CHAPTER I INTRODUCTION Enrollment System is the backbone of every educational institution to organize the students with their needed

subjects and for the institutions to evaluate the overall aspect of their respective university for the incoming school year. The proponents of this thesis, wanted an entry-level enrollment module that distinctly uses the RFID in consonance with a tailored subject curriculum to be used by AMA Computer University Olongapo Branch to replace the procedure of subject gathering and encoding of the desired subject that will be taken by the student for incoming school year. Radio Frequency Identification (RFID) is a new generation of Auto Identification and Data collection technology which helps to automate business processes and allows identification of large number of tagged objects like IDs and other related items. Thus, we have come to form, as our thesis the AMA Subject Consolidation Management (ASCM), redefining the subject

consolidation process that AMA Olongapo has at the moment. The use of the RFID technology would allow faster transaction for student and the Admin for the gathering of subjects that are to be taken by the students. Moreover, the proposed system is based in a medium range RFID desktop readers with accompanying ID Tags for students. The RFIDs shall have transponders which are able to electronically emit the unique RFID number/information that can be read / written using the desktop readers. This thesis proves that RFID and GSM

integrated into the Subject Consolidation Management Module will become a turning point of elevating the standards of enrollment procedures on a fast and user-friendly atmosphere. We further envisioned a drastic improvement in the collection of student subjects every enrollment taking away the writing down of students desired subject with an object oriented approach.

1.1 Statement of the Problem This thesis is an attempt to redefine the subject consolidation procedures that will be beneficial to AMA students and AMA Campuses in general to address the following key problems in a current subject gathering protocol: 1. Time consumed in writing down every subjects by the students in front of the bulletin boards; 2. Mis-spelled subjects and subject codes that tends to enroll students to another subject that he does not need to have; 3. Manual encoding of subject class number in AMA enrollment system.

1.2 Purpose / Objective of the Study AMA Olongapo currently has the following procedures performed by every student during subject gathering: 1. Setting up of bulletin boards and posting course, subject and subject codes;

2. Issuances of Subject Plotting Forms and patiently waiting for your turn to approach the bulletin boards in order to copy the subjects and subject codes; 3. Manual summary of the total units and to add/deduct in the event of exceeding the required units; 4. Manual encoding of subject class number into the enrollment system;

These tasks tend to consume a lot of time and effort for the students and the university. Thus, we have proposed this thesis particularly to re-define the subject consolidation management system for the following reasons: 1. Introduction of RFID cards for students in replacement for the existing PVC-type university cards; 2. Introduction of RFID Tags as a tool to call the student database and subject curriculum as well. 3. To apply the use of Global System for Mobile Communications (GSM) as a reminder or notification that the student has been enrolled and informed the list subjects code taken. 4. Real-time data analysis of the AMA Subject Consolidation

Management (ASCM).

1.3 Significance of the Study The study allows both the student as well as the university an added advantage considering a very short time it would take to reflect the students subject to his personal database and calling it to the next step (ex. Payment) in a more transparent and accurate way and eliminating the manual writing and encoding procedures.

1.4 Scope and Limitations The following are the capabilities of the AMA Subject Consolidation Management (ASCM). 1. RFID Tagging of student database together with subjects needed to take by the students. 2. Central Repository or database which will host the digital aspects of the RFID Tags. 3. Subject Consolidation Management System Software which will act as the media between students and the admin officer. 4. Students Summary report/s on a daily, weekly, monthly or yearly report generation. 5. GSM notification of number of subjects code taken of the student upon completion of the process.

The following are the limitations of the AMA Subject Consolidation Management (ASCM):

1. Amount to be paid was not provided by the system: hence payment system shall still be done in the usual ways. 2. Doesnt have reflection of evaluation of grades of the student in the system. 3. SMS notification only includes the subject codes enrolled by the student.

1.5 Hypothesis The introduction of the AMA Subject Consolidation Management (ASCM) for AMA Olongapo can significantly reduce the time and effort of the students in writing down their desired subjects every enrollment week. It will also eliminate the reduction of paper and ink consumptions. Installing and creating student profiles into a single database can also help in the proper tracking of every student and makes it easy to update student profiles that is inter-related into the AMA Subject Consolidation Management (ASCM). Lastly, the thesis aims to eliminate long lines during enrollment in looking into the bulletin board. Now students will just present their RFID student card which has the RFID tags to use as a tool to call the student database as well as the subject curriculum per course and year.

