Majid Petroleum Services Project Charter 2012-13

Project Name:

Majid Petroleum Services (Golrah Sharif, Islamabad)

Group/Company: Attock Group of Companies / Attock Petroleum limited

Focus Area:

Facilitation customers by giving them white oil (PMG / HSD)

Product/Process: To make some ease for the people living near Golrah Sharif, ISB

Prepared By:

Document owners (s)

Project/Organization Role

Mr. Moeen Bahoo

Project Manager

Mr. Aseem Nawaz

Project Secretary

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Project Charter

TABLE OF CONTENTS
PROJECT CHARTER PURPOSE.................................................................................................. 3
PROJECT EXECUTIVE SUMMARY.............................................................................................. 3
PROJECT OVERVIEW................................................................................................................... 4
PROJECT SCOPE......................................................................................................................... 4
1.1 Goals and Objectives........................................................................................................ 4
1.2 Departmental Statements of Work (SOW).........................................................................4
1.3 Organizational Impacts...................................................................................................... 4
1.4 Project Deliverables........................................................................................................... 4
1.5 Deliverables Out of Scope................................................................................................. 5
1.6 Project Estimated Costs & Duration..................................................................................5
PROJECT CONDITIONS................................................................................................................ 5
1.7 Project Assumptions.......................................................................................................... 5
1.8 Project Issues.................................................................................................................... 6
1.9 Project Risks...................................................................................................................... 6
1.10 Project Constraints.......................................................................................................... 6
PROJECT TEAM ORGANIZATION PLANS..................................................................................7
PROJECT REFERENCES.............................................................................................................. 7
APPROVALS.................................................................................................................................. 7
APPENDICES................................................................................................................................. 8
1.11 Document Guidelines...................................................................................................... 8
1.12 Project Charter Document Sections Omitted...................................................................8

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PROJECT CHARTER PURPOSE

The project charter defines the scope, objectives, and overall approach for the work to
be completed. It is a critical element for initiating, planning, executing, controlling, and
assessing the project. It should be the single point of reference for project goals,
objectives, scope, organization, estimates, work plan, and budget. In addition, it serves
as a contract between the Project Team and the Project Sponsors, stating what will be
delivered according to the budget, time constraints, risks, resources, and standards
agreed upon for the project.

PROJECT EXECUTIVE SUMMARY

What OMCs do is to provide best quality product to their customers. Being in Attock
Petroleum Limited, we will go to launch a new Retail Outlet MAJID PETROLEUM
SERVICES Golrah Sharif, Islamabad to provide best quality products i.e., (Premier
Motor Gasoline PMG & High Speed Diesel HSD white oil. The Company is
developing a network of modern petrol pumps, especially catering to far-flung areas of
Pakistan, and are significantly contributing to the development and expansion of the
petroleum sector in Pakistan by developing state-of-the-art infrastructure for storage,
handling and delivery of petroleum products to local and foreign markets. The Company
has also penetrated in the oil export business and, in spite of tough competition from
other regional and global players, is in line with the governments policy to take
maximum advantage of Pakistans foreign exchange and human resources and its
strategic geographical location. Developing our products and services based on the
needs of our valued customers, we approach the challenge of securing their satisfaction
and loyalty by focusing on two-way communication, unparalleled performance, and
fostering a continuous improvement culture in all areas of our operations. Strictly
adhering to highest ethical standards, we believe in community and environmental
wellbeing and strive to maintain quality at all levels, as demonstrated by our Quality
Policy Statement and the stringent quality objectives we have set for ourselves.

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PROJECT OVERVIEW
We will go to launch a new Retail Outlet MAJID PETROLEUM SERVICES Golrah Sharif,
Islamabad to provide best quality products i.e., (Premier Motor Gasoline PMG & High
Speed Diesel HSD white oil.

PROJECT SCOPE
1.1

Goals and Objectives

Goals

Objectives

To Launch a retail Outlet.

1.2

Best Quality certified product.

Departmental Statements of Work (SOW)

Departmental SOW

1.3

Owner/Prime

Procurement

ABC Contractor, Labor etc.

Before Oct 18, 2013

Finance

Owners Equity

Need Basis

Legal

Govt. & Co related

Before Oct 15, 2013

Organizational Impacts
Organization

1.4

Due Date/Sequence

Impact to and Participation of Organization

Attock Petroleum Limited

Sponsor Project

Pakistan Standardization Institute (PSI)

Quality assurance and control

D.G Khan Cement

Provide cement to make the infrastructure

Project Deliverables
Milestone

Deliverable
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1. Legal issues

Purchasing and acquisition of land.

Retailing rights from APL

2. Completion of project operation

Construction, Installation of machinery

1.5

Deliverables Out of Scope

Projects that are not involved with petroleum products are deliverables out of scope.

1.6

Project Estimated Costs & Duration

Project Milestone

Legal Issues

Date Estimate
Oct 18, 2013

Deliverable(s) Included
Purchasing and
acquisition of land

Cost incurred
Rs.5 million

Retailing rights from APL

Completion of project
operation

Completion of
project
operation

Construction

Rs.15 million

Installation of machinery

PROJECT CONDITIONS
This section details project conditions including assumptions, issues, risks, and
constraints.

1.7

Project Assumptions
The people want and will use white oil as per their needs.
This Project will act as the teams connection to the community during the
duration of the project.
People will get the best quality product.

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1.8

Project Issues
Priority Criteria:

1High-priority/critical-path issue; requires immediate follow-up and resolution.

2 Medium-priority issue; requires follow-up before completion of next project
milestone.
3 Low-priority issue; to be resolved prior to project completion.
4Closed issue

# Date

1.9

Priority

Owner

Description

Status &
Resolution

1 Dec 31, 2013

Mr. Moeen bahoo

Incomplete
work check
and balance

By adding missing
elements

2 Dec 31,2013

Mr.Assem Nawaz

Charter
Completed

Approvals

Project Risks
Likeliho
od

# Risk Area

Risk
Owner/Team
Members

Project
Plan

Impact-Mitigation

1 Lab testing of
product

Medium

Mr. Moeen bahoo

Strict compliance of ISO

2 Unable to fulfil
customer
needs

Medium

Mr. Moeen bahoo

By asking customers, purpose

can be achieved

3 Machinery
breakdown

High

Mr. Aseem Nawaz

Proper checking of system

1.10 Project Constraints

Designs must be constructed using best materials available to the community of
Attock Petroleum limited
By fulfilling customer needs, it is important to make sure that customer is happy
to get the product

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Project Team Organization Plans

Project Team Role

Project Team
Member(s)

Responsibilities

Project Manager

Mr. Moeen Bahoo

Manage project

Secretory

Mr. Aseem nawaz

Record meeting minutes,

e-mail lists,
communication with group
member

Treasurer

Mr. Muzamil

Handle funds and SOAS

account, reserve rooms

PROJECT REFERENCES
Reference

Deliverable

Majid Petroleum Service, Islamabad

(Attock Petroleum Limited) Project

Facilitation to customer as per their

requirements

APPROVALS
Prepared by

__________________________________
Majid Petroleum Services (Project Manager)

Approved by

__________________________________
Attock Petroleum Limited (Project Sponsor)

__________________________________
Executive Sponsor

__________________________________
Client Sponsor

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APPENDICES

1.11 Document Guidelines

1.12 Project Charter Document Sections Omitted

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