How to apply

Applying online
To apply to study at Monash University, first read through the easy step-by-step guide, as this outlines how to use the applicant portal and provides links to the other important web-pages you will need to access in order to find out about: the courses you are interested in studying the specific entry requirements for each course the documentation you will need to provide with your application additional documentation required for international applicants. When you have read through the step-by-step guide and have all your paperwork ready to be uploaded to the applicant portal, you can apply online. Once you have applied online, you can track the progress of your application by logging back into the applicant portal.

Following the step-by-step guide

The step-by-step guide will provide you with simple instructions about the steps involved in applying via the Applicant Portal. The guide also includes sample pop up screens to assist you in understanding the process and steps involved in completing your online application.

Completing your application via the Applicant Portal

The applicant portal has 12 steps for non-VTAC domestic applicants (ie mid-year and post-graduate applicants) and 13 steps for international applicants. The additional step for international students includes the application fee page. International applicants will need their credit card details to proceed with this payment before they can lodge their application. Please note that if you are an international student currently studying Year 12/VCE or the International Baccalaureate (in Australia) applying for semester 1 entry, you must apply through VTAC. The applicant portal requires all applicants to step through all screens. Where the information requested on a screen is not relevant for the applicant, select a No Answer response. You will then be able to proceed to the next screen. The final step is to accept the terms and conditions. By selecting Accept the application will automatically be submitted for assessment.

Saving your information in the Applicant Portal

You can log out and log back in to the application portal to continue your application at any time. The application program automatically saves the information you provide and any documents you have uploaded after you complete each page. Any applications you have not submitted will remain saved in the applicant portal for up to 28 days. Once you open up an application you have already saved, the system requires you to step through each of the screens again and check the information provided is correct. Where you have already completed the information you select Continue to move to the next screen.

Internet connection trouble?

Online applications via the applicant portal are able to be processed more swiftly than applications received by mail or email. However, if you are experiencing internet connection problems when applying online, you can download an application form and mail or email this with the relevant documentation: Domestic graduate / postgraduate course application form: Postgraduate application form (pdf, 136kb). International postgraduate coursework application form: International PG application form (pdf, 897KB) International undergraduate coursework application form: International UG application form (pdf, 1.1MB).

If you are an international applicant, send your complete application form with all documents and a cheque for AUD$100 (or proof of your payment online) to the Office of Future Students via email Adm-documents@monash.edu or post to: Office of Future Students 871 Dandenong Road CAULFIELD EAST VIC 3145 AUSTRALIA

Gettingstarted Step1

Entry requirements
All students applying for a course at Monash University must satisfy the entry requirements. Your first step is to decide the course / courses you would like to apply to study and check the entry requirements for each course.

Select a course to study and understand your eligibility

For Undergraduate courses check the Undergraduate qualifications database for information specific to your country. This database will advise you of minimum entry requirements for Monash University undergraduate courses. For Postgraduate courses check the Monash Course Finder. As you will need information about the specific courses when you apply online, check the course codes on the Monash Course Finder and write down for each course you are interested in studying: - the course code - the name of the course - the start date Also check on the Monash Course Finder for any specific documentation required for the course you are applying to study.

Prepare your documentation

Prior to applying online you will need all your documentation scanned and ready for uploading to the applicant portal. Monash Course Finder provides details for specific documentation requirements for each course which you will need to attach to your application via the application portal. Additional documentation requirements for International applicants: - a certified copy of your passport, and - evidence the English language requirements have been met. The English language requirements for undergraduate and postgraduate courses are listed on the Admissions webpage of the Monash University website.

Document translations
If your documents are in a language other than English, you will need to supply official certified translations of the documents.

Createandaccountandlogin Step2

Your personal email account

If you do not have an active email account you will need to set this up, as your email will be used to provide your account ID in the applicant portal.