1.6 Framework of the Project 1.6.1 Conceptual Framework Input Process Output

RFID Student Card with

Read Tags RFID

Students and subjects are enrolled

RFID tags

Consolidate

SMS notification

Subjects sent

Figure 1: Theoretical Framework AMA Subject Consolidation Management is the interactions of the RFID Student cards as well as the RFID tags that request the needed information of the student and subjects that needs to enroll every semester. RFID student card is equipped with RFID code which serves as a tool to call the Student database (including mobile number) and subjects that needs to be enrolled by the students. If the RFID Tag is successfully read by the reader subject will be consolidated and it will proceed to enroll the student and the subjects in the system; the GSM Module will send notification.

1.6.2 Theoretical Framework Input Process Output

Students information

Encoding Students

of Students Enrolled

Subjects Information listed in the and Subjects plotting Lists forms

Figure 2: Conceptual Framework Theoretical framework shows the existing protocol where in students have individual Plotting Forms, they forms a line in front of the bulletin board where subjects being offered are posted. The students write down the desired subject, subject descriptions, units (lab and lec units) into the plotting form one subject at a time, meanwhile the students proceeds to the encoding room to encode the subject and enroll the student together with the subject desired by the student in the system being used by AMA.

Chapter II Review of Related Literature This chapter presents a review of literature and related studies conducted by the researcher which are relevant to the study and to have a profound and meaningful solution to the present design.

2.1 Related Literature The RF in RFID stands for "radio frequency"; the "ID" means "identifier." The tag itself consists of a computer chip and an antenna, often printed on paper or some other flexible medium. The shortest metaphor is that RFID is like a barcode but is read with an electro-magnetic field rather than by a laser beam. The similarity ends there. RFID is an advanced technology compared to barcodes. The RFID tag does not have to be visible to be read; instead, it can be read even when it is embedded in an item, such as in the cardboard cover of a book or the packaging of a product. It can also carry a more complex message than a barcode, which is limited to an identification number. The chip that is part of the RFID tag can carry many bytes of information, which means that it has the potential to carry not only the item number used by a library but also information such as the title of the book and/or its call number. The size of the information payload of RFID chips is one of the features that will undoubtedly expand as future technology advances allow the creation of smaller and more powerful chips.

A key thing to understand about RFID is that it isnt a single technology; there are hundreds of different RFID products on the market today, and new ones appearing constantly. There are the RFID tags that are used for automated toll-taking for cars that can be read from many feet away as cars speed along highways. There are those that are in the card keys that many of us use to gain entry to our office buildings by swiping the card within a few inches of a pad by the office door. There are chips that are used to track animals on farms or identify lost pets, and others that help warehouses manage the inventory of pallets of goods. The Food Drug Administration is considering the use of RFID to identify drugs and prevent counterfeiting, and there may be a use for RFID in DVDs to prevent movie piracy. These are all very different technologies that work on the same principle. What varies is the amount of information the tag carries, the range in which it can be read, the frequency of its radio waves, its physical size, and of course its cost. The tags used in libraries today are among the lower priced tags, with short read ranges and limited functionality, yet even within a single library the technology can vary based on the need at that particular station. For example, where RFID is used to read shelves a narrow range is needed so that the reader doesnt pick up items on shelves above or below the one being read; yet a circulation check-out station will be designed to handle a stack of books at a single read. (M. Akgun and R.U Caglayan,.2013). A. Should University Use RFID? Because of the privacy issues, some universities question whether they should consider using RFID at all. While we can ask this question today, we may
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be facing RFID in our future regardless, especially if RFID becomes the successor technology to barcodes. Should barcodes and barcode readers go the way of vinyl records and turntables, libraries needing new or replacement technology will have little choice but to purchase RFID-based systems. Because of this possibility, we cannot afford to ignore this new technology, even if we do not embrace it today. (R. Mahdi,. December 2012.). B. Specifications of RFID Cards

RFID card is fundamentally just a memory storage device, where the memory is divided into segments and blocks with simple security mechanisms for access control. They are ASIC-based and have limited computational power. Thanks to their reliability and low cost, those cards are widely used for electronic wallet, access control, corporate ID cards, transportation or stadium ticketing.

