AsiaPro Cooperative

EXPENSE SUMMARY REPORT For the Period: Name: Department/Territory: Vehicle Plate#: Reference Document (Enter last 3 digits of OR) 180 620 TR 260 420 TR 790 603 657 TR TR TR TR 878 TR 625 452 630 175 102 003 TR 126 TR 840 288 802 842 011 985 134 TR 987 478 TR 035 TR 013 411 584 993 875 EXPENSE ACCOUNT BREAKDOWN: January 24 - March 7, 2010 Vladimir Portugal Agronomy - SLV 1

2010

Particulars

Total Amount

Travel, Meetings, ConferencesLocal

Meals

TAE-Fuel/Oil/lub

TAE-Vehicle Maintenance

Communication Expense

Office Supplies

Office ExpenseOthers

TOTAL

1/24/2010

Bus fare(Naga City-Turbina, Calamba, Laguna) Meals Tricycle/Jeepney Fare(Calabanga-Naga City Bus terminal) Bus Fare(Sto. Tomas Batangas to Naga City bus terminal) Boat Fare(Calapan Pier to Batangas Pier) Tricycle/Jeepney Fare(Naga City Bus terminal-Calabanga) Meals Smart Load LBC Tricycle/Jeepney Fare(SM, Naga City-Calabanga) Tricycle/Jeepney Fare(Calabanga-Naga City) Tricycle/Jeepney Fare(Calabanga-Naga City) Tricycle/Jeepney Fare(Concepcion Grande,Camaligan,Calabanga) Internet Tricycle/Jeepney Fare(Calabanga-Naga City Bus terminal) Bus Fare(Naga City-Manila) Meals Meals Terminal Fee Meals Terminal Fee Tricycle/Jeepney Fare(Naga City Bus terminal-Calabanga) LBC Tricycle/Jeepney Fare(Calabanga-Naga City Bus terminal) Bus fare(Naga City-Turbina, Calamba, Laguna) Boat Fare(Batangas Pier-Abra Pier) Bus fare(Abra Pier-Sablayan, Mindoro Occidental) Bus Fare(Turbina-Batangas Pier) Terminal Ticket (Batangas Pier) Meals Meals Fuel Lodging Meals PC rental/xerox Meals Fuel Smart Load Meals JRS/Courier Meals Fuel

600.00 118.00 36.00 450.00 154.00 36.00 100.00 285.00 225.00 36.00 29.00 29.00 53.00 25.00 36.00 600.00 134.00 80.00 200.00 104.00 200.00 36.00 85.00 36.00 500.00 208.00 160.00 87.50 30.00 85.00 83.00 216.00 390.00 65.00 35.00 55.00 162.00 300.00 50.00 70.00 85.00 100.00

600.00 118.00 36.00 450.00 154.00 36.00 100.00 285.00 225.00 36.00 29.00 29.00 53.00 25.00 36.00 600.00 134.00 80.00 200.00 104.00 200.00 36.00 85.00 36.00 500.00 208.00 160.00 87.50 30.00 85.00 83.00 216.00 390.00 65.00 35.00 55.00 162.00 300.00 50.00 70.00 85.00 100.00

1/27/2010

1/28/2010 1/29/2010 2/2/2010 2/3/2010 2/4/2010 2/6/2010 2/8/2010

2/9/2010 2/12/2010

2/14/2010

2/15/2010

2/16/2010 2/17/2010 2/18/2010 2/21/2010 2/22/2010 2/23/2010 2/24/2010

insert rows here..copy this row to inserted rows.. Total - before Mileage expenses Cost of Personal Mileage traveled Reimbursable Mileage using personal car Total - after Mileage expenses Less : CASH ADVANCE Due to Employee ( Company )

6,368.50

3,906.50

959.00 478.00 I certify that I have not been involved in any vehicular accident within the above period. Submitted by: Vehicle was involved in an accident duly reported to the Signature / Date: Motoring Safety Committee on: ___________________

1,025.00

Approved by: Signature / Date:

211708614.xls.ms_office 2/16/2014 2:45 PM

2/16/2014

AsiaPro Cooperative
EXPENSE SUMMARY REPORT For the Period: Name: Department/Territory: Vehicle Plate#: June 16-26, 2011 FERDINAND S. RAMOS L1 7870 BM EXPENSE ACCOUNT BREAKDOWN: please fill up properly use the sheets named "instructions" for your guide and "accounts" for the proper charging of expenses

