School Form 1 (SF 1) School Register

(This replaces Form 1, Master List & STS Form 2-Family Background and Profile)

School ID School Name

Region VIII

Division School Year

ADDRESS

District
Grade Level
PARENTS Father's Name (Last Name, First Name, Middle Name) Mother's Maiden Name (Last Name, First Name, Middle Name)

Section
GUARDIAN (If not Parent) Name Relation-ship Contact Number of Parent or Guardian

LRN

NAME (Last Name, First Name, Middle Name)

Sex (M/F)

AGE as of BIRTH DATE 1st Friday (mm/dd/ yyyy) June

MOTHER TONGUE

IP (Ethnic Group)

RELIGION

House #/ Street/ Sitio/ Purok

Barangay

Municipality/ City

Province

ADDRESS LRN NAME (Last Name, First Name, Middle Name) Sex (M/F) AGE as of BIRTH DATE 1st Friday (mm/dd/ yyyy) June MOTHER TONGUE IP (Ethnic Group) RELIGION House #/ Street/ Sitio/ Purok Municipality/ City

PARENTS Father's Name (Last Name, First Name, Middle Name) Mother's Maiden Name (Last Name, First Name, Middle Name)

GUARDIAN (If not Parent) Name Relation-ship

Barangay

Province

Contact Number of Parent or Guardian

List and Code of Indicators under REMARKS column

Prepared by:

Certified Correct:

ADDRESS LRN NAME (Last Name, First Name, Middle Name) Sex (M/F) AGE as of BIRTH DATE 1st Friday (mm/dd/ yyyy) June MOTHER TONGUE IP (Ethnic Group) RELIGION House #/ Street/ Sitio/ Purok Municipality/ City

PARENTS Father's Name (Last Name, First Name, Middle Name) Mother's Maiden Name (Last Name, First Name, Middle Name)

GUARDIAN (If not Parent) Name Relation-ship

Barangay

Province

Contact Number of Parent or Guardian

Indicator
Transferred Out Transferred IN Dropped Late Enrollment

Code

Required Information

Code
CCT B/A LWD ACL

Required Information
CCT Control/reference number & Effectivity Date Name of school last attended & Year Specify Specify Level & Effectivity Data

REGISTERED

BoSY

EoSY

Prepared by:

Certified Correct:

T/O Name of Public (P) Private (PR) School & Effectivity Date T/I Name of Public (P) Private (PR) School & Effectivity Date

MALE (Signature of Adviser over Printed Name) FEMALE TOTAL (Signature of School Head over Printed Name)

DRP Reason and Effectivity Date LE Reason (Enrollment beyond 1st Friday of June)

BoSY Date:

EoSYDate:

BoSY Date:

EoSYDate:

REMARKS (Please refer to the legend on last page)

REMARKS (Please refer to the legend on last page)

Certified Correct:

REMARKS (Please refer to the legend on last page)

Certified Correct:

(Signature of School Head over Printed Name)

BoSY Date:

EoSYDate:

School Form 2 (SF2) Daily Attendance Report of Learners

(This replaces Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)

School ID Name of School LEARNER'S NAME (Last Name, First Name, Middle Name)

School Year

Report for the Month of Grade Level

(1st row for date)

Section
REMARKS (If DROPPED OUT, state reason, please refer to legend number 2. If TRANSFERRED IN/OUT, write the name of School.) ABSENT TARDY Total for the Month

TH

TH

TH

TH

TH

MALE | TOTAL Per Day

LEARNER'S NAME (Last Name, First Name, Middle Name)

(1st row for date)

M T W TH F M T W TH F M T W TH F M T W TH F M T W TH F

REMARKS (If DROPPED OUT, state reason, please refer to legend number 2. If TRANSFERRED IN/OUT, write the name of School.) ABSENT TARDY