The RFID Classic 1K offers 1024 bytes of data storage, split into 16 sectors; each sector is protected by two different keys, called A and B. Each key can be programmed to allow operations such as reading, writing, increasing value blocks, etc. RFID Classic 4K offers 4096 bytes split into forty sectors, of which 32 are same size as in the 1K with eight more that are quadruple size sectors. MRFID Classic mini offers 320 bytes split into five sectors. For each of these card types, 16 bytes per sector are reserved for the keys and access conditions and cannot normally be used for user data. Also, the very first 16 bytes contain the serial number of the card and certain other manufacturer data and are read only. That brings the net storage capacity of these cards down to
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752 bytes for RFID Classic 1k, 3440 bytes for RFID Classic 4k, and 224 bytes for Mini. It uses an NXP proprietary security protocol (Crypto-1) for authentication and ciphering. (R. Karthikeyan, B. S. Rao, M. V. Viveck,. 2012).

2.2 Related Studies 2.2.1 Local Studies An SMS and RFID Based Parent Notification System Lipa City Colleges

Lipa City Colleges is one school in the Philippines which desires to fully automate its business transactions. Though, some of the processes of the said school are now automated such as students record keeping, payroll, enrollment, grading and library management, the monitoring of the students are not yet developed. The school has no way of determining if the students are inside the school premises which is very important information on the side of the parents or guardians.

The program evolves the needs of the parents of Lipa City Colleges in monitoring whether their children are in the school or not in specific time. It gives the parents to have information about the presence of their children in school. It tackles the time in and time out of every student as well as sending of SMS notification and generating the attendance report for the parents. Using RFID, a student requires to login in the system on a daily basis. The scanning of the ID is a must because it indicates students data in the s ystem. If the process is
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successful the student will be allowed to enter in the campus. Then the next process is sending SMS notification on students guardian on what time their children come to school. If the student leaves the campus logging-out is required. In this case, there is also a text message sends to the parents in order to know if their children are really attending the class. Because logging out of every student is considered necessary it will also determine the time out of the student in the school.

2.2.2 Foreign Studies Made by B. Alomair and R. Poovendran,. 2010. Most contactless ID and door access systems use radio-frequency identification (RFID) technology to store and transmit a unique card-holder identity code from their card to a reader mounted on the wall. Popular high-frequency 13.56MHz RFID technologies used in this market include Mifare, iClass and FeliCa, while older systems use various low-frequency 125KHz technologies including HID Prox. The process of adding a user to a system, also known as enrollment, usually involves entering all of the user's personal data at the point of card activation, or calling up an existing database record for that user, and adding their card details. This will 'tie' the user to a specific pre-programmed card ID and will typically enable the card for use at the door within a short period of time. In some cases, the card may also be printed with the user's photo and other identity information, while other data, such as PKI-based digital certificates,

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may also be generated and loaded onto a chip for logical access (e.g. Windows PC logon) purposes. . Some systems use a 'Weigand converter' to enable a standard wallmounted door reader to be connected to a PC, but this is not ideal, since these readers are usually expensive and require separate power supplies and mounting panels. Alternatively, some systems require the operator to 'swipe' the card past a nearby door reader, and then look up the ID using the access system logs before it can be stored against the user's record. Read-a-Card provides a perfect solution to this problem. It enables quick and easy card ID reading on a PC, using low-cost desktop readers from a wide range of suppliers. It can read multiple card types, technologies and data formats, and therefore provides future-proofing against the introduction of different card technologies and systems.

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Chapter III Research Methodology 3.1 Methods of Research

A. Internet Research Method The proponents used this method primarily due to the fact that the World Wide Web now contains huge databases of information, thus we used this method in collecting facts, data and up to date photos or image needed in the documentation of the project. We have researched in different sites in order to obtain verifiable information about RFID, RIFD Tags, Visual Basic 6 programming language Software and school management using RFID.

B. Descriptive Research Method The main idea of our research is to integrate the RFID technology for students enrollment, eliminating manual writing of the subjects while viewing the bulletin boards. To make full use of the technology, we will propose the replacement of our AMA official student ID to an RFID Based ID which will be the new official campus ID. Also, we will be setting up per RFID card to act as the call point in getting the student database and curriculum of the particular course in the database. We will also provide a desktop reader where all the RFIDs shall be read to be reflected into the ASCM software. ASCM shall have functionalities of computing total units allowed per students, creating the summarized studentsubject data and then send an SMS notification of subject codes enrolled by the

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student. ASCM also has the capability to be analyzed in real-time to get log report or student summary reports needed by the university in data analysis.