DATE 2011
6/16/2011 6/16/2011 6/16/2011 6/18/2011 6/18/2011 6/20/2011 6/20/2011 6/20/2011 6/21/2011 6/22/2011 6/23/2011 6/26/2011 6/26/2011 6/26/2011

Reference Document (Enter last 3 digits of OR) TR 201 TR 993 076 830 310 061 995 947 977 TR 181 953

Particulars

Total Amount

Travel, Meetings, ConferencesLocal

Meals

TAE-Fuel/Oil/lub

TAE-Vehicle Maintenance

Communication Expense

Office Supplies

Office ExpenseOthers

TOTAL 130.00 140.00 140.00 150.00 280.00 120.00 160.00 75.00 100.00 50.00 172.00 120.00 47.00 140.00 -

VAN FARE (Sta. Teresita-Tuguegarao) BUS FARE VAN FARE (Tuguegarao-Sta. Teresita) GASOLINE GASOLINE/OIL GASOLINE GASOLINE DINNER GASOLINE GASOLINE GASOLINE VAN FARE (Sta. Teresita-Tuguegarao) LUNCH BUS FARE (Tuguegarao-Cauayan)

130.00 140.00 140.00 150.00 280.00 120.00 160.00 75.00 100.00 50.00 172.00 120.00 47.00 140.00

130.00 140.00 140.00 150.00 280.00 120.00 160.00 75.00 100.00 50.00 172.00 120.00 47.00 140.00

insert rows here..copy this row to inserted rows.. Total - before Mileage expenses Cost of Personal Mileage traveled Reimbursable Mileage using personal car Total - after Mileage expenses Less : CASH ADVANCE Due to Employee ( Company )

1,824.00

670.00

1,824.00

122.00 1,032.00 0.00 0.00 0.00 I certify that I have not been involved in any vehicular accident within the above period. Submitted by: FERDINAND S. RAMOS Vehicle was involved in an accident duly reported to the Signature / Date: Motoring Safety Committee on: ___________________

0.00

1,824.00

Approved by: JUN CARLOS JR. Signature / Date:

Checked by: JOJO AGUINALDO Signature / Date:

Mileage Details

Name:
Date

FERDINAND S. RAMOS
Location Visited/Travelled Purpose

Plate #

7870 BM
KM Travelled

Sch 2a - Business Trips (Company Vehicles) 6/16/2011 Cauayan/Peablanca/Alcala 6/17/2011 6/18/2011 6/20/2011 6/21/2011 6/22/2011 6/23/2011 6/25/2011 6/26/2011 6/27/2011 6/28/2011 6/29/2011 6/30/2011 Sta. Teresita Peablanca Ballesteros/Iguig Aparri Sta. Teresita Sta. Ana Allacapan Tuguegarao/Cauayan Cauayan/Tarlac Tarlac Tarlac Tarlac

Meet D.A. Jun Carlos and delivered seeds PNB to Farmer Cooperators Repacking and soaking of PAT seeds Supervise of sowing seeds fro PNB Deliver seeds/supervise sowing of PAT seeds/SBS Gathered rainfall data Follow up visit of PAT Seedlings Convince farmer to engaged PAT Trial Measuring the area of the field for PAT Trials Travelling Time Travelling Time Safety Day Asia Pro Meeting/Agronomy Training (corn) Agronomy Training (rice)

0 0 245 283 180 25 110 145 0 0 0 0 0

insert rows from here. Total Business Trip Travelled Sch 2b - Personal Trips (Company Vehicles) 988

insert rows from here. Standard Charges per KM 1.24 MC -personal mileage 4.50 Company Vehicle - Diesel Fuel 6.00 Company Vehicle - Gasoline Fuel Vehicle Information Make/Plate # : Fuel : Sch 2c - Business Trips (Personal Vehicles) Total Personal Trip Travelled Cost per KM Cost per KM Total Cost of Personal Trip Travelled Beginning Odometer Reading Ending Odometer Reading Total KM Travelled Check figures ( should be zero) 988 23337 24325 988 988

insert rows from here. Standard Charges per KM Personal Vehicle : Diesel P7.50 / Gasoline P9.00 Make/Plate # : Total Business Trip Travelled Cost per KM using personal vehicle Total Cost of Business Trip Travelled

211708614.xls.ms_office 2/16/2014 2:45 PM

Travel & Entertainment Substantiation

note: should be filled up if accompanied by other persons or in a group

Name:
Inclusive Dates 2/23/2011

FERDINAND S. RAMOS
Reference Documents 968 Amount Purpose Entertainment 200.00 Core value training Nature of Expense Breakfast Name of person or identifiable group Ferdinand S. Ramos/Erwin Felix Business Relationship Trial Assistant

Travel

Total

200.00

Prepared by: FERDINAND S. RAMOS

Approved by: JUN CARLOS JR.

