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Training & Competence Procedure

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Training & Competence Procedure

Document Number Revision Number Issued on Effective from Department Prepared by Reviewed by Security Classification Approval:

A-QA-P03-1 0 30/01/2014 10/02/2014 QHSE DEPARTMENT MUHAMMAD ZAFAR

FOR INTERNAL USE ONLY

Juan Carlos Garcia Amer Huwasheen

General Manager

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Training & Competence Procedure

REVISION HISTORY
Rev No. Revision Date Details of Modification

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DCR No.

2nd Version Upgrade of the IMS

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1.0 Policy The purpose of this procedure is to establish and maintain a documented procedure to plan and organize systematic approach for training activities and determine the effectiveness of the implemented practices. 2.0 SCOPE: This procedure applies to all activities related to, training and competence. Wherever applicable, present and future trainings and competence evaluation activities, related to Integrated Management Systems will be governed by this procedure. ISO 9001:2008, Clause 6.2.2, ISO 14001:2004 & OHSAS 18001:2007 Clauses 4.4.1 & 4.4.2 and ADEHSMS RF TG Training & Competency Version 2.0. TERMS & DEFINITIONS TNA : Training Needs Analysis Competence: demonstrated ability to apply knowledge and skills RESPONSIBILITIES CEO Approves the Annual Training Plan Approves External Trainings QHSE MANAGER Prepares the Annual Training Plan Evaluates the Training needs Arranges for trainings Maintains the training records

3.0 3.1 3.2 4.0 4.1 4.1.1 4.1.2 4.2 4.2.1 4.2.2 4.2.3 4.2.4 5.0 5.1

PROCEDURE EHS Competency Program ADNIP GROUP has a duty under Section 3.2 of AD EHSMS RF Element 04 Training and Competency to develop a program that ensure that all employees are competent to undertake the task and roles they have been employed for, Ref. A-QA-P03.1-F01 5.2 Planning of Training 5.2.1 Assessment of Training Needs Training needs are evaluated according to the performance of employees, against the job competency requirements within a given year. Initially and for new employees training needs will be assessed as per the competency requirements of each position. QHSE MANAGER shall prepare an annual Training Plan Ref. A-QA-P03.1-F02 based on the identified training needs in consultation with managers and process owners. The annual training Plan will be submitted to CEO for his approval. If in house expertise is not available for the identified training requirements, QHSE MANAGER contacts the third party training providers and submits the quotations for CEOs approval.

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5.2.2 Organizational Training Needs AD EHSMS RF - Element 04 - Section 3(a) requires developing appropriate training programs for staff and undertakings. The first step is to fully understand what the training requirements are for the ADNIP GROUP. A training needs analysis (TNA) - also known as training and learning needs analysis to find out where there are gaps in the existing skills and knowledge of employees shall be evaluated by Training Needs Analysis Form Ref. A-QA-P03.1-F03. TNA identifies any generic training or awareness that all employees require, such as emergency management procedures or incident reporting procedures etc. These generic awareness requirements form the basis of ADNIP GROUPs induction program for all employees when they join the company or as procedures change. Training needs analysis is reviewed on a regular basis or as things change within the ADNIP GROUP. The scope of the training needs analysis needs to be defined at the beginning of the process, however there is a number of areas that ADNIP GROUP examines to ensure that Organizational training needs are captured: a) legal requirements; b) risk management program; c) EHS incident history; d) QHSE performance; e) specific task and/or role requirements; f) high risk tasks / areas; and g) Role specific occupational training / accreditation / registration. 5.3 TRAININGS Competency / knowledge based training: i. Is the passing of information between two parties and includes a test of the trainees pre-existing level of knowledge and understanding about the subject. Awareness based training: ii. is training that does not include a test of understanding, will only deliver a certificate of attendance without filling in all of the attendees knowledge gaps or clearing up all of the attendees misunderstandings. Training can be delivered in a variety of ways, however it is important to note that competency/knowledge based training must include a test of understanding of the training provided to ensure that they have fully understood the training and have the ability to put this into practice. Different methods of delivery could include the following or be mix of the following: a) demonstrations; b) classroom based / presentations; c) toolbox talks; d) on the job training; and e) Interactive workshops. Training means helping people to learn how to do something, telling people what they should or should not do, or simply giving them information. Training is not just about formal classroom courses and where possible should include a practical demonstration.

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5.3.1 Evaluation of Training Outcomes Evaluation of the effectiveness of training outcomes may be done by the following means: i. Certificate of successful completion of training by third party training provider, in case of external training. ii. Through written/oral evaluation of understanding of the trainee as per the training objectives, in case of internal training as per Training Evaluation Sheet Ref. A-QA-P03.1-F04 iii. On job performance 5.4 Training Records Training records shall be maintained in personnel files as per the legal requirements and Control of Document and Records Procedure Ref. ADNIP GROUP-MS-P04. FORMS Competency Evaluation Matrix Training Needs Analysis Employee Training Plan Training Attendance Sheet Training Evaluation Sheet RECORDS
Record Title Competency Evaluation Matrix Training Needs Analysis Employee Training Plan Training Attendance Sheet Training Evaluation Sheet Training Certificates Mode of Storage Filing Filing Filing Filing Filing Filing File Location QHSE Dept. QHSE Dept. QHSE Dept. QHSE Dept. QHSE Dept. QHSE Dept. Owner QHSE MANAGER QHSE MANAGER QHSE MANAGER QHSE MANAGER QHSE MANAGER QHSE MANAGER Minimum Retention Service length Service length Service length Service length Service length Service length Destruction Shredding Shredding Shredding Shredding Shredding Shredding

6.0 6.1 6.2 6.3 6.4 6.5 7.0

No. 1 2 3 4 5 6

A-QA-P03.1-F01 A-QA-P03.1-F02 A-QA-P03.1-F03 A-QA-P03.1-F04 A-QA-P03.1-F05