C. Creative Research Methods Survey was held to ask respondents and statistics gathered from it were also used as one of the basis in completing this research. To be specific, we held surveys to 30 Enrollment Staff in the city as respondents of the said survey. D. Comparative Research Method The proposed system was compared with the existing system, the AMA enrollment system which manually encoded the subject class number and student information. The proponents sought for the efficiencies of the RFID cards as an efficient alternative to student IDs when it comes to durability and flexibility in enrollment operations. Manual writing in the plotting forms and manual encoding of subject class number is a very time consuming protocol but instead RFID cards which will serve as the student ID will provide the student information and subject that needs to be taken can much easier for student and subject enrollment system. In addition, GSM will send a notification in the student. For simplicity of the researched, and with scalability in mind, we agreed to have a modular approached in this research by separating the hardware components against a software dependency so others in the future could also enhance our research taking into consideration the latest technology, research and programming languages.

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Proponents encountered constraint in the course of this research. Economic constraint: the use of the Medium Range frequency family is found to be more affordable compared to the UHF family where the only difference is the reading distance between the RFID card and the RFID reader.

3.2 Data Gathering Instruments Observation As the proponent entered the last year in college, the proponent thought of how they can contribute to the betterment of AMA as the main source of their education. Since students experience the tedious process of writing down their desired subject every enrollment, the proponent have come into the conclusion that this thesis can help improve this old-time protocol into a more convenient procedures advantageous to the students and AMA as a whole. Also, make use of the GSM as another tool to information dissemination; the proponent integrated this so that students should know that they have a means of information. For the purpose of showing that this thesis is achievable, the proponent will be using the following items: 1. Issue RFID card with RFID Tag for students 3 pcs 2. RFID reader 1 pc. 3. AMA Subject Consolidation Management Software 1 lot 4. GSM module 1pc

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Interview The proponents used this technique to consolidate the result into a more transparent output. The proponent scout for possible tips, suggestions and other required paraphernalias that would catch the attention of their Admission or Enrollment Staff.

Interview in the Admission Office Proponents: How many User Account can access the system being used here in AMA? Admin Staff: There are only four user account can access the system currently used here in AMA (School Director, Dean, Admin Staff and the person in charge in the registrars office). Proponents: Did AMA Olongapo provided its own system for enrollment? and what are the restrictions and parameters included in the system ? Admin Staff: The system currently used here in AMA came from the Head Office. There are restrictions and parameters included in the system like no conflict schedule, no over booking, maximum of 30 units per student only and no advance subject unless prerequisites are already taken.

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Interview in the Registrars Office Proponents: How many days can it be taken during enrollment process in normal operation? Registrar: 1 month usually but it can be extend.. Proponents: What are the materials or equipment use while enrollment week? Registrar: Computer, Printer for plotting forms, AMA System from head Office, Bulletin Board to post subjects schedule.

Survey To have a more comprehensive or general view of the project, the proponents conducted a survey with the desire to know the thoughts of AMA-Olongapo. Enrollment Staff stating the old subject gathering procedure vs. the proponents propose project. Further, the survey reflects the general sentiments, opinions and participation of students whether or not they would embrace the proponents project if fully implemented.

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Chapter IV Results and Discussions In this chapter we will highlight valuable data and information we have to arrive at a reasonable result justifying our thesis.

4.1 System Analysis Our proposed thesis will greatly improve the current procedure during enrollment by eliminating the physical postings of available subjects into application of RFID Technology for AMA College Olongapo. In line with this proposal, listed below are the needed hardware and software at the minimum in order to apply this thesis:

4.1.1Technical Feasibility A. Power Source Power Supply (9V output) USB to Serial Cable (3V)

B. Radio Frequency ID Card A radio-frequency identification system uses, or to the objects to be identified. In this project proposal, we used 125 kHz Card frequency. It is use to call the student data base and subjects as well.

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C. RFID Reader A passive reader which only receives radio signals from active tags (battery operated, transmit only). The reception range of a system reader In this project proposal, 6 12 cm reader range.