Signature

Signature

Check Ride System (CRS) Driver's Name Location Date Total Score Obeserver

self assessment Score

1. General Driving (15) Always driver's within speed limit (3) Drives at speed within capability of road and traffic conditions (3) Centers well in proper lane (3) Uses left lane only when safe and necessary (3) Avoids excessive lane hopping (3) 2. Follows safe path on turn (5) Turns slowly enough for safety (1) Checks position and speed of following traffic prior to turning (1) Makes right turn close to center of road (1) Checks new route for traffic and pedestrians prior to turning (1) Positions car well in advance and safely in proper lane for turn (0.5) Crosses safely against oncoming traffic (0.5) 3. Anticipates traffic conditions (5) Aim high in steering times traffic lights well (1) Anticipates action of other drivers (2) Sees traffic congestion ahead (2) 4. Makes smooth stops & turns (5) Sees need for stop well in advance (2) Applies brakes early and smoothly (1) Turns at safe and comfortable speed (1) Steers smoothly (1) 5. Passing (5) Uses mirrors - rear view and side (1) Uses turn signals (1) Does not cut back in line too soon (1) Uses horn when necessary (1) Allows plenty space (1) 6. Checks side and rear (10) Checks side streets at intersections before starting after lights turn green (2) Constantly checks mirror (2) Checks rear instantly when he sees delay ahead (1) Checks rear before changing lanes, turning or stopping (2) Keeps eyes moving at least every two seconds and checks to the rear every five to eight seconds (3) 7. Parking (5) "Back in-Drive out" from parking space (1) Use of side and rear mirror when backing (1) Blow horn prior to backing (1) Keeps eyes moving to get whole picture (1) Walk around the vehicle prior to departure (1) 8. Maintains a safe distance (10) Allows good space cushion to guard against sudden stop of vehicle ahead (4) Allows extra space when "boxed" in (3) Leaves space between him and car ahead when stopped (3) 9. Safe speed near intersection (5) Adjust speed to be able to avoid collision if side street driver failed to stop (2.5) Adjusts speed to avoid collision if oncoming car turn right (2.5) 10. Safe speed in right lane (10) Uses slower speed in right lane (2) Alert for pedestrians (4) Alert for car leaving kerb parking spaces (2) Observe speed limit on the left lane (2) 11. Taps horn when in doubt (5) Uses it to alert pedestrians and other drivers when he doubts their next move (2.5) Does this early so he could stop if necessary (2.5) 12. Avoids blind-spot driving (5) In passing makes sure other car can see him (2.5) On wide road, gets up where other driver can see him or stays back for space cushion (2.5) 13. Make sure signal is heeded (5) Gets in correct lane well ahead of turning point (2) Gives proper signals well in advance (2) Checks mirros for reactions to his signals (1) 14. Attitude (10) Patient (2.5) Confident (2.5) Tolerant fo poor driving habits of other drivers he encounters (2.5) Good concentration - not absent minded (2.5) In Working Condition Need to be replace/repair

3 3 3 3 3

1 1 1 1 0.5 0.5

1 2 2

2 1 1 1

1 1 1 1 1

2 2 1 2 2

0 1 1 1 0.5

4 3 3

2.5 2.5

2 4 2 2

2.5 2.5

2.5 2.5

2 2 1

2.5 2.5 2.5 2.5

15. Car inspection head lights (upper and lower beam) tail lights - brake lights back-up lights wiper,horn,windshield washer seat belts brakes tires (tread and wear pattern) pressures hazards flashers turn signals first aid kit mirros -rear view mirrors - right side cleanliness appearance (scratches, dents,etc) mechanical condition essential tools

INSTRUCTIONS:
1.

