Closing Circular 30.09.2013

BCC: BR: 105/399
14th September 2013
Issued by Corporate Accounts & Taxation Department, Baroda Corporate Centre, Bandra (E), Mumbai 400 051.
SUB FILE GEN - 1
CIRCULAR LETTER TO ALL BRANCHES, REGIONAL OFFICES, ZONAL OFFICES IN INDIA, INTERNATIONAL DIVISION, SPECIALISED INTEGRATED TREASURY BRANCH, ALL CFS BRANCHES, BARODA CORPORATE CENTRE, MUMBAI/ HEAD OFFICE, BARODA / CIAD, BARODA.
Dear Sir,
Re: Financial Results for the quarter/half year ending on 30th September 2013.
The Bank is required to publish Financial Results for every calendar quarter duly reviewed by Banks Statutory Central Auditors. As usual, this has to be done in a time bound manner with submission of information/ returns/clarifications/ communications from Branches to Region/ Zonal Offices and Zonal Offices to Corporate Accounts Department, BCC, Mumbai as specified in the circular. The Half year ending 30th September 2013 is fast approaching and we, at all levels will have to gear up for the preparation of closing activities for ensuing quarter. I. Important Guidelines:A. Closing Returns / Instructions: (1) We have already issued Master Circular No.BCC/BR/105/100 dated 11/03/2013 on Closing Activities for the current year and advised branches that in quarterly closing, we will be touching upon only important points/changes. The above circular should be kept handy for guidance and reference during this quarterly closing. (2) New GL/PL codes allotted during the quarter are given as per Annexure V. (3) Entry for HO Interest (for IBTA Products) will be passed by data centre. Branches are required to pass entry for claiming permissible subsidies as per HO interest circular issued from time to time. __________________________________________________________________________
Corporate Accounts & Taxation Department, 2nd Floor,Baroda Corporate Centre, Bandra (E), MUMBAI 400 051 Tel : 022 66985276, 66985280 Fax (022) 26526890 email id : accounts.ho@bankofbaroda.com
For claiming subsidy, entry as under will be passed: Cr. PL HO Interest earned (subsidies) Account Code no.42801001 Dr. GL HO Interest Receivable Account Code no.26691001
Please pass the subsidy entry , if any, using the above account code only. (4) There is no change in Significant Accounting Policies of the bank during the current financial year 2013-14. Branches should continue to follow existing Accounting Policies as advised during March 2013 closing and disclosed in our Annual Report for the year 2012-13. (5) As per extant guidelines branches are required to pass entry for MOC at the time of finalising/ signing the MOC. However, Branches should ensure that, MOC effect of 30.06.2013 has already been given at their end before 30.09.2013. (6) Restructuring of Advances Accounts:-
Detailed guidelines regarding reporting of restructured advances have been furnished as per Annexure-VII attached to this circular. Branches are required to follow the guidelines scrupulously.
(7) Closing Return No.6A & 6B Gross Block & Depreciation:Branches should note that while preparing Closing Return No.6A & 6B, opening balance to be incorporated as at 01.04.2013 in 6A & 6B will be as per audited Closing Return of 31.03.2013 (Pre-MOC). (8) Capital Adequacy Return no.13 Basel I. Capital Adequacy Return Basel I is also generated through ASCROM. Branches are advised to generate the Return from ASCROM by invoking the following menu: Base Il Risk Weight Asset Section A Base Il Risk Weight Asset Section B Return no.13 generated through ASCROM should be cross checked with Ret. No.1 for total of Advances and total of off balance sheet items for accuracy, discrepancy if any should be rectified before forwarding the same to RO/ZO. The detailed guidelines for generation of ASCROM reports are being issued by Ascrom department separately. (9) New Capital Adequacy framework (Basel II guidelines):Branches are requested to refer to Master Closing Circular for March 2013, containing guidelines for inputting the data in ASCROM system. After finalising __________________________________________________________________________
the Basel-II data and ensuring it is error-free, following statement is to be generated and got audited from Auditors of the Branch. Master Summary of Risk weighted Assets: - This report is available in Basel II Module, and will be audited at identified branches along with ASCROM returns and is to be forwarded to controlling office, i.e. branches to Regions, Regions to Zones. Zones should forward one copy to Risk Management Department, BCC, Mumbai. Further The Ministry & Urban Poverty Alleviation, Government of India, has set up CRGFTLIH (Credit Risk Guarantees Fund Trust for Low Income Housing) vide their notification no. O-17034/122/2009-Hdated 21st June,2012.The Reserve bank of India in their circular no. DBOD.NO.BO.BC-90/21.04.048/2012-13 dated April 16th ,2013 has prescribed the risk weighting and provisioning norms for the loans guaranteed by CRGFTLIH as under: Calculation of Risk weight: The Risk weight for the guaranteed portion would be zero and the balance outstanding in excess of the guaranteed portion would attract a risk weight as appropriate to the counter party. Branches are hence requested to give appropriate treatment in ASCROM for accounts guaranteed by CRGFTLIH similar to the treatment given to accounts guaranteed by CGTMSE,ECGC etc.(Please refer to circular no. BCC:BR:105:169 dated 29th April 2013 issued by Retail Banking) (10)Rating Information In ASCROM: Latest External rating information is to be invariably updated in the ASCROM system. Branches should note that the external ratings assigned by the RBI approved agencies are valid for -15- months from the date of issuance. Branches should ensure that the external ratings assigned to various facilities/ issues of the borrower/issuer are to be entered at the account level only and not in menu meant for borrower/issuer rating. (Cir no.BCC:BR:104/433 dated 05.12.12) (11) Interest Relief receivable for providing short term credit to farmers for Kharif & Rabi: Please ensure that guidelines issued by Agriculture & Rural Banking Department, BCC, Mumbai from time to time are followed scrupulously by the branches. (12) Export Subvention Claim in respect of Rupee-Export Credit:Please ensure that guidelines issued by our Wholesale Banking Department (DFB), BCC, Mumbai from time to time in this regard are followed scrupulously.
(13)Analysis of some Important Financial Data:We are required to submit trend analysis and reasons for major variances, while presenting the financial results to ACB/Board. In view of this, the zones are __________________________________________________________________________
requested to submit Variance Analysis Sheet as per Annexure VI and advise their comments on major variances, if any, by 05.10.2013 to Corporate Accounts Department, BCC. Mumbai. (14)At Regional / Zonal level, it must be ensured that the data of all the branches have been taken while consolidating the Closing Returns, as in past, it has been experienced that data of some branches were left to consolidate which reflected weak control mechanism. (15) Provision for expenses:It has been observed that in quarterly closing, branches are not working out the provision for expenses incurred but not paid with due accuracy, resulting in the figure of certain PL heads not reflecting the correct position and the figures become incomparable while doing the quarter to quarter analysis. Branches are therefore advised to ensure that provision has been made against all the expenses incurred but not paid as on 30.09.2013. (16)Proxy accounts: At present entries in proxy account relating to charges (Min Bal/Led folio/ Clearing return/ECS return /Dormant account charges) outstanding beyond 60 days are reversed periodically by Data Centre and lien is marked in the account. On the last day of closing all the branches are required to ensure that balance in proxy account is only for charges outstanding for less than 2 months. All other entries outstanding in this account should be reversed and transferred to correct account. As per latest guidelines, branches are not required to make any provision for amount outstanding in proxy account. Provision will now be made at corporate level. (17)Trading Position accounts: Outstanding in Trading Accounts if any, must be zeroised in consultation with Data Centre as per guidelines advised vide circular no.BCC:BR:99/14 dated 15.01.2007. In spite of various communications some branches are yet to correct the trading account entries. Please ensure correction on or before 20-09-2013.
(18)Sundry Liabilities Account ( Interest Capitalisation) CLORET Code 4795 (Finacle code 15181250) is used for creation of liability to the extent of FITL, the entry for creation of liability will be passed by data centre. Branches are not required to pass any entry for the same.
(19)Ghosh & Jilani Committee recommendations: The statement of compliance in respect of Ghosh Committee recommendations and Jilani committee recommendations have to be reported half yearly. Therefore, __________________________________________________________________________
all the branches & administrative offices are required to submit the information in the prescribed format as at 30th September 2013. Regions and Zones are advised to ensure the correctness of information. They are further advised that the number of branches and administrative offices reported in returns should exactly tally with the position as on 30th Sept 2013.
(20)Service Tax: As per Finance Bill 2012, there have been some important amendments in the Service Tax guidelines. The scope of payment of service tax under reverse charge mechanism has been enhanced substantially. In Reverse Charge Mechanism service tax is to be paid by the recipients of the service to the Government as against normal method, where the Service Tax is paid by the Service Provider to Government. The Master Circular BCC:BR:104/296 dt.17.08.2012 has been issued, giving details of the revised/amended guidelines. The revised guidelines have been issued vide our following circulars: 1. BCC:BR:105/2013-14/147 dt.08.04.2013 on Service Tax on Services from Government, Commission earned in Foreign currency on Guarantees/LCs. 2. BCC:BR:105/2013-14/248 dt.19.06.2013 Change in Accounting Procedure of payment of SERVICE TAX and Excise Duty/Countervailing Duty on purchase of Computer Hardware and Software and ATMs.
3. BCC:BR:2013-14/105/315 dt.29.07.2013 Revised Accounting Guidelines of Service Tax (Accounting 50% of Service Tax to the Profit & Loss A/c in the Books of Branches/Administrative Offices). All Branches/Offices are requested to be guided by the above Circulars and ensure strict compliance and correctness of data fed into the SERPAY Menu and the accounting entries posted in Finacle System. (21)Branches are aware that sensitive accounts are being transferred every year on 30th September only. Guidelines in this regard have already been issued. (22)Others: All Branches are requested to ensure: A. All recoveries in bad debts written off including prudential write off are reported in P/L code -3266 (Finacle Code- 42701013).If it is not reported correctly earlier, the same may be corrected before quarterly closing.
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B. The amount of bad debts written off pertaining to advances only should be debited to P/L code 1720 Finacle Code- 54531014) and records of which be maintained. C. The Balance in outstanding PWO accounts be tallied and should match with the G/L code 5007(Finacle Code- 63001001) D. All interest Income on NPA should be passed through P/L code 5250(Finacle Code- 41401012).if it is done through other code the same may be corrected immediately.
B.
