B.

Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

BANK ACCOUNTING

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

INTRODUCTION
The component Bank Accounting is used to handle accounting transactions that you process with your bank. It includes the management of bank aste! data" the c!eation and #!ocessing of incoming and outgoing #a$ments. All count!$ s#ecific cha!acte!istics such as the s#ecifications fo! manual and elect!onic #a$ment #!ocedu!es" #a$ment fo!ms o! data media can be f!eel$ defined in this module.

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

1. Creation of G/L Accounts T.code: F !! G/L Account No. !!"!# $ %B& 'urrent Account

Click Create Button

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

a"e

#. Define $ouse Ban%s FI1#

SPRO Financial Accounting %ank Accounting %ank accounts &efine house banks

SBI

Cu!!ent Account ) Account I&

Cu!!ent Account + Account I&

Cu!!ent Account , Account I&

()ample* S%I ain %!anch' Ai!#o!t Road Cu!!ent A(C ) S%I %T %!anch Cu!!ent A(C ) *a$out

+ouse Bank is a Bank that our company used ,or banking purposes 4

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Let usconfi&ure a 'ouse (an%. Enter Company code 1000

te) 1

Click *nter te) # C+ic% on U)date t'e fo++o,in& fie+ds:$ouse (an%: This is the code for house bank. Gi e an alpha numeric key. !umeric is also possible. Ban% %e.: Bank key is the Bank account number

C+ic% on mentioned.

Ta( and Enter the details as belo"

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

C+ic% on te) /

T'en C+ic% on fo++o,in& detai+s.

Ban% Accounts Ta( and u)date t'e

C+ic% on

a"e.

/. Create C'ec% Lots FC$I

SPRO Financial Accounting Accounts Recei-able and Accounts Pa$able %usiness T!ansactions Outgoing Pa$ments Automatic Outgoing Pa$ments Pa$ment edia Check anagement &efine Numbe! Ranges fo! Checks

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

In this step we give the check number range.

U)date t'e fo++o,in& fie+ds:-

Then Click C'an&e Tab or 0F12

It "ill #o to ne$t screen

Click !e" Entries

Tab and update the %ields

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

!ote: If you are usin# for &utomatic 'ayment pro#ram ( remo e the fla# of !on) se*uential.

Click Continue Button

a"e.

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

cenario: 1 3anua+ C'ec% U)dation for )a.4ent docu4ent 12 Create C'ec% Lots FC$I
SPRO Financial Accounting Accounts Recei-able and Accounts Pa$able %usiness T!ansactions Outgoing Pa$ments Automatic Outgoing Pa$ments Pa$ment edia Check anagement &efine Numbe! Ranges fo! Checks

In this step we give the check number range.

U)date t'e fo++o,in& fie+ds:-

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Then Click C'an&e Tab or 0F12

It "ill #o to ne$t screen

Click !e" Entries

Tab and update the %ields

10

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

!ote: If you are usin# for &utomatic 'ayment pro#ram ( remo e the fla# of !on) se*uential. Selectin# the abo e che*ue bo$ #i es the fle$ibility to the end user to issue checks in a non)se*uential +random, order.

Click Continue Button

a"e.

11

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

#. 5urc'ase In"oice 5ostin& T.code: F-6/

SPRO Financial Accounting Accounts Pa$able &ocument .nt!$ In-oice Gene!al

5ress *nter7 it ,i++ ta%e us to ne8t screen

5ress *nter

12

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

a"e

/. 3anua+ Out&oin& 5a.4ent T.code: F-1/

Accounting Financial Accounting Accounts Pa$able &ocument .nt!$ Outgoing Pa$ment Functiona+it. -sin# this transaction code you can post a endor payment manually and clear the open items. Sometimes you "ant to make an immediate payment to a sin#le endor( in such a case this is faster method of makin# payment rather than e$ecutin# payment pro#ram.

13

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

C+ic% 5rocess O)en ite4s

a"e

14

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

/. 3anua+ C'ec% U)dation T.code: FC$1

Accounting Financial Accounting Accounts Pa$able .n-i!onment Check Info!mation C!eate anual Checks Functiona+it. This transaction allo"s you to +in% manually issued checks "ith the payment documents cenario & manual check "as issued immediately to a endor "ithout postin# into the system. The payment document is no" posted in the system. .ou no" need to link the check issued outside the system to this payment document. Re9uire4ents .ou need to manually post a payment document before you can use this transaction.

T'e c'e9ue nu4(er ,e 'a"e assi&ned to a 5a.4ent docu4ent 5ress *nter

a"e.

15

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

6. Dis)+a. C'e9ue Re&ister T.code: FC$N

Accounting Financial Accounting Accounts Pa$able .n-i!onment Check Info!mation &is#la$ Check Registe!

