LA River Demographic Map

Project Managers: Anabel Serrano Minda Greenberg Project Time Frame: 11/26/13-12/10/13 Class: Geography 408 C- Ghaemi -Tuesdays 6pm

LA River Demographic Map

Table of Contents Pg. 3 - Business Case Pg. 4 - Final Report Pg. 7 - Charter Pg. 9 - Scope Statement Pg. 11 - IPD Attached File - Ghantt Chart Attached File - Network Diagram Attached File - Timeline Pg. 18 - Cost report Pg. 20 - Who Does What Report Pg. 21 - Issue Log Pg. 22 - Lessons Learned Pg. 24 - Deliverable- Map

LA River Demographic Map

Business Case for L.A. River Demographic Map Date: 9/24/13 Prepared by: Minda Greenberg and Anabel Serrano
1.0 Introduction/ Background: Analyze population demographics such as Ethnicity, Household Income, and Education Levels as they are presented within a 1 mile buffer of the Los Angeles River. To our understanding the communities surrounding the river, since its cementation in the early 20th century, have been characterized as disadvantaged and an unpleasant location to reside. 2.0 Business Objective: To visually expose the truth behind our understanding of the communities. Based on our results we hope to initiate programs that will help bring the necessary resources to the communities in need. 3.0 Current Situation and Problem/Opportunity Statement: Investigation pending. 4.0 Critical Assumption and Constraints: We are assuming the following will be our constraints: Time, funds, availability of geographic and demographic data, access to the river, and minimal knowledge on target area. 5.0 Analysis of Option and Recommendation: 6.0 Preliminary Project Requirements: Project work schedule, Base maps, census tract data, ArcGIS program access, Tour of river 7.0 Budget Estimate and Financial Analysis: Time estimate- 1.5 2 hours/ weekly. Financial Analysis: $10 for Tour of river, gas money- $20, parking fees- $15, food and refreshments- $20 8.0 Schedule Estimate- Tuesday nights 7:30-9pm approx. 9.0 Potential Risks- over exertion of the mind, loss of time management on other projects, miscommunication, car accident en route to the Tour 10.0 Exhibits Exhibit A: Financial Analysis

LA River Demographic Map

We analyzed population demographics such as Ethnicity, Household Income, and Education Levels as they are presented within a 1 mile buffer of the Los Angeles River. To our understanding the communities surrounding the river, since its cementation in the early 20th century, have been characterized as disadvantaged and an unpleasant location to reside. We wanted to visually expose the truth behind our understanding of the communities. Based on our results we hoped to initiate programs that would help bring the necessary resources to the communities in need. Our planned scope was to map the demographics of the communities surrounding the LA River within a 1 mile buffer zone. Our actual scope achieved our plan. We initially planned to work on the project once a week for at least 2 hours. Time ran away from us as we had unexpected events which hindered our time management. Due to the poor time management we were forced to cram our work into longer hours in fewer days. Our initial budget was $4,500 and we went over by $500. The stakeholders were hesitant at first to increase the budget and let the project continue. We were effective at communicating the importance of the deliverables and convincing the stakeholders it wasnt that much over the budget, only an 11% increase. Also, since we were both the Project managers as well as the team members we were over allocated as resources. The main challenge was time management and turning reports in on time. We learned when creating a time management report we should account for sick time off, and think more in depth about road blocks that may occur. In addition, we would set aside a contingency budget. As

LA River Demographic Map

we didnt use progress reports, we will next time use them after every milestone to keep better track of work being done. The final deliverable created was a demographic map visualizing household income statistics within the boundaries of a one mile buffer surrounding the LA River. Despite challenges along the way our project was a success. We managed to deliver what we had promised the stakeholders on time and within a reasonable budget. In order to be successful with this project, the team had to create a final map displaying comprehensive results showing demographic statistics within census tracts surrounding the LA River. The team had to work together in a timely manner and use proper communication skills. The deliverables must be submitted on time and signed off by all stakeholders accordingly. The budget has minimal flexibility, thus success depended on staying within budget limits. Microsoft project management program was utilized to visualize in one place the entirety of the project, such as the network diagram, the WBS, and the resource sheet. It was helpful with guiding us in keeping track of our resources and budget throughout the project. Other documents we used include the charter, IPD report, Business case report, and a Scope Statement. These other documents were helpful because they were repetitive and as a result reinforced the project purpose in our minds. We worked significantly fewer hours than originally planned, but were very pleased with the end result of our project. Our map displayed the expected results and the stakeholders were

LA River Demographic Map

very satisfied. We were also able to submit it on time despite our time set-backs. However, we had a few hindrances along the way which prevented timely report submissions. By completing this project we learned the importance of keeping track of project progress. We also learned the significance and effect that creating contingency budgets for both time and cost can have on the success of a project. We worked very well as a team, as both of us had the same expectations and desires towards being successful with our deliverables.