Important Accounting /Closing Guidelines: Vide our Master Closing Circular BCC/BR/105/100 dated 11/03/2013, the detailed guidelines were issued for monitoring of certain accounts. It has been observed that guidelines have not been followed by some branches. Therefore, we once again request to ensure that all the accounts mentioned therein have been monitored by the branches.
C. I)
Compliance to the Observations made by Statutory Central Auditors. Vide our Closing circulars issued from time to time we have mentioned the observations made by our SCAs along with suggested actions thereon. Some of the observations given by Auditors are as under:
Fraud Loan accounts are not marked as fraud in ASCROM (Code 87). External Rating is not updated in ASCROM Restructured accounts are not updated in ASCROM. Advance account which are NPA in ASCROM are not marked NPA in Finacle & vice versa. Regular updation of drawing power in finacle
Please ensure that above observations are taken care by all the Branches.
II) Limited Review by the Statutory Central Auditors / Concurrent Auditors: Branches must be aware that with effect from 30th June 2003, Reserve Bank of India has introduced Limited Review of Accounts of Public Sector Banks to be carried out by Banks Statutory Central Auditors. Scope of such limited review has already been apprised to you from time to time. As such it has a limited scope and will not be a detailed audit. To cover the required quantum of advances and NPA for limited review as per Reserve Bank of India guidelines, it has been decided that top 20 branches of the Bank will be reviewed by Statutory Central Auditors of the Bank and 230 other identified Branches will be reviewed by the Concurrent Auditors of the branches.
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We are enclosing the list of these top 20 branches and other 230 identified Branches (Annexure II and III). Regional / Zonal Offices are requested to follow up / coordinate with these identified branches which are falling under their jurisdiction and Statutory Central Auditors / concurrent Auditors of the said Branches for completion of limited review in time. III) List of returns to be submitted: a) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Reviewed by Statutory Central Auditors / Concurrent Auditors: Balance sheet (Return No. 1)- as on 30.09.2013 Profit & Loss Account (Return No. 2) For the Half year ended 30.09.2013. Closing Return No.3IBC/OBC, net of inter branch bills with country wise break up. Closing Return No. 4 & 4A Claims against the Bank not acknowledged as debt. Closing Return No. 6A, 6B- Gross Block of Fixed Assets & Depreciation Closing Return No. 7 Statement of outstanding balances and doubtful amounts in accounts other than Advances/Suspense. Closing Return No. 8-Break-up of Suspense Account Closing Return no.11 Bad Debts written off (Half year ended.30.09.2013) Closing Return No. 13-Statement of Capital Adequacy Basel-I Master Summary Advances viz., Closing Return No. 19 and 20 (ASCROM generated) along with summary of Risk Weighted Assets. Two copies of Review report (in original) as per Annexure - IV along-with Return No. 14 and 14 D (MOC). b) Unreviewed: Certificate on Jilani & Ghosh Committee recommendations
It may be noted that concurrent auditors of large branches, which are subject to limited review by Statutory Central Auditors, are not required to carry out limited review of such branches. IV) Limited Review by Statutory Central Auditors: The Statutory Central Auditors will visit top 20 branches as per list attached herewith Annexure II for Limited Review for the Half Year ended 30.09.2013 on similar lines as is being done on quarterly basis w.e.f. June 2003:
The names of Statutory Central Auditors of these top 20 Branches are given in annexure-II. If there is any change in the name of SCA, the same will be advised separately. Branches are advised to contact these SCAs well in time and extend full support for timely completion of review exercise. These branches are requested to note as under:
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1) All closing returns, including advances returns should be kept ready on 1st October 2013 itself. The Executive-in-Charge should ensure that all advance preparations are made, to adhere to the time schedule. 2) To send the (un reviewed) Closing Returns to Regional Offices / Zonal Offices on 1st October 2013 itself duly filled in, without omission on any count. . V) MAILING INSTRUCTIONS: (For Branches) The branches are requested to mail the following immediately to their Regional Offices after the close of the quarter. 1) One set of Return No. 1 and 2 (G/L and P/L) to be mailed by 01.10.2013 after detailed scrutiny. 2) Returns No. 3; 4; 6A; 6B; 7; 8; 11 13 and certificate on Ghosh Committee & Jilani committee to be mailed latest by 03.10.2013. 3) Advances returns including Master Summary of Advances (Return No. 19) and (Return No. 20) as per advice of ASCROM Cell, Baroda Corporate Centre, Mumbai. 4) Two copies of Review Report along-with MOC 14 and 14D immediately on completion of Limited Review. VI) CONSOLIDATION AT REGIONAL / ZONAL LEVEL. 1) a) At Regional Office Level:Regional Offices are requested to ensure collection of returns / reports as mentioned above under IV (Certification of Returns by the Concurrent Auditors) from the identified branches, under their jurisdiction, duly certified by concurrent auditors / Statutory Central Auditors as listed in Annexure II & III immediately after Closing and to ensure to submit all these reviewed Returns / reviewed Reports latest by 05.10.2013 to Zonal Office. The data required as per Annexure I (a); I (b); I (c); I (d) must be consolidated on priority basis and faxed/e-mailed to Zonal Office immediately, in any case not later than the prescribed time schedule. The Regional Office should make suitable advance preparation for collection of data from branches. Hard copy as well as soft copy of all closing Returns along-with Regional Offices Returns, Limited Review Reports and MOC 14 & 14D be sent to Zonal Office as per time schedule. At Zonal Office Level: -
b)
c)
2)
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a)
The Zonal Office should consolidate (i) Annexure 1(a) to 1(d) from all the Regions and all Administrative Offices, RTC, ZIC, Staff College, Regional Training Centre, CFS Branches etc. under their jurisdiction and submit to Corporate Accounts Department, BCC, Mumbai. The Zonal Office should make suitable advance preparation for collection of data from all concerned. Important Closing figures duly consolidated as per Annexure 1(a) should be conveyed to us over Fax No. 022 26526890 or by email on our e-mail address accounts.ho@bankofbaroda.com immediately on 01.10.2013. These figures should be reported strictly in the format. Break up of Profit & Loss account (Main Heads) should also be furnished to Corporate Accounts Department, BCC, Mumbai as per Annexure 1(b) and Annexure 1(d), and also Analysis of Profit & Loss Account as per Annexure - 1(c) latest by 4th October, 2013. The details of Interest Earned from / paid to other PMOs in India (Code 3077 / 1021) and Interest Earned from / paid to our own foreign branches (Code 3079 / 1022) and interest paid / received on borrowings / placements (overseas subsidiaries) (Code 3061 / 1017) have to be reported in Annexure I (d) as per format enclosed. This will be applicable to Specialised Integrated Treasury Branch and all PMOs in India and for foreign branches through the International Division. We advise Treasury/Respective branches to reconcile the balances well in advance to avoid mismatch in figures. Zonal Offices will retain all the Closing Returns of Limited Review Branches listed in Annexure-II & III at their end and will send only copy of the Review Report along with MOC 14 and 14D to Corporate Accounts Department, BCC, Mumbai latest by 09.10.2013 in one lot. If there are any MOC items in Return No.14 or 14D, the Zonal Offices must scrutinize and give their comments on the same. One copy of MOC 14D must be submitted to ASCROM Cell for giving effect of MOCs while finalizing ASCROM Data. Zonal offices are advised to ensure that a. Soft Copy and Hard copy of all the Closing Returns are submitted in one lot only after cross verification and making the same error-free. b. Copy of MOC-14 and 14-D should be submitted to Corporate Accounts deptt. Whereas one copy of 14-D should be submitted to ASCROM Cell, BCC also. c. Limited Review Report should be submitted to Corporate A/cs deptt. BCC, Mumbai In one lot along with MOC i.e. MOC is required to be sent even though it is nil for all the branches which are under limited Review. d. To report to Corp. A/Cs department, Mumbai the status of progress of audit i.e. the number of branches in their zone, where audit / review has
b)
c)
d)
e)
f)
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commenced or in progress or completed etc. on daily basis starting from 03.10.13 till completion of audit of all the branches as per annexure II & III.
VII)
TIME SCHEDULE FOR SUBMISSION OF CLOSING RETURNS: We give below the calendar for submission of important data/closing returns to be submitted by Regional Office to Zonal Office & Zonal Office to Corporate Accounts Department, BCC, Mumbai:Annexure Particulars Regional Office To Zonal Office Zonal Office to Corporate Accounts Dept BCC, Mumbai
I (a) I(b) & I(d) I (c)
Reporting of Important Figures Profit & Loss Account Analysis of Profit & Loss account B/S and P/L (White Sheet Format) Closing Return No. 3, 4, 6A,6B, 7, 8,11,13 & Certificate on Ghosh and Jilani committee Closing Return No. 19 & 20 Variance Analysis Sheet of some Important Financial Data as per Annexure VI.
01.10.2013 04.10.2013 04.10.2013 05.10.2013 05.10.2013
01.10.2013 04.10.2013 04.10.2013 07.10.2013 07.10.2013
05.10.2013 -
07.10.2013 07.10.2013
Time Schedule for submission of Closing Returns / Review Report of branches under Limited Review as mentioned in Annexure- II and III. Particulars Reviewed Closing Return No.1, 2, 3, 4, 6A, 6B, 7, 8, 11, 13, 14, 14D, 19 & 20 along-with Review Report Time Schedule Branches to Regional Offices (all Zonal Offices should retain with returns in one lot) latest by them closing return No. 1 to 13 & 04.10.2013 in respect of 19 & 20 and send only copies of Branches reviewed by Review Report & MOC 14 & 14D Corporate Accounts Concurrent Auditors and by to BCC, Mumbai 05.10.2013 in respect of Department, Branches reviewed by Statutory latest by 07.10.2013 in one lot for Central Auditors. (all returns in limited review branches as also one lot). branches reviewed by Statutory Regional Offices should send all Central Auditors and one copy of returns in one lot to Zonal Offices MOC 14D to ASCROM Cell. latest by 05.10.2013.
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10
We request you to please strictly adhere to time schedule as stipulated above and report the data in prescribed formats only to save time and cost at every level. Adherence of time schedule will only enable us to publish results within the SEBI/RBI time frame. Our E-mail ID is: accounts.ho@bankofbaroda.com You are requested to take a careful note of above for necessary guidance/compliance. However, if you need any further guidance/ clarification you may contact us.
Yours faithfully,
(V K Gupta) General Manager (Corporate Accounts, Taxation & Subsidiaries) and CFO
Encl: as above
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11
Annexure - 1A
BANK OF BARODA
Name of the Zone: _______________________________ To be sent on or before : 01.10.2013 - By Regional Office to Zonal Office 01.10.2013 - By Zonal Office to Corporate Accounts Department, BCC, Mumbai 400 051. Rs. 000's Omitted
NET HO INTEREST EARNED / (PAID) BY BRANCHES NET PROFIT P/L BAD P/L BAD BEFORE HO DEBTS DEBTS INTEREST FOR WRITTEN OFF- WRITTEN OFFTHE HALF YEAR ADVANCES OTHER THAN
REPORTING OF IMPORTANT FIGURES FOR HALF YEAR ENDED 30.09.2013