C+ic% *8ecute

16

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

1. U)dation of *ncas'4ent Date T.code: FC$:

Accounting Financial Accounting Accounts Pa$able .n-i!onment Check Info!mation Change Additional Info!mation(Cash

Che*ue encashment date / today0 1 days 23.04.2005060.04.2005 !ote: The encashment date represents the date of actual encashment of che*ue by the endor. It does need not be the same as alue date. 5ress *nter

U)date t'e encas'4ent date and

a"e

17

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

:. Dis)+a. C'e9ue Re&ister T.code: FC$N

Accounting Financial Accounting Accounts Pa$able .n-i!onment Check Info!mation &is#la$ Check Registe!

C+ic% *8ecute

18

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

cenario: # Un used c'ec%s cance++ation Cance++ation of unused c'e9ues

Unused c'e9ues 0C'e9ue t'at 'a"e not (een issued2 4a. 'a"e to (e cance++ed due to a "ariet. of reasons. Incorrect entries 7estroyed due to %ire( %loods etc. 7ama#ed or torn Theft or lost 8r some other reasons If .ou ,ant to cance+ t'e unused c'e9ues it is 4andator. to 4ention a ;<oid Reason=.

1. Create user defined <oid Reason Codes T.code: FC$<

SPRO Financial Accounting AR and AP %usiness T!ansactions Outgoing Pa$ments Automatic Outgoing Pa$ments Pa$ment edia Che/ue anagement &efine 0oid Reason Codes C+ic% Ne, *ntries and u)date t'e fo++o,in&

a"e

#. Unused c'e9ues cance++ation T.code: FC$/

Accounting Financial Accounting Accounts Pa$able .n-i!onment Check Info!mation 0oid 1n'used Che/ues

19

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

C+ic% <oid (utton

/. Dis)+a. C'e9ue Re&ister T.code: FC$N

Accounting Financial Accounting Accounts Pa$able .n-i!onment Check Info!mation &is#la$ Check Registe!

C+ic% *8ecute

20

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

cenario: / Cance++ation of issued c'e9ues 0,it' re"ersa+ of 5a.4ent docu4ent2 1. 5urc'ase In"oice 5ostin& T.code: F-6/
SPRO Financial Accounting Accounts Pa$able &ocument .nt!$ In-oice Gene!al

5ress *nter

21

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

5ress *nter

a"e

#. <ie, t'e <endor Account FBL1N

SPRO Financial Accounting Accounts Pa$able Account &is#la$(Change line items

22

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

C+ic% *8ecute

/. 3anua+ Out&oin& 5a.4ent T.code: F-1/

Accounting Financial Accounting Accounts Pa$able &ocument .nt!$ Outgoing Pa$ment Functiona+it. -sin# this transaction code you can post a endor payment manually and clear the open items. Sometimes you "ant to make an immediate payment to a sin#le endor( in such a case this is faster method of makin# payment rather than e$ecutin# payment pro#ram.

23

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

C+ic% 5rocess O)en Ite4s

24

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

a"e

6. 3anua+ C'ec% U)dation T.code: FC$1

Accounting Financial Accounting Accounts Pa$able .n-i!onment Check Info!mation C!eate anual Checks Functiona+it. This transaction allo"s you to +in% manually issued checks "ith the payment documents cenario & manual check "as issued immediately to a endor "ithout postin# into the system. The payment document is no" posted in the system. .ou no" need to link the check issued outside the system to this payment document.

a"e

25

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

1. Dis)+a. C'e9ue Re&ister T.code: FC$N

Accounting Financial Accounting Accounts Pa$able .n-i!onment Check Info!mation &is#la$ Check Registe!

C+ic% *8ecute

:. <ie, t'e <endor Account FBL1N

SPRO Financial Accounting Accounts Pa$able Account &is#la$(Change line items

C+ic% *8ecute

26

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

>. Cance++ation of issued c'e9ue ,it' re"ersa+ of )a.4ent docu4ent FC$?

Accounting Financial Accounting Accounts Pa$able .n-i!onment 0oid Cancel Pa$ment

5ress *nter and C+ic% Cance+ 5a.4ent

27

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

8) GL Account Line Ite4 C'an&e/Dis)+a. T.code: FB!#/FB!/

&ccountin# Chan#e:7isplay %inancial &ccountin# General 9ed#er 7ocument

Docu4ent Re"ersed

@. <ie, t'e <endor Account FBL1N

SPRO Financial Accounting Accounts Pa$able Account &is#la$(Change line items

28

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

1!. Dis)+a. C'e9ue Re&ister T.code: FC$N

Accounting Financial Accounting Accounts Pa$able .n-i!onment Check Info!mation &is#la$ Check Registe!

