Project Implementation and Monitoring Plan

Implementing Organization/Project Title: Project Code: Roma Democratic Development Association SONCE/One step for better education of Roma pupils in primary education II MAC 082 Country: Republic of Macedonia Project budget (in Euros): 72.378 Project Start Date: August 2013 Date of project approval: 21.08.2013 Project End Date: July 2015

ACTIVITY IMPLEMENTATION PLAN

TIMELINE ACTIVITY Start End COMPONENT

IMPLEMENTED BY: name of grant applicant / implementing NGO(s), national, regional or local authority, partner, contractor, REF, etc.

PRIOR ACTIONS REQUIRED FROM: Inputs IMPLEMENTER REF Outputs

(date, month, year)

(date, month, year)

Activity A

Component X

prior actions required from the implementer/ partner / contractor

prior actions required from REF

As per approved project proposal

As per approved project proposal

10.09.2013

25.09.2013

Setting project management and coordination team

Improvement of the education outcomes of Roma pupils (from 2nd4th) in the municipalities Tetovo, Gostivar, Debar and Kichevos primary schools through provision of tutorial classes during the school years 2013/2015

Roma Democratic Development Association SONCE

Contacts and contracting with the local coordinators from Gostivar, Kicevo and Debar Consultative participation

25.09.2013

04.10.2013

Identification of Tutors

Improvement of the education outcomes of Roma pupils (from 2nd4th) in the municipalities Tetovo, Gostivar, Debar and Kichevos

Roma Democratic Development Association SONCE, NGO Mesecina Gostivar, NGO Bela Kula Kicevo, NGO Mesecina Debar,

Setting a meeting for developing the action plan for every next 3 months regarding the need for launching the project , Preparing and publishing call for tutors of pedagogical university who will be engaged on the project Communication with the Universities

3 Local coordinators ( Gostiar. Kicevo and Debar) Project team ( Coordinator. Assistant and Financial Manager )

Reports from the meetings, developed action plan for every next 3 months and list of participants

Consultative participation.

The both Universities will share the announcement to their students. Project team ( Ferdi Ismaili coordinator, Nezir Husieni Assistant

Identified 39 tutors from Tetovo, Gostivar, Kichevo, and Debar Children current GPA will

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primary schools through provision of tutorial classes during the school years 2013/2015

South East European University in Tetovo, State University in Tetovo

Coordination with the local partners

and Aleksandra Dimovska Financial Manager) Advisory board ( Redzep Ali Cupi Ministry for education and science, Vulnet Zenki SEEU University from Tetovo, 1 representative from Municipality of Tetovo, 1 from Municipality of Gostivar, 1 from Municipality of Kicevo and 1 from Municipality of Debar and 1 from State Inspectorial for Education. Budget: 7 representative of advisory board x 30 peer diems = 210 EURO Travel :80 Euro Total : 290 EURO

progress up to 40 % of their current GPA from the tutored subjects ( Macedonian , Albanian, English language and Maths ) and for min. 30 % will progress their total GPA. Increased participation of Roma pupils to regular classes for 15-25 % .

25.09.2013

04.10.2013

Constituting Advisory Board

an

Improvement of the education outcomes of Roma pupils (from 2nd4th) in the municipalities

Roma Democratic Development Association SONCE, NGO

Invitation for participation in the project to targeted local municipalities

Consultative participation

Interested school and National authorities for participation of the project activities

Selected 7 members of the Advisory Board 2 meetings per year

Tetovo, Gostivar, Debar and Kichevos primary schools through provision of tutorial classes during the school years 2013/2015 Improvement of the education outcomes of Roma pupils (from 2nd4th) in the municipalities Tetovo, Gostivar, Debar and Kichevos primary schools through provision of tutorial classes during the school years 2013/2015

Mesecina Gostivar, NGO Bela Kula Kicevo, NGO Mesecina Debar,

and Ministry of Education and Science in the Advisory Board

Budget : 30 euro x x 7 persons x 4 meeting = 840 EURO Travel: 100 EURO

Report of meetings and list of participants.

04.10.2013

15.10.2013

Training for Tutors

Roma Democratic Development Association SONCE, NGO Mesecina Gostivar, NGO Bela Kula Kicevo, NGO Mesecina Debar, and targeted local primary schools

Preparation of call for trainers, Organizing the place for trainings and logistical needs for the training.

Participation of the activity

Project Team and 3 Local coordinators ( Gostivar, Kicevo and Debar) 2 Trainers 1 REF representative Pool of Tutors Trainers Budget : 3.500 EURO

39 trained tutors 2 held trainings

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20.10..2013

June 2015

Tutoring classes

Improvement of the education outcomes of Roma pupils (from 2nd4th) in the municipalities Tetovo, Gostivar, Debar and Kichevos primary schools through provision of tutorial classes during the school years 2013/2015

Roma Democratic Development Association SONCE, NGO Mesecina Gostivar, NGO Bela Kula Kicevo, NGO Mesecina Debar, and targeted local primary schools and 39 Tutors

Allowing working condition of 39 Tutors with 387 Roma pupils in Tetovo, Gostivar, Kicevo and Debar on 11 primary schools.