GROSS PROFIT GROSS LOSS
NET PROFIT / LOSS HO INTEREST EARNED BY BRANCHES FOR THE HALF YEAR HO INTEREST PAID BY BRANCHES FOR THE HALF YEAR
Sr. No.
TOTAL DEPOSITS
TOTAL ADVANCES
ADVANCES Code No. 2 Branches 1 Name of the Region 2 3 4 5 6 C.F.S (A) 1850 * 3 3860 ** 4
-5=(3-4) 3810 6 1810 7 -8=(6-7) -9=(5-8)
1 A
1720 10
11
6050 12
3040 13
TOTAL
Administrative Offices B (if separate accounts are maintained by R.O) 1 Name of Admn. Office 2 3 4 5 6 TOTAL C Zonal office D Zonal Inspection Centre E Regional Training Centre Grand Total ( A to E ) Place : Date : ___ / ___ / ____ (B)
* To tally with Code 6103 of Closing Return NO. 1 (F.No.154) **To tally with Code 3151 of Closing Return No. 1 (F.No.154) Signature of Zonal Head
BANK OF BARODA Name of the Zone _______________________________ To be sent on or before : 04.10.2013 - By Regional Office to Zonal Office 04.10.2013 - By Zonal Office to CA Dept., BCC, Mumbai (Rs. 000's omitted) ANNEXURE - 1B
Profit & Loss Account for the Halfyear ended 30th September-2013
Expenditure 1 a) b) c) Interest expended Interest paid on deposits Interest paid on borrowings Interest paid on placement of foreign currencies - by Overseas Subsidiaries - by PMOs - by Foreign branches 1014 1015+1016 +1020 Code No. Amount 1 a) b) c) 1017 1021 1022 d) Income Interest & Discount earned Interest / discount earned on adv. / bills Income from investments Int. earned on bal. With RBI/Other Banks Interest earned on placement of foreign currencies - by Overseas Subsidiaries - by PMOs - by Foreign branches d Others *** Total Interest expended 2 3 4 5 6 7 8 9 10 Payment to and provisions for employees Rent, Taxes & Lighting Printing & Stationery Advertisement & Publicity Depreciation Directors & Local Committee members fees & allowances Auditors fees & expenses Law charges Postage; Telegrams & Stamps 1040 1400 1450 1460 1470 1520 1525 1530 1540 1600 2 3 4 5 6 7 8 9 10 e) Others *** Total Interest earned Commission; Exchange & Brokerage Profit on sale of investments Profit on exchange transactions (Net) Profit on sale of furniture Profit on sale of land; building & other assets Dividend from subsidiaries/joint ventures Incidental charges Recovery in bad debts written off Misc Income - Profit on Revaluation of Fgn Exch Assets & Liabilites Other Income 3100 3160 3171 3172 3180 3195 3210 3250 3266 3396 3057 3070 3060+ 3072 Code No. Amount
3061 3077 3079
11 12 13
Repairs & Maintenance Insurance Other Expenditure - Loss on Revaluation of Fgn Exch Assets & Liabilities Other expenditure Bad debts written off -Advances Bad debts written off-Other than Advances Total Expenditure Interest paid to Head Office 01.04.13 to 30.09.13 from
1617 1624 1675
11
3500
14 15 16
1700 1720 1736 1800 1805 Total Income Interest earned from H.O. - from 01.04.13 to 30.09.13 Interest earned from H.O. Subsidies from 01.04.13 to 30.09.13 Loss ** Grand Total 3800 3805
Interest paid to Head Office Subsidy from 01.04.13 to 30.09.13 Profit * Grand Total
1806 1850 1900
3806 3860 3900
Note : Debit balance in income account and credit balance in expenditure account should be netted against relative income / expenditure head as usual
* To tally with code 6103 of Closing Return No. 1 (Form No. 154) ** To tally with code 3151 of Closing Return No. 1 (Form No. 154) *** Treasury Branch to report interest on Swap & Profit / Loss separately Place:
Date : SIGNATURE OF ZONAL HEAD
BANK OF BARODA
Name of the Zone ________________________ ANNEXURE 1 (c) To be sent on or before :
04.10.2013 - By Regional Office to Zonal Office 04.10.2013 - By Zonal Office to CA Dept., BCC, Mumbai
ANALYSIS OF PROFIT AND LOSS ACCOUNT FOR THE HALF YEAR ENDED 30.09.2013 (Rs. 000s Omitted) DESCRIPTION
HALF YEAR ENDED HALF YEAR ENDED QUARTER ENDED QUARTER ENDED
30.09.2013 PART-I INCOME i) Interest & Discount on Advances ii) Other Interest Income Interest received on placement of funds iii) from erstwhile PMOs in India iv) Interest received on placement of funds by erstwhile PMOs with our foreign branches & Subsidiaries 1) Total Interest Income (i+ii+iii+iv above) 2) Other Income A TOTAL INCOME ( 1 + 2 ) EXPENDITURE i) Interest paid on Deposits ii) Interest paid on Borrowings Interest paid on placement of funds by iii) erstwhile PMOs Interest paid on placement of funds with erstwhile PMOs by foreign branches & iv) Subsidiaries I Total Interest Paid (i+ii+iii+iv above) II Operating Expenses (i+ii below) i) Staff Expenses ii) Other Expenses B TOTAL EXPENSES ( I + II ) C BALANCE - PROFIT (A - B) or LOSS (B - A) PART-II 1) 2) 3) PART-III 1) 2) 3) BUSINESS PERAMETERS Average Advances Average Deposits (include Inter Bank) Average Borrowings RATIO ANALYSIS Yield on Advances Cost of Deposits Cost of Borrowings
30.09.2012
30.09.2013
30.09.2012
Remarks: Please explain in detail the reasons for wide variation in comparative figures or ratios after quantifying the effects of such reasons. Place : Date : ______________ ______________
SIGNATURE OF ZONAL HEAD
BANK OF BARODA
Name of PMO_______________ To be sent on or before : Annexure - 1(d) 04.10.2013 - By Regional Office to Zonal Office 04.10.2013 - By Zonal Office to CA Dept., BCC, Mumbai
Reporting of Inter Branch Forex Transactions for the Half Year ended 30th September 2013
NOTE NO. 4(A) - INTEREST PAID/RECEIVED ON BORROWINGS / PLACEMENTS TO / FROM ERSTWHILE PMOS IN INDIA (Rs. 000's omitted)
Head of the account INTEREST PAID * Code - 1021 Amount INTEREST RECEIVED * Code -3077 Amount
(a) Mumbai Main Office, Mumbai