Expense Summary
Fill-in the necessary informations. 1.1 Period: 1.2 Name: 1.3 Department/Territory: 1.4 Vehicle Plate# 1.5 Expense Account Breakdown Period this statement should apply. Name of member submitting the expense report The department and territory where the member belong. Plate number of vehicle assigned to the member Please see definition of the account . For expenses other than the listed classification in the Expense summary, please use the last blank column. Expenses entered in this column should have a thorough explanation and approval from proper authorities. The date indicated in your receipt. Enter the last 3 digits number only of your receipt Write a brief but clear description of the nature of your expense. This is the total amount per receipt. Member should sign and have this report approved by direct supervisor. Approval must follow the Delegated Authority Levels.

1.6 1.7 1.8 1.9 2.0

Date Reference Document Particulars Total Amount Signatures

2.

Mileage
Fill-up this worksheet if you're liquidating your fuel expenses or if you're liquidating business use of personal vehicles This column should give a brief and clear explanation/description of your trip. Please avoid using general statements. 2.1 Purpose Signature of preparer and approver is required in this sheet. 2.2 Signatures

3.

Substantiation
Fill-up this worksheet to substantiate meals. 3.1 Any business related meals and lodging expenses incurred by any member outside the 100 km. radius from base of operations within his territory shall be reimbursed subject to the approval of his immediate supervisor. Please indicate location you visited. 3.2 Signature of preparer and approver is required

4.

Check Ride Form

1.1 All members using company vehicle should fill up the check ride form. No Check ride form no reimbursement.

Description
Communication Expense

Code
6110000005

Definition Telephone,pc rental and printing/scan/fax and courier charges for documents allowed by supervisors.
This account include bank charges, and other normal operating expenses not under office supplies but expenses that are not regarding Company Activities The cost of stationery and office supplies, printed forms, mimeo-graphing and photocopying charges. Cost of fuel

Office Expense-Others

6110050010

Office Supplies TAE-Fuel/Oil/lub

6110050005 6030050010

TAE-Tires, Batteries, Accessories

6030050015

Cost of tires, batteries and accessories issued to company vehicles. (Sourcing policy and admin policy will apply) oil and lubricants incurred in maintaining company vehicle/carwash/tire vulcate Cost of materials labor and services incurred for the minor repair of company owned vehicles. (sourcing policy and admin policy will apply) oil and lubricants incurred in maintaining company vehicle/carwash/tire vulcate. Allowed expenses for repairs is P 12,000.00 Fare (plane, bus, ship, taxi, etc.), lodging expenses. Cost of meals or snacks outside the 100KM radious of the territory.

TAE-Vehicle Maintenance

6030050005

Travel, Meetings, ConferencesLocal Meals

6030000010 6030000005

Number

Account CODE

Cost Center

3 4 5 6 7 8 9 10 12 13 14 15 16 17 18 19 20 21 22 25 26 27 28 29 30 31 32 33 34 35 36 37 39

12200-0000-00 12300-0000-00 22000-0000-00 31000-0000-00 32000-0000-00 41000-0000-00 42100-0000-00 42200-0000-00 51100-0000-L0 51100-0000-L1 51100-0000-L2 51100-0000-L3 51100-0000-L4 51100-0000-L5 51200-0000-M0 51200-0000-M1 51200-0000-M2 51200-0000-M3 51200-0000-M4 52300-0000-L0 52300-0000-L1 52300-0000-L2 52300-0000-L3 52300-0000-L4 52300-0000-L5 52400-0000-M0 52400-0000-M1 52400-0000-M2 52400-0000-M3 52400-0000-M4 71000-0000-00 72100-0000-00 73000-0000-00

Field Operations Plant Operations QA Mindanao Logistics-Luzon Logistics-Mindanao Research Asia Nursery Research Mindanao Research Luzon Satellite Station Agronomy-Luzon Agronomy-Luzon Ter1 Agronomy-Luzon Ter2 Agronomy-Luzon Ter3 Agronomy-Luzon Ter4 Agronomy-Luzon Ter5 Agronomy-Mindanao Agronomy-Mindanao Ter1 Agronomy-Mindanao Ter2 Agronomy-Mindanao Ter3 Agronomy-Mindanao Ter4 Sales Luzon Region Sales Luzon Ter1 Sales Luzon Ter2 Sales Luzon Ter3 Sales Luzon Ter4 Sales Luzon Ter5 Sales Min Region Sales Mindanao Ter1 Sales Mindanao Ter2 Sales Mindanao Ter3 Sales Mindanao Ter4 HR Finance Sourcing