Using the applicant portal

You will need to create an account in the applicant portal. Once created, your account ID and password will be sent to your nominated email address. The following provides a summary of the steps involved and screen shots of the applicant portal:
Instructions Createanaccount Createanaccount Furtherdetails Tobegin,selectClickheretocreateanaccount SampleApplicantPortalscreenshots

Enteryourpersonaldetails

EnteryourSurnameandGivenname/sastheyappearonyour personalidentification. Enteravalidemailaddress.Thiswillbeusedtoprovideyour AccountID. Createapasswordandcontinue. Checkspamfoldersifyoudonotreceivetheemailafter completingthisstep.

Logintoyouraccount Checkyouremail

TheemailgivingyourAccountIDandpasswordalsogenerates thelinkabovewhereyoucreatedyouraccount. Clickthelinktoreturntotheloginscreen.

Theloginscreen

Tobegincreatingyourapplication,selectClickheretologin.

Logintoyouraccount

Enteryour6digitAccountIDemailedtoyou,andthepassword youcreated. Clicklogin.

Creatinganewapplication ClickApplyforCourse.

Instructions

Furtherdetails

SampleApplicantPortalscreenshots

Personaldetails(Steps1&2intheApplicantPortal) Theinformationprovidedwhencreatingtheaccountdefaults. Checkyourdetails Confirmyourdetailsarecorrect,particularlyyourFamilyName andGivenname(s)andamendifnecessary. ClickContinue.

Otherpersonaldetails

IfyouareapplyingtostudyatanAustraliancampus,useoptions 16.ApplicantstoMalaysiaorSouthAfricaselectfromoptions 711.Internationalstudentsarepromptedtoentertheircountry ofcitizenship. IfyouhavestudiedatMonash(ortheaffiliateslisted) previously,enterthedetails.Includeyourprevioussurnameifit haschanged. Enteryourcurrentpostaladdress. ForInternationalphonedetails,includethecountryandarea codes. ClickContinue.

Accessandequitydetails(Step2intheApplicantPortal) Tickthebox,ifappropriate. SupportservicesDomestic applicants ClickContinue. Supportservices Internationalapplicants TheUniversityprovidessupportservicestostudents.Ifyou respondtothisquestion(theyaredifferentforDomesticand Internationalstudents),thenyoumaybecontactedbythe Universitytodiscusstheoptionsavailabletoyouforassistance. Youmayalsobeaskedtoprovidedocumentationtosupport yourapplication.

Selectacourse Step3

Selecting a course, offering option and commencement date

Within the Applicant Portal you will be required to nominate the course or courses you would like to apply to study. When investigating which course you are interested in studying, you will need to record the following information: - the name of the course/s - the course codes you will use in your application - the campus, attendance type and attendance mode (ie on-campus or off-campus) - the entry requirements for each course you would like to apply to study - the commencement date. To choose a course go to the Monash Course Finder. If you are interested in studying at one of Monash Universitys offshore campuses, click on the relevant links in the table below. International applicants: for undergraduate courses check the undergraduate qualifications database for information specific to your country. This database will advise you of minimum entry requirements for Monash University undergraduate courses for postgraduate courses check the Monash Course Finder.
Furtherdetails SampleApplicantPortalscreenshots

Instructions

Selectacourse(Step3intheApplicantPortal) Choosethecorrectcourse/s GototheMonashCourseFindertochooseacourse.For offshorecampuses,select Malaysiaundergraduate Malaysiapostgraduate,or SouthAfrica

Enteracoursecodeorkeywordsfromthecoursetitle. ClickContinue. Selecttheofferingoption Selectthemostappropriateofferingoption,decidingon: Selectthecommencement period Location(campus) Attendancemode(oncampus,offcampus) Attendancetype(fulltime,parttime)

ClickNewSearchtochangethecourse,orselectContinue. Somecoursesmayhaveintakeseveralyearsinadvance.Select theappropriateoption. Ifthisscreendidnotdisplay,itisbecausethereisonlyone optionforcommencement.Theinformationwilldefaultintothe followingscreenwhenyouclickContinue

Checkyourpreferences

Ifyoureapplyingforseveralcourses,selectAddCourseand repeatthethreeprevioussteps. Whenmultiplepreferenceshavebeenadded,youcanchange theorderbyusingthearrowsontheleft. UsetheEditandDeletebuttonstochangeorremovea course. ClickContinue.