D. Global System for Mobile (GSM) Module A digital, circuit-switched network optimized for full duplexvoice telephony. This was expanded over time to include data communications, first by circuit-switched transport, then packet data transport via GPRS (General Packet Radio Services) and (Enhanced Data rates for GSM Evolution or EGPRS).

Mini-SIM (ISO/IEC 7810:2003, ID-000)

E. Programming Language Requirements: Visual Basic 6.0 Microsoft Access (database) Windows XP / Windows 7 (Operating System)

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4.1.2Economical Feasibility 4.1.2 Operational Cost of the Existing System Operational Cost of the Existing System (AMA Computer College Enrollment System) Peripherals Plotting Forms (bond paper) Ink Cartridge Printer Total cost: Qty 1 rim 1 Amount (Php) 122.50 289.57 5,245.00 Php 5,657.07

Table 4.1.2a: Hardware Cost of the Existing System. Operational Cost of the Existing System

Expenses

Watts (W)

Cost/Enrollment Total Cost/Year

DesktopComputer Printer Total Cost :

250W 230W

382.73 352.11 367.41

765.46 704.22 Php 1,469.68

Table 4.1.2b: Operational Cost of Existing System.

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3.1.1.1

Development Cost of the Proposed System RFID Reader Materials Qty Price per piece (Php) Total (Php) 91.56 36.45 30.76 28.63 84.7 2.75 12.00 3.00 98.87 345.89

22pF/16V capacitor (C2, C6) 100nF/10V capacitor (C7) 3.3nF/10V capacitor ( C3) 1.5nF/10V capacitor (C5) 10F/10V capacitor (C11) Resistors 1N4148 Diode (D2,D3) AA113 Diode (D1) LT1637 (U2) 74HC4060 (U1a)

2 1 1 1 2 11 2 1 1 1

45.78 36.45 30.76 28.63 42.35 0.25 6.00 3.00 98.87 345.89

Total Cost: Php 734.61 Table 4.1.2d: Cost of RFID Reader

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Power supply(9V output) Materials Qty Price per piece (Php) 3,300F/35V capacitor (C1) 0.1F/35V capacitor (C2,C4) 10F/25V capacitor ( C3,C5) 10F/10V capacitor (C11) Resistors 1N4001 Diode LM317 IC Transformer 12V 1 1 1 2 4 3 1 1 28.46 20.45 25.76 21.35 0.25 6.00 55.32 120.00 Total (Php) 28.46 20.45 25.76 42.7 1.00 18.00 55.32 120.00

Total Cost: Php 311.69 Table 4.1.2e: Cost of Power Supply

RFID Card Expenses RFID Tag Qty 3 Cost (Php) 30.00 Total: Php 30.00 Table 4.1.2f: Cost RFID Card

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GSM Module Parts Qty. Price (Php) Microswitch Transistor BS170 Diode 1N4007 Mic. Jack SpeakerJack Voltage Regulator LM7805 Ceramic Capacitor 100Nf Electro. Capacitor 220 uF-16V Electro. Capacitor 470 uF-25V Ceramic Capacitor 47Pf Resistor 10k ohm GSM/GPRS Module Mini Antenna Total: Table 4.1.2g: Cost of GSM Module 1 1 1 1 1 1 2 2 1 6 9 1 1 10.00 84.00 1.23 7.00 103.30 10.00 1.50 2.00 2.00 2.00 0.50 1,700.00 50.00 Amount (Php) 10.00 84.00 1.23 7.00 103.30 10.00 3.00 4.00 2.00 12.00 4.50 1,700.00 50.00 Php 1,991.03

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Other Supply Expenses Parts Qty. Price (Php) Amount (Php)

SIM Card Soldering Lead Case Led Stranded Wires Screws Ferric Chloride PCB

1 3 1 2 2 4 1 1

40.00 7.50 75.00 3.00 6.00 2.00 35.00 30.00

40.00 7.50 75.00 6.00 12.00 8.00 35.00 30.00 Total: Php 213.50

Table 4.1.2h: Cost of other Supply Expenses

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BREAKDOWN OF TOTAL DEVELOPMENT COST Php 1,991.03 GSM Module Other Supplies Expenses RFID Reader RFID Tag Power Supply (9V output) Php 213.50 Php 734.61 Php 30.00 Php 311.69 Total cost: Php 3,280.83 Table 4.1.2i: Breakdown of total Development Cost

