COMPANY REPORT ON BECIL

Submitted By: SHADMAN TAUHEED A0101913051

MBA Class of 2015

Under the Supervision of

Professor Dr. Taranjeet Duggal

In Partial Fulfillment of the Requirements for the Degree of Master of Business Administration

AMITY BUSINESS SCHOOL AMITY UNIVERSITY UTTAR PRADESH SECTOR 125, NOIDA - 201303, UTTAR PRADESH, INDIA

DECLARATION

The title of Company Report is BECIL - WITH EMPHASIS ON TENDERING.

I declare that the work presented for assessment in this Company Report is my original work, that it has not previously been presented for any other assessment and that my debts (for words, data, arguments and ideas) have been appropriately acknowledged; work conforms to the guidelines laid by the University, and Plagiarism for this report has been checked using __________ software and is ___________ %. The summary of report is attached along with for reference. Date: - 12th March, 2014

Shadman Tauheed

A0101913051

M.B.A (Class of 2015)

CERTIFICATE

This is to certify that Shadman Tauheed student of Masters of Business Administration at Amity Business School, Amity University Uttar Pradesh has completed the Company Report on BECIL - WITH EMPHASIS ON TENDERING, in Partial Fulfillment of the Requirements for the Degree of Master of Business Administration under my guidance.

The report has been checked for the plagiarism and it is acceptable.

Professor Dr. Taranjeet Duggal

ACKNOWLEDGEMENT This project was indeed a learning experience for me. I learnt a lot not only from the study and its analysis but also from the insights given to me by my faculty guide. An Endeavour of this kind cannot be successful without the guidance of elders and faculty concerned. I am thankful to my Programme Leader Ms. Teena Bagga and my project mentor Professor Dr. Taranjeet Duggal for their generous attitude and concern. I am grateful to them for the valuable suggestion, inspiration and encouragement from time to time. I also feel immense pleasure in expressing my gratitude to all those who provided or helped me provide all the information I needed to complete this project. Also, I would like to thank all those who have directly or indirectly helped me in completing this project successfully Date: - 12th March, 2014 Shadman Tauheed A0101913051 M.B.A (Class of 2015)

CONTENT TOPIC ABOUT THE COMPANY BECIL PROJECT MANAGEMENT SERVICES SUPPLY CHAIN MANAGEMENT PURCHASES/SUPPLY ORDER WORKS TENDERING PROCESS PROCEDURE AND TERMS & CONDITIONS BIBLIOGRPHY PAGE 6 7 8 9 10 13 19

ABOUT THE COMPANY Broadcast Engineering Consultants India Ltd. (BECIL) is the premier consultancy agency and turnkey solution provider in the field of Broadcast Engineering, Communication and Information Technology. It is a profit making undertaking of the Government of India, specially set up in 1995 to provide guidance and expertise to the fast growing fraternity of broadcasters. BECIL has a pool of in-house expertise and a vast reservoir of experts drawn from various fields. BECIL, thus, has under one roof the complete expertise to execute any project in the broadcast field and has flexible, tailor made solutions meeting unique requirements of every customer. BECIL provides consultancy services including turnkey solutions in the specialized fields of Acoustics, Audio-Video Systems (SRS/Conferencing/Recording/Production and Post-production System), MMDS, CATV Network, Terrestrial & Satellite Broadcasting and Data Broadcasting. BECIL has been the first in many fields including satellite uplink stations and FM Broadcasting. It has been the first in setting up of the first two private broadcasters uplink stations in the country at Anna Salai, Chennai and Hyderabad for SUN TV and Eenadu TV respectively. As far as FM Broadcasting is concerned, BECIL is already in forefront in this field. The first private FM Radio Station to come up in India at Bangalore has been set up by BECIL, which has been followed up by setting up of 16 of the 22 stations that have come up so far. It has also set up the prestigious project of Common FM Transmission Infrastructure at Delhi, Chennai and Kolkata -another first of its kind in the country.

BECIL PROJECT MANAGEMENT SERVICES BECIL provides entire range of services required for setting up of the Community Radio Station starting from the initial stage of filing the application up to completion of the project to the full satisfaction of the clients. Broadly the services to be provided by BECIL are as follows: A. Services during project conceptualization i) Preparation of a conceptual project report covering the preliminary design of the project. ii) Prediction of coverage and estimation of field strength iii) Cost estimate of the project B. Services during project implementation i) Selection of site / building & evolving of detailed design for making it suitable for the project. ii) SACFA Clearance iii) Procurement of equipment including drawing of specifications of Transmitter equipment Speech input equipment Antenna Tower Feeder cable Studio equipment Power supply equipment iv) Installation of various equipment v) Testing, Integration and Commissioning vi) Advice on maintenance vii) Training of staff

SUPPLY CHAIN MANAGEMENT Supply chains encompass the companies and the business activities needed to design, make, deliver, and use a product or service. Businesses depend on their supply chains to provide them with what they need to survive and thrive. Every business fits into one or more supply chains and has a role to play in each of them. The pace of change and the uncertainty about how markets will evolve has made it increasingly important for companies to be aware of the supply chains they participate in and to understand the roles that they play. Those companies that learn how to build and participate in strong supply chains will have a substantial competitive advantage in their markets.