Agentdetails(For Internationalapplicantsonly)

Internationalstudentscanrecordtheiragentdetailshere,if applicable. ClickContinue.

Previousstudyandworkexperience Step4

Previous study and work experience

For course entry at Monash we primarily assess on academic merit. Some courses may require you to present additional information in support of your application such as: work experience portfolio work an audition why you would like to study the course. Please check the special application requirements which you can access within course finder.

Applying for credit

If you are applying for credit for prior learning, you must complete the credit transfer form (pdf, 199KB).
Instructions

Furtherdetails

SampleApplicantPortalscreenshots

Previousstudyandworkexperience(Steps4to9intheApplicantPortal) Enteryoursecondaryeducationdetailsatthisstep. Recordingsecondary education Usethedropdownlisttoselectthecorrectanswer,ortypeinto (Step4) thefieldforotherQualificationnotlisted. Ifyoustudiedoverseas,youmuststateifEnglishwasthe mediumofinstruction. Note:ifyoucannotrememberordonotknowyourOverall Score,thenenter0toallowyourapplicationtoproceed. Checkyoursecondary educationdetails Asummaryoftheinformationyouentered.SelectDeleteto removearecord,orAddNewRecordtoprovidefurther qualifications. ClickContinue. Recordingtertiaryeducation (Step5) Enteryourtertiaryeducationdetailsatthisstep. Usethedropdownlisttoselectthecorrectanswer,ortypeinto thefieldforotherQualificationnotlisted. Ifyoustudiedoverseas,youmuststateifEnglishwasthe mediumofinstruction. AlinktotheCreditApplicationFormisprovidedifrequired. ClickContinue. Checkyourtertiary educationdetails Asummaryoftheinformationyouentered.SelectDeleteto removearecord,orAddNewRecordtoprovidefurther qualifications. ClickContinue. Confirmcredit (Step6) Thisstepwillonlydisplayifyouenteredinformationintothe TertiaryEducationDetailsstep. Ticktheboxtoconfirmifyouareapplyingforcredit. ClickContinue.

Instructions

Furtherdetails

SampleApplicantPortalscreenshots

Previousstudyandworkexperience(Steps4to9intheApplicantPortal) Recordingotherqualification Adddetailsofotherqualificationstobeincludedwithyour application. details (Step7) ClickContinue.

Checkyourother qualificationdetails

Asummaryoftheinformationyouentered.SelectDeleteto removearecord,orAddNewRecordtoprovidefurther qualifications. ClickContinue. Adddetailsofyourworkexperienceandemploymentdetailsto beincludedwithyourapplication. ClickContinue.

Recordyourwork experience/employment details (Step8)

Checkyourwork experience/employment details RecordyourEnglishtest details (Step9)

Asummaryoftheinformationyouentered.SelectDeleteto removearecord,orAddNewRecordtoprovidefurther information. ClickContinue. SelecttheEnglishTestTypefromthedropdownlistand indicateifthisiscompleted.Selectingcompletedwillprompt youtoenterthetestdate.

CheckyourEnglishtest details

Asummaryoftheinformationyouentered.SelectDeleteto removearecord,orAddNewRecordtoprovidefurther information. ClickContinue.

Uploaddocuments Step5 Uploading your documents to the Applicant Portal

You will need all your documentation scanned and saved, ready for uploading to your application. It is important that documents are uploaded individually into the Applicant Portal and not loaded as a single consolidated document. When saving your documents please clearly name these so they correspond with the type of document you are uploading. For example if you have scanned your academic record, name this as Transcript and your certified copy of your passport as Passport. Orientation of scanned documents Some documents when they are scanned are either illegible when they are opened or do not appear the right way up so that they can be easily read when opened to be verified to support your application. Once you have scanned your documents please check these before uploading them to the applicant portal to ensure they are both legible and are correctly orientated on the page. Illegible or miss-orientated documents (ie scanned in so that they appear upside down or not right-side up) may delay assessment of your application. Refer to the website for information on documentation required for your online application. Uploading your documents Make sure the documents you upload with your online application are:

in the correct format - .jpg, .pdf, .doc or .rtf a maximum of 5 MB each document black and white (Note: colour documents take longer to upload).