Total for the Month

FEMALE | TOTAL Per Day

Combined TOTAL PER DAY

GUIDELINES: 1. The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance. 2. Dates shall be written in the columns after Learner's Name. 3. To compute the following: Registered Learners as of end of the month a. Percentage of Enrolment = Enrolment as of 1st Friday of the school year Total Daily Attendance b. Average Daily Attendance = Number of School Days in reporting month Average daily attendance c. Percentage of Attendance for the month = Registered Learners as of end of the month 4. Every end of the month, the class adviser will submit this form to the office of the principal for recording of summary table into School Form 4. Once signed by the principal, this form should be returned to the adviser. 5. The adviser will provide neccessary interventions including but not limited to home visitation to learner/s who were absent for 5 consecutive days and/or those at risk of dropping out. 6. Attendance performance of learners will be reflected in Form 137 and Form 138 every grading period. * Beginning of School Year cut-off report is every 1st Friday of the School Year
1. CODES FOR CHECKING ATTENDANCE (blank) - Present; (x)- Absent; Tardy (half shaded= Upper for Late Commer, Lower for Cutting Classes) 2. REASONS/CAUSES FOR DROPPING OUT a. Domestic-Related Factors a.1. Had to take care of siblings a.2. Early marriage/pregnancy a.3. Parents' attitude toward schooling a.4. Family problems b. Individual-Related Factors b.1. Illness b.2. Overage b.3. Death b.4. Drug Abuse b.5. Poor academic performance b.6. Lack of interest/Distractions b.7. Hunger/Malnutrition c. School-Related Factors c.1. Teacher Factor c.2. Physical condition of classroom c.3. Peer influence d. Geographic/Environmental d.1. Distance between home and school d.2. Armed conflict (incl. Tribal wars & clanfeuds) d.3. Calamities/Disasters e. Financial-Related e.1. Child labor, work f. Others (Specify) Month: No. of Days of Classes:

Summary
M F

* Enrolment as of (1st Friday of June) Late Enrollment during the month (beyond cut-off) Registered Learners as of end of the month Percentage of Enrolment as of end of the month Average Daily Attendance Percentage of Attendance for the month Number of students absent for 5 consecutive days:
Drop out Transferred out Transferred in I certify that this is a true and correct report.

x 100

x 100

(Signature of Teacher over Printed Name) Attested by: (Signature of School Head over Printed Name)

School Form 2 : Page ___ of ________

ate reason, please refer to er 2. e the name of School.)

ate reason, please refer to er 2. e the name of School.)

Summary
TOTAL

School Form 3 (SF3) Books Issued and Returned

(This replaces Form 1 & Inventory of Textbooks)

School ID School Name

Subject Area & Title NO. LEARNER'S NAME (Last Name, First Name, Middle Name) Issued Subject Area & Title

School Year Grade Level

Subject Area & Title Subject Area & Title

Section
Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title REMARKS/ACTION TAKEN (Please refer to the legend on last page)

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned

TOTAL FOR MALE | TOTAL COPIES

Subject Area & Title NO. LEARNER'S NAME (Last Name, First Name, Middle Name) Issued

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title

Subject Area & Title REMARKS/ACTION TAKEN (Please refer to the legend on last page)

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned Issued

Date Returned

TOTAL FOR FEMALE | TOTAL COPIES TOTAL LEARNERS | TOTAL COPIES GUIDELINES: 1. Title of Books Issued to each learner must be recorded by the class adviser. 2. The Date of Issuance and the Date of Return shall be reflected in the form. 3. The Total Number of Copies issued at BoSY shall be reflected in the form. 4. The Total Number of Copies of Books Returned at the EoSYshall be reflected in the form. 5. All textbooks being used must be included. Additional copies of this form may be used if needed. In case of lost/unreturned books, please provide information with the following code: A. In Column Date Returned, codes are: FM=Force Majeure, TDO: Transferred/Dropout, NEG=Negligence B. In Column Remark/Action Taken, codes are: LLTR=Secured Letter from Learner duly signed by parent/guardian (for code FM), TLTR=Teacher prepared letter/report duly noted by School Head for submission to School Property Custodian (for code TDO), PTL=Paid by the Learner (for code NEG). References: DO#23, s.2001, DO#25, s.2003, DO#14, 2.2012. Prepared By:

(Signature over printed name) Date BoSY:____________ Date EoSY: ___________

School Form 4 (SF4) Monthly Learner's Movement and Attendance

(This replaces Form 3 & STS Form 4-Absenteeism and Dropout Profile)