4.1.2.3 Operational Cost of the Proposed System Operational Power Cost of the Project Peripherals Project Total Power Consumption Total Operation / Day Total Power Cost / Day Daily kWh Consumption Generation Charge Total Charge / Enrollment Week Total Charge in 1Year Power Consumption and Cost 45 Watts 45 Watts 9 Hours 405 Watts 0.405 Watts Php 5.67 (1kWh) Php 68.89 Php 137.781

Table 4.1.2j: Operational Power Cost of the Proposed System

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Consumption for Electric Consumption: Solution: 1000 Watts = 1 Kilowatts 1 Day = (24Hours) Maximum Time Consumption Enrollment = 30 Days Formula: Daily kWh Consumption = (Power Consumption)*(Total Operation/Day) (1000 watts) = 45 watts*9 hours 1000 watts = 0.405 Kwh Total Charge per Enrollment Week = Daily kWh * Generation Charge * 15 Days = 0.405 Kwh * 5.67(1Kwh) * 30 = Php 68.89 Operational SIM Balanced Load Smart, Talk N Text, Globe, Sun Post Paid = Php 300.00 Balance Load = Php 300.00

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BREAKDOWN OF THE OPERATING COST FOR THE PROPOSED SYSTEM IN A YEAR Item Operational Power Cost Balance Load ( per enrollment week) Total Cost: Cost in 1 year Php 137.78 Php 300.00 Php 437.78

Table 4.1.2k: Breakdown of the Operating Cost for Proposed System 4.1.2.4 Presentation of Values Proposed System Total Cost (Firs Semester Enrollment Week) Operating Cost Development Cost TOTAL = Php 437.78 = Php 3,280.83 = Php 3,718.61

Operating Cost of Existing System Operating Cost Existing System System TOTAL = Php 5,657.07 = Php 7,126.75 = Php 1,469.68

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Cost Benefit Analysis Benefit = Operating Cost (Existing) Operating Cost (Proposed) = Php 1,469.68 Php 437.78 = Php 1,031.9

PAYBACK/RETURN OF INVESTMENT (ROI) Cumulative Cost = Development Cost (Proposed System) Payback = Cumulative Benefits Cumulative Cost ROI = Cumulative Benefits / Cumulative Cost Payback and Return of Investment Payback = Cumulative Benefits ROI = Cumulative Benefits Year 1 2 3 4 5 Cumulative Cost 3,280.83 3,280.83 3,280.83 3,280.83 3,280.83 Cumulative Benefits 1,031.9 2,063.8 3,095.7 4,127.6 5,159.5 / Cumulative Cost Cumulative Cost Payback -2,248.93 -1,217.03 -185.13 846.77 1,878.67 ROI 31.45% 62.9% 94.36% 125.8% 157.26%

Table 8: Payback and Return of Investment

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Payback Period = Last Yr w/ Negative Cash Flow (NCF) + (Absolute Value of Cash Flow in the 1styr/Total Cash Flow in the Following Yr = 3 + (85.13 / 846.77) =3 (0.1)

= 3.1 Years

2500 2000 1500 1000 500 0 1 2 3 4 5

Cumulative Benefits Cumulative Cost Year

Figure 4.1.2l: Payback Period

Theres a negative cash flow in its three year, the payback period of the proposed system will take 3.1 years.

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3.1.2 Schedule and Work Feasibility November December January February March

1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 Thesis Documentation hardware Research Hardware Canvass/buy Software Development Software Testing and Debugging Software Production Implementation Figure 4.1.2a: Schedule and Work Feasibility The chart illustrated in Figure 4.1.2a a project schedule. It is a gantt chart which illustrates the start and finish dates of the terminal elements and summary elements of a project. After approval of the project we started the paper works began on the first week of December together with the construction of prototype and software and ended from January to March. Currently, the proponents are now ready for any enhancements.

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60%
50% 40% Raymond 30% 20% 10% 0% Documentation Hardware Software Noel

Harry

Figure 4.1.2b: Work Breakdown Structure Work Break Down (Illustrated in Figure 4.1.2b) graph illustrates the distribution of work done between the Prototype in making this system including documentation, program and hardware. Each member graded the others, 0% being the lowest and 60% being the highest. It also gives you an idea about the contribution of the members to a particular line of work.

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3.1.3 Statistical Result the proponents surveyed 30 transponders in the city. Are you satisfied in the subject enrollment protocol by manual encoding of every subject that will be taken by the student?