LA River Demographic Map

Project Charter
Project Title: LA River Demographic Map Project Start Date:11/26/13 Budget Information: $4,500 Projected Finish Date: 12/10/13

Project Manager: Minda Greenberg Anabel Serrano Project Objectives: To display demographic patterns surrounding the LA River Main Project Success Criteria: Maps displaying accurate results, Staying within budget and time limits, keeping stakeholders interested and satisfied with work being done. Approach: Collect, analyze, and visually present accurate data representing the geographies the project is concerned with.

Roles and Responsibilities Role Name Organization/ Position Project Manager Project Manager Stakeholder 1 Stakeholder 2 Minda Greenberg Anabel Serrano Mayor Garcetti Bureau of Engineering City of Los Angeles City of Los Angeles County of Los Angeles City of Los Angeles Contact Information

LA River Demographic Map

Sign-off: (Signatures of all above stakeholders. Can sign by their names in table above.)

Comments: (Handwritten or typed comments from above stakeholders, if applicable)

LA River Demographic Map

Scope Statement (Version xx)

Project Title: LA River Demographic Map Date: 11/26/13 Prepared by: Minda Greenberg & Anabel Serrano Project Justification: LA River needs restoration and proof that the communities containing the river would benefit from the restoration.

. Product Characteristics and Requirements: 1. LA county and river basemap 2. 2010 Census demographic data 3. GIS software 4. 2010 Census tract map Summary of Project Deliverables Project management-related deliverables: business case, charter, team contract, scope statement, WBS, schedule, cost baseline, status reports, final project presentation, final project report, lessons-learned report, and any other documents required to manage the project. Product-related deliverables: research reports, design documents, software code, hardware, etc. 1. Final Map 2. Powerpoint presentation
3. Project results report

Project Success Criteria:

In order to be successful with this project, the team must have a final map displaying comprehensive results showing demographic statistics within census tracts surrounding the LA River. Team must work together in a timely manner and use proper communication skills. Deliverables must be submitted on time and signed off by all stakeholders accordingly. Budget has minimal flexibility, thus success depends on staying within budget limits.

LA River Demographic Map

SUMMARY

An analysis in the form of a map of population demographics such as Ethnicity, Household Income, and Education Levels as they are presented within a 1 mile buffer of the Los Angeles River.

To our understanding the communities surrounding the river, since its cementation in the early 20th century, have been characterized as disadvantaged and an unpleasant location to reside.

The objective of this project is to visually expose the truth behind our understanding of the communities. Based on our results we hope to initiate programs that will help bring the necessary resources to the communities in need.

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LA River Demographic Map

MAP # 1
SCALE: See Map

Legend: See Map

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DOCUMENT
Scanned Document Display

#1

DATA SET NAME: HHI_2010.xls

Document Title: Household Income 2010 No. of Pages per Retrieved Document: Search Keys (All) Spatial: Geo_id Attribute: Data_Value Data Elements (Required to be seen) 2010 Census Tracts, Los Angeles River, Color ramp displaying HH Income data ACTION: (tick as appropriate) Typical Maximum

Visually Observe Copy Whole Copy Whole Copy Part Copy Part

Read only Hardcopy Digital Hardcopy Digital Which Elements

CHANGE: (tick as appropriate)

Add Data

Delete Data

Which Elements

Edit Data NO CHANGE

Change Errors

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LIST #1
LIST TITLE:

HEADINGS TYPICAL ENTRIES

Household Income 2010 2010 Census Tracts Annual Mean Dollar Amount Geo_ID Geo_ID

SOURCE

American Fact Finder

American Fact Finder

Special instructions, formulae, etc., relating to the above list:

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STEPS REQUIRED TO MAKE PRODUCT

DATA NEEDED: STEPS TO MAKE PRODUCT: (Using System Functions) Household Income 2010 Census Data Merge HHI with Census tracts

Census Tract Geo_ID

based on Geo_ID.

LA River Geo_ID

Create buffer 1 mile around River

Clip HHI census tracts to river

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LOGICAL LINKAGES: List to Graphic Entity

HHI Data to Census Tracts

Map to Map

N/A

Attribute to Attribute Geo_ID of HHI to Geo_ID of Census Tracts

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DOCUMENT
Scanned Document Display

#2

DATA SET NAME: LA_Census2010.shp

Document Title:: Los Angeles Census Tracts 2010 No. of Pages per Retrieved Document Search Keys (All) Spatial: Polygon Typical Maximum

Attribute: Tract ID

Data Elements (Required to be seen) LA River shapefile, Census Tracts shapefile

ACTION: (tick as appropriate)

Visually Observe Copy Whole Copy Whole Copy Part Copy Part

Read only Hardcopy Digital Hardcopy Digital Which Elements

CHANGE: (tick as appropriate)

Add Data

Delete Data

Which Elements

Edit Data NO CHANGE

Change Errors

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LA River Demographic Map

DOCUMENT
Scanned Document Display

#3

DATA SET NAME: LA_River.shp

Document Title: Los Angeles River No. of Pages per Retrieved Document Search Keys (All) Spatial: Polyline Typical Maximum