School ID School Name

Region

Division

District School Year Report for the Month of

TRANSFERRED OUT TRANSFERRED IN

GRADE/ YEAR LEVEL

SECTION

NAME OF ADVISER

REGISTERED LEARNERS (As of End of the Month) M F T

ATTENDANCE

DROPPED OUT

Daily Average
M F T

Percentage for the Month

M F T

(A+B) Cumulative (A+B) Cumulative (A+B) (A) Cumulative as (A) Cumulative as (A) Cumulative as (B) For the Month as of End of the (B) For the Month as of End of the (B) For the Month Cumulative as of of Previous Month of Previous Month of Previous Month Month Month End of the Month M F T M F T M F T M F T M F T M F T M F T M F T M F T

ELEMENTARY/SECONDARY: KINDER GRADE 1/GRADE 7 GRADE 2/GRADE 8 GRADE 3/GRADE 9 GRADE 4/GRADE 10 GRADE 5/GRADE 11 GRADE 6/GRADE 12 TOTAL FOR NON-GRADED TOTAL GUIDELINES: 1. This form shall be accomplished every end of the month using the summary box of SF2 submitted by the teachers/advisers to update figures for the month. 2. Furnish the Division Office with a copy a week after June 30, October 30 & March 31 Page _____ of _____ pages Prepared and Submitted by:

(Signature of School Head over Printed Name)

School Form 5 (SF 5) Report on Promotion & Level of Proficiency

(This replaces Forms 18-E1, 18-E2, 18A and List of Graduates)

Region School ID School Name

Division School Year

District Curriculum Grade Level Section

LRN

LEARNER'S NAME (Last Name, First Name, Middle Name)

INCOMPLETE SUBJECT/S GENERAL (This column is for K to 12 Curriculum and remaining RBEC in High AVERAGE ACTION TAKEN: School. Elementary grades level that are still implementing RBEC need (Numerical Value in 2 PROMOTED, not to fill up these columns) decimal places and 3 IRREGULAR or decimal places for From previous school years RETAINED honor learners, and completed as of end of current As of end of current School Year Descriptive Letter) School Year SUMMARY TABLE
STATUS
PROMOTED
MALE FEMALE TOTAL

IRREGULAR

RETAINED

LEVEL OF PROFICIENCY
MALE FEMALE TOTAL

BEGINNNING (B: 74% and below) DEVELOPING (D: 75%-79%) APPROACHING PROFICIENCY (AP: 80%-84%) PROFICIENT (P: 85% -89%) ADVANCED (A: 90% and above)

TOTAL MALE

LRN

LEARNER'S NAME (Last Name, First Name, Middle Name)

INCOMPLETE SUBJECT/S GENERAL (This column is for K to 12 Curriculum and remaining RBEC in High AVERAGE ACTION TAKEN: School. Elementary grades level that are still implementing RBEC need (Numerical Value in 2 PROMOTED, not to fill up these columns) decimal places and 3 IRREGULAR or decimal places for From previous school years RETAINED honor learners, and completed as of end of current As of end of current School Year Descriptive Letter) School Year

PREPARED BY:

Class Adviser (Name and Signature)

CERTIFIED CORRECT & SUBMITTED:

School Head (Name and Signature)

REVIEWED BY:

(Name and Signature) Division Representative

GUIDELINES:
1. For All Grade/Year Levels 2. To be prepared by the Adviser. Final rating per subject area should be taken from the record of subject teachers. The class adviser should compute for the General Average. 3. On the summary table, reflect the total number of learners promoted, retained and *irregular (*for grade 7 onwards only) and the level of proficiency according to the individual General Average.

4. Must tally with the total enrollment report as of End of School Year GESP /GSSP (EBEIS) 5. Protocols of validation & submission is under the discretion of the Schools Division Superintendent School Form 5: Page ____ of ________

TOTAL FEMALE COMBINED

Summarized Report on Promotion and Level of Proficiency

(This replaces Form 20)

School Form 6 (SF6)

School ID School Name

Region

Division District School Year

SUMMARY TABLE

GRADE 1 /GRADE 7

GRADE 2 / GRADE 8

GRADE 3 / GRADE 9

GRADE 4 / GRADE 10

GRADE 5 / GRADE 11

GRADE 6 / GRADE 12

TOTAL

MALE PROMOTED IRREGULAR RETAINED LEVEL OF PROFICIENCY MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

MALE

FEMALE

TOTAL

BEGINNNING (B: 74% and below) DEVELOPING (D: 75%-79%) APPROACHING PROFICIENCY (AP: 80%-84%) PROFICIENT (P: 85% -89%) ADVANCED (A: 90% and above)
TOTAL