Consultative participation

39 Tutors ( Tetovo, Gostivar, Kicevo and Debar) Preparation of Roma pupils in every day school subject need Provision of needs driven support to selected children; Provision of mentoring and tutoring support services, monthly reports submitted by tutors

Delivered 216 tutoring classes( 1 class =45 minutes) on the targeted 387 Roma pupils
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Budget:24.272 EURO Improvement of the education outcomes of Roma pupils (from 2nd4th) in the municipalities Tetovo, Gostivar, Debar and Kichevos primary schools through provision of tutorial classes during the school years 2013/2015 Improvement of the education outcomes of Roma pupils (from 2nd4th) in the municipalities Tetovo, Gostivar, Debar and Kichevos primary schools through provision of tutorial classes during the school years 2013/2015 Roma Democratic Development Association SONCE, NGO Mesecina Gostivar, NGO Bela Kula Kicevo, NGO Mesecina Debar, and targeted local primary schools and 39 Tutors

01.11.201 3

15.07.2015

Creating a database of project beneficiaries and regular updating;

Collection of school authorities evidence list of the targeted pupils

Consultative participation

Local coordinators 39Tutors and Project team Travel : 350 EURO

Created database of the project beneficiaries and regular updated

01.11.2013

15.07.2015

Mesuring the performance of childrens regular activities within the school in accordance to the school curriculum

Roma Democratic Development Association SONCE, NGO Mesecina Gostivar, NGO Bela Kula Kicevo, NGO Mesecina Debar, and targeted local primary schools and 39 Tutors

- Data base from targeted pupils , Collection of all data from targeted schools

Consultative participation

2 External Experts Budget : 2.000 EURO Travel : 250 EURO

Report of GPA of targeted 378 pupil in 11 primary schools from Tetovo, Gostivar, Kicevo and Debar

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20.110.201 3

June 2015

Organizing meetings between the school authorities, municipal authorities, tutors, parents and the project team.

To advocate and lobbing in the University Curricula for tutoring classes

Roma Democratic Development Association SONCE, NGO Mesecina Gostivar, NGO Bela Kula Kicevo, NGO Mesecina Debar 39 Tutors

Preparation the all logistical needs for the meetings.

Participation on the meetings

39 Tutors, Local coordinators and Project Team

Report from the meetings. List od attendance of the meetings. y

10.09.2013

30.09.2013

Developing Strategy for advocacy and Lobby

To advocate and lobbing in the University Curricula for tutoring classes

Roma Democratic Development Association SONCE, NGO Mesecina Gostivar, NGO Bela Kula Kicevo, NGO Mesecina Debar Roma Democratic Development Association SONCE, NGO Mesecina Gostivar, NGO Bela Kula Kicevo, NGO Mesecina Debar 39 Tutors

Analyze of the current education system and possibilities for including the tutoring classes on the education system

Consultation and feed back for the strategy

Developed Strategy for advocacy and lobby for the project MAC 082

The tutoring classes are part of education system from 01.09.2015

01.11.2013 01.09.2014

20.11.2013 15.09.2014

Distribution of school materials to targeted 378 pupils

Improvement of the education outcomes of Roma pupils (from 2nd4th) in the municipalities Tetovo, Gostivar, Debar and Kichevos primary schools through provision of tutorial classes during the school years 2013/2015

Identifying the targeted pupils, information to targeted pupils about the date and time for delivery of school materials

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Consultative participation

39 Tutors, Local coordinators and Project Team Budget: 8.316 EUR

List of distributed school materials

RESULTS FRAMEWORK INSERT THE PROJECT DEVELOPMENT OBJECTIVE (PDO):

Target Values ( cumulative)

Frequency of data collection (e.g. weekly, monthly, quarterly, one-off at the end of activity implementa tion, at the of the project, etc ) Monthly

Data Source/ Methodology (e.g. official statistics, administrativ e data, municipality, survey, etc) Methodology (explain how the indicators is calculated) The project team will prepare templates for the data collection( monthly reports of local coordination, attendance rate of targeted pupils by local schools, evidence sheets by targeted schools, evidence sheets by Project team and local coordinators.