(b) Ashram Road, Ahmedabad (c) IBB, New Delhi (d) IBB, Kolkata (e) IBB, Chennai (f) Specialised Integrated Treasury Branch TOTAL * NOTE NO. 4(B) - INTEREST PAID / RECEIVED ON BORROWINGS / PLACEMENTS (WITH OVERSEAS BRANCHES)
Head of the account
INTEREST PAID * Code - 1022 Amount
INTEREST RECEIVED * Code -3079 Amount
(a) U.K. (b) New York (c) Nassau (d) Brussels (e) Fiji (f) Mauritius
(g) Sultanate of Oman (h) U.A.E. (i) (j) Seychelles OBU Mauritius
(k) Durban (l) OBU Mumbai
(m) OBU, Singapore (n) Hongkong (o) Bahrain (p) Guangzhou, China (q) Australia TOTAL *
NOTE NO. 4(C) - INTEREST PAID / RECEIVED ON BORROWINGS / PLACEMENTS (OVERSEAS SUBSIDIARIES)
Head of the account INTEREST PAID * Code - 1017 Amount INTEREST RECEIVED * Code -3061 Amount
(a) (b) (c) (d) (e) (f) (g) (h) (I)

*
KENYA UGANDA GUYANA BOTSWANA TANZANIA BOB UK Ltd TRINIDAD & TOBAGO GHANA NEWZELAND
TOTAL *
Total should tally with the figures under the respective codes reported in Closing Return No. 2
Place: __________ Date: __________
SIGNATURE OF ZONAL HEAD
Annexure-II Branches to be Reviewed By SCAs for the Half Year ending 30th September 2013
Sr. No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Zone Name EASTERN EASTERN GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI KARNATAKA & AP KARNATAKA & AP MAHA. & GOA NORTH GUJARAT NORTH GUJARAT NORTHERN NORTHERN NORTHERN NORTHERN RAJASTHAN SOUTH GUJARAT TAMILNADU & KERALA Region Name KOLKATA METRO KOLKATA METRO CFS-1 GMZ CFS-2 GMZ MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) C.B.B. BANGLORE CFS- HYDERBAD C.B.B. - PUNE AHMEDABAD C.B.B. - AHMEDABAD C.B.B. - DELHI DELHI METRO-I DELHI METRO-I INDRAPRASTHA JAIPUR CFS BARODA CFS- CHENNAI Branch Name BRABOURNE ROAD INDIAEXCHANG CFS,MUMBAI CFS BRANCH MUMBAI MAIN NARIMAN POIN SIR P M ROAD ZAVERI BAZAR CFS BLORE IFB HYDERABA CFS PUNE ASHRAM ROAD - AHAMDABAD CBB AHMEDABD CFS,N.DELHI IBB PARLIA NOIDA M.I.ROAD CFSBARODA CFS CHENNAI Branch Alpha BRABOU INDIAE CFSBAL CFSFRT FORTAP NARIMA SIRPMR ZAVERI CORBAN INDHYD CORPUN ASHRAM CORAHM INDEL OVERSE PARLIA NOIDA MIROAD CORBAR INFIMA
Annexure-III Branches to be Reviewed By Concurrent Auditors for the Half Year ending 30th September 2013
Sr. No. 1 2 3 4 5 6 7 8 Zone Name BIHAR/ORISSA/JHARKHAND BIHAR/ORISSA/JHARKHAND BIHAR/ORISSA/JHARKHAND BIHAR/ORISSA/JHARKHAND BIHAR/ORISSA/JHARKHAND BIHAR/ORISSA/JHARKHAND BIHAR/ORISSA/JHARKHAND BIHAR/ORISSA/JHARKHAND Region Name BIHAR BIHAR JHARKHAND JHARKHAND ORISSA ORISSA ORISSA ORISSA Branch Name PATNA MAIN SRI KRISHNAP GOLMURI JAMSHEDPUR M BARBIL BHUBANESHWAR CUTTACK ROURKELA Branch Alpha PATNA SRIKRI GOLMUR JAMSHE BARBIL BHUBAN CUTTAC ROURKE
Branches to be Reviewed By Concurrent Auditors for the Half Year ending 30th September 2013
Sr. No. 9 10 11 12 13 14 15 16 Zone Name EASTERN EASTERN EASTERN EASTERN EASTERN EASTERN EASTERN EASTERN Region Name CFS KOLKATA KOLKATA METRO KOLKATA METRO KOLKATA METRO KOLKATA METRO KOLKATA METRO NORTH EAST W.BENGAL-SIKKIM Branch Name WHOLESALE BANKING BURRABAZAR C R AVENU(S) CAMAC STREET IBB CALCUTTA MG ROAD(CAL) GAUHATI SILIGURI Branch Alpha WHLKOL BURRAB CHITTA CAMACS INTCAL MGROAD GAUHAT SILIGU
Sr. No. 17 18 19 20 21 22 23 24 25 26 27 28 Zone Name EASTERN UP EASTERN UP EASTERN UP EASTERN UP EASTERN UP EASTERN UP EASTERN UP EASTERN UP EASTERN UP EASTERN UP EASTERN UP EASTERN UP Region Name KANPUR KANPUR KANPUR KANPUR KANPUR KANPUR KANPUR LUCKNOW LUCKNOW LUCKNOW RAE BARELI VARANASI Branch Name CHUNNIGANJ FAZALGUNJ GUMTI NO.5 IND.E. PANKI KANPUR MAIN MALL ROAD SSI KANPUR GOMTI NAGAR LUCKNOW MAIN NARHI PARK R RAE BARELI IBB VARANASI Branch Alpha CHUNNI INDKAN GUMTI PANKI BIRHAN MALLRO SSIKAN SAVGOM HAZARA NARHI RAEBAR INTVAR
Sr. No. 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 Zone Name GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI GREATER MUMBAI Region Name MUMBAI METRO(E) MUMBAI METRO(E) MUMBAI METRO(E) MUMBAI METRO(E) MUMBAI METRO(E) MUMBAI METRO(E) MUMBAI METRO(N) MUMBAI METRO(N) MUMBAI METRO(N) MUMBAI METRO(N) MUMBAI METRO(N) MUMBAI METRO(N) MUMBAI METRO(N) MUMBAI METRO(N) MUMBAI METRO(N) MUMBAI METRO(N) MUMBAI METRO(N) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) MUMBAI METRO(S) Branch Name CHANDAVARKAR CHEMBUR SHIVAJI PARK THANE [W] VASHI WORLI ANDHERI BANDRA-WEST BORIVALIWEST BUSINESS FIN CHAKALA KALINA MALAD WEST MTPOINSUR SAKINAKA VILE PARL(E) VILE PARL(W) ALTAMOUNT RD BACKBA RECLA BALLARD ESTA C P TANK COLABA CRAWFORD MKT FORT UNIVER. GAMDEVI GULALWADI KHANDBAZAR KHETWADI MANDVI-BOMBA MANGALDAS MARKET MARINE DRIVE MULJI JETHA OPERA HOUSE TARDEO ROAD THAKURDWAR V.P.ROAD-BOM Branch Alpha CHANDA CHEMBU SHIBOM THANA VASHI WORLI ANDHER BANDRA BORIVL INTMUM CHAKAL KALINA MALAD POINSU SAKINA VILEAS VILWES ALTAMO BACKBA BALBOM CPTANK COLABA CRAWFO FORTUN GAMDEV GULALW KHANDB KHETWA MANDVI MANBOM MARINE BULLIO OPERAH TARDEO THAKUR VPROAD
Sr. No. 65 66 67 68 69 70 71 72 73 74 75 76 Zone Name KARNATAKA & AP KARNATAKA & AP KARNATAKA & AP KARNATAKA & AP KARNATAKA & AP KARNATAKA & AP KARNATAKA & AP KARNATAKA & AP KARNATAKA & AP KARNATAKA & AP KARNATAKA & AP KARNATAKA & AP Region Name A.P.I A.P.I A.P.I A.P.I A.P.I A.P.II A.P.II A.P.II KARNATAKA KARNATAKA KARNATAKA KARNATAKA Branch Name JUBILEE HILL KHAIRATABAD PUNJAGUTTA SAFB HYDERAB TILAKNAGAR ASILMETTA KAKINADA RAJAHMUNDRY BRIGADE ROAD JAYANAGAR K.G.RD.MAIN MANGALORE Branch Alpha JUBILE KHAIRA PUNJAG AGRHYD TILHYD ASILME KAKINA RAJAHM BRIGAD JAYANA BANGAL MANGAL
Sr. No. 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 Zone Name M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH M.P. & CHATISGARH Region Name BHOPAL BHOPAL INDORE INDORE INDORE INDORE INDORE INDORE INDORE INDORE RAIPUR RAIPUR RAIPUR RAIPUR RAIPUR Branch Name HABIBAGUNJ TATYATOPE A B ROAD IND GOYAL NAGAR I.E.INDORE KHARGO NAVLAKHA AREA SENDHWA SIYAGANJ TRANSPORT NAGAR INDORE BHILAI DURG PANDRI RAIPUR WHOLE SALE BANKING RAIPUR Branch Alpha HABIBG TATYAT COLIND GOYALN INDIND KHARGO NAVLAK SENDHW SIYAGA TRANSP BHILAI DURG PANRAI RAIPUR WHLRAI
Sr. No. 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 Zone Name MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA MAHA. & GOA Region Name AURANGABAD AURANGABAD AURANGABAD AURANGABAD AURANGABAD GOA & W.MAHARAS GOA & W.MAHARAS GOA & W.MAHARAS GOA & W.MAHARAS GOA & W.MAHARAS NAGPUR NAGPUR NAGPUR NAGPUR PUNE PUNE PUNE PUNE PUNE PUNE PUNE PUNE Branch Name AURANGABAD I.E.AHMEDNAG LATUR PIMPALGAON B SANGAMNER RATNAGIRI SANGLI SHAHUPURI KO SHIVAJI CHOK UDGAON DHARAMPETH HINGANGHAT SITABULDI YEOTMAL GUL TEKDI KARVE ROAD MID CORPORATE PI.CHINCHWAD POONA CAMP SENAPATI BAP SSI PIMPRI STATION ROAD - PUNE Branch Alpha AURANG INDAHM LATUR PIMPAL SANGAM MAHRAT SANGLI SHAHUP SHIKOL UDGAON DHARAM HINGAN SITABU YEOTMA GULTEK KARVER MIDPUN CHINCH POOCAM POOSEN SSIPIM STAPOO
Sr. No. 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 Zone Name NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT NORTH GUJARAT Region Name AHMEDABAD AHMEDABAD AHMEDABAD AHMEDABAD AHMEDABAD AHMEDABAD AHMEDABAD ANAND ANAND JAM JUN & KUTCH MEHSANA MEHSANA MEHSANA MEHSANA MEHSANA MEHSANA MEHSANA MEHSANA RAJKOT RAJKOT RAJKOT RAJKOT Branch Name BHADRA - LAL DARWAJA I.E. VATWA MID CORP LAW GARDEN NAVRANGPURA NEW CLOTH MK S.G.HIGHWAY AHMEDABAD USMANPURA ANAND MAIN VALLABH VIDY GANDHIDHAM DEESA I.E.MEHSANA KALOL-N.G MEHSANA MAIN MOTIPURA PALANPUR UNJHA VIJAPUR I.E.RAJKOT MORVI RAJKOT MAIN WANKANER Branch Alpha BHADRA INDVAT MIDAHM NAVRAN NEWCLO SGHAHM USMANP ANAND VALLAB GANKUT DEESA INDMEH KALOL MEHSAN MOTIPU PALANP UNJHA VIJAPU INDRAJ MORVI RAJKOT WANRAJ
Sr. No. 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 Zone Name NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN NORTHERN Region Name CHANDIGARH CHANDIGARH CHANDIGARH DELHI METRO-I DELHI METRO-I DELHI METRO-I DELHI METRO-I DELHI METRO-II DELHI METRO-II DELHI METRO-II DELHI METRO-II DELHI METRO-II INDRAPRASTHA INDRAPRASTHA INDRAPRASTHA INDRAPRASTHA INDRAPRASTHA PUNJAB & J & K PUNJAB & J & K PUNJAB & J & K PUNJAB & J & K PUNJAB & J & K Branch Name 17-B,CHANDIG 22-B,CHANDIG MOHALI ASHOK VIHAR B-3 M-9 CONNAUGH PAHARGANJ CHANAKYAPURI DEFENCE COLO GURGAON KAROLBAGH NEHRU PLACE - NEW DELHI FARIDABAD GENEXT NOIDA SEC 62 GHAZIABAD - GANDHI NAGAR MODINAGAR SSI NOIDA CLOCK TOWER - LUDHIANA G.T.ROAD. IND.AREA-LUD MILLER GANJ LUDHIANA PATIALA Branch Alpha SECTOB SECTOC MOHALI DELWAZ CONNAU CONLAD PAHARG CHANAK SOUTHE GURGAO KAROLB NEHRUP FARIDA GENOID GHAZIA MODINA SSIGAZ LUDHIA JULLUN INDLUD MILLER PATIAL