According to the Council of Supply Chain Management Professionals (CSCMP), supply chain management encompasses the planning and management of all activities involved in sourcing, procurement, conversion, and logistics management. It also includes coordination and collaboration with channel partners, which may be suppliers, intermediaries, third-party service providers, or customers. Supply chain management integrates supply and demand management within and across companies. More recently, the loosely coupled, self-organizing network of businesses that cooperate to provide product and service offerings has been called the Extended Enterprise.

PURCHASES/SUPPLY ORDER WORKS The Company adopts a system of formation of Committees/Sub-Committee of the different level of officials for making Purchases and other miscellaneous petty works by following the purchase procedure as prescribed under Rules 102,103 & 104 of the General Financial Rules of the Govt. of India as amended from time to time and such decisions recommended by the Committee members are approved by the Competent Authorities as per delegation of powers.

TENDERING PROCESS It is a method where Indian government, as well as municipalities and most corporations issue a procurement notice in newspapers, official government publications and over the Internet for purchasing goods or services. In India the tender process is same as conducted in other parts of the world. There are different tendering processes for different types of tenders. The three types of tendering methods are Open Tendering Selective Tendering Negotiated Tendering

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Open Tendering Process in India: This tendering process comprises various stages. The first phase includes the pre-qualification stage, where the client lays down criteria for qualifying for the work being tendered. This phase is considered as an important stage as it drastically cuts the number of bidders and select only capable bidders. The second stage is the tender invitation phase, where the client publishes or issues invitations to shortlisted bidders or to the public. This may not require media channels for communication. The third stage is the tender clarifications and addenda phase, in which the client responds to the queries raised by the bidders in writing. It also engages possible issuance of tender addendums amending parts of the tender documents. The fourth stage is the tender offer/bid submission phase where bids are presented in the form specified, mostly sealed envelopes and then there is the tender opening and the post tender clarification phase whereby the client goes through the tenders and seeks any clarification from the bidders. The next stage is the award phase where the client issues an acceptance letter to the successful bidder who is usually, but not always, the lowest bidder and the last stage includes the formalization of contract phase where the necessary documents are signed to formalize the agreement.

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Selective Tendering Process: In selective tendering process, the client selects only contracts that have delivered excellent results in previous similar tenders. This process includes three ways such as: an advertisement may produce several interested contractors and suitable Firms are selected to tender; the consultants may contact those they would wish to put on an ad-hoc list; and many local authorities and national bodies keep approved lists of contractors in certain categories, such as work type and cost range.

Negotiated Tendering Process: In this process the client holds a one-to-one discussion with contractors to negotiate the terms of contract, as such tenders are mainly used for specialized projects like lift systems, airport projects etc. at a larger level which includes a limited number of contractors who engage in these kind of projects from the industry .

In the Indian tendering scenario, frameworks are determined by guidelines set by the relevant international bodies including FIDIC or International Federation of Consulting Engineers for engineering-related tenders like computer tenders, civil work tenders and generators tenders. However, the Indian central and state governments, Indian municipalities and establishments such as universities, the military and hospitals are governed by strict laws and only open competition bids are accepted.

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PROCEDURE AND TERMS & CONDITIONS

1. The proposal is to be submitted in TWO BID SYSTEM with separate Technical and Financial bid under separated sealed covers.

2. TWO BID SYSTEM All bidders are required to submit their offer in two covers as under:-

2.1 Technical Bid should contain the following:(i) Tender documents duly completed and signed BUT WITHOUT INDICATING THE RATE QUOTED. (ii) The technical details of the models offered along with the supporting original technical literature, Leaflets, Brochure etc. in duplicate.

2.2 Financial bid should contain the following:(i) Details of rate, taxes, duties, discount, if any, quoted by the bidder. These details should be submitted on their letter head. (ii) FOR terms, delivery period quoted.

Both the above mentioned bids should be sealed separately and therefore be kept in a third cover and sealed again.

This cover should also be super scribed with Tender for SITC of Logging and Media

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Monitoring facilities for Electronic Media Monitoring Centre at Soochna Bhawan, New Delhi against tender enquiry no. BECIL/EMMC/MEDIA MONITORING/2013-14 .

The composite bid i.e. rate indicated in the Technical bid openly in tender is liable to be ignored. Only the first cover i.e. Technical bid shall be opened on the date of tender opening.

The words TECHNICAL BID should be written clearly and prominently on the First cover along with tender no. and date of opening. Similarly, the words FINANCE BID should be written clearly and prominently on the second cover along with Tender No. and date of opening.