Extra documents If you are applying for credit for prior learning, you need to provide documents to support this. These documents may include official transcripts or results from previous studies and copies of subject outlines. Please note that credits transferred may affect the duration of your course, which could affect your visa. Some courses may require you to submit other documents, such as details of relevant work experience. You can check your course's entry requirements in Monash Course Finder and view the Postgraduate Course Guide.

Document translations
If your documents are in a language other than English, you will need to supply official certified translations of the documents.
Instructions Furtherdetails SampleApplicantPortalscreenshots

Uploaddocuments(Step10intheApplicantPortal) Documentsshouldbeuploadedindividually. DocumentUpload (Step10) Selectthetypeofdocumenttobeuploadedandenter commentsifnecessary. ClickBrowsetosearchforthecorrectfile,select,thenclick UploadFile. Aseachfileisready,itwillbedisplayedunderDocuments AlreadyUploaded. Note:Thereisadocumentfilesizelimitof5MB. MakesureyouselectPrintACoverSheettosubmityourhard copydocuments,followingthedirectionstocertifythem correctly. ClickContinue.

 Reviewandsubmitapplication Step6 Review your application and submit online

Make sure you: carefully review all the information entered in your application upload all the relevant documents. You can make changes by clicking Previous and re-entering the data but once you have submitted your application you cannot change the information submitted or delete documents. You can however add additional documents if the selection officer requests that these are provided. These can be uploaded through the applicant portal. All applicants are required to read and agree the Applicant Declaration terms and conditions. Once you click Accept your application will be submitted.

Additional step for international applicants

International applicants are required to pay an application fee or enter a waive code if you have been issued a waive fee promotion. Ensure that you have your credit card details ready to pay the AUD$100 non-refundable application fee.
Instructions Furtherdetails SampleApplicantPortalscreenshots

Reviewandsubmityourapplication(Step11to13intheApplicantPortal) Reviewyourapplication Thisisasummaryofalltheinformationprovidedinthe application. (Step11) ClickEditintherelevantsectiontochangeinformationif required. Ifallinformationisaccurateandcomplete,clickContinue.

Applicantdeclaration (Step12)

Pleasereadthedeclarationcarefully.Youmustacceptthe declarationtosubmittheapplication. ClickAccept. Note:OnceyouAccept,thenextscreencantakeaminuteto load.Pleasebepatient.

Payingyourapplicationfee (Step13ForInternational applicantsonly)

Internationalstudentswillbepromptedtopayanapplication feeofAUD$100. Paymentcanbemadebycreditcard. IfyouhaveaWaiveCode,clickthelinkandenterthecode. Note:Waivecodesaregiventoapplicantsviaagencies,or duringMonashpromotionalevents. Note:Domesticstudentsdonotpayanapplicationfee.Ifyouare adomesticapplicantandarepromptedtopayafee,please contacttheAdmissionsUniton+61399055551forassistance.

Applicationreceipt

Thisisthelaststepoftheapplicationprocessandwilldisplay yourapplicationnumber.Yourapplicationnumberwillalsobe emailedtotheaddressyouinitiallyprovided.

 Trackyourapplicationandoffer Step7 Monitoring the progress of your application

You may monitor the progress of your application by logging back into the applicant portal You can also monitor the outcome of the assessment of your application and can either accept or reject an offer through the applicant portal.

Instructions Furtherdetails SampleApplicantPortalscreenshots Trackyourapplicationandoffer Loggingbackintoyour Returntotheloginscreentocheckforupdatestoyour application. application Ifyouwouldliketoviewapreviousapplication,clickView ApplicationDetails.Youcanadddocumentsbyselecting UploadorSendDocumentsandfollowtheprompts. Asyourapplicationisprocessedbystaff,youcanseeupdatesin theOutcomeStatus. Respondingtoanoffer TheOutcomeStatuswillupdatewhentherehasbeenprogress withyourapplication. Youcanacceptorrejectyourofferthroughyourapplicantportal byclickingRespondToOfferandfollowingtheprompts.