Sr. No. 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 Zone Name RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN RAJASTHAN Region Name AJMER AJMER AJMER JAIPUR JAIPUR JAIPUR JAIPUR JODHPUR JODHPUR JODHPUR JODHPUR JODHPUR KOTA UDAIPUR UDAIPUR Branch Name AJMER MAIN BHILWARA SSI BHILWARA IBB JAIPUR MSA JAIPUR NEHRU PLACE - JAIPUR SME SPECILIZED BRANCH VKI AREA I.E.MARUDHAR JODHPUR MAIN PALI SRI DUNGARGR UNI.JODHPUR JHALAWAR RD. BANSWARA UDAIPUR MAIN Branch Alpha AJMER BHILWA SSIBHI JAIINT MULJAI NEHJAI INDJAI INDJOD JODHPU PALI SRIDUN UNIJOD KOTRAJ BANSWA UDAIPU
Sr. No. 173 174 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 Zone Name SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT SOUTH GUJARAT Region Name BARODA BARODA BARODA BARODA BARODA BARODA BARODA BARODA BHARUCH BHARUCH BULSAR BULSAR BULSAR BULSAR PANCHMAHALS PANCHMAHALS PANCHMAHALS SURAT SURAT SURAT SURAT SURAT SURAT SURAT SURAT SURAT SURAT SURAT SURAT SURAT Branch Name AKOTA ALKAPURI ATMA JYOTI FERTILIZERMAIN GIDC MAKARPU IBB BARODA RAOPURA UNI. CAMPUS FATEHGUNJ GNFC BHARUCH IND.ANKLESHW 3RD PH.,VAPI SILVASSA SSI DAMAN VAPI IND.EST GANDHI CHOWK PANJAR GODHRA MAIN HALOL-PMS ATHWALINES IBB SURAT IE.PANDESARA KHAND BAZAR KHATODRA MANDARWAJA PARSI SHERI SALABATPURA SUFIBAUG SURAT MAIN TEXTILE MARKET UDHANA ZAMPA BAZAR Branch Alpha AKOTA ALKAPU ATMAJY FERTIL INDMAK OVEBAR RAOPUR MSUNIV GNFCOM INDANK VAPIGI SILVAS SSIDAM INDVAP PANJAR GODHRA HALOL ATHWAL INTSUR INDPAN KHASUR KHATOD SURMAN PARSIS SALABA SUFIBA BHAGAT TEXTIL UDHNA ZAMPAB
Sr. No. 203 204 205 206 207 208 209 210 211 212 213 214 215 Zone Name TAMILNADU & KERALA TAMILNADU & KERALA TAMILNADU & KERALA TAMILNADU & KERALA TAMILNADU & KERALA TAMILNADU & KERALA TAMILNADU & KERALA TAMILNADU & KERALA TAMILNADU & KERALA TAMILNADU & KERALA TAMILNADU & KERALA TAMILNADU & KERALA TAMILNADU & KERALA Region Name CHENNAI METRO CHENNAI METRO CHENNAI METRO CHENNAI METRO CHENNAI METRO CHENNAI METRO KERALA TAMIL NADU TAMIL NADU TAMIL NADU TAMIL NADU TAMIL NADU TAMIL NADU Branch Name IBB MADRAS MOUNT ROAD MYLAPORE NUNGAMBAKKAM RAJAJI ROAD T NAGAR. ERNAKULAM COIMBATOR(M) COTTONMARKET ERODE NAMAKKAL RAJAPALAYAM TATABAD Branch Alpha MADOVE MOUNTR MYLAPO NUNGAM NORTHB THEAGA ERNAKU COIMBA COTTON ERODE NAMAKK RAJAPA TATABA
Sr. No. 216 217 218 219 220 221 222 223 224 225 226 227 228 229 Zone Name WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND WESTERN UP & UTTARAKHAND Region Name AGRA AGRA AGRA AGRA BAREILY BAREILY DEHRADUN DEHRADUN DEHRADUN SHAHAJAHANPUR UTTARANCHAL UTTARANCHAL UTTARANCHAL UTTARANCHAL Branch Name ALIGARH - SHAH KAMAL ROAD I B B ,MORADABAD (U.P.) IBB,AGRA SANJAY PLACE MSA-BAREILLY NARKULAGANJ BASIKIRATPUR MUZAFFARNAGAR ROORKEE CHOWK - SHAHAJAHANPUR HALDWANI KASHIPUR (M) KHATIMA RUDRAPUR Branch Alpha ALIGAR INTMOR INAGRA SANJAY MULBAR NARKUL BASIKI MUZNAG ROOSAH SHAHJA HALDWA KASNAI KHATIM RUDRAP
ANNEXURE IV FORMAT OF THE LIMITED REVIEW REPORT OF THE UNAUDITED FINANCIAL STATEMENTS FOR THE HALF YEAR ENDING 30TH SEPTEMBER 2013 TO BE SUBMITTED BY THE STATUTORY CENTRAL AUDITORS / CONCURRENT AUDITORS OF THE BRANCH Name of the Branch ________ ALPHA CODE ____________ REVIEW REPORT We have reviewed the accompanying Financial Results i.e. Balance Sheet as at 30th September 2013 and Profit and Loss Account for the Half Year ending on 30th September 2013, and the statements of particulars of Advances as at 30th September 2013 for the purpose of determination of the Non Performing Advances of _______________ Branch of Bank of Baroda. These Financial Statements are the responsibility of the Branchs Management. Our responsibility is to issue a report on these financial statements based on our review. We conducted our review in accordance with the Standard on Review Engagement (SRE), 2410, Engagements to Review Financial Statements issued by the Institute of Chartered Accountants of India. This standard requires that we plan and perform the review to obtain moderate assurance as to whether the financial statements are free of material misstatement. A review is limited primarily to inquiries of Branch personnel and analytical procedures applied to financial data and thus provides less assurance than an audit. We have not performed an audit and accordingly, we do not express an audit opinion. Based on our review conducted as above, (*and except as stated in the Memorandum of Changes Return No.14 and 14D, as per summary given below) nothing has come to our attention that causes us to believe that the accompanying statement of un-audited financial results prepared in accordance with applicable accounting standards and other recognized accounting practices and policies contains any material misstatement or that it has not been prepared in accordance with the relevant prudential norms issued by the Reserve Bank of India in respect of income recognition, asset classification, provisioning and other related matters or has not disclosed the information required by the Head Office to be disclosed. This report is subject to adjustment and accounting at Head Office for items like provisioning for NPA, annual bonus/ ex-gratia, pension contribution, provision for standard assets, gratuity and other expenses and which are normally considered at Head Office. Summary of MOC-14 Net Effect on Income Net Effect on Expenditure Net Effect on Profit/Loss Rs. Summary of MOC 14-D Effect on Provision for NPA Additions Effect on Provision for NPA Deductions Net Effect on Provision for NPA Rs. Region __________ Zone ___________
Place : _________________ STATUTORY CENTRAL AUDITORS/ Date : _________________ CONCURRENT AUDITORS * (Note : Arising out of the review, if there are no items to comment upon or report, the Summary may state NIL information in Amount Column.) Encl. MOC 14 Yes/No MOC 14D Yes/No
ANNEXURE V New G/L and P/L Codes given during the Half year ending 30TH September 2013
Assets Side
Code No. 2993 2994 2043 2374 2986 2816 2995 2996 2010 2915 2910 Head GL SUSPENSE 2013-14 KHARIFF RABI 2% INTEREST SUBVENTION TO FARMERS GL SUSPENSE 2013-14 3% INCENTIVE FOR PROMPT REPAYMENT TO FARMERS BALANCE WITH BANKS IN INDIA CHEQUES IN HAND TERM LOANS - STAFF ANDHRA PRADESH GOVERNMENT INT. SUBSIDY SCHEME FOR CROP LOAN SERVICE TAX PAID ON PCS & ATMS EXCISE DUTY/CVD PAID ON PCS & ATMS DUTY CREDIT RECIEVABLE CASH IN BNA A/C CLG HOUSE PAYSLIP RECEIVABLE- CTS CLG ADJUSTMENT CR ITEMS - CTS Finacle Code 26501078 26501079 21221032 24541 26501080 26551059 26681141 26681142 21101033 26681144 26681143 For use at ALL BRANCHES ALL BRANCHES HOCORP ALL BRANCHES ALL BRANCHES OF ANDHRA PRADESH ALL BRANCHES ALL BRANCHES BCC, ONLY ALL BRANCHES CITY BACK OFFICE CITY BACK OFFICE
Liabilities Side
Code No. 4928 4820 4861 4861 4861 4861 4861 4913 4893 Head OTHER LIABILITIES- SUIT FILED SUNDRY DEPOSIT OTHER THAN ADVANCES TAX DEDUCTED AT SOURCE - OTHERS VISA GPR POOL A/C MASTERCARD MULTI WALLET GPR POOL A/C MASTERCARD MULTI WALLET MEAL POOL A/C MASTERCARD MULTI WALLET CONVEYANCE POOL A/C MASTERCARD MULTI WALLET OTHERS POOL A/C MGPSY ECS COLLECTION A/C MGPSY COLLECTION ACCOUNT (NPS LITE) Finacle Code 15181341 15181342 15181369 15181370 15181371 15181372 15181373 15181377 15181378 For use at ALL BRANCHES ALL BRANCHES BKC BRANCH BKC BRANCH BKC BRANCH BKC BRANCH BKC BRANCH BALLARD ESTATE, MUMBAI BALLARD ESTATE, MUMBAI
4866 4867 4966 4820 4880 4966 4929 4780/2910 4780/2910 4780/2910 4780/2910 4780/2910 4780 4790
PROVISION FOR FRAUD PROVISION FOR COUNTRY RISK BANK OF BARODA DIVIDEND PAYMENT 2012-13 TDS DEDUCTION ON SALARY POOL A/C EXCESS CASH FOUND IN BNA A/C RECOVERY UNDER ADWDRS - 2008 CORPORATE SOCIAL RESPONSIBILITY (CSR) CLEARING HOUSE - CTS INWARD CLEARING - CTS INWARD REJECTS - CTS OUTWARD CLEARING - CTS OUTWARD REJECTS - CTS CLG HOUSE PAYSLIP PAYABLE- CTS CLG ADJUSTMENT CR ITEMS - CTS 15181376 15181374 15181383 15181381 15181201 31101149 31101150 31101151 31101152 31101153 15181385 15181386
HOCORP HOCORP KHAIRATABAD BRANCH, HYDERABAD BCC, ONLY ALL BRANCHES ALL BRANCHES BCC, ONLY CITY BACK OFFICE, MUMBAI CITY BACK OFFICE, MUMBAI CITY BACK OFFICE, MUMBAI CITY BACK OFFICE, MUMBAI CITY BACK OFFICE, MUMBAI CITY BACK OFFICE, MUMBAI CITY BACK OFFICE, MUMBAI
Expenditure Side
Code No. 1198 1736 1737 1525 1640 1640 1621 4040 4050 Head INCENTIVE FOR BUSINESS DEVELOPMENT BAD DEBTS WRITTEN OFF OTHER THAN ADVANCES PROVISION FOR FRAUD SITTING FEES PAID TO DIRECTORS PAYMENT OF CHARGES TO CAR DEALERS & SALES EXECUTIVES PAYMENT OF SERVICE CHARGES TO APPROVED BUILDERS CREDIT GUARANTEE FEE - CRGFTLIH INTEREST PAID ACCOUNT ON FDR MANUAL INTEREST PAID ACCOUNT ON SHORT DEPOSIT - MANUAL Finacle Code 52451025 54531034 For use at ALL BRANCHES ALL BRANCHES HOCORP 54501026 54511067 54511066 54401010 51131101 51131109 BCC, ONLY ALL BRANCHES ALL BRANCHES ALL BRANCHES ALL BRANCHES ALL BRANCHES
ANNEXURE - VI
VARIANCE ANALYSIS SHEET Zone name : Sr. Discription No.