3. Bid Responses must be addressed to and submitted at the following address: The Chairman & Managing Director The Chairman & Managing Director Chairman & Managing Director Broadcast Engineering Consultants India Ltd, Broadcast Engineering Consultants India Ltd, C----56 A/17, Sector 56 A/17, Sector 56 A/17, Sector ----62, Noida 201 307 62, Noida 201 307 62, Noida 201 307 Tel: 0 Tel: 0120----4177850 4177850, Fax: 0 120 : 0 120----4177879 4177879 4177879

4. The Bids, both technical and the financial, should reach the office of BECIL, on the above address, not later than the due date. Bids received beyond the specified date will be rejected. It is the responsibility of the Bidder to confirm that

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the bids have been received on time & to the proper place within the specified dates. Facsimile and electronic replies are not acceptable.

5. All bids are to remain valid for Six months from the date of opening of Technical bid.

6. BECIL reserves the right to solicit additional information from Bidders to evaluate which bid best meets the need of the Project. Additional information may include, but is not limited to, past performance records, lists of available items of work will be done simultaneously with the project, on-site visit and evaluations by BECIL personnel, or any other pertinent information. It will be System Integrator (S.I.)s responsibility to check for updated information on BECILs web site www.becil.com... .

7. Additional questions should be submitted in writing to the RFP Coordinator addressed to Mr. V.P. Singh Mr. V.P. Singh Assistant General Manager Assistant General Manager Broadcast Engineering Consultants India Ltd, Broadcast Engineering Consultants India Ltd, C----56 A/17, Sector 56 A/17, Sector 56 A/17, Sector ----62, Noida 201 307 62, Noida 201 307 62, Noida 201 307 Tel: 0120- Tel: 0120---4177850 4177850 4177850 Fax: 0120 Fax: 0120 Fax: 0120----4177879 4177879 4177879 Mobile No. 9818666817/ 8130190432 Mobile No. 9818666817/ 8130190432 / 8130190432 e----mail: vpsingh@becil.com vpsingh@becil.com

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8. BECIL will make its decision based on the ability of the Bidder(s) to meet our specific needs, technical expertise of the Bidder(s), delivery capabilities, customer references, past satisfactory performance experience, system completeness is must besides cost.

9. BECIL reserves the right to waive off any deviations, accept the whole or part thereof or reject any or all bids and to select the Bidder(s) which, in the sole opinion of the Project In charge, best meets the projects interest. BECIL also reserves the right to negotiate with potential bidders so that its best interest to fulfill the need of project is served.

10. BECIL reserves the right to reject any and all proposals, to negotiate all terms of any agreement resulting from this request for proposal, and to request additional information from System Integrator (S.I.)s.

11. All information contained in this RFP, or provided in subsequent discussions or disclosures, is proprietary and confidential. No information may be shared with any other organization, including potential sub-contractors, without prior written consent of the RFP Coordinator.

12. BECIL reserves the right to either increase or decrease the quantity of any or all the items included in suggestive bill of material which are estimated requirements and therefore open to variation.

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13. BECIL reserves the right to alter/modify the scope of work mentioned in this RFP document at any state of the bidding process and contract.

14. BECIL reserves the right to terminate the contract at any stage of the work by giving 7 days notice if it is noticed that the delay occurred in any of the activities covered under the contract cannot be made good and will affect the overall work schedule. BECIL shall revoke the Performance Bank Guarantee of the bidder. The decision of CMD, BECIL shall be final and binding.

15. In case Company goes into liquidation or change in business/management, it will be intimated to BECIL & company will fulfill its commitment in case order is awarded to them.

16. Indemnification: Contractor agrees to indemnify BECIL from any and all claims, demands, losses, cause of action, damage, lawsuits, judgments, including attorneys fees and costs, arising out of or relating to the work of Contractor including the works as got done by Contractor through Sub-Contractor(s),if so appointed by the Contractor. BECIL shall have no role in engaging of sub-contractors by the Contractors and Contractor alone shall be responsible to such Sub-Contractors.

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17. Arbitration: Any dispute or difference or claim arising out of or in relation to this contract, including the construction, validity, performance or breach thereof, shall be settled or decided by arbitration to be conducted by CMD, BECIL or by any other person to be nominated by CMD, BECIL. Arbitration shall be conducted as per Arbitration & Conciliation Act, 1996.The seat of the arbitration shall be at New Delhi.

18. Jurisdiction This Agreement shall be construed, interpreted and applied in accordance with, and shall be governed by, the laws applicable in India. The courts at Delhi shall have the exclusive jurisdiction to entertain any matter arising out of or in relation to this Agreement.

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BIBLIOGHRAPY The above company report is based on the data collected by: Direct Interview of the Managing Director of BECIL. Also some data is taken from the company website which is www.becil.com.

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