C+ic% *8ecute

29

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

CA $ AOURNAL

30

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Cash ;ournal is used for transactions "hich are petty in nature. +'etty cash book,. %or maintainin# petty e$penses cash ;ournal transactions are recorded. Cash ;ournal confi#uration starts "ith T.code < %BC=C0( %BC=C1( %BC=C2( %BC=C6 and cash ;ournal transactions are entered at FBCA If "e ha e more than 1 branch( "e can maintain separate cash book for each branch. %irst Create the G9 !umber separately and then link the G9 number "ith each cash ;ournal. In cash ;ournal "e need to create business transactions first( like re enue items and e$pense items based on these transactions "e "ill make postin#s in cash ;ournal. >e can easily tally the cash receipts and payments? system sho"s the total cash receipts and payments. >e can maintain check receipts also. If "e create the business transactions for indi idual e$p:income. >e can classify the payments e$penditure "ise. !ote: 1, Cash =ournals are created at the Company code le el. 2, .ou can@t make entries in a cash ;ournal "ith a postin# date in future. Ao"e er you can make entries "ith a postin# 7ate in the past. 3) .ou select the Check Bo$ B'ost &utomaticallyC in the G:9 &ccount master record of the cash account that linked to a Cash =ournal. This "ill pre ent any accidental postin#s to the concern G:9 &ccount from outside the Cash =ournal. T'ere are t'ree ta(s in an. Cas' Aourna+. 1) Cash 'ayments Tab 2, Cash Deceipts Tab 6, Incomin# Che*ues Tab &ll the transactions entered in the Cash =ournal are #rouped into the follo"in# system defined Business Transaction Cate&ories.

1) ;*=

#2 ;R= /2 ;B= 62 ;C=

Cas' Cas' Cas' Cas'

*8)enses Re"enues De)osit ,it' Ban% ,it'dra,a+ fro4 Ban%

31

B. Madhusudhan Rao
Bank Accounting
12 ;D= :2 ;K=

SAP FICO TRAINING

Cas' 5a.4ents fro4/to Custo4ers Cas' 5a.4ents fro4/to <endors.

1 Create G/L Account for Cas' Aourna+ F !!

IEG %inancial &ccountin# Bank &ccountin# Business Transactions Cash =ournal Create G:9 &ccount for Cash =ournal GL Account: #!!#!1 - 5ett. Cas'

32

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Create so4e 4ore G/L Accounts for Business Transactions

G/L Account 100620 100621 600001 200141 200142 Co. Code 1000 1000 1000 1000 1000 Account Grou) E$penses E$penses Income &ssets &ssets 5BL tate4ent acct t.)e F F F F F Ba+ance s'eet Account Account Currenc. I!D I!D I!D I!D I!D Line Ite4 Dis)+a. $ $ $ $ $ ort Ke. 1 1 1 1 1 Fie+d tatus Grou) G001 G001 G025 G004 G004 F F Re+a"ent to cas' f+o,

GL Lon& Te8t 8ffice Stationary E$penses Cafeteria E$penses Cash Sales State Bank of Eysore Std Charted Bank

# Create Cas' Aourna+ FBCAC!

IEG %inancial &ccountin# Bank &ccountin# Business Transactions Cash =ournal Setup Cash =ournal

C+ic% Ne, *ntries and u)date t'e fo++o,in&

a"e

/ Create Nu4(er Ran&es for Cas' Aourna+ Docu4ents FBCAC1

IEG %inancial &ccountin# Bank &ccountin# Business Transactions Cash =ournal 7efine !umber Dan#e Inter al for Cash =ournal 7ocuments

33

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

C+ic% C'an&e Inter"a+s and Insert Inter"a+7 it ta%es to ne8t screen

a"e.

6 Create Business Transactions FBCAC#

IEG %inancial &ccountin# Bank &ccountin# Business Transactions Cash =ournal Create( Chan#e( 7elete Business Transactions

C+ic% Ne, *ntries and u)date t'e fo++o,in&.

a"e Note: The G:9 &ccounts mentioned abo e are default G9 &ccounts correspondin# to each business transactions. If you select &ccount modifier a#ainst a #i en business transaction( then the user is free to modify the default G:9 &ccount "hen enterin#

34

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

the transactions( then the user is free to modify the G:9 &ccount "hen enterin# the transaction. If this check bo$ is not selected( then the particular business transaction is al"ays posted to the Specified default G9 &ccount( "hich is non)modifiable.

1 *nter Business Transactions in a Cas' Aourna+ FBCA

&ccountin# %inancial &ccountin# Banks Incomin#s Cash =ournal

Fro4 t'e 4enu se+ect: *8tras C'an&e cas' Courna+

5ress *nter Click

and -pdate the follo"in#

Enter and

35

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Click

Tab

Enter and T'en C+ic%

Note: Red Li&'t < Cash =ournal has not yet been sa ed. De++o, Li&'t E Cash =ournal has been sa ed in the cash ;ournal but not yet posted to the Cash =ournal account.

36

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Green Li&'t - Cash ;ournal has been sa ed and also posted to the books of accounts.

37

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

6. GL Account Line Ite4 Dis)+a. T.code: FBL/N

This T.code is used to ie" a G9 account line items for a particular account. >e can see the Cash Balance in the Cash Balance &ccount

38