(Rs. in lacs)
Quarter June.13
Quarter Sep.13
1 Total Advances 2 Total Deposit 3 CASA Deposit 4 Bulk Deposit 5 Yield on Advances 6 Cost of Deposit 7 Incidental Charges 8 Recovery in Bad & Doubtful debts 9 Other Misc. income 10 Rent, Taxes & lighting 11 Printing & Stationary 12 Advertisement & Publicity 13 Sundry charges 14 Postage, telegram & Telephone 15 Repairs & Maintainance 16 Other expenditure 17 Other items, if any ( Amount of quarter only should be reported.) Comments on major variances :1 2 3
Place: Date :
(Signature of Zonal Head)
Annexure-VII
Re: Computation of sacrifice on account of diminution in the fair value of advance accounts restructured during the quarter ending 30th September 2013. In terms of RBIs Prudential Guidelines on Restructuring of Advances by banks contained in its master circular no. RBI/2013-14/62 DBOD.No.BP.BC.1/21.04.048/2013-14 July 1, 2013 on Prudential norms on Income Recognition, Asset Classification and Provisioning pertaining to Advances, Banks are required to make provision towards diminution in fair value of advances restructured at the time of restructuring and the provision to be re-computed on each balance sheet date till satisfactory completion of all repayment obligations and full repayment of the outstanding in the advance. At the time of Annual closing for FY 2012-13, detailed guidelines on calculation of diminution in fair value of restructured accounts were issued in Annual closing circular no. BCC: BR: 105 / 100 dated 11-03-2013. The circular inter-alia contained methodology for calculating diminution in fair value in advance accounts and reporting thereof. Branches are now required to calculate diminution in fair value of advances restructured during the quarter ending 30.09.2013, as per following: (I) Branches to calculate actual diminution in fair value for arriving the sacrifice/provision amount for each advance account restructured, where total dues to bank is of Rs. 1 crore & above, as per methodology given in circular for Annual Closing for FY 2012-13, which is again briefed hereunder:
a. Future cash flows of the loan account (including WCTL / FITL) as on 30.09.2013 to be arrived at as under: Amount of installments of the principal amount due in coming years based on the original repayment schedule (i.e. repayment schedule before restructuring), plus. Interest due in coming years at the pre-restructured document Rate. The above future cash flow to be discounted by applying the discount rate equivalent to the BPLR/Base Rate as on 30.09.2013 plus appropriate term and credit risk premium for the borrower as per credit rating applicable on 30.09.2013, to arrive at the present value. Minus b. Future cash flows of the restructured loan account (including WCTL / FITL) as on 30.09.2013 to be arrived at as under: Amount of installments of the principal amount due in coming years after restructuring, based on the restructured repayment schedule (i.e. revised repayment schedule as per the restructuring), plus Interest due in coming years after restructuring at the restructured interest rate. The above future cash flow to be discounted by applying the discount rate equivalent to the BPLR/Base Rate as on 30.09.2013 plus appropriate term and credit risk premium
Baroda Corporate Centre, Credit Monitoring Department, 2nd Floor, C-26, G-Block, Bandra- Kurla Complex, Bandra (East), Mumbai-400051. Tel.No. (022) 66985261/ 66985255, Fax: (022) 26525760. e-mail: gm.crm.bcc@bankofbaroda.com, dgm.crm.bcc@bankofbaroda.com
for the borrower as per credit rating applicable on 30.09.2013, to arrive at the present value. The difference in the above present values i.e. (a) minus (b) is the diminution in the fair value of the loan account and is the sacrifice amount for the restructured loan account. Note: Discounting Factor Table at different Discount Rates has already been provided in our Corporate office circular No. BCC: BR: 95/59 dated 18.02.2003 as well as in Annual closing circular no. BCC: BR: 105 / 100 dated 11-03-2013.
(II)
Amount of sacrifice on diminution in the fair value of the restructured Working Capital facilities be computed / arrived at as per following: The diminution in the fair value of the restructured Cash credit / Overdraft accounts may be computed as indicated in the above para meant for Loan account, reckoning the higher of the outstanding amount or the limit sanctioned as on date of restructuring as the principal amount and taking the repayment tenor of the advance as one year.
(III) In respect of all the advance accounts restructured where the total dues to bank is below Rs. 1.00 crore, branches to notionally compute the diminution in fair value and calculate sacrifice amount for provision at 5% of the total exposure in respect of advances accounts restructured. (III) No entry for the provision on account of diminution in the fair value of the restructured accounts to be passed at Branch level.
Branches are advised to furnish to their Regional Offices, information in respect of restructuring (of advance accounts) undertaken during the period 01-07-2013 to 30-09-2013 in the formats given in following Annexures to this circular for quarterly closing : 1. Annexure VII Summary of accounts restructured during 01-07-2013 to 30-09-2013. 2. Annexure VII A - Consolidated position in respect of the Advance accounts with the total dues to Bank is less than Rs. 1.00 crore and were restructured during the period 01-072013 to 30-09-2013. 3. Annexure VII B : Statement of Advances with total dues to bank is Rs. 1/- crore & above, and restructured during the period 01-07-2013 to 30-09-2013, and where sacrifice amount is to be computed based on diminution in fair value of advance as on 30-09-2013. 4. Annexure VII C: Account wise details of advance accounts of Rs.25/- lacs & above but below Rs.1/- crore, restructured during 01-07-2013 to 30-09-2013 (where diminution in fair value is notionally computed at 5% of total exposure and is also reported in Annexure VII A). 5. Annexure VII D: Details of advances of Rs.25/- lacs and above restructured from 01-042008 to 30-09-2013 (i.e. in last 5 years & 6 months) which slipped from standard category to NPA category after restructuring. Notes: a) If no account is restructured during the quarter NIL Annexure VII is to be submtted. b) One borrower may have more than one account. As such diminution in fair value as per above to be calculated in respect of accounts restructured only. However, for
the purpose of disclosure outstanding in all the facilities also to be furnished in above annexure VII, VII A to C. c) Re-computation of interest sacrifice /diminution in fair value of accounts restructured prior to 01-07-2013 is not to be done as on 30-09-2013, as the same is to be done annually at the time annual closing. Hence in Annexure VII, VII A, VII B & VII C only those accounts which were restructured during 01-07-2013 to 30.09.2013 are to be reported.
The Regional Offices, after verifying the correctness of the data / information (especially calculation of provision) received from Branches should submit the consolidated position to respective Zonal Offices, who in turn should submit consolidated Annexure VII & VII A to D of Zone, duly certified by Zonal Heads, to Corporate Accounts Department, BCC, Mumbai with a copy to Credit Monitoring Department BCC, Mumbai within the time prescribed. The Zonal Offices should also submit sheets containing calculation of provision towards diminution in fair value in respect of advance accounts of Rs.1.00 crore and above restructured during 01-072013 to 30-09-2013 to the concerned functional authority (Wholesale, SME, Retail, and Rural & Agrl.) at BCC, Mumbai for their verification.
ANNEXURE VII Branch: Region: Zone: BANK OF BARODA Summary of accounts restructured during the period 01-07-2013 to 30-09-2013 A Information in respect of Restructuring of Accounts WITH OUTSTANDING LESS THAN RS.1.00 CRORE done during the quarter ended 30/09/2013 (i.e. during the period 01-072013 to 30-09- 2013) (in Rs. 000) CDR SME Others TOTAL Mechanis Restructuring m Standard No. Of Borrowers Advance Amount Outstanding as on 30-09-2013 of Restructur borrowers whose accounts restructured ed during quarter In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (diminution in the fair value) SubNo. Of Borrowers standard Amount Outstanding as on 30-09-2013 of Advance borrowers whose accounts restructured Restructur during quarter ed In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (diminution in the fair value) Doubtful No. Of Borrowers Advance Amount Outstanding as on 30-09-2013 of Restructur borrowers whose accounts restructured ed during quarter In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (diminution in the fair value) TOTAL No. Of Borrowers Amount Outstanding as on 30-09-2013 of borrowers whose accounts restructured during quarter In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (Diminution in fair value)
B Information in respect of Restructuring of Accounts WITH OUTSTANDING OF RS.1.00 CRORE AND ABOVE done during the quarter ended 30/09/2013 (i.e. during the period 01-07-2013 to 30-09- 2013) (Rs in 000) CDR SME Others TOTAL Mechanis Restructur m ing Standar No. Of Borrowers d Amount Outstanding as on 30-09-2013 of Advance borrowers whose accounts restructured during Restruct quarter ured In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (diminution in the fair value) SubNo. Of Borrowers standard Amount Outstanding as on 30-09-2013 of Advance borrowers whose accounts restructured during Restruct quarter ured In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (diminution in the fair value) Doubtful No. Of Borrowers Advance Amount Outstanding as on 30-09-2013 of Restruct borrowers whose accounts restructured during ured quarter In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (diminution in the fair value) No. Of Borrowers Amount Outstanding as on 30-09-2013 of borrowers whose accounts restructured during quarter In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (diminution in the fair value)
TOTAL
C (A+B) Information in respect of Restructuring of advance accounts done during the quarter ended 30/09/2013 (i.e. during the period 01-07-2013 to 30-09- 2013) (Rs. in 000) CDR Mechanism Standard Advance Restructured No. Of Borrowers Amount Outstanding as on 30-09-2013 of borrowers whose accounts restructured during quarter In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (diminution in the fair value) No. Of Borrowers Amount Outstanding as on 30-09-2013 of borrowers whose accounts restructured during quarter In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (diminution in the fair value) No. Of Borrowers Amount Outstanding as on 30-09-2013 of borrowers whose accounts restructured during quarter In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (diminution in the fair value) No. Of Borrowers Amount Outstanding as on 30-09-2013 of borrowers whose accounts restructured during quarter In all fund based facilities In all Non fund based facilities Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice (diminution in the fair value) SME Restructuring Others TOTAL
Sub-standard Advance Restructured
Doubtful Advance Restructured
TOTAL
Signature: Branch Head
Regional Head
Zonal Head
Annexure VII A Consolidated position in respect of the Advance accounts with the total dues to Bank is less than Rs. 1.00 crore and were restructured during the period 01-07-2013 to 30-09- 2013 (Rs. in 000) Region: Zone: Branch: Segment S M Wholesale E Retail Agrl. TOTAL (A) Standard Advances Restructured (a) No. of Borrowers (b i) Amount Outstanding as on 30-09-2013 of borrowers whose accounts restructured during quarter In all fund based facilities In all Non fund based facilities (b ii) Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter (c) Sacrifice Amount (diminution in the fair Value) i.e. 5% of b (ii) (i.e. O/S in account/s restructured) (B) Sub-Standard Advances Restructured (a) No. of Borrowers (b i) Amount Outstanding as on 30-09-2013 of borrowers whose accounts restructured during quarter In all fund based facilities In all Non fund based facilities (b ii) Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice Amount (diminution in the fair (c) Value) i.e. 5% of b (ii) (i.e. O/S in account/s restructured) (C) Doubtful Advances Restructured (a) No. of Borrowers (b i) Amount Outstanding as on 30-09-2013 of borrowers whose accounts restructured during quarter In all fund based facilities In all Non fund based facilities (b ii) Amount Outstanding as on 30-09-2013 in account/s of above borrowers which were restructured during quarter Sacrifice Amount (diminution in the fair (c) Value) i.e. 5% of b (ii) (i.e. O/S in account/s restructured) Note: Please also mention below the details of the accounts restructured under CDR mechanism out of the above borrowers. Please also note that figures under the columns SME and TOTAL should tally with respective figures in the A part of Annexure VII. Signature: Branch Head Regional Head Zonal Head
AnnexureVII B Statement of Advances with total dues to bank is Rs. 1/- crore & above, and restructured during the period 01-07-2013 to 30-09- 2013, and where sacrifice amount to be computed based on diminution in fair value of advance as on 30-09 -2013 (Rs. in 000) Region: Zone: Branch: Name of the borrower Amt O/S as on 30-09- Amt O/S as Segment in all FB & On 30-09-13 (WB / SME/ 2013 NFB limits in account Retail / Agrl.) restructured FB NFB Sacrifice Amt. (Diminution in fair value of advance)
Sr. No.
Industry (Activity)
(A) STANDARD 01 02 03 04 05 06 07 08 09 Sub-total (A) (B) SUBSTANDARD 01 02 Sub-total (B) (C) DOUBTFULL 01 02 Sub-total (C)
TOTAL (D) (A+B+C) Note: Please indicate the borrowers name if it is under CDR Mechanism. Please also note that above figures should tally with the respective figures of B part of Annexure VII.
Regional Head
Zonal Head
AnnexureVII C Account wise details of advance accounts of Rs.25/- lacs & above but below Rs.1/- crore, restructured during 01-07-2013 to 30-09- 2013 (where diminution in fair value is notionally computed at 5% of total exposure and also reported in Annexure VII A) (Rs. in 000) Branch: Region: Zone: Name of the borrower Segment Amt O/S as on 30-09- Amt O/S as 2013 in all FB & On 30-09-13 Industry (WB / SME/ NFB limits in account (Activity) Retail / Agrl.) restructured FB NFB Sacrifice Amt. (Diminution in fair value of advance)
Sr. No.
(A) STANDARD 01 02 03 04 05 06 07 08 09 Sub-total (A) (B) SUBSTANDARD 01 02 Sub-total (B) (C) DOUBTFULL 01 02 Sub-total (C)
TOTAL (D) (A+B+C)
Regional Head
Zonal Head
Annexure VII D Details of advances of Rs.25/- lacs and above restructured from 01-04-2008 to 30-09 2013 (i.e. in last 5 years & 6 months) which slipped from standard category to NPA category after restructuring.
Branch: Sr . Branch /Regio n
Region: Name of Segmen account t
Zone: (Rs. in 000) Amount Date Outstanding Date of in all FB limits restructuring restructured of NPA as on 30-092013.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
Regional Head
Zonal Head
Branch:
BANK OF BARODA Region:
Zone:
CERTIFICATE - 5
GHOSH COMMITTEE RECOMMENDATIONS : Implementation Status as at 30th September 2013
Sr. No. 3.3 3.4
Nature of Recommendation Joint custody and dual responsibility of cash and other valuables. Transaction in the Currency Chest to be reported to R.B.I. on the same day. Adhering to the prescribed norms and safeguards issued by R.B.I. on issue and payment of high value drafts, depositing large amounts in new accounts without verifying antecedents, opening of benami accounts etc. to prevent misuse of banking channel. Banks should clearly put down the authority to put through investment deals and reporting system to be adopted in accordance with guidelines issued by Govt./RBI from time to time. Periodical review of broker's performance and relationships. All transactions to be recorded with full details. Periodical review of investment transactions in a critical manner and to put up large transactions to the Board for information. Purchases and sales (Treasury) to be periodically reported to top management with reasons for the same. There should be a panel of brokers. Quotations for all deals to be recorded in the appropriate registers. To ensure ability of counter party to fulfill the contract. Deals to be put through at market rates and directly with the counter party. BRs to be issued when unavoidable strictly following RBI guidelines and in the format prescribed by IBA on security paper and serially numbered and duly signed by authoriesed officials. Nomenclature of securities and their distinctive numbers to be indicated and proper record maintained. Prudential limits for acceptance of BRs of others to be prescribed. Payments should be released only on getting a written confirmation of the deal from the counter party. Securities to be recorded and kept in the joint custody. Periodical verification of securities say once in a quarter or half year by persons other than dealing persons. Periodic reconciliation of securities, BRs, SGL balance at PDO. Verification of deals by internal inspectors and concurrent auditors and surprise sample checks by Vigilance Cell. There should be a formal written lending policy, amplified by adequate written procedures. To set up an internal loan review department. To evaluate the quality of credit portfolio and report on the health of the loan portfolio directly to the Board at periodic intervals.
Implementation status at Branch Yes No N.A. TOTAL
Implementation status at RO/ZO/HO Yes No N.A. TOTAL
3.5
xxx
xxx
xxx
4.3
4.5
4.6 4.7
4.8
4.9 4.10 4.11 5.9 5.14
Page 1
Sr. No.
8.2 & 8.4
8.3 8.5 8.6 8.7 8.8 8.10
8.11 8.12 8.13 8.14 8.15 8.16 8.17 8.18 9.9