Question No.1
0 0 15%

Satisfied

Not Satisfied
85%

Figure 6: Statistical Result for Question No.1 The Graph shows that 85% of the Admin Staff are not really satisfied with the current set-up during subject gathering every enrollment period.

Do you think manual enrollment protocol in subject gathering and encoding tends to consume a lot of time in both system user and student?
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Question No.2
0 2%

Yes No 98%

Figure 7: Statistical Result for Question No.2 The graph shows that 98% of the results are agree in the statement that manual subject gathering and encoding are very time consuming.

Do you agree in the idea of having an RFID Technology in the enrollment system?

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Question No. 3
3% 11% 24% 62% Strongly Agree Agree Disagree Stringly Disagree

Figure 8: Statistical Result for Question No.3 The graph shows that given the chance of explaining the RFID concept, Enrollment Staff tends to favor the idea of integrating the RFID technology into the Subject Gathering protocol of AMA-Olongapo.

Are you satisfied in the given Enrollment system currently using in your school?
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Question No.4
0 0 20%

Satisfied Not Satisfied 80%

Figure 6: Statistical Result for Question No.4 Figure 6 shows that Admin User is not really satisfied in the system using in their school while enrollment. They have seen that the system use by their school can have drastic improvement in enrolling the student together with their subject desired.

Are you in favor that the ID used by the student in your school will be replace by the RFID Card which can also be useful every enrollment?

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Question No.5

40% 60%

Yes No

Figure 5: Statistical Result for Question No.5 Figure 5 shows 60% of the Admin Staff agree that student ID will be replace by RFID card which can be an advantage also in the student. They do believe that upon using RFID card the process in enrollment system can also be automated.

CHAPTER V SUMMARY, CONCLUSION AND RECOMMENDATION

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Our main agenda for this thesis is to implement the solution which is a product of RFID Technology application. We are proposing that the current AMA Olongapo student ID be replaced with an RFID-type ID that will be the new official student ID. This new ID shall have the unique code that differentiates one ID from the other or from one student from the rest. The application of proposed system is to update and consolidate student and his intended subjects to be enrolled every semester and initiate an automatic SMS notification to the student as a means of making every student feel that AMA Olongapo cares for their students academic quest. The application also manages the database profile of every students and also updates if necessary all subjects per course and per year entry.

5.1 Conclusion The proponents conclude that they can change the protocol of AMA Olongapo subject gathering during enrollment into a more student friendly procedure eliminating the traditional manual subject gathering. 5.2 Recommendation Since the proponents main objective is to introduce the RFID technology to AMA Olongapo and at the same time makes some drastic changes in the subject gathering of students every enrollment, we have countless ideas which if also incorporated into this proposal, would have a higher level of operational usability for future:

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1. AMA Subject Consolidation Management will be added in the system currently use in school. In this case if ASCM system will be added in the system of AMA, upon using RFID code can also access the student profile through internet. 2. The proposed system could be upgraded in enhancing the ASCM system by integrating different faces included in the system like in accounting, registrar and cashiering which is currently use by AMA. 3. Grading system can also be integrated in the ASCM to manage student grade evaluation accurately.

BIBLIOGRPHY Books:

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1. M. Akgun and R.U Caglayan, 2013. On the security of recently proposed RFID Technology. International Journal of Advanced Engineering Technology. 2. R. Mahdi, December 2013. Real Time Implementation of Auto Guard System Using Radio Frequency Identification. 2. Alomair and R. Poovendran, 2010. Journal of Compute Security RFID System. International Journal of Advanced Engineering Technology. Internet: 1. M. Rzellavi, 2014. Student Online Enrollment System - Research Paper Available. Retrieved on February 10, 2014 from: http://www.stuymode.com/essays/Student-Online-Enrollment System-1310009.html 2. Wikipedia, the free encyclopedia. Information Systems Technician Wikipedia, the free encyclopedia. Retrieved on February 20, 2014 from: ://en.wikipedia.org/wiki/Information_systems_technician 3. Linkgibbor Limited. RFID Security (2013). Retrived on February 20, 2014 from: ://www.linkgibbor.com/RFID+SECURITY 4. AMA Education System. About AMA Computer College and University. (2013). Retrieved on February 20, 2014 from: ://amaoac.my-style.in/system/aboutus.php?dpath=./

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