Indicators measuring the achievement of the PDO Level Results ( outcomes )

Baseline Unit of (value of Measure indicato (percentag rs prior e, number, to noninterven numeric) tions) REF I*

Time unit 1 (e.g. month, quarter etc)

Time unit 2 (e.g. month, quarter etc)

Time unit 3 (e.g. month, quarter etc)

Time unit 4 (e.g. month, quarter etc)

End target

Responsibility for Data Collection

PDO Indicator One:

Improve d GPA for 1 % from the pupils current GPA

GPA of 2.6 % GPA of Roma pupils from 2,3 and 4 class base line from school year 2011/12MAC 072

0%

Improved GPA for 0.2 % from the pupils current GPA

Improved GPA for 0.3 % from the pupils current GPA

Improved GPA for 0.5 % from the pupils current GPA

Improve d GPA for 1% from the pupils current GPA

tutors. PDO Indicator Two: PDO Indicator Three:

RESULTS FROM THE PROJECT COMPONENTS ( key activity outputs ) Name of Component 1: Improvement of the education outcomes of Roma pupils (from 2 nd-4th) in the municipalities Tetovo, Gostivar, Debar and Kichevos primary schools through provision of tutorial classes during the school years 2013/2015 Indicator One: Created and strengthened team of 39 tutors of Roma and non Roma nationality on the territory of four municipalities, Tetovo, Gostivar, Debar and Kichevo for additional preparation of Roma pupils from primary education Indicator Two: Decreased the drop-out rate of Roma pupils in the primary education in Tetovo, Gostivar, Debar and Kichevo will be decreased and the drop-out rate will vary from 10% till 15% and the transition rate to the next school year of primary education. 39 Tutors Pool of 9 Tutors Monthly Monthly Monthly Monthly 39 Monthly The project team will prepare templates for the data collection( monthly reports of local coordination Thought tutoring classes, Quarterly and in kind meetings between schools, parents and children organizing by tutors. Weekly Project team and local coordinators.

Drop-out rate of Roma pupils in the primary educatio n in Tetovo, Gostivar, Debar and Kichevo will vary

The base line data will be from the evaluati on of first semester i.e. Septemb er 2013 to Decemb er 2013

Quarterl y 0%

Quarterly 3%

Quarterly 5%

Quarterly 7%

15%

Quarterly

Project team, local coordinators and tutors, Evaluation Report

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from 10% till 15%.

reports of tutors for attendance of targeted pupils on regular and tutorship classes.

Indicator Three: Children progress up to 40 % of their current GPA from following subject ( Macedonian, Albanian, English language and Maths)

Increasi ng GPA for 40 %

Indicator Four Increase the attendance of Roma pupils in the primary education in Tetovo, Gostivar, Debar and Kichevo for 10%-15% per school year (2013/14 and 2014/15).

Increase the attendanc e for 15%25% per school year (2013/14 and 2014/15).

[2.6 % GPA of Roma pupils from 2,3 and 4 class base line from school year 2011/12 Attendan ce rate of Roma pupils in primary educatio n in Tetovo and Gostivar 60 % (Evaluati on of MAC 060 and MAC 072.

Children progress up to 0 % of their current GPA

Children progress up to 10 % of their current GPA

Children progress up to 10 % of their current GPA

Children progress up to 20 % of their current GPA

Children progress up to 40 % of their current GPA

Quarterly

Thought tutoring of targeted pupils by their needs of specific subjects Data collection from schools evidence sheets

Project team, local coordinators and tutors.

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Quarterl y 0%

Quarterly 5%

Quarterly 10%

Quarterly 10%

25%

Quarterly

Thought tutoring classes, direct meetings between school, parents, and children. Project team, local coordinators and tutors and 2 External Expert

Project team, local coordinators and tutors, Evaluation Report.

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Indicator Five

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Name of Component 2: To advocate and lobbing in the University Curricula for tutoring classes Indicator One: 3 meeting with MON 3 2 metings impleme nted with previous project MAC 060 and MAC 072mac N/A 4metings impleme nted with previous project MAC 060 and MAC 072 On six month 1 On six month 1 On six month 1 / 3 Every six months Organizing direct meetings with the representatives of MON and reports of meetings Project team Travel :60 EURO Organizing logistical activities for the meetings list of attending local representatives on the meetings Project team, local coordinators and tutors Travel:250 EURO Organizing logistical activities for the meetings list of attending Universities Reports of meetings

Indicator Two: 8th Meetings with Local Municipalities

Quarterl y 2

Quarterly 2

Quarterly 2

Quarterly 2

Quarterly

Reports form the meetings

Indicator Three 4 Meetings with Universities

4 2 meetings impleme nted with previous

Every six month 1

Every six month 1

Every six month 1

Every six month 1

Every six month

Reports of the meetings

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project MAC 060 and MAC 072

Indicator Four 8 Parents and school authorities

12metin gs impleme nted with previous project MAC 060 and MAC 072

Quarterl y 2

Quarterly 2

Quarterly 2

Quarterly 2

Quarterly

representatives on the meetings Project team, local coordinators and tutors Organizing logistical activities for the meetings list of attending parents and school authorities on the meetings 39 Tutors Project team, local coordinators and tutors

Report of the meetings

Indicator Five

Component 3: Indicator One: Indicator Two:

*Please indicate whether the indicator is a REF Indicator Budget items breakdown: Project program and activity: 56.876 EURO Project admin costs: 15.492 EURO REF Budget: 72.368 EURO Total Budget: 120.796 EURO

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