Nature of Recommendation Periodicity of the internal audit should be once every 12 months (and of surprise nature) and coverage of inspection reports should be comprehensive including a thorough examination of the internal control system obtaining at the branch, besides other features indicated in the Report. Inspection Department to be manned by a senior person of sufficient experience and exposure and proven integrity. Surprise/spot inspection of large branches. Revenue audit of large branches and accountability. Concurrent audit at all large and exceptionally large branches. The irregularities of Chartered Account firms should be brought to the notice of RBI and Institute of Chartered Accountants of India. Inspection of Head Office departments and controlling offices regularly and by Senior officers. (a) System of exclusive scrutiny of credit portfolio with focus on large advances and group exposures. (b) Special scrutiny of high value accounts shifted on the bank along with executives and accounts transferred from other branches along with officials. The observations of R.B.I. inspections should be promptly and effectively followed up by banks. Total of (a) + (b) Inspectors to educate staff on hazards of deviation from the prescribed system/guidelines. Rationalisation of returns and strengthening present information system of reporting to top management. To obtain confirmation from branches once in a quarter for the nil arrears position of control returns. Monthly certificate on inspection of associated units and on stocks pledged /hypothecated to bank. Stock inspections are carried out Bimonthly. Checks to be carried out by controller at the time of visit. To carry out surprise inspection on noticing abnormal irregularities in control returns. Appropriate guidelines to be issued for control over subsidiaries. To evolve a system in which an employee coming across an irregular practice in any of the operation areas should be made responsible to report the same to higher authorities for remedial action. Adoption of preventive measures of vigilance in letter and spirit as enumerated
Page 2
Sr. No. 10.1 10.2 10.3 11.3
11.4 11.9 11.10 Group A Part II 1.1
Nature of Recommendation Need for class coordination between internal inspection/audit-set up, personnel department, discipline cell and vigilance machinery. Conduct of simultaneous departmental enquiry on banking lapses along with CBI investigation by segregating charges. Vigilance cell to have exclusive officials for field jobs. Verification of antecedents of persons before appointment in banks and at their previous appointment where applicable. The Confidential Reports recorded on staff should give clear cut assessments of their work and conduct. Rotation of staff/duties and transfer covering all categories of staff, including dealing rooms/securities departments staff etc. Desk card for staff to be prepared. Banks to designate one of the senior officer as a Compliance Officer. Financial and administrative powers of officials should be laid down. Precautions in handling cash and valuables restriction of entry of cash cabin, dual custody of cash/valuables, surprise verification at regular intervals etc. Precautions against theft of cash-staff should not indulge in conversations/answering queries, but direct such person to Inquiry Counter only. Precautions against shortage in cash reported by cashier . Introduction of surprise checking at frequent intervals. Precautions against misappropriation of cash by member of staff in the guise of customer service. Only authorised personnel should accept cash/issue counterfoils in cash departments. Cashier should not be allowed to make entries in Pass Book. Proper systems should be evolved in respect of Cash balances, insurance and prompt reporting of inter branch and inter bank remittances of cash. Banks should evolved proper systems of adequate security and custody of cash in dacoit/terrorist attack prone areas. Precautions against misusing banking channels for tax evasion. Pos/TCs in excess of Rs.50000/- should be by way of debit of Constituents account and not by cash. Doubtful cases should be reported to higher authorities. Periodical reporting of deposits/withdrawals from currency chest to Issue Department of R.B.I. exercise of caution at the time of opening of new deposit accounts of all types.
1.2 1.3
1.4
1.5 1.6
1.7
1.8 1.1
Page 3
Sr. No. 1.11 1.13 1.14
Nature of Recommendation Customers to be educated about implications of introducing an account without knowing the party. Close watch on the operations in the new accounts should be kept. Issue of fresh cheque books should be only against requisition slip from previous cheque books and other precautions to be taken in respect of cheque books. Precautions in payment of cheques-verification of signature, custody of specimen signatures, custody and control of blank- cheque books etc. Balancing of ledgers periodically by staff other than ledger keepers, scrutiny of unauthorized entries, corrections and the other precautions in respect of Ledgers. In-operative accounts to be kept in separate ledger, specimen signature to be in custody of Manager and other precautions. Safe custody of/ access to vouchers through written orders of Manager records to be maintained of those who have accessed such records. Safe custody of specimen signature cards and verification of instructions in respect of operations of the account. Blank draft and mail transfer forms to be treated as security items and usual precautions should be taken in respect of their issue and safe custody. Steps to check/prevent forgery in cheques/drafts - use of special paper. Precautions in writing of drafts/mail transfers use of pin point typewriters or reverse carbon. Way in which telegraphic/telex messages for telegraphic remittances should be sent use of codes and accessibility to top most officers of branch etc. Verification of signatures/handwriting should be part of training programme and necessary study material should be obtained from National Institute of Criminology. Precautions against frauds perpetrated by employee - effective supervision, timely receipt of control returns and scrutiny thereof, rotation/transfer of staff etc. Strict watch on clearing operations, house keeping, reconciliation of inter bank/branch accounts. Precautions against frauds perpetrated by staff in clearing - checking of Branch Clearing General A/c, despatch of statement, verification of instruments with relative schedules etc.
1.15
1.16 1.17 1.18 1.19 1.21 1.22 1.23 1.26
1.27
1.28
1.29
Page 4
Sr. No. 1.30
1.31
1.32
Nature of Recommendation Safe transit of cheques and instruments between the branches/ clearing house. Precautions to be taken to prevent fraud through entries in suspense account periodical balancing and checking, signing of debit voucher by Manager/Officer authorized by him, sending periodical statement, specifying reasons for non-adjustment for large and more than a month etc. Mechanization of operations relating to inter branch reconciliation. All branches to clear outstanding entries above Rs.2/- lacs and not allow them to remain outstanding for more than a month etc. Unhealthy practice of granting advances beyond discretionary power or by oral or telephonic instructions. Issue of instructions by bank management. Post-disbursement safeguards to be followed critical assessment of all advances periodically, review of sticky advances and look into staff side of case when there is shift in health code status of account. Observance of laid down rules/guidelines/safeguards by bank officials credit appraisal, pre sanction visit to borrowers premises/go down, proper monitoring of end use of funds to allowing payments to parties connected with borrower/s line of business and not allowing transfer of large amounts to sister concerns etc. Check list of guideline to avoid misuse of hypothecation/pledge facilities verification of borrowers title of goods pledged, safety of godowns, obtention of stock statement etc. Controlling offices should obtain a monthly certificate from branches indicated that periodical Stock statements are received. Controlling offices/Vigilance Department should have a squad for surprises inspection of goods pledged/hypothecated. Safeguards against frauds through kite flying operations in cheques limits against clearing cheques only for prime customers, limited drawings, spare use of discretionary powers etc. Precautions against frauds in bills portfolios to ensure bills represent genuine trade transactions, insistence on submission of all related documents, ascertaining credit worthiness of borrowers and drawees, lorry receipts of approved transporters etc. Precautions for averting frauds in the areas of letter of credit, issue of guarantees and co-acceptance facilities. Banks Guarantees/LCs to be issued in security serially numbered, under two signatures above certain cut off point in triplicate, binding on beneficiary to seek confirmation of Controlling Officer (incorporation of suitable condition in the documents) etc.
2.2
2.3
2.7
2.8 2.8 (d) 2.8 (e) 2.13
2.15
3.4
3.7
Page 5
Sr. No. 3.8 3.9 4.2
Nature of Recommendation One of two authorised signatures on LCs may be from controlling office. Bills discounting facility under L/C, co-acceptance should be extended only to customers having regular sanctioned limits. All premises transactions with approval of Board. Bank may take the services of Engineers on deputation from CPWD or State PWD in their premises dept for assistance in examining proposals. Bank should maintain separate record of large premises deals and should be undertaken only with the approval of the Board/Management. Precaution relating to deals in items like furniture and fixtures, stationery proper system of receiving quotations, delegation of authority, proper inventory management and periodical checking etc. Devising standards for suitable internal control in computerised environment. Relevant paragraphs covering computerised aspects to be added while issuing general administrative instructions. Training programmes should include computer aspects of each topic in each season. Micro filming of records, vouchers, books. Evolving standards for fully computerised branches. Screening/selection of employees in EDP cells, computer areas. Replacement of unwilling workers in computer area. Suggestion from preventive vigilance angle in computer installations. To obtain insurance cover in respect of risks in computer area. Banks to introduce portfolio inspections particularly in critical/sensitive areas, such as credit, investment, off balance sheet items etc. Periodical meetings between bank officials and investigating officials of CBI/Police. Six months prior to the retirement officials should exercise their sanctioning powers jointly with next higher authority. Paper used for cheques/drafts should be such that any use of chemicals for making material alterations in the instrument should be visible to the naked eye.
4.3
4.4 5.2 5.3 5.4 5.5 5.6 5.8 5.9 5.11 5.12 Group-B Part-I 8.9 10.4 11.10 Group-B Part-II 1.22
Page 6
Sr. No. Group-C Part-I 9.6 9.1 11.8 Group-D Part - I 4.8 11.8
Group-D Part - II
Nature of Recommendation Chief Vigilance Officer should directly refer to CVC, cases having vigilance angle involving CMD. Fraud cases upto Rs.25000/- having involvement of an insider should not be reported to Police where recovery is not doubtful. Banks should introduce a return for staff members to ensure strict submission of the information of assets and liabilities and proper scrutiny thereof.
BRs should not be outstanding for more than 7 days. Banks should introduce a return for staff members to ensure strict submission of the information of assets & liabilities and proper scrutiny thereof. Obtaining photograph of depositors at the time of opening of accounts.
1.12
Place: Date:
Signature of Branch/Regional/Zonal Head
Page 7
Branch:
Zone:
CERTIFICATE-6
JILANI COMMITTEE RECOMMENDATIONS : implementation ststus as st 30th September 2013 Note : If comments on any item is other than Yes or N.A., the branch must give reasons for the same for the same in 'Remarks' column and Regional Offices should follow up to rectify the same Recomm Sr. endation No. No. 1 4 Nature of Recommendation
3 4
8 15
Co-ordination between inspection and operational wings be ensured for bringing about positive changes in functioning of the bank. Profiles of bank branches be maintained on computer on performance in thrust areas like audit ratings, assets quality, level of NPA's, revenue leakages, profitability, etc. for enabling the bank to pinpoint inadequacies/set-off trigger for taking remedial action. Computer data on branches in reporting compliance to help Audit Committee and ZO/HO functionaries also be maintained. Broad guidelines to establish accountability for inspectors/auditors should be laid down. Development of database on training inventory of each inspector/auditor for the improvement and updating their knowledge by Central Audit and Inspection Department/ZO's/RO's/Inspectorates. A copy of booklet/compendium of instructions incorporating RBI norms, circulars, etc. to be supplied to each inspecting/auditing official by Inspection and Audit Department periodically (preferably yearly). Revenue/income audit should be conducted at certain select branches/branches where leakages noticed (but not in those where concurrent audit has been undertaken). Every bank should have a manual of instructions for its inspectors/auditors and periodically update the same. Inspection/audit of any branch should not be continued beyond two months except very large branches for which three months would be suffice. All poorly rated branches should be inspected within 12 months and others between 12-18 months from the date of previous inspection. Inspection/audit report format should be updated periodically incorporating changes in products, systems, procedures, etc. check-list of major and serious irregularities in various areas of banking operations to be provided to inspectors/auditors. An executive summary should be prepared by the inspecting officer for every inspection for submitting to higher authorities. Banks should have a system for rating its branches on the basis of inspection reports and the rating system to be reviewed periodically. A computerised track record of efficiency ratings over the previous 4-5 inspection to be maintained in the inspectorate with periodical updations and submissions to the functionaries. Follow-up on major/serious irregularities detected during concurrent audit to be immediately taken up with the HO. A time-bound action programme for rectification to be drawn up and closely monitored. Fraudulent transactions to be reported to vigilance/chief of inspection/audit etc. Smaller/medium sized branches to rectify irregularities pointed out during inspection/audit within 4 months. Inspectors/auditors to get majority of irregularities rectified during their stay at the branches concerned and guide them as well.
18
6 7 8 9
20 21 23 24
10
25
11 12
30 32
13
39
14 15
41 44
Page 1
Branch:
Zone:
CERTIFICATE-6
JILANI COMMITTEE RECOMMENDATIONS : implementation ststus as st 30th September 2013 Note : If comments on any item is other than Yes or N.A., the branch must give reasons for the same for the same in 'Remarks' column and Regional Offices should follow up to rectify the same Recomm Sr. endation No. No. 16 45 Nature of Recommendation
17
46
18
49
19
53
Immediate action to be taken to plug gaps in serious irregularities/revenue leakages, which have surfaced due to loopholes in existing procedures, abnormal deviations from laid down procedures/norms in consultation with the departments concerned by issue of fresh guidelines. There is scope for Audit Committee to broaden its domain and effectiveness through study of additional areas like frauds, progress in AFI conducted by RBI, inter-branch/inter-bank reconciliation etc. and the frequency of Committee meetings. Banks should have structured items for discussion by the Audit Committee and decide the periodicity of the Audit Committee meetings. Inspection findings relating to frauds detected during inspection and matters involving malafides corrupt practices and gross indiscipline should be submitted as special report to the concerned authorities for initiating action and not to be included in regular report. These reports should be thoroughly scrutinized by the authorities concerned and shortcomings/gaps/lacunae that contributed to such events should be removed by policy decisions. Appropriate control measures should be devised and documented to prevent the computer system from attacks of unscrupulous elements. All aspects of security, reliability and accessibility are ensured before introduction of EDP application in place of manual system by having pilot parallel runs. Various tests to be carried out to ensure that EDP applications have resulted in consistent and reliable system for inputting, processing and generation of output of data. While engaging the outside computer agencies, banks should ensure to incorporate the "clause of visitorial rights" in the contract to have the right to inspect the process of application and ensure the security of the data/inputs given to outside agencies. Entire domain of EDP activities be brought under scrutiny of Inspection and Audit including the underlying financial aspects. In order to bring about uniformity of software used by various branches/ offices, there should be a formal method of incorporating change in standard software and it should be approved by senior management. Such changes to be inspected and monitored continuously. Banks should complete enquiries expeditiously, and bring to book the delinquent staff to deter others from perpetuating frauds and malpractices Internet vigilance machinery to be strengthened and its working to be reviewed by the Board every six months. Regular checking by inspectors/auditors to verify correctness of information compiled/furnished by branches regarding income recognition, assets classification, provisioning, and NPA quantification in conformity with prescribed norms. Discrepancy to be immediately brought to the notice of Branch Manager for rectification on the spot.
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CERTIFICATE-6
JILANI COMMITTEE RECOMMENDATIONS : implementation ststus as st 30th September 2013 Note : If comments on any item is other than Yes or N.A., the branch must give reasons for the same for the same in 'Remarks' column and Regional Offices should follow up to rectify the same Recomm Sr. endation No. No. Date: Nature of Recommendation
Signature of Branch/Regional/Zonal Head
Page 3