Attribute: Segment Length

Data Elements (Required to be seen) Shapefile

ACTION: (tick as appropriate)

Visually Observe Copy Whole Copy Whole Copy Part Copy Part

Read only Hardcopy Digital Hardcopy Digital Which Elements

CHANGE: (tick as appropriate)

Add Data

Delete Data

Which Elements

Edit Data NO CHANGE

Change Errors

17

LA River Demographic Map

Task Name Fixed Cost Fixed Cost Accrual Total Cost Baseline Variance Actual Remaining

LA River Demographic Map 1. Initiating Kick Off Meeting Develop Business Case Submit Business Case to Stakeholders Develop IPD Submit IPD to stakeholders 2. Planning Scope Management Time Management Cost Management Human Resources Management Communication Plan Submit Planning report to stakeholders 3. Executing Collect demographic data Download spatial data Conduct Analysis Design Map Submit Completed Map to Stakeholders 4. Monitoring/ Controlling Report Performance

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated Prorated

$4,572.00 $216.00 $36.00 $108.00 $0.00 $72.00 $0.00 $360.00 $72.00 $72.00 $72.00 $72.00 $72.00 $0.00 $540.00 $144.00 $144.00 $72.00 $180.00 $0.00 $3,456.00 $288.00

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$4,572.00 $216.00 $36.00 $108.00 $0.00 $72.00 $0.00 $360.00 $72.00 $72.00 $72.00 $72.00 $72.00 $0.00 $540.00 $144.00 $144.00 $72.00 $180.00 $0.00 $3,456.00 $288.00

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

$4,572.00 $216.00 $36.00 $108.00 $0.00 $72.00 $0.00 $360.00 $72.00 $72.00 $72.00 $72.00 $72.00 $0.00 $540.00 $144.00 $144.00 $72.00 $180.00 $0.00 $3,456.00 $288.00

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Control Changes Submit Project Documents $0.00 $0.00 Prorated Prorated $3,168.00 $0.00 $0.00 $0.00 $3,168.00 $0.00 $0.00 $0.00 $3,168.00 $0.00

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Issue Log
Prepared by: Minda Greenberg & Anabel Serrano Issue Issue # Description Not enough time allotted 1 Trip to site never taken 2 3 Date: 12/1/13

Impact on Project Rush to finish

Date Reported Assigned Priority Reported By To (M/H/L) Due Date

12/1/13 No first hand visuals

MG

AS

Comments Time Management 12/10/13 In progress needs revising Not completed N/A Fixed N/A

Status

11/27/13 Delayed project MG had illnesses progress 11/27/13 Planning Report Stakeholders not submitted to frustrated with lack of stakeholders on urgency time 12/8/13

AS AS

MG MG

L H

12/10/13 12/10/13

MG

AS

12/7/13

Time Completed management late needs revising

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Lessons Learned Report

Prepared by: Minda Greenberg & Anabel Serrano Project Name: LA River Demographic Map Project Sponsor: City of Los Angeles Project Manager: Minda Greenberg & Anabel Serrano Project Dates:11/26/13-12/10/13 Final Budget: $ 5,000 Date: 12/1/13

1. Did the project meet scope, time, and cost goals? The project met scope but ran behind on time and went over on cost. 2. What was the success criteria listed in the project scope statement?
In order to be successful with this project, the team must have a final map displaying comprehensive results showing demographic statistics within census tracts surrounding the LA River. Team must work together in a timely manner and use proper communication skills. Deliverables must be submitted on time and signed off by all stakeholders accordingly. Budget has minimal flexibility, thus success depends on staying within budget limits.

3. Reflect on whether or not you met the project success criteria. To some degree we were successful in that we created all of the final deliverables on time. However, throughout the project we did run into time management problems and went over our desired budget.

4. In terms of managing the project, what were the main lessons your team learned? The main lesson our team learned was that filling out the proper reports at the proper time

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is very important for the successful progress of the project. Also, it also helps to stick within budget limits to reduce stress put upon the stakeholders wallets. 5. Describe one example of what went right on this project. Our final demographic map looks fantastic and the data is accurate to our expectations. 6. Describe one example of what went wrong on this project. We didnt account for possibilities of illness in our time management. 7. What will you do differently on the next project based on your experience working on this project? When creating a time management report we should account for sick time off, and think more in depth about road blocks that may occur. In addition, we would set aside a contingency budget. As we didnt use progress reports, we will next time use them after every milestone to keep better track of work being done.

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LA River Demographic Map

Legend
LA River

1 Mile Buffer

Mean Income 2010

10563 - 20000 20001 - 40000 40001 - 50000 50001 - 60000 60001 - 70000 70001 - 80000 80001 - 90000 90001 - 100000 100001 - 300000 300001 - 450000

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