Prepared and Submitted by: SCHOOL HEAD

Reviewed & Validated by: DIVISION REPRESENTATIVE

Noted by: SCHOOLS DIVISION SUPERINTENDENT

GUIDELINES: 1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the grade level total and school total. 2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year. 3. The Report on Promotion per grade level is reflected in the End of School Year Report of GESP/GSSP. 4. Protocols of validation & submission is under the discretion of the Schools Division Superintendent.

School Form 7 (SF7) School Personnel Assignment List and Basic Profile
(This replaces Form 12-Monthly Status Report for Teachers, Form 19-Assignment List, Form 29-Teacher Program and Form 31-Summary Information of Teachers)

School ID School Name

(A) Nationally-Funded Teaching & Teaching Related Items

Region

Division District School Year

(C ) Other Appointments and Funding Sources Title of Designation (as it appears in the contract/document: Teacher, Clerk, Security Guard, Driver etc.) Appointment: (Contractual, Substitute, Volunteer, others specify) Number of Incumbent Teaching NonTeaching

(B) Nationally-Funded Non Teaching Items

Title of Plantilla Position (as it appears in the appointment document/PSIPOP)

Number of Incumbent

Title of Plantilla Position (as it appears in the appointment document/PSIPOP)

Number of Incumbent

Fund Source (SEF, PTA, NGO's etc.)

EDUCATIONAL QUALIFICATION Employee No. (or Tax

Identification Number T.I.N.)

Name of School Personnel Sex (Arrange by Position, Descending)

Fund Source

Position/ Designation

Nature of Appointment/ Employment Status

Degree / Post Graduate

Major/ Specialization

Minor

Daily Program (time duration) Subject Taught (include Grade & Total Actual Section), Advisory Class DAY From To Teaching & Other Ancillary (M/T/W/ (00:00) (00:00) Minutes per Assignments TH/F) Week

Remarks (For Detailed Items, Indicate name of school/office, For IP's -Ethnicity)

Ave. Minutes per Day

Ave. Minutes per Day

EDUCATIONAL QUALIFICATION Employee No. (or Tax

Identification Number T.I.N.)

Name of School Personnel Sex (Arrange by Position, Descending)

Fund Source

Position/ Designation

Nature of Appointment/ Employment Status

Degree / Post Graduate

Major/ Specialization

Minor

Daily Program (time duration) Subject Taught (include Grade & Total Actual Section), Advisory Class DAY From To Teaching & Other Ancillary (M/T/W/ (00:00) (00:00) Minutes per Assignments TH/F) Week Ave. Minutes per Day

Remarks (For Detailed Items, Indicate name of school/office, For IP's -Ethnicity)

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day GUIDELINES: 1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during the school year, an updated SF 7 must be submitted to the Division Office . 2. All school personnel, regardless of position/nature of appointment should be included in this form and should be listed from the highest rank down to the lowest. 3. Please reflect subjects being taught and if teacher handling advisory class or Ancillary Assignment. Other administrative duties must also reported. 4. Daily Program Column is for teaching personnel only. Submitted by:

(Signature of School Head over Printed Name) Updated as of: ___________________________ School Form 7, Page ___ of ________

1. For the current SY, only the SF 5 Report on Promotion and SF 6 Summarized Report on Promotion will be used to all grade/ 2. IRREGULAR Status/Action Taken is apply only to Grade 7 onwards.

3. Descriptive Value for Level of Proficiency is only for grade levels implementing K to 12 program. Other grade/year level wil 4. Report on Dropped out and Transferred is not to be included in SF 5 and SF 6. (SF 4 may be used or the current form 3) 5. In the future, the format of the modified forms may be adjusted to align with the most recent policy of K to 12 program.

omotion will be used to all grade/year levels both elementary and secondary, RBEC and K to 12

ogram. Other grade/year level will keep that column blank.

be used or the current form 3)

ecent policy of K to 12 program.