Closing Circular 30.09.2013

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Closing Circular 30.09.2013

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BCC: BR: 105/399

14th September 2013

SUB FILE GEN - 1

I (a) I(b) & I(d) I (c)

01.10.2013 04.10.2013 04.10.2013 05.10.2013 05.10.2013

01.10.2013 04.10.2013 04.10.2013 07.10.2013 07.10.2013

REPORTING OF IMPORTANT FIGURES FOR HALF YEAR ENDED 30.09.2013

3061 3077 3079

1617 1624 1675

1806 1850 1900

3806 3860 3900

SIGNATURE OF ZONAL HEAD

(a) Mumbai Main Office, Mumbai

Head of the account

INTEREST PAID * Code - 1022 Amount

INTEREST RECEIVED * Code -3079 Amount

(k) Durban (l) OBU Mumbai

(a) (b) (c) (d) (e) (f) (g) (h) (I)

Place: __________ Date: __________

SIGNATURE OF ZONAL HEAD

VARIANCE ANALYSIS SHEET Zone name : Sr. Discription No.

(Signature of Zonal Head)

Sub-standard Advance Restructured

Doubtful Advance Restructured

Signature: Branch Head

Signature: Branch Head

TOTAL (D) (A+B+C)

Signature: Branch Head

Branch: Sr . Branch /Regio n

Region: Name of Segmen account t

Signature: Branch Head

BANK OF BARODA Region:

GHOSH COMMITTEE RECOMMENDATIONS : Implementation Status as at 30th September 2013

Sr. No. 3.3 3.4

Implementation status at Branch Yes No N.A. TOTAL

Implementation status at RO/ZO/HO Yes No N.A. TOTAL

4.9 4.10 4.11 5.9 5.14

GHOSH COMMITTEE RECOMMENDATIONS : Implementation Status as at 30th September 2013

8.2 & 8.4

8.3 8.5 8.6 8.7 8.8 8.10

8.11 8.12 8.13 8.14 8.15 8.16 8.17 8.18 9.9

Implementation status at Branch Yes No N.A. TOTAL

Implementation status at RO/ZO/HO Yes No N.A. TOTAL

GHOSH COMMITTEE RECOMMENDATIONS : Implementation Status as at 30th September 2013

Sr. No. 10.1 10.2 10.3 11.3

11.4 11.9 11.10 Group A Part II 1.1

Implementation status at Branch Yes No N.A. TOTAL

Implementation status at RO/ZO/HO Yes No N.A. TOTAL

GHOSH COMMITTEE RECOMMENDATIONS : Implementation Status as at 30th September 2013

Sr. No. 1.11 1.13 1.14

Implementation status at Branch Yes No N.A. TOTAL

Implementation status at RO/ZO/HO Yes No N.A. TOTAL

1.16 1.17 1.18 1.19 1.21 1.22 1.23 1.26

GHOSH COMMITTEE RECOMMENDATIONS : Implementation Status as at 30th September 2013

Sr. No. 1.30

Implementation status at Branch Yes No N.A. TOTAL

Implementation status at RO/ZO/HO Yes No N.A. TOTAL

2.8 2.8 (d) 2.8 (e) 2.13

GHOSH COMMITTEE RECOMMENDATIONS : Implementation Status as at 30th September 2013

Sr. No. 3.8 3.9 4.2

Implementation status at Branch Yes No N.A. TOTAL

Implementation status at RO/ZO/HO Yes No N.A. TOTAL

GHOSH COMMITTEE RECOMMENDATIONS : Implementation Status as at 30th September 2013

Place: Date: