2009 02:37:33 PM Page 1

 Boys & Girls Clubs of Tampa Bay, Inc.
Statement of Revenues & Expenses
With Comparison to Budget & Last Year

More detailed financial reports are available upon request to Bill Ross.

10/6/2009 02:37:33 PM Page 2